Project Name – HR Connect

# 7 Identify Project Risks

HR Connect - Identify Proj
S.No Risk Description Type of risk Risk Likelihood

1 Moving from region specific process to Global process (single

process for the group) taking into consideration global leading
practices will help in standardising the process and better user
experience and control. Positive 5

If there is a resistance to the change from current country

specific process to the global process then it will impact the
schedule and adoption Negative 3

If GPO is not available to the project per the planned allocation

of 50% then project deliverables will not be completed on time Negative 2

If HR representatives do not attend the UAT will impact the

quality of testing Negative 4

5
If non availability of correct and up-to-date data in the existing
HR system may impact the interface activities and post go live
stabilisation Negative 3
 6

If the software does not meet the critical requirement will

impact the project schedule. Negative 3

7 If the training materials are published only in English,

understanding and adoption will be limited for those employees
who cannot understand English. Negative 5

Risk Response Strategy

Type Description

You might accept the risk, this means you understand it could
occur and you have a plan for what to do if it does occur. But
you're not taking action to prevent the risk.
Example: Perhaps there's a risk that a key team member might
leave. But you're not allowed to hire a replacement until that
Accept person gives notice.

And there are responses you take in advance to try and prevent
the risk from occurring. If you opt to avoid the risk, it means
you're changing your plan so that you eliminate the risk.
Example: If you participate in outdoor construction work, you
might simply not schedule projects during the rainy season. You

Risk Likelihood
opt to avoid the risk of the rain, well, at least during the known
Avoid rainy season that is

If you transfer the risk, it mean you are making another party
responsible. You are giving the ownership of the potential risk
and the work associated with the risk. It doesn't mean the risk
goes away, it means that you have transferred it to a party who
Transfer should be more qualified to deal with it.

Risk Ex
HR Connect - Identify Project Risks
Risk Impact Overall Priority
Response Strategy Mitigation
Thorough evaluation of the current
processes and create to be global
process taking into consideration
the leading practices.

5 Very High Accept the risk

1. Continuous ongoing stakeholders
engagement
2. Highlight the benefits of single
global process
3. Identify the ambassadors to
promote this change in each
country

5 Medium Avoid
1. Project plan has been prepared
after discussion and acceptance
from the GPO.
2. Project plan has been prepared
keeping in mind other HR important
activities to avoid the conflict
3. Joint weekly project reviews are
planned with GPO where project
planned activities are discussed in
advance

5 Low Avoid
1. Project plan has been prepared
keeping in mind other HR important
activities to avoid the conflict
2. Fortnight project news letter will
be sent to the HR community
highlighting the project progress
and key planned activities.

4 High Avoid
Data validations are done 1 week
prior to commencement of this
project and found that the data is
update and accurate.

5 Medium Avoid
 1. Read and understand update
release notes
2. Partner with product
development team to address any
critical product gaps in timely
manner

5 Medium Accept the risk

Need to prepare multi lingual
training materials (English, Arabic,
Hindi, Tamil, Malayalam and Telugu)

5 Very High Transfer

Descriptive Risk Matrix - Legend

Risk Impact

Very low - 1 Low - 2 Medium - 3

Very low - 1 1 2 3

Low - 2 2 4 6

Medium - 3 3 6 9
High - 4 4 8 12
Very High - 5 5 10 15
Risk Exposure Description Very Low -1-5, Low -6-10, Medium - 11-15, High - 16-20, Very High -20-25
 Contingency
AED 2000 is kept for external
consultant for their review and
advise on the to be process

Though AED 25000 is allocated

to drive the change
management, if required an
additional AED 5000 will be used
from the contingency budget

5 Man-days are kept as a

contingency to manage in case
any unforeseen / unavoidable
delays / non availability.

Alternative resource will be on

boarded in case the identified
resource cannot attend the UAT
due to unavoidable
circumstance.

If there is a need dedicated

resource will be identified to
clean up the data. However this
will not be part of this project
cost
 10 Man-days are kept as a
contingency to manage in case
any critical product gaps that
may arise in this course of
journey and cannot be
addressed as per the project
timelines

AED 5000 to prepare training

materials through external
agency.

pact

High - 4 Very High - 5

4 5

8 10

12 15
16 20
20 25
High - 16-20, Very High -20-25