ANGLO - EASTERN GROUP

COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 1 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

GEN 01 MAILING LIST 1-Aug-10 3.9 With every mail Mail for each department to be made into separate Master
bundles with individual cover sheet Chief Engineer
GEN 02 SAFETY CARD FOR CONTRACTORS 2-Sep-05 On board use only Chief Officer
GEN 03 MOVEMENT BOOK 1-Jun-02 On board use only Master
GEN 04 PUMPROOM ENTRY LOG 2-Sep-05 On board use only Chief Officer
GEN 05 DECK LOG BOOK 1-Jun-11 On board use only Master
GEN 06 A ENGINE LOG BOOK - General 17-Dec-12 On board use only Chief Engineer
GEN 06 A ENGINE LOG BOOK - Twin Engine 15-Oct-13 On board use only Chief Engineer
GEN 06 B ENGINE LOG BOOK - LNG ships 1-Sep-02 On board use only Chief Engineer
GEN 07 MUSTER LIST 1-Apr-05 On board use only Master
GEN 08 SECURITY LOG BOOK 1-Apr-05 On board use only Master
GEN 09 BALLAST RECORD BOOK 20-Dec-13 On board use only Master
GEN 10 ONE MINUTE HAZARD IDENTIFICATION GUIDE 30-Jun-11 On board use only Master

GEN 11 ENGINE ROOM LOG BOOK - SUPPLEMENT (MARPOL ANNEX VI 6-Jun-15

RECORD BOOK) On board use only
Chief Engineer
GEN 12 ENGINE ROOM BILGE MANAGEMENT LOG BOOK 2-Feb-13 On board use only Chief Engineer
GEN 13 OILY WATER SEPARATOR MAINTENANCE REGISTER 3-Oct-07 On board use only Chief Engineer
GEN 14 COMMON PSC DETAINABLE DEFICIENCIES CARD 18-Apr-08 On board use only Master
GEN 15 GANGWAY REGISTER 1-Sep-08 On board use only SSO
GEN 16 NPDES RECORD BOOK 10-Dec-13 On board use only Chief Engineer
GEN 17 LADDER SAFETY CARD 1-May-10 On board use only Chief Officer
GEN 18 COLLISION AVOIDANCE / BERTHING / ANCHORING CARD 30-Nov-13 On board use only Master
GEN 19 GARBAGE RECORD BOOK 23-Oct-13 On board use only Master
GEN 20 GOLDEN RULES FOR PERSONAL SAFETY 26-Jul-13 On board use only Master
GEN 21 SUICIDE PREVENTION GUIDELINES 8-May-14 On board use only Master
GEN 22 APPRAISAL GUIDELINES 8-May-14 On board use only Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 2 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

TEC 01 SEA PASSAGE REPORT 1-Aug-04 3.1.1 Monthly Self explanatory, updated on board daily, wind / Master
swell relative directions to be indicated in degrees Chief Engineer

