478 Barton Avenue

Coventry
CV6 2LK
12 September 2007
Mr T R Fowler
Head of Graduate Recruitment
Human Resources Department
The Library of Political Science
LONDON
WC1 4HY

Dear Mr Fowler

Vacancies for Librarians

I am writing to enquire if you have any vacancies for librarians at graduate entry level
and enclose my CV in application.

As you will see from my CV, I have just completed an MA in Library and Information
Studies at City University, London, and I also hold a BA (Hons) in Politics from Oxford
Brookes University. I am now keen to combine my knowledge of Politics with a career in
librarianship: your organization has a high reputation as one of the world’s leading
specialist subject libraries and I believe that I could make a real contribution to managing
its collections and promoting their use.

My MA, which is recognized by the Chartered Institute of Library and Information

Professionals, has equipped me with an in-depth knowledge of modern information
services and I would welcome the opportunity to be involved in the management and
development of your collections of e-journals and other electronic publications. I am
conscientious, hardworking, and a good communicator and am particularly interested in
enhancing my skills as a librarian in an institution which encourages very high standards
of personal development.

I would be happy to attend for interview at your convenience and would be able to start
work from early October onwards. If you do not have any suitable openings at present, I
would be grateful if you would keep my CV on file should any future vacancies arise.

Yours sincerely

Jenny Harrison
What is the structure of APPLICATION LETTER above?
1. EXAMPLE OF SPECULATIVE APPLICATION LETTER

Address, date of
Applicant

478 Barton Avenue

Coventry
CV6 2LK
12 September 2007
Mr T R Fowler Employer’s name
Head of Graduate Recruitment and address
Human Resources Department
The Library of Political Science
LONDON
WC1 4HY
Dear Mr Fowler Salutation
Vacancies for Librarians Title
1
I am writing to enquire if you have any vacancies for librarians at graduate entry level
and enclose my CV in application.

As you will see from my CV, I have just completed an MA in Library and Information
Studies at City University, London, and I also hold a BA (Hons) in Politics from Oxford
Brookes University. I am now keen to combine my knowledge of Politics with a career in 2
librarianship: your organization has a high reputation as one of the world’s leading
specialist subject libraries and I believe that I could make a real contribution to managing
its collections and promoting their use.

My MA, which is recognized by the Chartered Institute of Library and Information

Professionals, has equipped me with an in-depth knowledge of modern information 3
services and I would welcome the opportunity to be involved in the management and
development of your collections of e-journals and other electronic publications. I am
conscientious, hardworking, and a good communicator and am particularly interested in
enhancing my skills as a librarian in an institution which encourages very high standards
of personal development.

I would be happy to attend for interview at your convenience and would be able to start
work from early October onwards. If you do not have any suitable openings at present, I 4
would be grateful if you would keep my CV on file should any future vacancies arise.

Yours sincerely
Signature
Jenny Harrison
Brief structure of Application Letter:
(body)
1. purpose and aims of writing (position, source
of knowing employment (iklan, dll)
2. Current situation(working experience,
graduation), applicant’ skill disesuaikan
dengan kualifikasi yang dibutuhkan
3. Reason (alasan) apply the job, knowlegde
related to job
4. Closing
 CURRICULUM VITAE

Name : Sara Anne Green

Address (college) : 26 Windmill Road Bristol, BS2 6DP
Telephone (mobile) : 0778 6050912
Address (home) : 47 Gerrard Street
Manchester, M20 4LZ
Telephone : 0121 423170
Email : sara.green@amail.com

Education and qualifications:

BA (Hons) in Business Economics City
September 2004 to present: University, Bristol (graduating in June
2007)
September 1996-June 2003 Manchester School 4 A Levels:
Economics (A), Information and
Communication Technology (A), English
(A), Spanish (B) 9 GCSEs (including A*
grades in Economics,Spanish, English,
Mathematics, ICT, and German)
Employment history:
July-September 2006 Administrative Assistant
MKL Smith & Co (Accountants), Manchester
Duties included:
• using spreadsheets to sort and chart
financial information
• administering client database
• assisting PA with routine admin tasks
July-September 2005English Language Teaching Assistant

