Computer Skills (1) تاراهم بوساحلا 1: Lab Manual & Assignments Sheet

Faculty of Engineering Technology
Department of Computer Engineering and Networks
Computer Skills (1)
1‫مهارات الحاسوب‬
Lab Manual & Assignments Sheet
2016, 2017
TABLE OF CONTENTS
Microsoft Windows 7 LAB Manual

Microsoft Windows 7 LAB 1
STARTING and RESTARTING THE COMPUTER .................................................. 2
Shutting Down a Non-Responding Application ........................................................... 2
Switching Off the Computer .......................................................................................... 3
Using Help ...................................................................................................................... 3
Viewing computer system resources ............................................................................ 4
Setting The Date & Time ............................................................................................... 6
Setting The Screen Resolution & Colour Settings....................................................... 7
Setting The Desktop Background ................................................................................ 8
Setting The Keyboard Language ............................................................................... 10
Selecting & Moving Icons ........................................................................................... 11
Arranging Icons ........................................................................................................... 11
Opening Folders & Icons ............................................................................................ 11
Creating Desktop Shortcut Icons ............................................................................... 12
Creating folder and subfolder ................................................................................ 13
Renaming Files & Folders ....................................................................................... 13
Selecting Files & Folders ......................................................................................... 13
Copying Files & Folders .......................................................................................... 14
Deleting Files & Folders .......................................................................................... 15
Searching Files & Folders .................................................................................... 112
File Compression .................................................................................................... 112
Using Notepad ....................................................................................................... 112
MICROSOFT WORD 2010 LAB Manual

MICROSOFT WORD 2010 LAB1
Purpose of LAB .................................................................................................................. 20
Exploring word 2010 Environment .................................................................................. 20
Ribbon ................................................................................................................................ 21
Creating document ............................................................................................................ 25
Open and Save documents ............................................................................................... 26
Formating Text and Paragraph....................................................................................... 30
Set Margins....................................................................................................................... 32
Headers and Footers ........................................................................................................ 33
Adding Watermark ......................................................................................................... 95
Page Border ...................................................................................................................... 36
MICROSOFT WORD 2010 LAB 2
Purpose of LAB ................................................................................................................. 37
Spelling and Grammer ..................................................................................................... 39
Bullets ............................................................................................................................... 94
Tables ................................................................................................................................ 42
MICROSOFT WORD 2010 LAB 3
Purpose of LAB ................................................................................................................. 47
Clip Art .............................................................................................................................. 47
Shapes .............................................................................................................................. 51
Text Boxes......................................................................................................................... 52
Pictures ............................................................................................................................ 53
Creating Cover Page ....................................................................................................... 56
Creating Tables of Contents ........................................................................................... 58
MICROSOFT WORD 2010 Assignments Sheet

Word LAB Exercise 1 ........................................................................................................... 63
Word LAB Exercise 10 ......................................................................................................... 79
MICROSOFT EXCEL 2010 LAB Manual
MICROSOFT EXCEL 2010 LAB 1
INTRODUCTION .............................................................................................................. 81
GETTING STARTED: ...................................................................................................... 81
BACKSTAGE: ................................................................................................................... 83
ENTERING VALUES ....................................................................................................... 84
CREATE WORKSHEET: ................................................................................................ 86
COPY WORKSHEET: ..................................................................................................... 87
HIDING WORKSHEET: ................................................................................................. 87
OPEN WORKSHEET: ..................................................................................................... 87
INSTERT DATA: .............................................................................................................. 88
INSERTING FORMULAS ............................................................................................... 88
DELETE DATA ................................................................................................................. 89
MOVE DATA..................................................................................................................... 89
ROW AND COLUMNS .................................................................................................... 89
ZOOM IN/OUT ................................................................................................................... 92
SPECIAL SYMBOLS: ........................................................................................................ 92
INSERT COMMENTS: ...................................................................................................... 92
MICROSOFT EXCEL 2010 LAB 2
ADD TEXT BOOK:............................................................................................................. 94
UNDO CHANGES .............................................................................................................. 94
SETTING CELL TYPE ..................................................................................................... 95
SETTING FONTS .............................................................................................................. 95
TEXT-DECORATION....................................................................................................... 95
ROTATE CELLS: .............................................................................................................. 96
SETTING COLORS: ......................................................................................................... 96
TEXT ALIGNMENTS: .................................................................................................... 96
MERGE AND WRAP ...................................................................................................... 97
BORDERS AND SHADES ............................................................................................. 98
APPLY FORMATTING ................................................................................................. 98
SHEET OPTIONS .......................................................................................................... 98
ADJUST MARGINS: ...................................................................................................... 99
PAGE ORIENTATION ................................................................................................. 99
HEADER AND FOOTER ............................................................................................ 100
INSERT PAGE BREAK .............................................................................................. 100
SET BACKGROUND ................................................................................................. 101
FREEZE PANES ......................................................................................................... 101
MICROSOFT EXCEL 2010 LAB3
CREATING FORMULAS ......................................................................................... 101
COPYING FORMULAS: .......................................................................................... 103
FORMULA REFRENCE: ........................................................................................ 103
USING FUNCTIONS: ............................................................................................... 103
BUILT IN FUNCTIONs............................................................................................ 105
DATA FILTERING: ................................................................................................ 107
DATA SORTING: .................................................................................................... 107
USING RANGES: ..................................................................................................... 108
ADDING GRAPHICS .............................................................................................. 109
SIMPLE CHARTS: .................................................................................................. 110
KEYBOARD SHORTCUTS: .................................................................................. 112
MICROSOFT EXCEL 2010 Assignments Sheet

EXCEL LAB Exercise 1 ................................................................................................ 101
EXCEL LAB Exercise 10 .............................................................................................. 142
Microsoft Power Point LAB Manual
Microsoft Power Point LAB 1
PURPOSE OF THE LAB ..................................................................................................................144
GOOD DESIGN GUIDELINES ......................................................................................................144
MAKE IT BIG .....................................................................................................................................144
KEEP IT SIMPLE .............................................................................................................................145
MAKE IT CLEAR ..............................................................................................................................147
PURPOSE OF THE LAB .................................................................................................................149
STARTING POWER POINT 2010 ................................................................................................149
VIEWING POWER POINT WINDOW .........................................................................................150
CHANGING THE BACKGROUND COLOR ..............................................................................151
USING DESIGN TEMPLATES .....................................................................................................153
ENTERING NOTES ........................................................................................................................153
WORKING WITH MASTER SLIDE .............................................................................................153
SAVING, PRINTING AND CLOSING THE PRESENTATION ..................................................155
WORKING WITH OUTLINE VIEW ............................................................................................155
INSERTING CLIP ART ...................................................................................................................156
INSERTING SOUND FILE ..............................................................................................................157
PURPOSE OF THE LAB ................................................................................................................158
INSERTING SHAPES ......................................................................................................................158
INSERTING PICTURES ..................................................................................................................160
INSERTING TABLES ......................................................................................................................161
INSERTING CHARTS .....................................................................................................................162
SET UP SLIDE SHOW .....................................................................................................................162
INSERT SLIDE TRANSITION .......................................................................................................163
ADDING ANIMATIONS ..................................................................................................................164
ADDING ACTION BUTTONS .........................................................................................................164
CREATING CUSTOM SHOW ........................................................................................................165
RECORDING NARRATION ...........................................................................................................166
SETTING UP SLIDING TIME MANUALLY ................................................................................167
SAVING THE PRESENTATION AS A VIDEO ............................................................................168
Microsoft Power Point LAB Assignments Sheet
Microsoft Power Point Exercises
Power Point LAB Exercise 1............................................................................................... 170
Power Point LAB Exercise 2 ............................................................................................... 172
Power Point LAB Exercise 6 ................................................................................................ 179
Power Point LAB Exercise 10 .............................................................................................. 191
Internet LAB Manual and Assignments

Internet LAB Exercise 1 ...................................................................................................... 193
Internet LAB Exercise 2....................................................................................................... 195
Internet LAB Exercise 6........................................................................................................ 201
Internet LAB Exercise 10...................................................................................................... 217
Microsoft Windows 7
LAB Manual
Mohammed A. Mesleh Mohammed A. Zoughol
1
Windows 7
LAB 1
Using Windows
1.start your computer system
2. Locate the power switch on
3. After some time you should be able to see a log on screen.
 Type in your user name in the User name field.
 Type in your password
in the Password field.
 Click Forward button.

 This will take you to a Desktop screen.
Note that:
• Your teacher will provide you with the user name and password.
• Passwords are case sensitive. You need to use the uppercase and lowercase letters. Press Caps Lock button
to switch on/off the uppercase letter.
4.To restart the computer:
 Click Start button.
 In the lower-right corner of the Start menu, click the arrow next to Shut down button.
 Click Restart. The system will shut down and restart again.
Note that:
You may need to restart your computer when install program updates and new programs. Typically
updates will be applied when you restart your system.
5. To turn off the computer, you first need to close all windows.
– Never turn off your computer while MS Windows is still running. Doing so could result in
loss or corruption of data.
The process of switching off the computer is also known as shutting down the system.
– Click Start button.
– In the lower-right of the Start menu, click Shut down button.
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Note that:
• When you click Shut down, your computer closes all open programs, along with Windows itself, and
then completely turns off your computer and display. Shutting down doesn't save your work, so you
must save your files first. If you are using a desktop computer, remember to turn off the monitor.
6. To close a program that is not responding:

 Press CTRL+ALT+DEL key combination. This screen will be displayed
 Click Start Task Manager. The Windows Task Manager will be displayed.
 Click the non-responding program from the list.
 Click End Task button.
 Close the Windows Task Manager.
Using Help
1. Click Start button.