TEC 02A PORT LOG 1-Aug-04 3.1.2 Monthly Self explanatory, updated on board every port Master
Chief Engineer
TEC 02B BUNKERING REPORT 1-Aug-04 4.8 At evey bunkering Self explanatory Chief Engineer
TEC 03A MONTHLY ACCOUNT OF LUBRICANTS 1-Jan-15 4.1.1 E Monthly To be sent as E-mail to Tech Dept. Paper reports Chief Engineer
with normal mail.
TEC 03B ENGINE ROOM LOG ABSTRACT 31-Dec-13 4.1.2 E Monthly Self explanatory Chief Engineer
TEC 04A DECK 4-MONTHLY REPORT (NON TANKER) 4-Jan-11 3.3 4-monthly Self explanatory Master
(TANKER) (GAS CARRIER)
TEC 04B REPORT ON CERTIFICATE STATUS - 15-Aug-14 2.4 E 4-Monthly Also to be sent whenever any changes are effected Master
(also to be used as INDEX for Certificates Folder, File # 21)
TEC 05A MACHINERY 4-MONTHLY REPORT 31-Dec-13 4.3 4-monthly Self explanatory Chief Engineer
TEC 05A MACHINERY 4-MONTHLY REPORT 1-Sep-08 4.3 4-monthly Self explanatory Chief Engineer
(Steam)
TEC 05B PUMPS OVERHAUL RECORD 1-Aug-04 5.5 4-monthly Self explanatory Chief Engineer
TEC 05C MOTORS OVERHAUL & MEGGER RECORD 1-Aug-04 5.6 4-monthly Self explanatory Chief Engineer
TEC 06A MAIN ENGINE PERFORMANCE REPORT 31-Dec-13 5.1.1 Monthly Self explanatory Chief Engineer
TEC 06A MAIN ENGINE PERFORMANCE REPORT 1-Nov-05 5.1.1 Monthly Self explanatory Chief Engineer
(Steam) E
TEC 06B AUX ENGINE PERFORMANCE REPORT 1-Jan-15 5.1.2 Monthly Self explanatory Chief Engineer
TEC 07 REQUISITION / REPAIR ORDER 30-Jun-11 13.11/12 E As required Refer SBP201A Ch.27 Chief Engineer
Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 3 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

TEC 08 INTENTIONALLY LEFT BLANK

TEC 09 LUB OIL SAMPLE FORWARDING REPORT 1-Aug-04 4.5.1 E Whenever samples Self explanatory. Chief Engineer
sent to laboratory.

TEC 10 PARTICULARS OF MACHINERY / EQUIPMENT 1-Aug-05 10.3, Within 3 months of Once only and revised if there is subsequent Chief Engineer
10.4 vessel under addition / changes to equipment. Master
management.

TEC 11A MAIN ENGINE UNIT DECARBONISING REPORT 31-Mar-13 5.2.1 When applicable. Self explanatory. 2nd Engineer
TEC 11B/C MAIN ENGINE EXHAUST VALVE OVERHAUL REPORT 1-Aug-04 5.2.2 When applicable. Self explanatory. 2nd Engineer
TEC 12A MAIN ENGINE BEARING CLEARANCES REPORT 1-Aug-04 5.3.1 When applicable. To be measured every 3 months or earlier if 2nd Engineer
required.

TEC 12B/C MAIN ENGINE CROSSHEAD GUIDE CLEARANCES 1-Aug-04 5.3.1 When applicable. To be measured every 3 months or earlier if 2nd Engineer
(MAN - B&W) (SULZER) required.

TEC 12D MAIN ENGINE CRANKSHAFT DEFLECTION REPORT 1-Aug-04 5.3.2 When applicable. To be measured every 3 months or earlier if 2nd Engineer
required.

TEC 13 AUX ENGINE OVERHAUL REPORT 1-Aug-04 5.4.1 When applicable. Self explanatory. 3rd Engineer
TEC 14 AUX ENGINE BEARING CLEARANCES / DEFLECTION REPORT 1-Aug-04 5.4.2 When applicable. Self explanatory. 3rd Engineer
TEC 15 SURVEY REPORT - HULL / MACHINERY 1-Aug-04 2.5 E When applicable. All survey carried out to be recorded & signed by Chief Engineer
Class Surveyor. Master
TEC 16 STORES INVENTORY / CONSUMPTION REPORT 1-Aug-04 7.0 Monthly. Gas, Chemicals, Paints, & Safety Equipment to be Chief Officer
recorded separately. To be retained on board 2nd Engineer
TEC 17 STORES REPORT FRONT PAGE 1-Aug-04 11, 12 When applicable For ad hoc procurements. Master
monthly Chief Engineer
TEC 18 SPARE PART CONSUMPTION REPORT 1-Aug-04 7.3,7.5, Monthly. Self explanatory. Chief Officer
7.9 2nd Engineer

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 4 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

