Apparel Industry Extensions (AIE 1.

1)

Apparel Industry Extensions (AIE 1.1) is an apparel system/solution built upon open
source technologies, primarily Compiere ERP & CRM Software. Compiere is the number
one open source ERP software application on Sourceforge.net and features a
comprehensive solution covering from customer management and supply chain to
accounting for small-to-medium sized enterprises (SME) in distribution and service
industries. However, to reach wider audiences, Compiere is destined to be a generic ERP
application and hence may fall short of features/functions that are important to certain
specific industries, for example, apparel industry.

To address the specific needs of trading and sourcing business operations in apparel
industry, Compiere has been heavily customized and enhanced. AIE aims at helping
those companies to mange their businesses more effectively with a robust, flexible and
economical system. Among the enhancements is the ability to handle products by
style/color/size throughout the sales cycle.

Major Features:

User-definable Color and Size codes

Allow setting up unlimited number of colors and sizes for each Style. However, given the
size of an A4 paper used for all system printouts are limited, it is therefore advisable to
have no more than 12 sizes for each Style. Colors are however unlimited.

Garments Data Entry in Grid-window

Style/Color/Size can be entered to the system in a grid window, where color and size
form the X- and Y-axis respectively, and a quantity is entered in each cell. This feature is
available in both Sales Order and Purchase Order.

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Assortment Number
Assortment Number is used to group garments by the destinations within customer’s
Organization such that customers are not required to re-package their garments before
dispatching them to their final destinations within their organizations. With the capability
of splitting sales order printout by Assortment Number, Assortment Number is
instrumental to distribution order.

Assortment Details Report

A nice looking Assortment Details Report is printed in style-grid format showing the
quantities ordered for each combination of color and size. This report is intended to
supplement the sales order printout, which contains quantity ordered per style without the
detailed breakdown of colors and sizes.

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Packing Instructions
Packing instructions, if available, can be entered in Sales Order (or Purchase Order) and
even printed as part of the Sales Orders. Packing instructions are used to indicate how
garments should be packed for delivery. Packing Instructions in Sales Order, if entered,
are automatically copied to Shipment and Purchase Order just to save duplicate data entry.

Merge Garments of Multi-Style/Color/Size into a Carton Box

Give you the highest flexibility in merging garments of different styles, colors
and sizes into a carton box. Overflowing a carton box with more garments is
permissible. If re-merging is necessary, it can be easily done with a click of a
button. For a better user experience, an easy-to-understand grid window is provided
for you to perform merging.

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Packing Instructions Printout
An intuitive printout of Packing Instructions is developed to make the viewing of
quantities of garments packed in different carton boxes easier. The printout is designed to
cater for multi-style, color and size.

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Copy Packing Instructions from Sales Order to Purchase Order
To save redundant data entry for Packing Instructions throughout sales cycle, packing
Instructions that are entered in Sales Order are carried over to Shipment and Purchase
order automatically.

Generate Apparel Products using Style/Color/Size combination

To make the creation of garment products easier and faster, a product generation window
is provided for generating garment products using the specified style/color/size
combination. For example, you have defined a new style with a particular set of colors
and sizes. You may use this special window to automatically generate garment products
with all possible combination of colors and sizes, as opposed to doing it one by one.

Order Status Tracking

Sales order and Purchase Order can be tracked for progress. The system allows you to
define milestone templates for different type of orders. You can create milestones for an
order by copying from a milestone template. If required, you can add, modify and/or
delete the milestones. Each milestone carries an expected completion date, among others.
If today’s date is greater than the expected completion date of a milestone, the system
will highlight the milestone to draw your attention when you are viewing the Order Status
of the sales order. In addition, when you are away from the system, you can still get an
email notification sent out by the alert. An order status information window presenting all
order statuses in tree-structure by order and by style is provided for easy enquiry.

Email Notification
Email notification of order status tracking can be specified at both order and milestone
levels. At order level, email notification will be sent to users, who have subscribed to the
alert, when any milestone of an order has become late. However, there may be situations,
where different persons may be assigned to take charge of different milestones, in which
case, it would be more apt for each milestone to have a particular email recipient.
Therefore, AIE gives you the flexibility of doing just that.

Exceptions Alerts
To make sure you are on top of the status of sales order, for example, you may create
alerts in the system such that it will alert you by email for situations that you might like to
act on. The alert is user-definable and hence it can be used to alert basically anything. For
example, you may like to be alerted if there are any uninvoiced sales orders. There will
be a backend process or daemon, if you like, running at all times. It will wake up and
check for exceptions on a regular basis.

Print Partner Product on all Documents

Let you print partner products number specific to a particular customer or
vendor on the documents such as sales order and purchase order.

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Product/Style Image (visible on window, not attachment)
Unlike Attachment in Compiere, you can insert an image to a product or Style so
that it can be shown on the product or style window. It saves you the troubles of
opening the attachment window to see the attached images.

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Product Catalogue by Style with Style Image
A product catalogue is specially designed to show/print some key information
about a style along with its image/picture. Information to be shown/printed is
user-definable.

Product BOM Definition Report

It is a printout of all the BOM details of a product. This report is useful when
customers are making a serious enquiry about a particular product.

Product BOM Definition Copy

This is a big time saver. It lets you copy the BOM definition of a selected product
to another product. Then all you have to do is make the necessary changes on the
new product. This is a big help for companies that produce many products such
as garments that are similar except for a few items.

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BOM Drop of Sales Orders into Production Order
To facilitate the update of inventory of raw materials consumed by garment
products in a sales order after shipment, a new feature similar to BOM Drop is
developed to make the copy of sales orders into production order easier. Imagine,
a sales order ordering a style with 10 colors and 10 sizes may produce 100 order
lines. To fill this order, a production order may be needed to produce the
required quantity on order and hence re-entering all order lines in the
production order would be time-consuming and tedious.

WYSWYG Report Button

Compiere provides a Report button on the tool bar to allow printing of what’s on
the tab. However, it doesn’t work that way for the 1st Tab because it only reports
the record selected/highlighted, instead of all records displayed on the Tab.

Export Button on Info Windows

There are many Info windows available in Compiere such as Product and
Invoice. They provide a flexible tool to do online enquiry with an option of
specifying complex selection criteria. However, it doesn’t provide any reporting
facility there. Therefore, users may find it inconvenient when they try to do more
with the records selected/shown on the window such as having the records
printed or exported to Excel for further processing.

Generate Consolidated Material Requirements Plan into RfQs for Multiple

Orders
This is one of the most important and powerful features of the system. It will
explode the BOM definitions of the garments, and compute and consolidate all
raw materials that are required to manufacture all the garments on the order
selected. If the order consists of finished goods, it will then just compute and
consolidate them that are required for the fulfillment. It lets you select any
number of orders and then generate RfQs for the items, finished goods or raw
materials, required. With RfQs, you can source vendors with the best offer for the
items that are required.

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3-Month Calendaring
Instead of showing one-month calendar, a 3-months calendar is shown providing
users with a wider span of calendar options for selection when entering a date
field. In addition to the current month, the months before and after the current
month will be shown as well.

Auto-Update Year-end Retained Earnings Brought Forward

As part of the Accounting Balance update process, the year-end retained
earnings brought forward will be updated regularly. If necessary, adjustments
can be made. This feature spares the users from doing this manually and
clumsily.

Auto-alert on Prepayments and Outstanding Invoices

To facilitate the invoicing processes for customer or vendor, a special alert is
developed to inform users of any prepayments and outstanding invoices that the
customer or vendor in question has.

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