ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE

Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

THE CONSTITUTION
OF
ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
December 5th, 2019 First Registered in Nigeria CAC-IT/140264

PREAMBLE

We, the members of ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE

a not for-profit and non-political organisation do firmly and solemnly resolve to provide
for ourselves a constitution and to be governed by the provisions therein contained.

ARTICLE 1: NAME

The name of the Association is INCORPORATED TRUSTEES OF ASSOCIATION OF

AFRIKAAN DESCENDANTS WORLDWIDE

ARTICLE 2: ADDRESS

The address of the Association shall be: SUITE C4, 3RD FLOOR, REAL TOWER PLAZA,
1121, OBAFEMI AWOLOWO WAY, UTAKO FCT (ABUJA, FCT)

ARTICLE 3: AIMS AND OBJECTIVES

The aims and objectives of the association are:

1. To rediscover the original language of the people of African continent before the tower of
Babel and to gradually reintegrate the native language speaking Africans around the world
through universal peace mediation and revamp the interest of African descendants
worldwide in the new Afrikaan civilization and development of Africa focusing on unity
in diversity in language, culture, peace, trust and invest Africa.
2. Strengthening cooperation and integration of African descendants anywhere in the world,
design Affricative inclusion, profiling African descents and promote IamAfrikaan.
3. Support African unity for technology language evolution, support languages and cultural
heritage linkages with tertiary and traditional institutions towards the New African
Civilization and Development agenda for Africa.
4. To promote and collaborate with other organizations, bodies or individuals whether national
or international having advocacy strategies for the similar cause as laid herein.
5. To do all such other lawful things as may be considered to be incidental or conducive to the
attainment of the above objects or any of them.

ARTICLE 4: TRUSTEES

A. The Trustees of ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE for

the purpose of the Companies and Allied Matters Act CAP C20 LFN 2004, shall be
elected at a General Meeting charged with responsibility of selecting the Trustees with
2/3 majority votes of members present.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”
 ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

B. Such Trustees (Hereinafter referred to as, “The Trustees’’) shall not be less than 2 and
more than 15 in number.
C. A Trustee may hold office for 1 years but shall cease to hold office if he:

a. Resigns his office

b. Ceases to be a member of the registered Trustees of the body.
c. Becomes insane
d. Is officially declared bankrupt
e. Is convicted of a criminal offence involving dishonesty by a Court of competent
jurisdiction.
f. Is recommended for removal from office by a board of Governors and Trustees
majority vote of members present at any General Meeting of the body
g. Ceases to reside in Nigeria.
h. Upon a vacancy occurring in the number of Trustees a General Meeting will be held to
appoint another eligible member of the Association.

ARTICLE 5: COMMON SEAL

A. The Trustees shall have a Common seal.

B. Such seal will be kept in the custody of the SECTRETARY who shall produce it when
required for use by the Trustees.
C. All documents to be executed by the Trustees shall be signed by such number of them
and sealed with the Common seal.

ARTICLE 6: MEETINGS
For effective administration of the Association, there shall be the following meetings:

SN MEETING NAME MEETING QUORUM

1 Annual General 1. Stakeholders of the organisation must attend its Annual General Meeting
Meetings (AGM) (AGM) and the purpose is to:
a. Report back to stakeholders from the Office Bearers on the achievements and
work of over the year.
b. Make any changes to the constitution.
c. Enable members to decide on the policies of the organisation.
2. The annual general meeting must be held once every year, towards the end
of the organisation’s financial year.
3. The organisation should deal with the following business, amongst others, at
its annual general meeting:
a. Agree to the items to be discussed on the agenda.
b. Write down who is there and who has sent apologies because they cannot
attend.
c. Read and confirm the previous meeting’s minutes with matters arising.
d. Chairperson’s report.
e. Treasurer’s report.
f. Changes to the constitution that members may want to make.
g. Elect new office bearers.
h. Close the meeting.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”
 ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