TEC 19 SPARE PARTS INVENTORY 1-Aug-04 7.2, 7.4, End June every To be updated continously on board. Chief Officer
for Office only soft copy to be sent. 7.8 year. for Office only soft copy to be sent. 2nd Engineer
TEC 20 MONTHLY MAINTENANCE & REPAIR REPORT 1-Aug-04 3.2 , 4.2 Monthly. Items to be grouped equipment / location-wise. Chief Officer
2nd Engineer
TEC 21 LASHING GEAR INVENTORY 1-Aug-04 7.4.2 Monthly. To be updated continously on board. Chief Officer
TEC 22 DRYDOCK / SPECIFICATIONS FOR REPAIR 1-Aug-04 8.5 When applicable. To commence immediately after drydocking and Master
follow Superintendent's requiements. Chief Engineer
TEC 23 GUARANTEE DEFECT REPORT 1-Aug-04 8.4 When applicable. Separate serial orders to be used for Hull, Mach., Chief Engineer
Radio / Navigation, etc. Master
TEC 24 REQUISITION FOR COMPANY STATIONERY 1-Aug-10 12.1 E As required. Chief Officer
TEC 25A PASSAGE PLAN APPRAISAL 31-Mar-13
BRIDGE Only if asked for. To be retained on board. Master
TEC 25B PASSAGE PLAN (Landscape) (Portrait) 15-Aug-14
TEC 26A NEAR MISS REPORT 1-Sep-08 17.3 When applicable. Self explanatory. Master
TEC 26B INJURY REPORT 1-Jan-15 17.4 When applicable. Self explanatory. Master
TEC 26C INCIDENT REPORT 1-Sep-08 17.5 When applicable. Self explanatory. Master
TEC 27A ENCLOSED SPACE ENTRY PERMIT 31-Mar-15 17 A.1 To be retained on board. Master
TEC 27A ENCLOSED SPACE ENTRY PERMIT (LNG) 31-Oct-13 17 A.1 To be retained on board. Master
(LNG)
TEC 27B HOTWORK PERMIT 31-Dec-13 17 A.2 To be retained on board. Master
TEC 27C COLD WORK PERMIT 1-Aug-05 17 A.3 To be retained on board. Master
TEC 27D ELECTRICAL ISOLATION PERMIT 31-Mar-13 17 A.4 To be retained on board. Electrical officer
TEC 27D ELECTRICAL ISOLATION PERMIT (LNG) 16-Feb-12 17 A.4 To be retained on board. Electrical officer
(LNG)
TEC 27E WORK ON PRESSURE VESSELS 4-Jan-11 17 A.5 To be retained on board. Chief Engineer
TEC 27F WORKING ALOFT 1-Jan-15 17 A.6 To be retained on board. Chief Officer
TEC 27G WORKING OVERSIDE 1-Jan-15 17 A.7 To be retained on board. Chief Officer

16-Jan-06
TEC 27H PERMIT TO WORK ON LNG ASSOCIATED EQUIPMENTS AND SYSTEMS 17 A.8 To be retained on board. Master
TEC 27I WORKING ON HIGH VOLTAGE EQUIPMENT 4-Jan-11 17 A.4 To be retained on board. Electrical officer
TEC 27J DIVING OPERATIONS PERMIT 4-Jan-12 17 A.1 To be retained on board. Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 5 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