2. Click Help and Support to get help on MS Windows itself.
The Windows Help and Support window will be displayed.
3. Type a word or phrase (e.g. shut down computer) to search help on in the Search Help field.
4. Click Search Help button to the right of the Search Help field.
5. Click the help topic from the list.
6. Close Windows Help and Support.
Note that:
• You can also display Windows Help and Support by pressing the shortcut key F1.
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1.To View the Computer’s System Information
 Click Control Panel.

The window shown is displayed.
 Click System.
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The System Properties window displays the following information:
- OS’s Name
- The processor type
- Memory RAM
2. To Set the Date & Time:
 Click Control Panel.
 Click Date and Time.
The Date and Time dialog box shown on the following page will be displayed.
 Click Change date and time… button. The Date and Time Settings dialog box will be displayed.
 Set the date by selecting the required date from the calendar displayed under Date.
 Set the time by clicking the arrows next to the digital time field. You can also set the time by typing.
 Click OK button to close the Date and Time Settings dialog box.
 Click OK button to close the Date and Time dialog box.
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3. To Adjust the Volume Settings:
 Click Speakers button in the notification area of the taskbar.

 Move the slider up or down to increase or decrease the speaker volume.
Note that:
After you open the Speaker volume, click Mixer if you want to separately control the volume of your
speakers and other sound devices or programs using the Volume Mixer.
4. To Set the Screen Resolution:

 Right-click anywhere on the desktop. A pop-up menu is displayed.
 Click Screen resolution
 Click the drop-down arrow next to Resolution:
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 Move the slider to the resolution you want.
 Click Apply button. The Display Settings dialog box is displayed.
 Click Keep changes button to use the new resolution, or click Revert button to go back to the
previous resolution.
5.To set the colour for your monitor:

 Repeat steps as above.
 Click Advanced settings.
 Click Monitor tab.
 Under Colors: select True Colour (32 bit).
 Click OK button.
 Click Close button to close the Screen Resolution window.
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6.To Set the Desktop Background (also called wallpaper):
 Right-click anywhere on the desktop. A pop-up menu is displayed.
 Click Personalise.
 Click Desktop Background.
 Click the picture or colour that you want to use for your desktop background.
 Under Picture position: click the arrow and choose whether to crop the picture to:
- fill the screen
- fit the picture to the screen,
- stretch the picture to fit the screen
- tile the picture
- or center the picture on the screen.
 Click Save changes button.
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• Note that:
– To make any picture stored on your computer (or a picture you are currently viewing) your
desktop background, right-click the picture, and then click Set as Desktop Background.
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Windows 7
LAB 2
To set the keyboard language:

 Click Control Panel. The Control Panel window will be displayed.
 Click Region and Language. The Region and Language dialog box is displayed.
 Click Keyboards and Languages tab.
 Click Change keyboards… button. The Text Services and Input Languages dialog box is displayed.
 click Add… button. The Add Input Language dialog box is displayed.
 Double-click the language you want to add e.g. Maltese (Malta).
 Double-click Keyboard, select the text services options you want to add.
 Click OK button to close the Add Input Language dialog box.
 Click Apply button.
 Click OK button to close the Text Services and Input Languages dialog box.
- To Set the Keyboard Language:

By default, the Language Bar is displayed in the taskbar.
To switch between different keyboard languages that you have set on your computer:
 Open the program where you want to type.
 Click the Language button in the taskbar.
 Select the language to use.
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-To remove the language setting:
 Repeat steps above as for setting the keyboard language.
 Click the language to remove.
 Click Remove button.
 Click Apply button for the changes to take effect.
 Click OK button to close the Text Services and Input Languages dialog box.
Selecting & Moving Icons
By default, MS Windows stacks icons in columns on the left side of the desktop. But you can move an icon
by dragging it to a new place on the desktop:
1. To select a desktop icon, click the icon. The icon will be highlighted
2. To move the icon, drag the mouse. The icon will move only if the Auto arrange icons option is not
switched on.
Arranging Icons
You can arrange the icons on your desktop as follows:
1. Right-click on an empty area of the desktop.
2. Point to Sort by.
3. Click one of the commands on the submenu, as explained in the table.
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Opening Folders & Icons
To open folders or icons:
1. Point the mouse pointer to the icon to open e.g. Recycle Bin.
2. Double-click the mouse.
A window will show on the desktop area. This window may contain other icons or folders.
Creating Desktop Shortcut Icons
To create a desktop shortcut to a folder or file:

1. Right-click the folder or file.
2. Point to Send to.
3. In the sub-menu, click Desktop (create shortcut). The shortcut icon appears on MS Windows
desktop.
To create a desktop shortcut to a program:
2. Locate the program.
3. Right-click the program.
5. In the sub-menu, click Desktop (create shortcut). The shortcut icon appears on MS Windows
desktop.
Removing Desktop Shortcut Icons:
To delete a shortcut icon:
1. Click the shortcut icon (on the desktop) to delete.
2. Press DELETE key. The Delete Shortcut dialog box is displayed.
3. Click Yes button.
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Windows 7
LAB 3
Creating Folders & Sub-Folders

To create a folder:
• In the Computer window, right-click the drive , the folder/sub-folder where the sub-folder/s will be
created.
1. where the folder will be created.
2. In the pop-up menu, click New. A new folder will be added.
3. Type a name for your folder in the text box displayed.

4. Press Enter key. A yellow folder will be created.
Renaming Files & Folders
You can rename files, folders and sub-folders:
1. In the Computer window, right-click the file, folder or sub-folder to rename.
2. Click Rename.
3. Replace the existing name in the text box with the new name.
4. Press Enter key.
Selecting Files & Folders
To select one file, folder or sub-folder:
To select several files, folders or sub-folders that are non-adjacent to each other:
1. In the Computer window, click the first file, folder or sub-folder to select.
2. Press and hold the CTRL key.
3. Click on the other files to select.
4. Release the CTRL key.
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To select several files, folders or sub-folders adjacent to each other:
1. In the Computer window, click the first file, folder or sub-folder in the block.
2. Press and hold the SHIFT key.
3. Click on the last file, folder or sub-folder of the contiguous block to select.
4. Release the SHIFT key.
To select several files, folders or sub-folders that are non-adjacent to each other:
1. In the Computer window, click the first file, folder or sub-folder to select.
2. Press and hold the CTRL key.
3. Click on the other files to select.
4. Release the CTRL key.
Copying Files & Folders

To copy files, folders between folders and between drives:
1. In the Computer window, select the file/s, folder/s or sub-folder/s to copy using one of the methods
indicated in the previous section.
2. Right-click the selected file/s, folder/s or sub-folder/s. A short-cut menu will be displayed.
3. Click Copy.
4. Right-click the folder or disk drive where you want to copy the file/s, folder/s or sub-folder/s. A short-
cut menu will be displayed.
5. Click Paste.
Note that:
You can press the shortcut key combinations:
CTRL + C instead of step 3.
CTRL + V instead of step 5.
Moving Files & Folders
To move files, folders between folders and between drives:
1. In the Computer window, select the file/s, folder/s or sub-folder/s to move.
2. Right-click the selected file/s, folder/s or sub-folder/s. A short-cut menu will be displayed.
3. Click Cut.
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4. Right-click the folder or disk drive where you want to move the file/s, folder/s or sub-folder/s. A
short-cut menu will be displayed.
5. Click Paste.
Note that:
You can press the shortcut key combination: CTRL + X instead of step 3.
Deleting Files & Folders
Deleted file or folder placed in the Recycle Bin.
To delete files, folders or sub-folders:
1. In the Computer window, highlight the file/s, folder/s or sub-folder/s to delete.
2. Press Delete key.
The Delete File dialog box is displayed prompting you to confirm if you wish to delete the selected
file, folder or sub-folder.
3. Click Yes button. The Recycle Bin icon changes from empty to full.
Restoring Deleted Files & Folders
To restore a file or folder:
1. In the MS Windows desktop, double-click the Recycle Bin. The Recycle Bin window is displayed.
2. Right-click the file or folder to restore. A shortcut menu will be displayed.
3. Click Restore.
Restore all contents in the Recycle Bin:
• Click Restore all items.
Emptying the Recycle Bin
• Click Empty the Recycle Bin.
Searching Files & Folders

To Search Files & Folders
2. In the Start menu search box, type the name of the file or folder to search.
As you type, items that match your text will appear on the Start menu.
The search is based on text in the file name, text in the file, tags, and other file properties.
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3. Click the file to open or click See more results. The Search Results window is displayed.
The Search Results window is displayed:
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Compressing Files in Folders:
To compress files in a folder on a drive:

1. Locate the file or folder that you want to compress.
2. Right-click the file or folder. A short-cut menu will be displayed.
4. Click Compressed (zipped) folder. A new compressed folder is created in the same location.
To rename it, right-click the folder, click Rename, and then type the new name.
Extracting Compressed Files:
To extract compressed files from a location on a drive:

1. Locate the compressed folder that you want to extract files or folders from.
2. right-click the folder, click Extract All, and then follow the instructions.
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Using Notepad
1. Open the ‘Notepad’ application from the start menu in accessories

