Machine Maintenance Work Request

In case of machine malfunctioning and preventive maintenance, production department takes services
from maintenance department.

Maintenance Flow Chart

M/c Monthly Schedule

Breakdown Preventive receiving
Schedule via e-mail
Maintenance
Work
Request Maintenance
Creation + Work
HOD Request
Creation +
HOD
Maintenance
Work
Request Maintenance
Approved Work
Request
Approved
Work
Request Not OK Trial Run
Regenerate Work
Request
OK Closed

Work Checklist
Request signed by
Closed concerned
cell incharge
 Activity Matrix

Activity Responsible Input Documents Output Financial Remarks

Role Documents Entries

Maintenance DM/AM/JE  Maintenance Work  Maintenance  N/A  Breakdown

Work (Concerned Request Created & HOD Work  Preventive
Request Cell In-charge) (E-mail, ERP) Request Maintenance
Generation Approved
Trial Run DM/AM/JE  Approved Maintenance  Work  
(Production + Work Request Request
Maintenance) (ERP) Closed

Re- DM/AM/JE  Approved Maintenance Maintenance   Non-

Generated (Production + Work Request Work Request satisfactory
Work Maintenance) (ERP) Created & HOD results of
Request (E-mail, ERP) machine
Work DM/AM/JE  Approved Maintenance  Maintenance   Production
Request (Production + Work Request Work feedback at
Closed Maintenance)  (ERP) Request Work
Closed (E- Request
mail, ERP) Closed