TEC 28A ARRIVAL REPORT 1-Jul-09 1B.1 E Every Arrival port

TEC 28P DAILY REPORT - IN PORT 1-Jul-09 E Every day in port Self explanatory.
TEC 28D DEPARTURE REPORT 1-Jul-09 E Every Departure
TEC 28V VOYAGE INFORMATION 1-Jul-09 E * *Every Tuesday, Friday & whenever any change. Master
TEC 28S DAILY NOON REPORT - AT SEA 1-Jul-09 E Every Noon at sea For passages less than 24 hours,
TEC 28ST DAILY NOON REPORT - AT SEA TANKERS / GAS CARRIERS 1-Jul-09 E Every Noon at sea not required to sent to the vessel
TEC 28E DAILY ENGINE REPORT - AT SEA 1-Jul-09 E Every Noon at sea
TEC 29C MONTH END REPORT 1-Jan-15 3.1.3 E Monthly. Master
TEC 30 QHSE AND SECURITY MEETING MINUTES 31-Mar-13 17.1 Monthly. Self explanatory. Master
TEC 30A REVIEW OF KEY PERFORMANCE INDICATORS 1-Aug-10 Monthly. Self explanatory. Master
TEC 31 TECHNICAL DEFECT ONGOING LIST/ MAINTENANCE NCN'S 30-Jun-11 8.1 E Monthly. Chief Engineer
TEC 32 STRUCTURAL INSPECTION REPORTS
When applicable.
TEC 32A - WEATHER DECK & OUTFITTINGS 1-Aug-04
TEC 32B - HATCH COVERS & COAMINGS - OBOs / DRY VESSELS 1-Aug-04 E afer every discharge
TEC 32C - SUPERSTRUCTURE 1-Aug-04
TEC 32D - CARGO HOLD - CONTAINERSHIPS 1-Aug-04
TEC 32E - CARGO HOLD - DRY BULK / OBO 1-Aug-04
TEC 32F - CARGO CENTRE TANKS - TANKER 1-Aug-04
TEC 32G - CARGO WING TANKs - TANKER 1-Aug-04
TEC 32H - FORE PEAK TANK 1-Aug-04
TEC 32 I - AFT PEAK TANK 1-Aug-04 Chief Officer
Sketches / Drawings / Photographs
6.8 When applicable. to be attached if required.
&
TEC 32J - TOPSIDE TANK - DRY BULK / OBO 1-Aug-04 Master
TEC 32K - DOUBLE BOTTOM TANK 1-Aug-04
TEC 32L - DEEP TANK / SERVICE TANK 1-Aug-04
TEC 32M - OTHER TANKS 1-Aug-04
TEC 32N - COFFERDAM / VOID SPACE 1-Aug-04
TEC 32O - VOIDS 1-Aug-04
TEC 32P - NARRATIVE 1-Aug-04
TEC 32Q - CARGO HOLDS - DRY BULK - POST DISCHARGE 4-Jan-11 E afer every discharge
TEC 32R - CAR DECKS - CAR CARRIERS 1-Jul-09
When applicable.
TEC 32S - STRUCTURAL INSPECTION REPORT - LNG 4-Jan-11

AESM
TEC 33A RECORD OF SHIPBOARD WORKING ARRANGEMENT 15-Aug-14 17. C1 To be retained on
Self explanatory. Master
TEC 33B RECORD OF REST HOURS 15-Aug-14 17. C2 board

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 6 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

Whenever a change is required to be made to

16-Jan-06 17.7 Master
TEC 34 REQUEST FOR CHANGE OF PROCEDURE E controlled documents
4-Jan-11 4.10
TEC 35A BUNKERING OPERATION LETTERS OF PROTEST (For not witnessing sampling / sealing)

4-Jan-11 4.10
TEC 35B BUNKERING OPERATION LETTERS OF PROTEST (For not providing / non-compliance of MARPOL Annex VI Sample)
When applicable. Self explanatory. Chief Engineer

4-Jan-11 4.10
TEC 35C BUNKERING OPERATION LETTERS OF PROTEST (For Bunker Delivery Note not complying with MARPOL Annex VI requirements)