2. Type some words in the window
3. Minimize the window to the task bar
4. Open the ‘Paint’ application from the start menu in accessories
5. Minimize it to the task bar
6. Re-open the Notepad window from the task bar
7. Maximize the Notepad window
8. Restore the notepad window back down.
9.Use ALT+TAB to switch between notepad and paint.
10. Save the text (.txt) file you have created to the desktop.
11. Close the notepad window
12. Re-open the paint window
13. Close the paint window.
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Microsoft Word 2010
LAB Manual
Eng. Rose Alqasem Mohammed A. Mesleh
19
Word LAB1
A word processor is a computer program that allows you to create, edit and produce text documents,
such as letters. Microsoft Word is a word processor created by Microsoft. It is part of the Microsoft
Office suite of applications.
Purpose of this LAB
This lab provides exploring the word 2010 environment, creating a document and saving it opening a file,
making changes and saving strategies, creating a new blank document when word is already open, and Undo
and Redo. Also this lab provides formatting text, formatting a paragraph, and controlling the appearance
of your document
Exploring the Word 2010 Environment

Open Word by using the Start menu or by double-clicking on the desktop icon for Microsoft Word
2010.
Title Bar
1. Note the Title Bar section which has window controls at the right end, as in other Windows
programs.
2. Note that a blank document opens with a default file name of Document 1.
Quick Access Toolbar
Save Customize
The Quick Access Toolbar is located all the way to the left on Undo
the Title Bar. It contains frequently used commands and can
be customized using the drop-down menu.
1. Point to each small icon to view its screen tip.
2. Be aware that the Undo button is not located anywhere
else in the application except for on the Quick Access Redo/Repeat
Toolbar.
3. Click the Customize Quick Access Toolbar button, check New on the menu, and see the
command get added to the Quick Access Toolbar.
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4. The Quick Access Toolbar can also be moved to show below the Ribbon. Move the Quick Access
Tool Bar back above the ribbon.
Mention Handout 1
(The Ribbon)
Show Slide 2
Ribbon
The Ribbon contains all of the tools that you use to interact with your Microsoft Word file. It is located
at the top of the window. All of the programs in the Microsoft Office suite have one.
The Ribbon has a number of tabs, each of which contains buttons, which are organized into groups.
Depending on the object you have selected in the document, several contextual tabs may appear,
which provide additional formatting options for that object.
Try clicking on other tabs to view their buttons, and then return to Home tab.
Active Tab Contextual Minimize the Ribbon

Tab Tabs
Group
Button Launcher
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Active Tab
By default, Word will open with the Home tab of the Ribbon active. Note the subtle difference in
appearance between an Active and an Inactive tab.
Contextual Tab
Contextual tabs are displayed when certain objects, such as an images and textboxes, are selected. They
contain additional options for modifying the object. Contextual tabs stand out because they are given
different colors. As soon as we start being productive in the program, we will see contextual tabs
appear.
Groups and Buttons
On each Tab, the Buttons (a.k.a. commands or tools) are organized into Groups. The groups have
names, but the names are not clickable.
Hover over some active buttons on the Home tab to observe screen tips. The screen tips display the
name of the button, along with a short description of what the button does.
Two-Part Buttons
Some buttons have two parts, the button proper and the list arrow.
A one-part button will light up completely in orange when you point to it.
On a two-part button, only one section at a time will light up in orange when you point to it, so the
orange color is key.
This button has one This button has two parts:

part:
Button proper List arrow

Carries out the Opens an
selected option. options menu.
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Dialogue Box Launcher
On some groups there is a Launcher button which will open a dialogue box with related but less
common commands.
Click a launcher button, and then close the dialogue box.
Minimize Ribbon Button
The Minimize Ribbon button essentially takes the Ribbon out of view, with the exception of the names
of the ribbon tabs.
1. Locate the Minimize the Ribbon button (underneath the window control buttons) and click it.
2. Clicking on tabs will make its tools available but the contents will not stay in view permanently
unless you uncheck minimize the ribbon. Try clicking on a tab, then click into the document
workspace. Note the tab goes out of view.
3. To keep the ribbon in view, click the minimize ribbon button again.
File Tab Switch to Word
The File tab provides a Backstage view of your document. Backstage view gives you various options
for saving, opening a file, printing, or sharing your document. Instead of just a menu, it is a full-page
view which makes it easier to work with.
1. Click on the File tab.
2. Notice that the ribbon is no longer in view. Note the commands at the top of the menu that you
use to perform actions to a document rather than in a document.
3. Other things you can do in the Backstage view are:
a. The Info section of the File tab offers an easy to use interface for inspecting documents for
hidden properties or personal information. For example, the “author” of the document is
recorded here. It defaults to the name of your Windows profile, but can be changed.
b. Click the Recent menu option. In the Recent pane, you can conveniently access Recent
documents and Recent Places (folders and files recently accessed on your computer).
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c. Click the New menu option. In this view you can create a new Blank document, or choose from
a large selection of Templates.
d. Click the Options menu option. In this view you can change various application options. For
example, you can adjust the spelling and grammar check settings, AutoRecover settings, and
Language preferences.
4. To return to the document from the Backstage view, click any other tab.
Workspace
Underneath the Ribbon is the workspace.
1. Note the rulers and margin settings.
2. Note the scroll bar.
3. Note the blinking cursor which is where new input will display when entered.
4. Note the mouse pointer with the I-beam shape, appropriate for a text environment.
Status Bar
The status bar is located below the document window area.
Current Information
The left end displays various information about the document, such as the page number, how many
total words are in the document, and whether there are any spelling errors.
Views
At the right end are shortcuts to the different views that are available. Each view displays the
document in a different way, allowing you to carry out various tasks more efficiently.
Print Layout Shows what the document looks like when it’s printed. This is
overall the best view for editing documents. It is selected by
default.
Full Screen Reading
Displays the document full-screen, making it easier to read. You
cannot edit the document in this view.
Web Layout
Shows what the document would look like if it were saved as a
Outline webpage.
Displays the document as a bulleted outline.

Draft
Very “bare-bones”—meant to be used for making quick edits to a
document’s text content. Certain page elements are not visible in
this view, such as headers, footers, and images.
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Zoom Slider
Also at the right end of the Status Bar is the Zoom Slider. This allows you to adjust how large the
document is displayed on the screen. It does not adjust the actual size of the document—just how big
or small it is displayed on the screen (like moving a newspaper away from or closer to your eyes).
Customization
The Status Bar can be customized.
1. Right-click on the Status Bar to bring up the customize menu.
Options that are enabled have a checkmark next to them.
2. Click on “Caps Lock” to enable this option.
3. Notice how the menu didn’t disappear. Click in a clear space to
dismiss the menu.
4. Press the Caps Lock key on the keyboard. Notice how the words
“Caps Lock” appear in the Status Bar.
5. Press the Caps Lock key again to turn caps lock off.
Creating a Document and Saving It

Creating a document
1. When word opens, it will display a blank document ready for you to type in. The words that you
type and the formatting that you use become your document.
2. Type “My first document.”
3. Each document you create is temporary unless you save it as a file with a unique name and
location.
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Saving the File
1. Click on the File Tab. Mention Handout 2
(Saving a file to a Flash Drive)
2. Click on the Save As button. We use “Save As” instead of “Save” the first time we save
a file because we need to tell the computer where to put the file . “Save” assumes you’ve
saved it before.
3. Notice that a smaller window appears in front of our work. This small window is called a dialog
box. Because the computer needs to know more than just “OK, save,” the dialog box is where we
tell it how we want to save our work.
Address field
Dialog Box
Title
Will be either “Save
As” or “Open”
The default
save location is
“Documents”
Content Pane
Navigation Pane
“Save” or “Open” Button

File Name Field
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4. When it comes to saving, there are two important things to identify for the computer:
1. The location where the file is going to be saved to.
2. What name you want to give the file.
5. The location where it will be saved is displayed for us in the Address field. In this case, note that
the Documents directory is the default save location.
9. Now we need to name our file.

10. Click into this box and the words will be highlighted. Then type the word first to name your file
‘first’.
11. Once we have given the computer a file name and a save location, we are ready to save. To save,
you will click on the Save button.
12. Your Word window will still be open but notice the title bar will now show the file name first.docx.
Opening a File, Making Changes and Saving Strategies
The purpose of saving a file is to bring it back later and that is what we are about to do. Before we
attempt to open a saved file, we need to make sure that the storage location for that file is in place.
1. Open Word. You should be looking at a new blank document.

