LIST OF Ann2 ERROR CODES FOR ANNEXURE 2 FILES (Revised on 10-04-2013)

Sample Row of Text File - 12#~#ANIL SINGH#~#N#~#9923456789#~#cdf@yahoo.com#~#LAL CHAND#~#F#~#03/03/1969#~#M#~#01/01/2010#~#01/01/2010#~#01

/02/2011#~#01/02/2011#~#C

Field 14
Field 6 - Field 7 - Field 10 - Field 11 - Field 12 - Field 13 -
Field 1 - Field 2 - Field 3 - Field 4 - Field 8 - Field 9 -
Field 5 - Email Father/ Relationship Date of Date of Date of Date of
Member Member International Mobile Date of - Reason
ID Husband with Joining Joining Exit from Exit from
ID Name Worker Number Birth Gender of
Name member EPF EPS EPF EPS
Leaving
ANIL LAL
12 N 9923456789 cdf@yahoo.com F 03/03/1969 M 01/01/2010 01/01/2010 01/02/2011 01/02/2011 C
SINGH CHAND

Sl. Error Error Message Ann2 Field Reference Description

No. Code

1 001 Data is not as per Ann2
format 14 Fields
separated by #~#) on
line number <nnnnn>
NA Each line of the Annexure II text file should
contain exactly 14 fields separated by #~# as
described in the Annexure II - Missing details of
members file format instructions. (Revised on
26.03.2013) The file encoding should be ANSI

Maximum rows allowed in a single file are

10,000.

2 002 Member ID (Field-1) is Field number 1 Compulsary Field.

incorrect on line number (Member ID)
<nnnnn> Member ID should be greater than zero and less
than 9999999.

The value should not contain tab, space or any

special character.

3 003 Member ID (Field-1) has Field number 1 Duplicate Member ID is not permitted in the
duplicate values in File. (Member ID) same Annexure-II.

4 004 Member name (Field-2) Field number 2 No special characters other than ‘.’ or ‘-‘are
is incorrect on line (Member Name) allowed in the member name.
number <nnnnn>
First character should be alphabet.

Member name cannot exceed 85 characters.

5 005 International Worker Field number 3 Compulsary Field.

(Field 3) value is (International Worker)
incorrect on line number Only “Y” if the member is an International
<nnnnn> Worker, otherwise “N”. Please refer FAQs/
Instructions available on www.epfindia.gov.in

6 006 Mobile No (Field 4) Field number 4 Numbers only, No Special Characters. Value
value is incorrect on line (Mobile No) should be >0. Can not exceed 10 characters.
number <nnnnn>
Please do not start with “91” or “0”.
7 007 E-Mail (Field 5) value is Field number 5 Valid E-Mail format.
incorrect on line number (E-Mail Id)
<nnnnn> No special character other than '@', '.' or '_'

8 008 Father's Name or Field number 6 No special characters are allowed.

husband's Name (Field (Father's Name or No special characters other than '.' or '-'are
6) value is incorrect on husband's Name) allowed in the member name.
line number <nnnnn> First character should be alphabet. Father Name
Cannot be exceed 85 characters

9 009 Relationship with Field number 7 Relationship of the member with column 4
Member (Field 7) value (Relationship with above. Only F (for father) or S (for Husband, in
is incorrect on line Member) case of married woman) is allowed .
number <nnnnn>

10 010 Date of Birth (Field 8) Field number 8 Compulsary Field..

value is incorrect on line (Date of Birth)
number <nnnnn> Valid date in dd/mm/yyyy format and prior to
date of joining.

Not exceeding 10 characters.

No special characters other than "/" are allowed.

11 011 Gender (Field 9) value is Field number 9 Compulsary Field.

incorrect on line number (Gender)
<nnnnn> Only M (Male), F (Female) or T (Transgender).
Is allowed.

No special characters are allowed

12 012 Date of Joining EPF Field number 10 Compulsary Field..

(Field 10) value is (Date of Joining EPF)
incorrect on line number Valid date in dd/mm/yyyy format and prior to
<nnnnn> current date.

Not exceeding 10 characters

No special characters other than "/" are allowed

13 013 Date of Joining EPS Field number 11 (Date Compulsary Field.

(Field 11) value is of Joining EPS) Valid date in dd/mm/yyyy format and prior to
incorrect on line number current date.
<nnnnn>
Not exceeding 10 characters

No special characters other than "/" are allowed.

14 014 Date of Exit from EPF Field number 12 (Date Valid date in dd/mm/yyyy format cannot be prior
(Field 12) value is of Exit from EPF ) to date of joining.
incorrect on line number
<nnnnn> Not exceeding 10 characters
No special characters other than "/" are allowed.

15 015 Date of Exit from EPS Field number 13 (Date Valid date in dd/mm/yyyy format cannot be prior
(Field 13) value is of Exit from EPS ) to date of joining.
incorrect on line number
<nnnnn> Not exceeding 10 characters.

No special characters other than "/" are allowed.

16 016 Reason for leaving Field number 14 Only C (Cessation), S (Superannuation), R

(Field 14) value is (Reason for leaving) (Retirement), D (Death in Service), or P
incorrect on line number (Permanent Disablement) is allowed.
<nnnnn>
No special characters are allowed.

Mandatory, if “Date of Exit from EPF” is not

blank.

17 017 Mandatory data missing. Field number 1, 2, 3, Member ID, Member Name, International
Pl provide full details. 8, 9, 10, 11 worker, DoB, Gender, DOJ-EPF and DoJ-EPS
Error in line number are mandatory for all members.
<nnnn>
No special characters are allowed
18 018 Invalid Member. Field number 1 and 2 This member id does not exist in master as per
Member does not exist ECRs (Feb paid in March, 2013 onwards).
in database. Error in line
number <nnnn> No special characters are allowed
19 019 Member details already Field number 1 and 2 Member details already updated.
updated. Please remove
from file. Error in line Can not be changed through this Annexure-II.
number <nnnn>

20 020 Exit Member, Reason of Field number 14 If date if exit from EPF/EPS is provided, Reason
leaving (Field 14) value (Reason of Leaving) of leaving must be provided on line number
is required on line <nnnn>.
number <nnnn>
No special characters are allowed

21 021 Blank Line NA Invalid record

22 022 Exit Member, Date of Field number 12 (Date If Reason of leaving is filled up, date of exit from
Exit EPF/ EPS of Exit from EPF) / EPF/ EPS must be provided.
(Field12/Field 13) value Field number 13 (Date
is required on line of Exit from EPS )
number <nnnn>
23 023 Header lines (Ist 3 lines) NA Header lines (Ist 3 lines) should be removed
present. while generating .txt file (csv file) from the
Annexure-II (Excel Sheet) downloaded.