16-Jan-06 4.11
TEC 36 LETTER TO BARGE / TRUCK RECEIVING SLOPS / SLUDGE / OILY BILGE
Master / Chief
1-Aug-10 17.8 As per MSM chapter 30 Engineer
TEC 37 CHANGE REQUEST FORM
TEC 38 LIFE BOAT DRILL REPORT FORM 16-Jan-06 17. B1 To be retained on
Master
TEC 39 EMERGENCY DRILL REPORT FORM 16-Jan-06 17. B2 board
Self explanatory.
Master / Chief
1-Jan-15 17.2
TEC 29C ENVIRONMENT PROTECTION MONITORING WORKBOOK E Monthly. Engineer
TEC 41 SHARING OF GOOD PRACTICES 16-Jan-06 17.9 E When applicable Self explanatory Master

16-Jan-06 Master / Chief

TEC 42 RISK ASSESSMENT 17 D E When applicable As per Risk Assessment guidelines Engineer
TEC 43 MANAGEMENT COMMITTEE 31-Mar-13 3.10 Monthly. As per H&S 202 Chpt 4.3 Master

2-Feb-13 Master / Chief

TEC 44 ENVIRONMENT PROTECTION QUESTIONNAIRE 4.13 When applicable Whenever a ship comes into management Engineer

31-Mar-13 Master / Chief

TEC 45 MAJOR NON-CONFORMITY/NON-CONFORMITY/OBSERVATION NOTE When applicable As per SBP 201A Chpt 15.2.2 Engineer
Chief Engineer/
31-Mar-13 Chief Officer
TEC 46 WASTE DELIVERY RECEIPT 18.6 When applicable Self Explanatory
Master / Chief
TEC 47 LANDED MATERIAL 30-Jun-11 7.12 When applicable Self Explanatory Engineer
Master / Chief
TEC 48 ASBESTOS DECLARATION 31-Mar-13 8.5 When applicable Self Explanatory Engineer

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 7 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

COPIES OF STATUTORY CERTIFICATE - E When applicable. New issue / endorsement to be attached with Master
TEC04B.
TEC04B
PORT STATE / FLAG STATE INSPECTION REPORTS - 2.6, 2.7 E When applicable. As & when done to be reported earliest. Master
OIL MAJORS' VETTING INSPECTION REPORT - 6.7 E When applicable. As & when done to be reported earliest. Master
BOILER WATER TEST - 4.4.1 Monthly. Chief Engineer
ME COOLING WATER TEST 4.4.2 Monthly. Chief Engineer
ICCP LOG - 4.4.3 Monthly. Chief Engineer
BREATHALYZER TEST - 16.7.2 When applicable. Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AH Approved: ML Page : 8 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

OPS 01 NOTICE OF READINESS 1-Aug-04 14.4 When applicable. Self explanatory. Master
OPS 02 MASTER"S VOYAGE PERFORMANCE REPORT 1-Aug-04 14.2 End of each voyage Vessels on liner services or regular trades need only Master
report on occasion of an unusual occurance or any
significant change.
OPS 03A COAL CARGO MONITORING RECORD 1-Aug-04 9.10 When applicable. To retain onboard. Chief Officer
OPS 03B REEFER CONTAINER MONITORING RECORD 1-Aug-04 9.10 When applicable. To retain onboard. Chief Officer
OPS 04A BULK CARGO LOADING / DISCHARGE PLAN 1-Aug-10 14.7.2 When applicable. To retain onboard. Master
OPS 04B LOAD AND STRESS DISTRIBUTION PLAN 1-Aug-04 14.7.3 When applicable. Self explanatory. Master
OPS 05A STEVEDORE DAMAGE REPORT & NOTICE OF LIABILITY 1-Aug-04 9.6.1 When applicable. Separate report for each damage with serial nos. Chief Officer
OPS 05B STEVEDORE DAMAGE QUARTERLY STATUS REPORT 1-Aug-04 9.6.1 Every Quarter Chief Officer
OPS 06 CONTAINER DAMAGE REPORT AND NOTICE OF LIABILITY 1-Aug-04 9.6.2 When applicable. Separate report for each damage with serial nos. Chief Officer
OPS 07 CARGO DAMAGE REPORT & NOTICE OF LIABILITY 1-Aug-04 9.6.3 When applicable. Chief Officer
OPS 08 NOTE OF PROTEST 1-Aug-04 9.3 When applicable. Master
OPS 09 CARGO VENTILATION LOG 1-Mar-10 9.10.1 When applicable Record to be maintained on voyages carrying steel Chief Officer
and other such sensitive cargoes, and retained on
board. Ref. CHM 206, Sec 14.6.3 (for steel).