2. Click on the File tab and select “Open”.
3. A dialog box that looks like the “Save as” window will now appear. Notice in fact, the only
visible differences are that the Title Bar says Open and the Save button now says Open instead.
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4. At first, the computer will be looking for your file in the default location, which is Libraries >
Documents
5. Notice that your “first” file has a small icon next to it that looks like the Word icon and the name of
the file is ‘first.docx’ rather than just “first”.
6. Now, you can open the file.

a. Click once on the icon to select it.
b. Click the Open button.
7. Notice that Word has opened and you can see your “first” document.
8. Now close the file by clicking on File > Close.
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9. Use File > Open to re-open first.docx to verify that the last changes were saved.
Creating a New Blank Document When Word is Already Open

At this point, the Word program is open, but there is no document to work in.
1. On the File tab, select New. This will open a dialogue where you can choose a document type.
2. Notice how the Blank Document option, which is the option we want, has an orange background.
This means it is selected.
3. Click the Create button on the right to create the new document.
4. Bear in mind that as long as we don’t type anything into the new document we will not be
prompted to save it should we close the program.
Undo and Redo

Now that we have made several changes to this document, it is a good time to learn how to “undo”
changes that you regret making or that you have made by accident.
The buttons for doing this are located on the Quick Access Toolbar.
Undo
The Undo button reverts changes that you’ve recently made to the document. The Undo button is a
two-part button:
1. Clicking on the button proper will undo one change (action) at a time.
2. Clicking on the list arrow will display the entire history of changes you made to the document.
3. Clicking on a change will undo all changes that were made up to and including the
selected change
4. use the list arrow to undo all of the changes we’ve made so far to our document.
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Formatting Text
Changing text attributes
1. Select the second line in the first paragraph.
a. In the Font group, apply the Bold, Italic and Underline attributes.
b. Notice how the underline button is a two-part button.
c. Notice how the buttons change colors when they are active. When the buttons are active, it
means that these formatting options are applied to the selected text.
d. Deselect the text to see the changes.
2. Select the third paragraph.
a. Use the font face drop-down box to select a different font (CurlzMT).
b. Use the font size drop-down box to select a different font size (20). Notice the Live
Preview.
3. Select the first paragraph.
a. Change the font color to blue by using the list arrow next to the Font Color button. Notice
the Live Preview.
b. Also notice how the Font Color button proper changed from red to blue. The
button remembers the last color that was selected.
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Formatting a Paragraph
Changing alignment
1. Select the first paragraph.
2. In the Paragraph group, find the Align Text buttons.

Notice that the Align Text Left button is selected (it has an orange color).
3. Change the alignment of the paragraph by clicking on the other buttons.
Changing line spacing
1. With the first paragraph still selected, in the Paragraph group, use the launcher to access more
paragraph formatting options.
2. Select Double from the Line spacing drop down menu.

3. Click OK.
Changing paragraph indentation
1. With the first paragraph still selected, click the Align Text Left button.
2. In the Paragraph group use the launcher button to access more paragraph formatting options.
a. Under the Indentation area, click the drop down arrow under Special. Click on First line.
Click ok. Notice how the first line of each paragraph is now indented.
3. Hanging indent (all lines of a paragraph are indented except the first line) - using the same
instructions as in step 2 above, change indentation to Hanging under Special. Click ok.
Again, notice the changes.
4. Deselect the text by clicking on a clear area.
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Controlling the Appearance of your Document
Changing Page Margins
1. Open the Page Layout tab to access buttons to change the appearance of your document.
2. In the Page Setup group, click on the Margins button. A drop down menu will appear that
will have your current settings highlighted. Click on the Wide option to see how it will affect
your document.
3. Click on the Margins button again and click on Custom Margins at the bottom of the menu.
a. When the dialog box opens, use the arrows to change the top, left, bottom and right
margins to 0.8”.
b. The Gutter setting is an extra margin that is only used if you want to bind your printed
pages together in some way (such as with a three-hole-punch). Leave this at 0”.
c. Click OK.
4. Click on the Margins button again and notice how the margin list has now populated with your
customization.
Page Breaks
1. Place your insertion point at the end of the blue paragraph.
2. On the Insert tab, in the Pages group, click on Page Break.
3. Notice how the lines below are now on the next page.
4. Notice how Word inserts some blank space at the top of the next page.
5. Press the Delete key a couple times to remove this extra space.
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Headers and Footers
A header is text that appears at the top of every page in your document. Similarly, a footer is text that
appears at the bottom of every page.
1. First, let’s insert a header.
a. Press Ctrl + Home to get to the top of the document.
b. Click on the Insert tab. In the Header & Footer group, click on the Header button to open
a menu of different header options.
c. Scroll down the menu to view all the options and click on Blank.
d. Notice that a new Contextual Ribbon of tools has opened called Header & Footer Tools.
It has one tab (“Design”).
e. Also notice how Word is calling out the header section with a dotted-line.
f. Since the textbox is already blue, type “Internet Policy”.
2. Close header. This can be done in two ways:
a. By clicking the “Close Header and Footer” button at the right end of the Contextual ribbon.
b. By double-clicking anywhere within the body of the document.

3. Notice that “Internet Policy” appears at the top of every page.
4. Also notice that the font color of the text in the header is gray. This is not the actual font color.
Microsoft Word makes them gray to show that the header is not currently active.
5. Double-click on the header to make it active again. Notice how the font color has changed to its
real color (black) and the document body is now gray. Again, this is to show that the
header/footer is active, and the document body is not active.
6. Next, let’s insert a footer.
a. Note that, when the header is active, the footer is active as well. Scroll down to the bottom
of the current page and notice that there is a Footer section called-out with a dotted-line.
b. In the Design tab of the Header & Footer Tools contextual ribbon, locate the Header
& Footer group. Click on the Footer button to open a menu of different footer options.
c. Again, scroll down the menu to view all the options and then click on Blank (Three
Columns).
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d. What we’re going to do is, put our name in the left text box, the current date in the center
text box, and the page number in the right text box. There are tools on the Header & Footer
Tools contextual ribbon to facilitate this.
e. Click on the left Type Text box and type your name. Do not hit Enter .
f. Let’s make our name bold. How would be do this? Because there is no Bold button visible,
we have to switch to another ribbon. Click on the Home tab, then click on the Bold button
of the Font group.
g. Note how we have lost our Header & Footer Tools ribbon since we switched to the Home
tab. Notice that the Design tab of the Header & Footer Tools contextual ribbon is not lit up.
This means it is not active. To make it active, click on it.
h. Click on the middle box. Locate the Insert group and click on the Date & Time button.
When the dialog box opens, select any date format you wish under the Available Formats
in the left pane.
i. Click on the right box. In the Contextual ribbon, locate the Header & Footer group and
click on the Page Number button. A list of options will be shown about where you
want to insert the page numbers (see table below).
Top of Page Puts the page number in the header.

Warning: This will replace your entire header with
a new header!
Bottom of Page Puts the page number in the footer.
Warning: This will replace your entire footer with
a new footer!
Page Margins Puts the page number in the left or right margins.
Current Position Puts the page number wherever your insertion
point is.
j. Move your cursor to Current Position and a menu of options will open. Scroll down
the menu to the “Page X of Y” group and select Bold Numbers.
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Adding Visual Interest
1. Changing the Page Background:
a. In the Page Layout tab, under the Page Background group, click on the Page Color
button to display a palette of colors.
b. Mouse-over the colors and observe Live Preview changes to your document.
c. Click on any light color that you like (use a color from the second row).
2. Adding a Watermark:
a. In the Page Layout tab, under the Page Background group, click on the Watermark
button to place a semi-transparent message or picture on your document.
b. You can also customize the watermark text. Click on the Watermark button again and
select “Custom Watermark”. Change the text and click
OK.
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3. Adding a Page Border:
a. In the Page Layout tab, under the Page Background group, click on the Page Borders
button to place a border around your document.
b. On the Page Border tab, click on different settings, styles, color, width or picture. See a
preview in the right pane.
c. Click the drop down arrow in the art selection box. Scroll down and select a border
style that you like. Click OK to add the border.
d. Note that, depending on how large the border is, it may cover up your header and/or
footer. To fix this, you can adjust the distance between the edge of the page and the
header/footer.
i. Double click on the header to make the header/footer active.
ii. In the Header & Footer Tools contextual tab, in the Position group, adjust the
Header from Top and Footer from Bottom values until you can see your header
and footer.
4. Save the document and then close Word.
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Word LAB2
Purpose of this LAB
This lab provides correction and editing tools, spelling & grammar check, and bulleted/numbered lists.
Moreover this lab provides how to create table, entering information into a table, selecting parts of a table
resizing rows and columns, and inserting and deleting rows/columns
Correction and Editing Tools

For this section, we will be using the file that we opened in the previous section (Blues Music.docx).
Find/replace
1. Press Ctrl + Home to move your insertion point to the beginning of the document.
2. On the Home tab, in the Editing group, click the Find button proper.
3. A Navigation Pane will open on the left. Click into the Search Document field and type “call
and response”.
4. Notice how the Navigation Pane displays each match, along with the text surrounding the
matched phrase
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5. Scroll down the document. Notice of all instances of the phrase “call and response” are
highlighted in yellow to make them easy to see.
6. Click the Replace button in the Editing group on the ribbon. This opens the Find and Replace
dialogue.
7. In the Replace With field of the dialogue box, type “call-and-response” (the same phrase, but with
dashes in between each word). Click Replace All to perform the operation.
8. A dialogue box will appear telling you how many words have been replaced. Click OK.
9. Close the Find and Replace dialogue.
10. Close the Navigation pane on the left
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Spelling & Grammar Check
As you type a document, Word automatically checks your spelling and grammar.
1. Scroll down the document and notice how some words have wavy red and green lines beneath
them. This indicates that Word detects possible spelling (red) or grammar (green) errors.
2. Press Ctrl + Home to get to the top of the document.
Correcting Individual Words
Words can be individually corrected by right-clicking on them.
1. Right-click on the first word that is misspelled (“sogns”).
2. A context menu appears with suggested spelling corrections. Select “songs” from the list.
Reviewing the Entire Document