• assisting teachers in preparing lessons

• administering student database
• liaising with local companies to organize
 Other qualifications and skills:
Advanced Certificate in MS Word, MS Excel, and MS
Access (evening course, September-July 2006) Full
driving licence

Interests: Netball, travel, swimming

References:
Dr Thomas Clark
Senior Lecturer in Business and Management
Department of Business Organization and Strategy
City University
Bristol BS1 2ER

Ms Susan Hunter
Senior Partner
MKL Smith & Co (Accountants)
231 Parker Street
Manchester M20 6QR
 Writing job applications
Employers may receive hundreds of applications for a job, so it's vital to make sure that
the letter or e-mail you send with your CV/résumé creates the right impression. It's your
opportunity to say why you want the job, and to present yourself as a candidate for the
post in a way that impresses a prospective employer and makes you stand out as a
prospective employee.

Composing the letter or email

General points:

 Keep it brief. You don’t need to give a lot of detail. What you are aiming for is a clear
and concise explanation of your suitability for the job.
 Begin your letter or email ‘Dear Mr/Mrs/Ms xxxx’ if you know the person’s name, or
‘Dear Sir or Madam’ if you don’t know their name.
 Avoid inappropriate language such as slang or technical jargon.
 Use brief, informative sentences and short paragraphs.
 Check your spelling, grammar, and punctuation carefully. Some employers
routinely discard job applications that contain such mistakes.

Structure
The usual order of a job application letter or email is:

 The position applied for: give the title of the job as a heading, or refer to it in the first
sentence of your letter, using the reference code if there is one. This will ensure that your
application goes directly to the right person in the organization. You should also mention
where you saw the job advert or where you heard about the vacancy. If you heard about
it through someone already working for the company, mention their name and position.

 Your current situation: if you’re working, briefly outline your current job. Pick up on the
job requirements outlined in the advert and focus on any of your current skills or
responsibilities that correspond to those requested. For example, if the advert states that
management skills are essential, then state briefly what management
 experience you have. If you’re still studying, focus on the relevant aspects or
modules of your course.
 Your reasons for wanting the job: be clear and positive about why you want the job.
You might feel that you are ready for greater challenges, more responsibility, or a
change of direction, for example. Outline the qualities and skills that you believe you can
bring to the job or organization.
 Closing paragraph: in the final paragraph you could say when you’d be available to
start work, or suggest that the company keep your CV/résumé on file if they decide
you’re not suitable for the current job.

 Signature: if you are sending a letter rather than an email, always remember to sign it
and to type your name underneath your signature.
2. EXAMPLE OF APPLICATION LETTER(BASED ON ADVERTISEMENT)

Paragraph 1: clearly state which job you are applying for

I am writing in reply to your advertisement on the jobs.ac.uk website on (date of

advertisement) for (the position/job title). I enclose/attach my CV for your consideration.

Paragraph 2: briefly outline why you are a good applicant -what you can do for them
You could echo (but not repeat!) some of the phrases in the advertisement. For example, if the advertisement says:
:
‘You will have excellent research and organisational skills, and the ability to work flexibly in a small team as well
as alone. Although not essential, teaching experience and knowledge of the sector would be an advantage.'
You could write

As you will see from my CV, I have considerable research experience in this sector. For
the past three years I have had individual responsibility for my project as well as
lecturing and working closely with team members to organise conferences and events.

Paragraph 3: Clarify or explain any problem areas (if applicable) or highlight relevant voluntary work.
Briefly explain anything in your CV that needs clarification - if your current position is completely different or if you
have taken a break. Don't be apologetic! For example:

I took a break from academic research during 2003-5, and worked my way up to the
position of Events Manager in a leisure centre, where I gained valuable experience
and developed management skills. When a job opportunity came up at the University, I
applied and returned to lecturing and research.

Paragraph 4: bow out gracefully!

You could include a sentence about the organisation or institution here, based on your knowledge or on what you have
found out. For example

I hope my application is successful. I would welcome the opportunity to continue my

career in a University with such a good reputation for research/in a new and
stimulating environment/in an innovative and exciting Company.