1-Mar-10 9.11 To be completed and sent promptly whenever there

OPS 10 DEVIATION OFF-HIRE CALCULATION Promptly on is any voyage deviation, including deviations for Master
occurrence scheduled dry dockings.

OPS 11A&B CARGO WATER DRAINAGE RECORD 1-Jul-11 9.10 When applicable Retain on board, to be sent as/when asked for. Chief Officer
OPS 12 CONCENTRATES CARGO MONITORING RECORD 1-Jul-11 9.10 When applicable Retain on board, to be sent as/when asked for. Chief Officer
OWNERS A/C VOUCHERS 14.3 When applicable Master
STATEMENT OF FACTS 14.5 When applicable Master
ON HIRE / OFF HIRE SURVEY 9.5 When applicable Master
COPY OF BILL OF LADING 14.6

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 9 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

File Ref. E- Reporting

Form no. Type of Report / Document Issue Date
no. mail Occasion
Remarks & guidelines Responsibility

FPD 01 CREW LIST 31-Oct-13 16.8 Monthly or every Self explanatory. Master
crew change.
FPD 02A TRANSFER OF COMMAND 1-Nov-05 3.5.1 When applicable. Self explanatory. Master
FPD 02B TRANSFER OF CHIEF ENGINEER 1-Aug-10 3.5.2 When applicable. Self explanatory. Chief Engineer
FPD 03 INTENTIONALY LEFT BLANK

FPD 04A FORM OF TESTIMONIAL FOR SEA-SERVICE (ENGINEERS) 1-Jan-15 When applicable. Chief Engineer
FPD 04B 1-Jan-15 When applicable. Master
CERTIFICATE OF WATCHKEEPING FOR CHIEF MATE'S OR MASTER'S CERTIFICATE
FPD 05B GUIDELINES FOR APPRAISAL REPORTS 31-Oct-13
FPD 05E APPRAISAL REPORT 1-Jul-09 E When applicable. NOT TO BE RETAINED ON BOARD. Master
FPD 06B HOLD CLEANING REPORT 15-Oct-09 16.1.2 When applicable. Master
FPD 08 REQUEST FOR MEDICAL ATTENDANCE 31-Oct-13 16.4 When applicable. One copy to Agent & doctor. Master
FPD 09 REQUEST FOR LEAVE / EXTENSION 31-Dec-13 16.3.1 E When applicable. Master
FPD 10 REQUEST FOR FAMILY JOINING 31-Oct-13 16.3.2 E When applicable. Master
FPD 11 SEAMAN'S ALLOTMENT NOTE 31-Oct-13 16.2 When applicable. Self explanatory. Master
FPD 12 MENU 1-Aug-04 15.9 On board use only Master
MESS COMMITTEE REPORT - 15.9 Monthly. Master
FPD 13 RECORD OF BREACH OF DISCIPLINE/INCAPABLILITY 1-Sep-08 When applicable. Self explanatory. Master
FPD 14 ON BOARD COMPLAINT FORM 31-Mar-13 16.11 When applicable. Self explanatory. Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 10 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