You can also have Word step you through all of the spelling and grammar mistakes in the entire
document.
1. Click on the Review tab.
2. In the Proofing group, click on the Spelling & Grammar button. This will start a spellcheck
starting from wherever you insertion point is.
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3. A dialog box will open, which allows you to address every misspelling or grammar mistake that
Word finds.
a. Ignore Once
Ignores the error. Remember:
the computer is not always right!
b. Ignore All
Ignores all instances of an error.
c. Add to Dictionary
Adds the misspelled word to
Word’s dictionary. This often
happens with last names.
d. Change
Changes the red or green text to
the suggestion that is selected in the Suggestions list box.
e. Change All
Changes all instances of the same error.
f. AutoCorrect
Tells Word to automatically correct the misspelling every time it is misspelled in the same
way. This is good to use with words you frequently misspell.
g. If no suggestions are correct, make your own correction and click Change.
4. A “spell check complete message” will appear when all has been corrected. Click OK.
Bulleted/Numbered Lists
When you want to present a list of items in a document, you will usually want to put each item on its
own line. There are two major types of list:
1. Use Bulleted Lists when the order of the items is not important (for example,
a shopping list).
a. Open a new blank Word document and type “Grocery List”. Press Enter to get to a new
line.
b. Click on the Bullets button in the Paragraph group. This tells Word to create a new
list. c. Let’s populate our list with some items:
d. Click the Bullets button. This will end your list. Notice how each word is on a separate line
and proceeded by a bullet.
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2. Use Numbered Lists when the order of the items is important (for example, a recipe).
a. Type “Cookie Recipe”, then press Enter to get to a new line.
b. Click on the Numbering button in the Paragraph
group. c. Let’s populate our list with some items:
d. Click the Numbering button to end your list.

3. Use Multilevel Lists when you want to create an outline of items, where each item can
have its own sub-list of items.
a. Type “Inventory” and press Enter .
b. In the Paragraph group, click on the Multilevel List button. A menu of styles will open.
Hover your mouse cursor over the various styles to view them and then under List Library,
click the first option on the second row.
c. Multi-level lists are trickier than normal lists because you have to tell Word what level to
place each list item on.
a. Press Enter to create a new item at the same level.
b. Press Tab to move down a level.
c. Press Enter twice to move up a level.
d. Let’s populate our list with some items.
e. When finished with your list, press Enter until no more bullets appear. This is another way
of ending a list.
4. To change the style of bullets or numbers:
a. Select all of the list items in the “Grocery List” list.
b. In the Paragraph group, click the drop down arrows on the Bullets or Numbering
button and hover over each option to see a live preview of changes.
5. To change changing the indent level:
a. Select all of the items in the “Cookie Recipe” list.
b. In the Paragraph group, click the Increase Indent or the Decrease Indent buttons to
make
changes.
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Tables
Word allows you to insert tables into your document. Tables consist of the following elements:
Row: Runs horizontally (left to right)
Column: Runs vertically (up and down)
Cell: The intersection of a row and column. You can type text into each cell.
Menti
“Select Table”
Button Colum
n
Row
Resize Handle
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Inserting a Table
1. Open a new document in Word.
2. Click on the Insert tab and in the Tables group, click on the Table button.
3. Move your Cursor over the squares in the Table Pane to determine the
size of your table. Notice how the squares change color and the
dimensions are given at the top.
4. When you have a 7 column x 5 row table, press the left mouse button.
Your table will be inserted where your insertion point was located.
Entering Information into a Table

1. Place your Insertion Point in the first cell of the first row. You can move between cells by using
the Tab key, arrow keys, or the mouse. Experiment with all ways to move your insertion point.
a. Notice that the directional arrows appear to take you “outside” the table as well as from
cell to cell.
b. Notice that tabbing to last cell in last row and tabbing one more time will add another row.
2. Begin to type the days of the week in the cells of the first row.
a. Notice the autocomplete feature which pops up after typing the 4th letter. Press Enter to
take advantage of autocomplete.
i. Note: This is the only advisable time to press Enter in a cell. Otherwise you
will create a new line in the cell.
b. Use the Tab key to move to each cell.
3. Click after the word “Monday” and press Enter . Notice how it inserted a new line. This is what
happens when Enter is pressed without an autocomplete suggestion. Press Backspace to delete
the new line.
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Mention Handout 5
Selecting Parts of a Table
To format your table, you must know how to select individual cells, columns, and rows, as well as the
entire table.
1. Selecting a Cell: Move your cursor to the left edge of the cell until a small black
arrow appears, then click. Click and drag to select several cells.
2. Selecting a Column: Move your mouse to the top of a column until the cursor changes to
a small black arrow, then click. Click and drag to select several columns.
3. Selecting a Row: Move your mouse to the selection area to the left of a row until the
cursor changes to a right pointing white arrow. Click to select one row, or click and
drag to select several rows.
4. Selecting the entire table: Click the Select Table button that appears at the top left corner
of the table. Note that your cursor must be positioned inside of the table in order for this
button to be visible.
Resizing Rows and Columns
1. To adjust the width of a column, point to the vertical border between two columns so
your cursor changes into a double arrow. Then click and drag the line where you want
it.
Use this method to make the first column wider.
2. To adjust the height of a row, point to the horizontal border between two rows so your
cursor changes into a double arrow, then click and drag.
Use this method to make the first row higher.
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Inserting and Deleting Rows/Columns
Let’s insert a row to the beginning of our table, above the days of the week.
1. Right-click somewhere on the first row.
2. A context menu will appear. Select “Insert”, then click on “Insert Rows Above”.
Now, let’s delete the last row from our table.

1. Select the last row.
2. Right-click on the selected row.
3. Click “Delete Rows”.
Formatting a Table
1. Select the first row.
2. Notice that, when you have any part of a table selected, a new ribbon
appears called Table Tools. This contextual ribbon has two tabs, Design and
Layout.
3. Let’s apply some formatting to the first row.
a. Click on the Layout tab. In the Merge group, click the Merge Cells button.
b. Type the word “schedule”.
c. In the Alignment group, click the Align Center button. Note there are several different
options for aligning text in a cell.
d. Click on the Design tab. In the Table Styles group, click the Shading button. A menu
of colors will appear.
e. Move your cursor over the colors to see a Live Preview and then click on any color you like.
Notice that only the cells selected are shaded.
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4. Select the entire table by clicking on the Select Table button.
5. On the Design tab (you may need to make the Design tab active), click the Launcher in the Draw
Borders group. A dialog box will open. This dialog gives you fine-grain control over your table’s
borders.
a. In the Borders tab, under Setting, make sure All is selected.
b. Scroll through the Style Menu and as you click on different options, see the preview in the
preview pane. Choose whatever style you prefer.
c. Click the Color list arrow and choose a color from the
menu. d. Click the Width list arrow and choose a width.
e. Click Ok to apply your changes.
f. Deselect the table so you can view it better.
6. To move your table, click on the Select Table button and drag your table to a new location.
7. To resize your table, use the Resize handle on the bottom right corner of the table. This resizes the
entire table proportionally, so all the row and columns get resized by the same amount.
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Word LAB 3
Purpose of this LAB
This lab provides how to insert Clip Art, Shapes, Text Boxes, and Pictures. Inserting Pictures and
Adding Effects. Also in this lab we are going to learn how to manage a long document, giving it a
Cover Page and a Table of Contents. Creating a long document requires some forethought in terms of
how the content is going to be organized. We have created a document which organizes content for a
Manual of Operations into a basic outline using multi-level list functionality. This will serve as a
jumping off point.The document, named Source Document.docx has been placed on your flash drive.
Use Computer to open it. The outline structure of this document will assist us as we make decisions
on formatting the content.
Clip Art, Shapes, Text Boxes, and Pictures

Clip Art
A piece of clip art is a picture or photo that you add to your document for visual effect. It doesn’t have
any specific meaning; it just makes your document look nicer. Microsoft Word comes with a large
library of clip art images that you can add to your Word documents.
Inserting Clip Art
1. Place your Insertion Point below the table.
2. On the Insert tab, in the Illustrations group, click the Clip Art button. A Clip Art Pane will
open on the right side.
3. Enter the keyword helmet in the “Search for:” field.

