Work Breakdown Structure

02/25/2020
 Work Breakdown Structure (WBS)

1. Interpersonal Skills Development Seminar

1.1 Initiation

1.1.1 Evaluation and recommendation of a feasible project

1.1.2 Brainstorming on how the project can help the attendees

1.1.3 Brainstorming on the possible project sponsors

1.1.4 Appointment of project officials such as chairperson and secretary

1.1.5 Determination of the maximum number of attendees

1.1.6 Developing project charter

1.1.7 Project charter signing and approval

1.2 Planning

1.2.1 Setting objectives

1.2.2 A review of how the objectives would be achieved and the various activities

that would be tailored towards achieving the objectives.

1.2.3 Selection of date

1.2.4 Determination of number and demographics of the possible attendees in the

seminar

1.2.5 Planning of seminar budget and source of funds

1.2.6 Identification and selection of location

1.2.7 Determination of food and drinks to be served in the seminar

1.2.8 Determination of the equipment and rentals to be required

1.2.9 Identification of the possible speakers for the seminar

 1.2.10 Identification of the potential suppliers of food, drinks, and communication

equipment as well as printing of program brochure

1.3 Execution

1.3.1 Searching and informing the project sponsors

1.3.2 Informing and finalizing with the speakers about what they are expected to

talk about

1.3.3 Confirmation and visiting the seminar venue to ensure that it is ideal for the

seminar

1.3.4 Looking for and selection of food and drinks supplier and meeting them to

inform them about the meeting and what is expected of them

1.3.5 Confirming and meeting the project sponsors

1.3.6 Updating and informing event goers and suppliers

1.3.7 Promotion of the event

1.3.8 Visiting the venue to check whether it is set for the seminar

1.3.9 Drafting the key performance indicators to be used in the control and

assessment stage

1.3.10 Drafting of the itinerary and project program during the seminar

1.3.11 Actual seminar

1.4 Control

1.4.1 Tracking the number of attendees by recording their names

1.4.2 Distributing program brochures to the attendees and the speakers

1.4.3 Confirming the number of speakers in attendance

1.4.4 Allocating the speakers different sessions within which they will speak
 1.4.5 Assessing and ensuring that every attendee gets a place to sit

1.4.6 Ensuring that the public address equipment is effectively working

1.4.7 Assessing whether the foods and drinks supplied are the exact ones ordered it

terms of quality and quantity

1.4.8 Tracking to ensure that each attendee receives the foods and drinks served

1.4.9 Reviewing whether the various project objectives have been met

1.4.10 Review and tracking of the budget allocated to the seminar to determine

whether it was feasible or not

1.5 Closeout

1.5.1 Conduct a follow-up on the attendees to determine whether there are any

lessons learned

1.5.2 Conduct a follow-up with the speakers to understand the positive and the

negative factors about the seminar

1.5.3 Auditing the procurement process of the foods, drinks, equipment, hiring of

the venue, and other items hired.

1.5.4 Document the lessons learned from the seminar

1.5.5 Filing and archiving of the records from the seminar for future reference

1.5.6 Drafting and sending ‘thank you’ notes to the project sponsors together with

the records of what was learned in the seminar

1.5.7 Brainstorming on the mistakes and the positive issues noted from the project

and identifying ways of improving in the future

1.5.8 Closing the project by allowing the project officials to raise their opinions or

suggestions about the whole process.

 References

Harned, B. (2019, Feb 4). What Is a Work Breakdown Structure? Retrieved from Team Gantt:

https://www.teamgantt.com/blog/how-to-estimate-projects-accurately-using-a-work-

breakdown-structure

Norman, E. S., Brotherton, S. A., & Fried, R. T. (2010). Work Breakdown Structures: The

Foundation for Project Management Excellenc. John Wiley & Sons.

Project Management Docs . (n.d.). Work Breakdown Structure (WBS). Retrieved from Project

Management Docs : https://www.projectmanagementdocs.com/template/project-

planning/work-breakdown-structure/#axzz6F12XrYee