FORM ISSUE FILE REF E- REPORTING

NO.
REPORT HEADINGS / TITLE DATE NO. mail OCCASION
REMARKS RESPONSIBILITY

ACC01 WAGES STATEMENT 1-Aug-04 15.3 Monthly. Self explanatory. Master

ACC02 CASH ACCOUNT 1-Aug-04 15.1 Monthly. Self explanatory. Master
ACC03 RECORD OF CASH ADVANCE TO OFFICERS & CREW 1-Aug-04 15.3 Monthly. Self explanatory. Master
ACC04 CLOSING ACCOUNT OF WAGES 15-Aug-14 15.4 Upon sign-off of Self explanatory. Master
crew
ACC05 EXTRA MEAL VOUCHER 1-Aug-04 15.5.3 When applicable. Self explanatory. Master
ACC06 MONTHLY COMMUNICATION TRAFFIC STATEMENT 1-Aug-04 19.1 Monthly. Self explanatory. Master
ACC07 OVERTIME STATEMENT 4-Jan-11 16.1.1 Monthly. Self explanatory. Master
ACC08 PROVISION REPORT FRONT PAGE 1-Jul-09 15.5.2 Monthly. Self explanatory. Master
ACC09 BONDED STORE REPORT FRONT PAGE 1-Jul-09 15.6.2 When applicable. Self explanatory. Master
To be retained
LIBRARY ACCOUNT 15.2 onboard Master

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 11 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

FORMS COMMON FOR LPG AND LNG CARRIERS

FORM ISSUE FILE REF E- REPORTING

NO.
REPORT HEADINGS / TITLE DATE NO. mail OCCASION
REMARKS RESPONSIBILITY

GAS 1 NOTICE OF READINESS 16-Jan-06 14.3 When applicable. All Cargo Operations. Master
GAS 02A CARGO STOWAGE PLAN 15-Mar-15 14.6.1 When applicable. All Cargo Operations. Chief Officer
GAS 02B CARGO LOADING / DISCHARGING OPERATIONS 15-Mar-15 14.6.3 When applicable. All Cargo Operations. Chief Officer
GAS 02C EMERGENCY CONTACTS 16-Jan-06 14.6.4 When applicable. All Cargo Operations. Chief Officer
GAS 02D SHIP / SHORE INFORMATION EXCHANGE 16-Jan-06 14.6.5 When applicable. All Cargo Operations. Chief Officer
GAS 03 TANK CLEANING RECORD 16-Jan-06 14.6.9 When applicable. As required. Chief Officer
GAS 04 PURGING INFORMATION 16-Jan-06 14.6.10 When applicable. As required. Chief Officer
GAS 05 CARGO MANIFEST 16-Jan-06 14.6.11 When applicable. As required. Chief Officer
GAS 06 CARGO RECEIPT 16-Jan-06 14.6.12 When applicable. Discharging Operation (if required) Chief Officer
GAS 07 DEADFREIGHT STATEMENT 16-Jan-06 9.3.1 When applicable. Self explanatory. Master
GAS 08 OFF HIRE STATEMENT 16-Jan-06 9.5 When applicable. Self explanatory. Master
GAS 09 CERTIFICATE OF DELIVERY 16-Jan-06 9.6 When applicable. Self explanatory. Chief Officer
GAS 10 LETTER OF AUTHORISATION 16-Jan-06 14.5.1 When applicable. Self explanatory. Master
GAS 11A LETTER OF PROTEST - GENERAL 16-Jan-06 9.3.2 When applicable. Self explanatory. Master
GAS 11B LETTER OF PROTEST REGARDING QUANTITY 16-Jan-06 9.3.3 When applicable. Self explanatory. Master
GAS 11C LETTER OF PROTEST - SLOW LOADING RATE 16-Jan-06 9.3.4 When applicable. Self explanatory. Master
GAS 11D LETTER OF PROTEST - LOADING TEMPERATURE 16-Jan-06 9.3.5 When applicable. Self explanatory. Master
GAS 11E LETTER OF PROTEST - DISCHARGING 16-Jan-06 9.3.6 When applicable. Self explanatory. Master
GAS 12 LTR OF UNDERTAKING FOR SHORE VAPOUR RETURN 16-Jan-06 9.3.7 When applicable. Self explanatory. Master
GAS 13 VESSEL PERFORMANCE SURVEY 15-Mar-15 14.6.5 When applicable. As required. Master

NOTE: FORMS MARKED FOR REPORTING TO 'OPS' TO BE SENT ONLY UPON REQUEST FROM THE CONCERNED DEPARTMENT.