2 Special General 1. The Special General Meeting (SGM) or any other special meeting is held
Meetings outside of the normal or regular meetings.
2. Special or extraordinary meetings can take the shape of an Annual General
Meeting (AGM) or any ordinary meeting of members.
3. The Board or not less than one-third of the members may call a Special
General Meeting of the organisation.
4. Special meetings may be called when the Board needs the mandate or
guidance of the general members of the organisation to take up issues that
require urgent attention and cannot wait until the next regular AGM or ordinary
meeting.
1. Ordinary members meetings are conducted to complete a standard order of
3 Ordinary Meetings business of the organisation. These are held once a quarter and are attended by
the board.
2. The meetings of the Board will be held at least once a quarter or when a need
arises from time to time to conduct the business of the Board.
4 Notices of Meetings 1. The Chairperson of the Board shall convene meetings. The Secretary must
let all Board members know the date of the proposed meeting within a
reasonable time, but not less than seven (7) days, before it is due to take place.
2. However, when convening an AGM, or a Special General Meeting, all
members of the organisation must be informed of the meeting no less than
fourteen (14) days before such a meeting.
3. Notices for all meetings provided for in this constitution must be given to
relevant members in writing, either personally, by post or electronic
communication or whichever manner it is convenient, to the address or other
similar particulars provided by the members.
4. The notices for all meetings must indicate the reasons for the meeting and the
matters that will be discussed in the meeting.
5. For confirmation of delivery, all notices sent to members at the latest known
contact details shall be deemed to have been duly served on members, unless it
can be proven otherwise.
6. All members present in person at any meeting shall be deemed to have
received notice of such meeting.
5 Quorums 1. Quorums for all meetings of the organisation shall be a simple majority (50%
+ 1) of relevant members who are expected to attend
2. However, for the purpose of considering changes to this constitution, or the
dissolution of the organisation, then a two thirds (?) of the members shall be
present at a meeting to make a quorum before a decision to change the
constitution is taken.
3. All meetings of the organisation must reach a quorum before they can start.
4. If, however a quorum is not present within fifteen minutes of the appointed
time of the meeting, the meeting must be adjourned or postponed to another
date, within fourteen days thereafter.
5. If no quorum is present at the reconvened meeting within fifteen minutes of
the appointed time, the members present shall be regarded to make up a quorum
for that meeting and the meeting will continue as if a quorum is present.
6 Procedures at The Board may regulate its meetings and proceedings as it deems fit, subject to
Meetings the following:
1. That the Chairperson shall chair all meetings of the organisation, including
that of the Board.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”
 ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

7 Making decisions in
meetings
8 Records of meetings
2. That, if the Chairperson is not present, the Vice-Chairperson shall chair such
meeting. In the event both are absent, the Board members present at the meeting
shall elect a chairperson for that meeting.
1. Where possible, the decisions of the organizations shall be taken by
consensus. However, when there is no consensus, then members will discuss
options for a while and then call for a vote.
2. All votes shall be counted and the majority votes on issues shall be regarded
as the decision of the meeting
3. However, if opposing votes are equal on an issue, then the chairperson in that
meeting has either a second or a deciding vote.
4. All members must abide by the majority decision
5. Decisions concerning changes to this constitution, or of dissolution and
closing down of the organisation, shall only be dealt with in terms of clauses 9
and 10 of this constitution.
1. Proper minutes and attendance records must be kept for all meetings of the
organisation.
2. The minutes shall be confirmed as a true record of proceedings by the next
meeting of the Board, or of general members as the case may be, and shall
thereafter be signed by the chairperson.
3. Minutes shall thereafter be kept safely and always be on hand for members
to consult.

ARTICLE 7: GOVERNING BODY

1. The Association shall be managed by a Board of Trustees (hereinafter called “the Board”).
The Trustees shall be known collectively as “THE INCORPORATED TRUSTEES of
ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE”.
2. There shall be a Board of Trustees consisting of not more than five (5) Trustees who are
responsible persons, shall not hold any other office of the Association, and whose nomination
shall be approved at the Annual General Meeting of the Association.
3. The Trustees shall hold and deal with the property of the Association (other than cash which
shall be under the control of the Treasurer). They shall have powers to receive gifts and
donations on behalf of the Association.
4. All the properties of the Association shall be vested in the Trustees jointly in trust for the
Association and the Trustees shall deal with the same in the interest and to the benefit of the
Association and as may be directed by the National Executive Committee.
5. A Trustee may be removed from office by the Annual General Meeting on the grounds of
prolonged absence or for any other reasons which might make him/her unable to perform the
duties of his/her office.