4. Note the Results should be field. Your search results can be
filtered by specific types of files.
5. Uncheck “Include Bing content”.
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a. When checked, Word will also search for clip art on the Internet (“Bing” is
Microsoft’s search engine). It will only return images that have a license that
gives you permission to use the images (“Creative Commons” license).
However, it’s possible that some of the images could be incorrectly labeled or
have other rules associated with them (such as giving credit to the original
author). At the end of the day, you are responsible for making sure that you
are not violating any copyrights.
b. To be completely safe, leave this checkbox unchecked. This will cause
PowerPoint to only search the Microsoft Office clip art gallery, which
contains images that you are freely allowed to use.
6. Click the Go button.
7. Move your mouse pointer to the blue football helmet and click on
the Drop Down Arrow that appears.
8. Click Preview/Properties. Note that it is easier to see the picture than just looking at the
thumbnail. Close the Preview dialogue box.
9. Click on the Drop Down Arrow again and click Insert. The picture will be inserted into
your document at the insertion point.
10. Deselect the picture by clicking in a clear space.
11. Close the Clip Art Pane.
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Resizing Clip Art
Clip art objects can be resized by using “handles” that appear around a selected object.
Mention Handout 6
Rotate
Resize proportionally
Adjust the width only
Adjust the height only
1. Click on the helmet picture, and notice the small circles and squares that surround it.
2. Point your cursor to a circle. Notice the cursor shape change to a resizing cursor.
3. Drag the picture from one of the small circles and note it resizes the picture proportionately. This
does not always work with other types of objects. Other objects require you to hold
down Shift while resizing to retain the original proportions.
4. Drag from one of the squares and note the change in shape of the picture. The squares do not
resize the picture proportionally.
5. Drag the small green circle and note how the picture rotates. Click Undo to get it back to
its original rotation.
6. Select a corner circle and, using the rulers on the top and left edges of document, resize the picture
to approximately 1 ½” square.
7. Deselect the helmet by clicking in a blank area.
Mention Handout 6
Wrapping Styles
When objects are inserted into a Word document, they adopt a text wrapping style which has to do with
how the objects interact with the text on the page. The wrapping style can affect how difficult it is to
move an object on the page. If it seems difficult to move an object where you want to, then you may
need to change the wrapping style:
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1. Select the helmet and move your cursor around on it until you see the Move cursor shape.
2. When you see this cursor click and drag. You should notice that it is hard to move the helmet
picture. We need to change the wrapping style so it is easier to move. The default wrapping style
for pictures is In Line with Text, which means that only text can move it around. This can be very
restricting.
3. Note that we have a Picture Tools Ribbon which is associated with our helmet picture. It contains
only one tab called Format. That tab may need to be activated by clicking on it.
4. Click the Format tab and in the Arrange group, click the Wrap Text button. Select In Front of
Text.
5. Move your helmet picture to the last column in your table.

6. Notice how there is now two contextual tabs, Table Tools and Picture Tools. This is because
our picture is selected and it is on top of the table.
Applying Formatting to Clip Art

1. With your clip art (helmet) selected, click on the Format tab and, in the Picture Styles group. Move
your cursor over the Picture Styles thumbnails to see a Live Preview of their effects.
2. Click the More button in gallery section to see more options.
3. Note the styles have names which are revealed upon a mouse hover. Click on the metal oval style.
4. Click on the Picture Border button and click on any color that you like.
5. Deselect your clip art picture.
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Shapes
1. Let’s insert an arrow shape into our document.
a. On the Insert tab, in the Illustrations group, click the Shapes button. A menu of shapes
will open.
b. In the Line section, hover over the line shapes until you see Double Arrow and click
on it.
c. Find your cursor in the document and note that it is shaped like a crosshair .
d. Click next to the Helmet and drag your cursor towards the word Monday. Note that you
are drawing the arrow. Let go of the mouse button when you get to the word Monday.
e. Note the arrow is selected. You can tell by the handles at the ends. Point your cursor at the
arrow until you see a Move cursor . Click and drag to move the arrow to another place.
f. With the arrow still selected, note the Drawing Tools contextual ribbon. It has one tab
called Format. Click on it.
g. In the Shape Styles group, click on the Shape Outline button. Slide down to Weight and
select the 2 ¼ pt weight.
h. Click on the Shape Outline button again. Mouse over the colors to see a live preview
on your arrow. Click on a color to select it.
i. Deselect your arrow and insert your cursor beneath the table.
2. Next, we will insert a star shape.

a. On the Insert tab, in the Illustrations group, click the Shapes button. A menu of shapes
will open.
b. In the Stars and Banners section, hover over the shapes until you see 5-point Star and
click on it.
c. Find your cursor in the document and note that it is shaped like a crosshair .
d. Click next to the insertion point and draw a star that is about 3” square (use the document
rulers as a guide). Let go of the mouse button when you finish drawing.
.
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e. Find the move cursor and move your star to the right side of the document.
f. In the Shape Styles group, click the More button to see other shape styles that could be
used. Mouse over the selections to see a live preview of the different styles. Click on a
light color.
3. Click on the helmet picture again. Note that two contextual ribbons appear; one for the clip art
picture and one for the table.
4. Click on the star again. Note that while the contextual ribbon for Drawing Tools may open up, the
Format tab might not be active. If you don’t see the tools you expected to see, you may have to
click on the Format tab to activate the tool selection.
Text Boxes
A text box is a free standing object that can contain words. Some of the shapes that you can insert are
actually text boxes.
1. Deselect the star.
2. Click on the Insert tab. In the Text group, click the Text Box button, a menu of text boxes opens
and a variety of text box styles will open. To have more control over placement and size, click on
Draw Text Box.
3. Click in your document where you want the text box to start and drag to where you want it to end.
4. The blinking cursor within the box indicates that what you type will be inserted into the box. Type
your name.
5. Resize the text box to just fit around your name.
6. To move your text box, make sure it is selected, then move your cursor to the edge of the box until
a four-way arrow appears . Then click and drag your box to the center of the star shape.
7. Note that the text box has a black border and it is also filled with white color.
8. You can change formatting of the text box using buttons on the Drawing Tools Contextual Tab.
a. With the text box selected, click on the Format tab. In the Shape Styles group, click on the
drop down arrow of the Shape Outline button, and select No Outline.
b. Next, click on the Shape Fill button and select No Fill. Deselect the text box.
Inserting Pictures and Adding Effects
In addition to inserting pictures from Word’s clip art gallery, you can also insert pictures of your own
into a document. These pictures can ones that you’ve made yourself (like photos taken with a camera)
or ones that you’ve downloaded from the Internet.
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Inserting a Picture
1. Open a new blank document.
2. Click on the Insert tab. In the Illustrations group, click the Picture button.
3. Navigate to the flash drive and select Orchid.jpg.
4. Click the Insert button in the dialogue.

Color Effects and Artistic Effects
1. To prep for this section, let’s move our picture to the right side of the page. See if you can
remember how to do this. This is an important thing to know!
a. Change the Text wrapping style to “In front of text”.
b. Click and drag your picture to the right side of your document.
2. On the Format tab of the Picture Tools contextual tab find the Adjust group, and click on Color and
mouse over the coloring effects that could be applied to your picture.
3. Clear the menu by clicking on the title bar.
4. In the Adjust group, click on Artistic Effects and mouse over the artistic effects that could
be applied to your picture.
5. Clear the menu by clicking on the title bar.
Remove Background Effect
1. To prep for this section, we are going add a dark background color to the document.
a. Click on the Page Layout tab, and in the Page Background group, click on Page
Color. b. Select a dark color.
2. In the Adjust group, click on the Remove Background button. Your picture will look like this
picture on the right.
3. On the Background Removal tab, in the Refine group, click on Mark Areas to Keep.
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4. The cursor will change to the shape of a pencil when you point to the picture. Use the tip of the
pencil to “click away” the bright pink sections.
5. In the Close group, click on Keep changes.

6. Deselect your picture.
Crop Picture Effect
1. Open a new blank document.
2. Insert another picture from your flash drive. It is named red-roses-photo.jpg.
3. On the Format tab of the Picture Tools contextual tab, find the Size group and click on Crop.
4. Use the Crop list arrow to navigate to Crop to shape. Click on the Heart shape in the Basic
Shapes section of the Shapes menu.
Format Painter
The Format Painter is used to copy the formatting of a piece of text or picture and apply it to
something else. For instance, in the case of text, the formatting would be the font face, size, and color.
We will use the Format Painter to apply the formatting of one object to another.
1. Deselect the red roses object which we just cropped to a heart shape.
2. Insert the Orchid.jpg picture from your flash drive again.
3. Resize the two pictures so they are next to each other.
4. Select the red roses object.
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5. Click on the Home tab and in the Clipboard group, click the Format Painter button.
6. Move the mouse cursor around the screen. Notice how the mouse cursor has changed to an arrow
with a paintbrush next to it.
7. Click on the orchid object that you just inserted. Notice how it now has the same cropped shape as
the red roses object.
8. Deselect the orchid object and note your cursor shape has returned to an I-beam shape.
Double-clicking the Format Painter button makes it possible to apply a format to more than one
object. Let’s try it.
1. Insert your cursor underneath the orchid object.
2. Search for Clip Art pictures using the search term pets.
3. Find two pictures of pet faces and insert them.
4. Close the clip art search pane.
5. Select one of the objects that is formatted with a heart shape.
6. Double-click the Format Painter button. Notice how is stays active.
7. Click on one of the pet objects and notice it adopts the heart-shaped format.
8. Deselect the pet object and notice that the cursor does not change back to an I-beam.
9. Click on the second pet object and notice it adopts the heart-shaped format.
10. In order to “turn off” the Format Painter button, single-click on it.
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Long Document
Creating a Cover Page