AESM
 ANGLO - EASTERN GROUP
COMPANY STATIONERY MANUAL

Ch: CS2 Date: 31.03.2015 Revision : 20 Prep : AKB Approved: ML Page : 12 of 12

Masterlist of Shipboard Forms & Filing / Reporting Guidelines

FOR LPG CARRIERS ONLY

FORM ISSUE FILE REF E- REPORTING

NO.
REPORT HEADINGS / TITLE DATE NO. mail OCCASION
REMARKS RESPONSIBILITY

LPG 01 CARGO OPERATION PLAN 16-Jan-06 14.6.2 When applicable. All Cargo Operations. Chief Officer
LPG 02 CARGO CALCULATION SHEET 16-Jan-06 14.6.13 When applicable. All Cargo Operations. Chief Officer
LPG 03A LOADING / DISCHARGING HOURLY RECORD 16-Jan-06 14.6.14 When applicable. All Cargo Operations. Chief Officer
LPG 03B PUMP PERFORMANCE RECORD 16-Jan-06 14.6.15 When applicable. All Discharging Operations Chief Officer
LPG 03C BOOSTER / HEATER LOG 16-Jan-06 14.6.16 When applicable. As required. Chief Officer
LPG 04 STATEMENT OF FACTS 16-Jan-06 14.4 When applicable. All Cargo Operations. Master
LPG 05 NOTICE FOR VAPOUR PUSHING 16-Jan-06 9.3.8 When applicable. As required. Master

NOTE: FORMS MARKED FOR REPORTING TO 'OPS' TO BE SENT ONLY UPON REQUEST FROM THE CONCERNED DEPARTMENT.

FOR LNG CARRIERS ONLY

FORM ISSUE FILE REF E- REPORTING

NO.
REPORT HEADINGS / TITLE DATE NO. mail OCCASION
REMARKS RESPONSIBILITY

LNG 01 CARGO OPERATION PLAN 16-Jan-06 14.6.2 When applicable. All Cargo Operations. Chief Officer
LNG 02A CERTIFICATE OF MEASUREMENT - LOADING 16-Jan-06 14.6.13A When applicable. All Loading Operations. Chief Officer
LNG 02B CERTIFICATE OF MEASUREMENT - DISCHARGE 16-Jan-06 14.6.13B When applicable. All Discharging Operations Chief Officer
LNG 03 LOADING / DISCHARGING HOURLY CALCULATION 16-Jan-06 14.6.14 When applicable. All Cargo Operations. Chief Officer
LNG 04 STATEMENT OF FACTS 16-Jan-06 14.4 When applicable. All Cargo Operations. Master
LNG 05A PORT PERFORMANCE REPORT - GENERAL 16-Jan-06 14.1A When applicable. All Cargo Operations. Master
LNG 05B PORT PERFORMANCE REPORT - LOADING 16-Jan-06 14.1B When applicable. All Loading Operations. Master
LNG 05C PORT PERFORMANCE REPORT - DISCHARGING 16-Jan-06 14.1C When applicable. All Discharging Operations Master
LNG 06 SEA VOYAGE RECORD 16-Jan-06 14.10.1 When applicable. Self explanatory. Master
LNG 07 BUNKER AND BOIL OFF GAS STATEMENT 16-Jan-06 14.10.2 When applicable. Self explanatory. Master

NOTE: FORMS MARKED FOR REPORTING TO 'OPS' TO BE SENT ONLY UPON REQUEST FROM THE CONCERNED DEPARTMENT.

STATIONERY
LETTER HEAD 4-Jan-11
FAX FORM 4-Jan-11
MEMO FORM 4-Jan-11

AESM