ARTICLE 8: SOURCES OF INCOME

The sources of income for the Association shall include:

1. Money contributed by members.

2. Money accruing from fundraising activities.
3. Donations from donors and beneficiaries.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”
 ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

4. Loans.
5. Government and its line ministries.
6. Profits from output sales.
7. Any other lawful source.

ARTICLE 9: DISBURSEMENT AND APPLICATION OF FUNDS

1. The income of the Association where so ever derived shall be applied solely towards the
promotion of the objectives of the Association and no portion thereof shall be paid or
transferred directly by way of dividend, bonus or profit to the members of the Association.
2. No member of the Association’s Executive shall be appointed to any salaried office of the
Association or any office of the Association paid by fees and no remuneration or other benefit
in money’s worth shall be given by the Association to any such member except for out-of-
pocket expenses.
3. If, in the event of a winding up or dissolution of the Association there remains after the
satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid
to or distributed among the members of the Association, but shall be given or transferred to
some other institution(s) or organisation(s) whose objectives are similar to those of the
Association, and which are prohibited from distributing its or their income and property
amongst its or their members to an extent at least as great as is imposed on the Association
hereunder, such institution(s) or organisation(s) to be determined by the Executive Committee
at or before the time of dissolution and, in so far as effect cannot be given to the aforesaid
provision, then to some charitable organisation(s).

ARTICLE 10: KEEPING ACCOUNT

1. A bank account shall be opened for the Association to be operated by the President, the
Secretary and the Treasurer or as the Executive Committee shall from time to time direct.
Any two of the signatories shall be competent to operate the Association’s accounts.
2. No member shall, except for professional services rendered at the request of the Executive
Committee, on any pretext or in any manner receive any profit or emoluments from the funds
or transactions of the Association.
3. The Treasurer shall present an Annual Statement of Account at the Annual General Meeting.
4. Full accounts of the financial affairs of the Association duly audited shall be delivered to
every member together with the notice convening the Annual General Meeting by the
Secretary.
5. The Association shall ensure the accurate keeping of record of all income and expenditure.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”
 ASSOCIATION OF AFRIKAAN DESCENDANTS WORLDWIDE
Suite C4, 3rd Floor, Real Tower Plaza, Plot 1121, Obafemi Awolowo Way, Utako District, Abuja, Nigeria
+2348137028635, 09061160813, 09028626287 info@aadworldwide.org, afrikaandescendants@gmail.com

ARTICLE 11: APPOINTMENT OF AUDITOR(S)

1. Independent qualified and licensed Auditors shall be appointed by the general meeting to
audit the financial records of the Association annually and submit an audited report to the
Annual General Meeting of the Association.
2. The audited financial statements (balance sheet and income and expenditure account) duly
certified by independent auditors shall be annexed to the annual returns and file with the
Corporate Affairs Commission.

ARTICLE 12: AMENDMENT OF CONSTITUTION

The Association may alter the provision of its Constitution at a General meeting by a resolution
passed by a simple majority of its members and approved by the Commission.

ARTICLE 13: SPECIAL CLAUSE

1. THE INCOME AND PROPERTY OF ASSOCIATION OF AFRIKAAN DESCENDANTS

WORLDWIDE shall be applied solely towards the promotion of the objective of the body as
set forth in this RULES AND REGULATION/CONSTITUTION: and no portion thereof shall
be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise howsoever
by way of profit, to the members of the Association.
2. PROVIDED that nothing herein shall prevent the payment in good faith, or reasonable and
proper remuneration to any officer or servant of the Association in return for any service
actually rendered to the Association:

a. With the exception of ex-officio members of the Governing Council, no member of the
Council of Management or Governing Body shall be appointed to any salaried office of the
Association or any office of the Association paid by fees; and
b. No remuneration or other benefit in money or money’s worth shall be given by the body to
any member of such Council or Governing Body except repayment of out of pocket
expenses or reasonable and proper rent for premises demised, or let to the Association or
reasonable fees for services rendered.
3. If in the event of a winding up or dissolution of the corporate body there remains after the
satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid
to or distributed among the members of the Association but shall be given or transferred to
some other institutions, having objects similar to the object of Association, such institutions
to be determined by the members of the Association at or before the time of dissolution.
4. If effect cannot be given to the aforesaid provisions, then the remaining property shall be
transferred to some charitable object.

NEW AFRIKAAN CIVILIZATION AND DEVELOPMENT AGENDA FOR AFRICA

“BELOW THE KNEE INITIATIVE”