1. Place your cursor in front of the word Services.
2. Click on the Insert tab. In the Pages group, click on the Cover Page button. In the Built-In section,
click on the Cubicles design.
3. Click into the [Type the company name] field, located at the top of the page. The field becomes
selected and you can enter “Montgomery County-Norristown Public Library”. (Note: Depending on
how your Word options are configured, a company name may automatically populate this field)
4. Click into the [Type the document title] field. The field becomes selected and you can enter
“Manual of Operations”.
5. Type “Circulation Desk” into the [Type the document subtitle] field.
6. Type “Adult Services Department” into the Author field. (Note: Depending on how your
Word options are configured, your name may automatically populate this field)
7. Type the current year into the [Year] field.
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8. The Year field in this template is stubborn. It appears to be inviting us to type in a four digit year,
but when we do, once we click out of the field, only two digits display. The “workaround” is as
follows:
a. Click in the “Year” field again and then right-click.
b. Find the menu item for Remove Content Control and click it.
c. Then you will be able to type the 20 in front of the 16. When you click outside the field you
will see the 2016 displays properly.
57
Creating a Header & Footer
1. Click into the first page of the body of our document.
2. On the Insert ribbon, locate the Header & Footer group and click on the Header button. Select the
Alphabet style and note how our document title is inserted into the header section.
3. On the Header & Footer Tools ribbon, find the Footer button and click it. Select the Alphabet
style. a. Click into the Type Text field on the left side of the footer and type the current month
and
year.
b. Close the Header & Footer ribbon.
Creating a Table of Contents
A table of contents can be generated when certain sections of the text in a long document are assigned
a “Heading Style”. Our outline format helps us to determine the heading styles we want to use. We are
going to create a table of contents which will display four levels of content in our outline.
1. Observe the two pages of our document and note that the highest levels content in our outline are
“1. Services” and “2.Closing Procedures”. We will assign a Heading 1 style to
them. a. Make sure the Home tab is active.
b. Select the word “Services” and click on Heading 1 in the Styles group. Note how
the numbering is removed.
c. Select “Closing Procedures” and click on Heading 1 in the Styles group
2. Second level content is under the letters in the outline.
a. Under the Services section, select (one at a time) the second level content “Book Bags”,
“Book Sale”, and “Check-Out” and click on Heading 2 for each.
i. Note as you eliminate some of the numbered list items by replacing them with
heading styles, the list loses some integrity (numbering can become continued from
previous sections when that was not the original intent). Eventually we will eliminate
most numbering so that shouldn’t be an issue.
b. Under the Closing Procedures section, select (one at a time) “Book Bag and Book Sales”,
“Z Report”, “Turn off machines”, and “Closing Announcements” and click on Heading 2
for each.
3. We are not done assigning our headers yet, but let’s create a Table of Contents to see what the
outline of the document looks like so far.
a. We want our Table of Contents to go at the very top of our document so move the insertion
point to the top of the first page (at the beginning of the Services header).
b. Click on the References tab on the ribbon.
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c. In the Table of Contents group, click Table of Contents and select Insert Table of
Contents.
This option will allow us to add as many levels of content as we want.
d. In the Table of Contents dialogue box, dial the “Show levels” section to “5”. This
means that the table of contents will show headers that have up to the “Header 5” style.
e. Then, select Distinctive as the Format.
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f. Click OK in the dialogue box and observe the Table of Contents.
4. Now, let’s assign our third level headers. The third level content is the Roman numeral list items
that are under the Services section in the outline. Assign the Heading 3 style to all of these items.
5. In order for the table of contents to show the document’s updated outline, it must be updated.
a. Click on the References tab and locate the Table of Contents group. Click on the Update
Table button.
b. A dialog box appears, asking us what parts of the table of contents we want to update.
Because we’ve modified the outline of the document by adding some headings, select
“Update entire table” and click OK. This is usually the option you always want to choose
because it ensures that the entire table is completely up to date.
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c. Navigate to the top of the document to view the updated Table of Contents.
Changing the Header Styles

If you don’t like how the headers are
formatted (for example, you don’t like the
font size or the color), you can change
them. Let’s add a background color to the
“Heading 1” style and increase its font
size, so that it stands out better.
1. In the Home tab, locate the Styles group.
2. Right-click on the Heading 1 style and select
Modify….
3. A dialog opens that allows you to edit
the basic formatting settings of the
style. Change the font size to “20”.
4. Click on the Format button, and click on
Border….
5. Click on the Shading tab and choose a fill color.
6. Click OK to close the Border dialog box
7. Click OK again to close the Modify Style dialog box.
61
Microsoft Word 2010
Assignments Sheet
Eng. Rose Alqasem Mohammed A. Mesleh
62
Word Exercise 1
Directions:
 When word opens, it will display a blank document ready for you to type in.
 Below is shown a sample letterhead
 You are to create your own personal letterhead. It must include:
o Your name use word art:
1. Click the insert tab, in the text group, click the word Art button.
2. Select any word style
3. Type your text, then click ok
Type:
o Your address, include city, province, postal code
o Your phone number
o Your email
o Your web site URL
o Graphic that pertain to you:
1. On the Insert tab, in the Illustrations group, click the Clip Art button.
2. Click the Go button. Choose any picture
3. Click on the Drop Down Arrow again and click Insert. The picture will be inserted
into your document at the insertion point.
4. Close the Clip Art Pane.
 The placement of item is up to you

 Save as ” letterhead your name”:
1. Click on the File Tab.

2. Click on the Save As button. We use “Save As” instead of “Save”
3. Once we have given the computer a file name and a save location, we are ready to save.
To save, you will click on the Save button
63
Microsoft Word 2010
Exercise 2
Directions: Create the page shown below

 Add page border
1. In the Page Layout tab, under the Page Background group, click on the Page
Borders button to place a border around your document.
2. On the Page Border tab, click on different settings, styles, color, width or
picture. See a preview in the right pane.
3. Click the drop down arrow in the art selection box. Scroll down and select a
border style that you like. Click OK to add the border.
 Use header and footer to add the date and to insert the page number
1. Click into the first page of the body of our document.
2. On the Insert ribbon, locate the Header & Footer group and click on the
Header button. Put the insertion point in header section in your document.
3. On the Header & Footer Tools ribbon, Select the date and time button to
insert the date
4. Put the insertion point in footer section in your document
5. On the Header & Footer Tools ribbon, Select the Page Number button to
insert the page number
6. Close the Header & Footer ribbon.
 Create the numbered list:

1. Click on the numbering button in the Paragraph group. This tells Word to
create a new list.
2. Let’s populate our list with some items as shown below
3. Click the numbering button. This will end your list.
 Add the picture from art clip as shown in the previous assignment #1
 Insert the shape and add text within it as shown

1. On the Insert tab, in the Illustrations group, click the Shapes button. A menu
of shapes will open.
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2. In the Stars and Banners section, hover over the shapes until you see down ribbon
and click on it.
3. Find your cursor in the document and note that it is shaped like a crosshair +.
4. Click next to the insertion point and draw a shap. Let go of the mouse button when you
finish drawing.
 Add text box for the shape:

1. Deselect the shape.
2. Click on the Insert tab. In the Text group, click the Text Box button, a menu of text boxes
opens and a variety of text box styles will open. To have more control over placement and size,
click on Draw Text Box.
3. Click in your document where you want the text box to shape and drag to where you want it
to end.
4. The blinking cursor within the box indicates that what you type will be inserted into the box.
Type the end.
5. Resize the text box to just fit the text.
 Format the text:
1. Highlight the text (office)

2. Click on the home tab. In the font group, click on
the button to open the font dialog box
3. Select the underline style that used in (office ) word, then click ok
4. Highlight the text (software)
5. Click on the home tab. In the font group, click on the
button to open the font dialog box
6. Check the strikethrough, then click ok
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66
Microsoft Word 2010
Exercise 3
Directions: Create the page shown below
Instruction:
 Write the title of page Using ‘title style’
1. Type the title ‘engineering type’ as shown

2. On the Home tab, in the Styles group, click the Title button.
 Adding water mark

3. In the Page Layout tab, under the Page Background group, click on the Watermark button
to place a semi-transparent message (computer skills) or picture on your document.
4. You can also customize the watermark text. Click on the Watermark button again and select
“Custom Watermark”. Change the text and click OK
 Changing the Page Background:

1. In the Page Layout tab, under the Page Background group, click on the Page Color button
to display a palette of colors.
2. Mouse-over the colors and observe Live Preview changes to your document.
3. Click on any light color that you like (use a color from the second row).
 Insert page border, page number following the steps as shown in the previous assignment
#2
 Create the bulleted list:
5. Click on the Bullets button in the Paragraph group. This tells Word to create a new list.
6. Let’s populate our list with some items as shown below
7. Click the Bullets button. This will end your list. Notice how each word is on a separate line
and proceeded by a bullet.
 Multilevel Lists:
1. In the Paragraph group, click on the Multilevel List button. A menu of styles will open.
Hover your mouse cursor over the various styles to view them and then under List Library,
click the first option on the second row.
2. Multi-level lists are trickier than normal lists because you have to tell Word what level to
place each list item on.
67
 Press Enter to create a new item at the same level.
 Press Tab to move down a level.
 Press Enter twice to move up a level.
 Adding footnote:
1. In the References tab, under the footnotes group, click on the Insert Footnote button
2. Type your note in the footnote place
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69
Microsoft Word 2010
Exercise 4
Directions:
Type the following paragraph
 Use page layout to create two columns style
1. On the Page Layout Tab, in the Page Setup group, click the Columns button.
4. Select tow
5. Type the following paragraph
 Use drop cap case
1. Select the character you need to drop, in this case the ‘c’
2. On the Insert Tab, in the Text group, click the Drop Cap button.
3. Select Dropped
 Use the paragraph to :

o Find the text in the paragraph e.g. (find ‘computer’ word)
1. Press Ctrl + Home to move your insertion point to the beginning of the document
2. On the Home tab, in the Editing group, click the Find button proper.
3. A Navigation Pane will open on the left. Click into the Search Document field and type
“computer”.
4. Notice how the Navigation Pane displays each match, along with the text surrounding the
matched phrase.
5. Scroll down the document. Notice of all instances of the phrase “computer” are highlighted
in yellow to make them easy to see.
o Replace the text in the paragraph

