SENTOR

USER MANUAL

Off Line POD/Status Entry

For RSPs and Non-Computerised Locations

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User Manual for OffLine POD/Status Entry 2

Where the internet connectivity & response times are a

concern,updating POD/Status online is too tedious, time consuming
& expensive, to address this concern the Off Line POD/Status Entry
can be used.

Requirements:
A PC with Internet connection, 32 MB RAM, 1GB Hard disk.
Browser - Internet Explorer 4.1 or above
or Netscape 4.5 or above.
Login-Id and password for accessing the site.

How do I install this System?

Run Setup.exe from the CD/Floppy that you have received from
BlueDart. The screen shown below will be displayed.

Read the instructions carefully & click on the ‘OK’ button. The
below screen will be displayed.

Please do not change the directory name ‘SENTOR’, however you

may change the drive ‘C:’ to your choice. Ensure that the Overwirte
Files without prompting box is ticked as shown above. Click on the
OK button. This will unzip all the necessary files & directories in the
‘SENTOR’ directory.

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Getting Started.

Connect to Blue Dart’s web site & download the prealert in

‘\SENTOR\IN\‘ directory. From the ‘\SENTOR’ dir run the
SENTOR.EXE file. First all the necessary index files will be created &
then the downloaded prealert will be processed. After this the
System settings option will be run & you will need to enter your 3
letter location code which will then be shown in each of your
screen. (In the below screen formats you will see (NSK) where ‘NSK‘
stands for Nasik location.) All these 3 operations of Indexing,
prealert processing & system setting are mentioned below in detail.
After this & henceforth whenever you run the sentor.exe you will
see the Mainmenu of the system.

Main menu

The main menu options are as under :

• Enter POD/Statuses : For entering the pod/status details of

shipments destined to your locations.

• Generate S Files : To generate a Status file for the statuses

entered at your location. This file will have to be sent to Blue
Dart through the web site.

• Reports -> : No Information Report & Specific POD/Status

Report

• Process Prealert : To process the prealert.zip file downloaded

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from the Blue Dart’s website.

• Index Files : To index all/selected files.

• Monthly CleanUp : To cleanup the files after the Month.

• System Setting : To set the installation parameters.

• Exit : Quit out from the system.

Enter POD/Statuses

On selecting the Enter POD/Statuses option, you will be shown the

below screen to Add the POD/Statuses.

The following details will need to be entered.

• Batch No. (The batch Number of the POD/Statuses.)

• Employee Code (The Employee code of the person entering
the same)
• Waybill No (The Air Way Bill Number for which the status is
being updated)

The default information (viz. product, origin, shipper code etc.) for
this waybill will be extracted from the system and shown to the
user. If the waybill is still not found in the system, then the user will
have to enter few basic information about the shipment which are
as follows:
• Enter the 3 letter Destination servcie Centre code of the
shipment.
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• Product Service (The Product ie. Domestic Priority, Dart Apex,
Surface... etc)
• Origin code (The Three Letter Origin service centre code as
mentioned on the AWB)
• Shipper Code (The 6 letter Sender Code as mentioned on the
AWB)
• Pick up Date (The date the shipment was picked up at the
origin)

ps. The system will mostly ask for the additional information only if
the shipment is originating from a non-computerised location and
the hub has not entered the AWB yet or if it is an overage
shipment. All such entries are called overage entry.

Further you will have to enter the following details.

• Status code (The status code representing the current Status of
the shipment). The detailed list of codes is available in the DRG
(Domestic Reference Guide) The default status code value will
be 000 for Shipment Delivered.
• Status date (The date for which this status is being updated.The
default value will be the current system date)
• Status time (The Time for which this status is being updated in
HHMM format)
• Employee Code (The Employee Code who delivered the
shipment. In case of RSPs, you will use the employee code
which has been assigned to you)
• Received by (Required only if shipment was delivered, enter the
name of the person receiving it.)
• Relation (In case of credit card or valuable shipments, the

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relationship of the person receiving the shipment with the
person whose name was mentioned on the Package)
• Identity Type & Identity No will also be required to be entered
for credit card shipments. The acceptable Identity type can be
viewed by pressing Alt+H key when cursor is in the said field.
• Remarks (Any suitable remark to go along with the status,
Remarks will be compulsary for status codes 011,130,101,062
& 010)

Incase the shipment is being RTOed/Redirected the system will also

ask for the following details immediately after the said status code
is entered:

• New Waybill no (The New AWB No is required only if the prior

shipment is Returned or Redirected)
• To S/C (The 3 letter destination code where the New AWB No is
redirected or Returned to)

Incase the shipment was sent along with a Delivery Challan which
need to be RTOed back to the origin the system will also ask for
the New AWB No. on which the delivery challan is being sent back
to the origin, immediately after the said status code is entered.

Incase you need to Change the entered POD Status then select the
Change option of the POD/Status Entry. You will need to enter the
Product Code, Origin service Centre & the AirwayBill No. The
system will display the entered details & allow you to modify the
same.
PS: However if the status file is already generated, then please
inform Blue Dart’s regional EDP to make the necessary correction.

Generate S files

On selecting the Generate S files option, you will be shown the

below screen

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The following details will need to be entered.

• Process Type (The options are Non Transmitted & All Record)
• Employee Code (The Employee code of the person generating
the same)
• Transmit Data (Here it will have to be Statuses)
• Date Range (From & To Date range will have to be entered only
if the All Record process type is selected)

Normally Non-Transmitted Process type needs to be selected when

generating the S files throughout the day, If you encounter any
problems during the day you may need to generate an All Record S
file. The S files will be generated in the \sentor\out\ directory &
these need to be uploaded to the Blue Dart’s website as soon as it
is generated. To upload, you need to login with your userid &
choose the ‘SENTOR’ option. The next page displayed will be as
shown below.

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Click on ‘Browse’ button and choose the ‘S’ file which was
generated and click on the ‘Upload’ button. You can also type in the
full path and the file name in the box provided instead of the
interactive file selection provided in the ‘Browse’ button. On
successful upload the same file will be displayed in the log report
with Status as ‘File Uploaded’. If any error has occured then the
reason for the same will be shown in the status column. Only on
succesful upload move the said file from the \sentor\out\ directory
to the \sentor\arc\ directory this is to ensure that the same file does
not get uploaded again. Also ensure that all the files in the series
are generated & copied & that none are skipped.

Reports

On selecting the Reports option, you will be shown the below sub
menu screen
• Specific Status Report
• No-Info Report

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Specific Status Report

This option is to be used for generating a Statuswise &

Destinationwise report for the entered statuses for any given date.
On selecting this Report option, you will be shown the below
screen:

The following details will need to be entered.

• Status Code (The status code for which the report is required,
leaving the status code blank will mean that report should

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consider all entered status codes.)
• Status Date (The Date for which the report is required)
• Destination (The specific destination code for which the report is
required, leaving it blank will mean that report is to consider
awbs entered for all the destinations)

No-Info Report

This option is to be used for generating the No-info report for a

speicifc destination or all destination as on any given date. At the
end of the day this report should have Nil shipments featuring in it.
On selecting this Report option you will be shown the below screen

The following details will need to be entered.

• For All or for a specific Location (If ‘Specifc Location’ is selected

then the user will have to specify the 3 letter code. This is
useful for user handling multiple locations on this same
program.)
• Process Date (The Date for which the report is required)
• Whether to include those shipments whose expected delivery
date is greater than the entered date. This will help in
monitoring the no infos.

Process Prealert

This option is to be used for processing the prealert file which is

downloaded daily from the bluedart website. (ideally at 0900hrs).
Processing this file will ensure that you receive the minimum data
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User Manual for OffLine POD/Status Entry 11
required for doing the status entry. If this is not done then you will
have to enter the awbs details too for security clearance purposes.

On selecting this process prealert option you will be shown the

below screen

On selecting to proceed with this option the necessary master &

Awb files will be updated into your system. System will check for
any sort of errors & report the same. eg. If the downloaded
prealert.zip file is not copied in the specified directory or the .zip
file contains less No of files than expected.

Index Files

This option is to be used for indexing the files required by the

SENTOR system either selectively or all the files. All files need to be
indexed at least once daily before the prealert file is processed. It
also needs to be run when any problems have occured in the
system due to power failures/ irrgeular shutdowns.. etc.
On selecting this option you will be shown the below screen

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To select a file for indexing you need to press the SpaceBar & to
select multiple files you need to press shift+SpaceBar. Selected
files will get indexed. On completion of the process if there is an
message saying "Following Selected files were not indexed ..." then
please ensure that no one else is using these files & index the
listed files once again.

Monthly Cleanup

This option needs to be run on the 1st of every month to cleanup

the previous months data. ie on 1st Sept all delivered waybill
records upto 31st July will be backed up & deleted.

On selecting this Montly Cleanup option you will be shown the

below screen

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The following details will need to be entered.

• Tape No used for backup : (Just to keep a record of the same in

the backup log file)
• Employee Code (The Employee code of the person doing the
cleanup)
The backup file will be named as 'IN.myy' where 'm' stands for the
month (1-9 & A,B,C) & 'yy' for the year.

Systems Settings

This option needs to be run only when the installation setings need
to be changed.

On selecting this Systems setting option you will be shown the

below screen

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The following details will need to be entered.

• Installed Location (The 3 letter code of your location)

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Trouble Shooting

• At the time of POD entry if you get the message ‘Too many
Files open’ then you need to ensure that the c:\config.sys file
has the following values in it.
files=120
buffers=50

While using SENTOR, if there was a power failure (it is always

advisable to have a UPS connected to the PC) or any unwanted
shutdown, then there exists a possibility of certain files getting
corrupted. Immediately on restarting you need to reindex all the
files. If certain files are unable to be indexed it means that they
have got corrupted. To repair these corrupted files you need to run
the SENTOR files fix utilty ‘STUTIL’ from the Dos prompt in the
SENTOR directory. To proceed you need to in Enter ‘Y’ in the screen
shown below.

This utility will check all the necessary files required in the SENTOR
module & repair the corrupted ones if possible. At the end of this
process the files checked status will be displayed as under.

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If all files after repairing them are found to be OK then the Errors
Found count will be Zero & you need to only reindex all the files
once again. But if the errors found count is greater than zero then
the files having the error will be shown on the screen & you will
have to restore those from the backup only & reindex them.

Backup

Backup needs to be taken on a daily basis. Preferably the full

Sentor directory with all its subdirectories need to be backed up so
that in case of any data loss, the same can be recovered.

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