1. Click the Replace button in the Editing group on the ribbon. This opens the Find and
Replace dialogue.
2. In the Replace With field of the dialogue box, type “comporting”. Click Replace All to
perform the operation
3. dialogue box will appear telling you how many words have been replaced. Click OK.
4. Close the Find and Replace dialogue.
5. Close the Navigation pane on the left
o Check the spelling and the grammar of text
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1. Click on the Review tab.
2. In the Proofing group, click on the Spelling & Grammar button. This will start a
spell check starting from wherever you insertion point is.
3. A dialog box will open, which allows you to address every misspelling or grammar
mistake that Word finds.
4. Correct the spelling mistakes in the document by select any of (Ignore Once,
Ignore All, Add to Dictionary, Change, Change All, AutoCorrect)
5. Correct the spelling mistakes in the document
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Microsoft Word 2010
Exercise 5
Directions:
Create the page shown below
Note:
 You choose an appropriate font
 Tab between the symbol and its description
 You will find most symbols in ‘normal’ and ‘wingding’s some also can found in ‘time new roman’
1. On the Insert tab, in the symbols group, click the symbol button.
2. Click more symbols
3. Choose the symbol as shown in the exercise Click the insert button. The symbol will be inserted
into your document at the insertion point.
4. Close the symbol Pane by click cancel button
 Insert the equation from equation tools
1. On the Insert tab, in the Symbols group, click the Equation button.
2. Click insert anew equation Type equation here.
3. Put the insertion point in this box
4. Click Design tab which is appeared ,then use the tools in this tab
(symbols, structures ) group to Type your equation in the box as shown below
𝑥 = 𝑒 −𝑡𝑖𝜃 + √𝑎2 + 𝑏 2
1 𝑛
y = lim (1 + 𝑛)
𝑛→∞
1 0 0
Z= 0 1 0
0 0 1
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Microsoft Word 2010
Exercise 6
Part A:
 Create tabs for the table shown below, you decide the tab positions, and enter the table
1. On the Home tab, in the Paragraph group, click on

the button to open the paragraph dialog box
2. Click Tabs button
3. on the Tab dialog box, determine the tab stop position ( 3 cm)
4. use the Tab button on the keyboard to create the columns as shown below
 Add your name to the table(last, first, and initial), telephone number, city ,and amount (you
decide the amount)
 Save the table, with your name, as “assignment A your name”

 Sort :
1. Click the Home tab , in the Paragraph group, click the Sort button.
2. Select the field which the table is sorted by
3. Select the type of sort( Ascending or Descending) then click ok
Part b; sort by last name. Save as “assignment B your name”

Part c; sort by city. Save as “assignment C your name”
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Microsoft Word 2010
Exercise 7
Directions: create a Table of Contents
 Type the following text in your document through 3 pages as shown
Services on page #1
Book bags on page #1
Book sale on page #1
Check out on page #2
Closing procedure on page #2

Book bags and book sale on page #2
Z report on page #3
Turn off machines on page #3
Closing announcement on page #3
1. Observe the three pages of your document and note that the highest levels content in
our outline are “1. Services” and “2.Closing Procedures”. We will assign a Heading 1
style to them.
a. Make sure the Home tab is active.
b. Select the word “Services” and click on Heading 1 in the Styles group. Note how the
numbering is removed.
c. Select “Closing Procedures” and click on Heading 1 in the Styles group
2. Second level content is under the letters in the outline.

a. Under the Services section, select (one at a time) the second level content “Book
Bags”, “Book Sale”, and “Check-Out” and click on Heading 2 for each.
b. Under the Closing Procedures section, select (one at a time) “Book Bag and Book
Sales”, “Z Report”, “Turn off machines”, and “Closing Announcements” and click on
Heading 2 for each.
3. We are not done assigning our headers yet, but let’s create a Table of Contents to see
what the outline of the document looks like so far.
a. We want our Table of Contents to go at the very top of our document so move the
insertion point to the top of the first page (at the beginning of the Services header).
b. Click on the References tab on the ribbon.
c. In the Table of Contents group, click Table of Contents and select Insert Table of
Contents. This option will allow us to add as many levels of content as we want
d. In the Table of Contents dialogue box, dial the “Show levels” section to “5”. This
means that the table of contents will show headers that have up to the “Header 5” style
e. Then, select Distinctive as the Format.
f. Click OK in the dialogue box and observe the Table of Contents.
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75
Microsoft Word 2010
Exercise 8
Directions:
Create the table shown below
 Inserting a Table
1. Open a new document in Word.
2. Click on the Insert tab and in the Tables group, click on the Table button.
3. Move your Cursor over the squares in the Table Pane to determine the size of your table
Notice how the squares change color and the dimensions are given at the top.
4. When you have a 6 column x 7 row table, press the left mouse button.
Your table will be inserted where your insertion point was located
 Center the headings in the first row
 Enter the text shown
 Adjust the column sizes as needed to look similar to below
 Center the table left to right on the page
 Formatting a Table: merge the cells
1. Select the first three cells from the first row.
2. Notice that, when you have any part of a table selected, a new ribbon appears called Table Tools.
This contextual ribbon has two tabs, Design and Layout.
3. Let’s apply some formatting to these cells.
a. Click on the Layout tab. In the Merge group, click the Merge Cells button.
b. Type the word “section1”.
c. In the Alignment group, click the Align Center button. Note there are several different options for
aligning text in a cell.
d. repeat these step for last three cells from the first row
76
Microsoft Word 2010
Exercise 9
Directions: create the blank invoice table shown below
 Create the following table 6 columns x 16 rows as shown in

previous assignment #8
 Enter the text shown
 Adjust the column sizes as needed to look similar to below
 Use your own name, Use your own graphics and type of business
 Merge the cells as shown in previous assignment #8
 Shade the cells as shown
1. Select the cells.
2. Notice that, when you have any part of a table selected, a new ribbon appears called Table Tools.
This contextual ribbon has two tabs, Design and Layout.
3. Click on the Design tab. In the Table Styles group, click the Shading button. A menu of colors will
appear.
4. Move your cursor over the colors to see a Live Preview and then click on any color you like.
 Formatting the border
On the Design tab, click the Launcher in the Draw Borders group. A dialog box will open. This dialog
gives you fine-grain control over your table’s borders.
a. In the Borders tab, under Setting, make sure All is selected.
b. Scroll through the Style Menu and as you click on different options, see the preview in the preview
pane. Choose whatever style you prefer.
c. in the preview in the preview pane, click the borders that you need to disappear from the table.
d. Click the Width list arrow and choose a width.
e. Click Ok to apply your changes.
f. Deselect the table so you can view it better.
 Save as “invoice table your name”
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78
Microsoft Word 2010
Exercise 10
Directions:
Create a document about yourself and try to apply everything that you learn
in the previous assignments
79
Microsoft EXCEL 2010
LAB Manual
MEng. Samah A. Massadeh
80
Excel LAB1
INTRODUCTION
Microsoft Excel is a spreadsheet application, written and distributed by Microsoft for Microsoft
Windows and Mac OS X.
Microsoft Excel is a spreadsheet tool capable of performing calculations, analysing data and integrating
information from different programs.
By default, documents saved in Excel 2010 are saved with t he .xlsx extension whereas the file extension
of the prior Excel versions are .xls.
GETTING STARTED:
This chapter teaches you how to start an excel 2010 application in simple steps. Assuming you have
Microsoft Office 2010 installed in your PC, start the excel application following the below mentioned
steps in your PC.
Step 1: Click on the Start button.
Step 2: Click on All Programs option from the menu.
Step 3: Search for Microsoft Office from the sub menu and click it.
Step 4: Search for Microsoft Excel 2010 from the submenu and click it.
This will launch the Microsoft Excel 2010 application and you will see the following excel window.
EXPLORE WINDOW:
The following basic window appears when you start the excel application. Let us now understand the
various important parts of this window.
File Tab
The File tab replaces the Office button from Excel 2007. You can click it to check the Backstage view,
where you come to open or save files, create new sheets, print a sheet, and do other file-related
operations.
Quick Access Toolbar
You will find this toolbar just above the File tab and its purpose is to provide a convenient resting place
for the Excel’s most frequently used commands. You can customize this toolbar based on your comfort.
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Ribbon
Ribbon contains commands Organized in three components:

• Tabs: They appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are the examples of ribbon tabs.
• Groups: They organize related commands; each group name appears below the group
on the Ribbon. For example, group of commands related to fonts or group of commands related
to alignment etc.
• Commands: Commands appear within each group as mentioned above.
Title Bar
This lies in the middle and at the top of the window. Title bar shows the program and the sheet titles.
Help
The Help Icon can be used to get excel related help anytime you like. This provides nice tutorial on
various subjects related to excel.
Zoom Control
Zoom control lets you zoom in for a closer look at your t ext. The zoom control consists of a slider that
you can slide left or right to zoom in or out. The + buttons can be clicked to increase or decrease the
zoom factor.
View Buttons
The group of three buttons located to the left of the Zoom control, near the bottom of the screen, lets
you switch among excel's various sheet views.
• Normal Layout view: This displays the page in normal view.
• Page Layout view: This displays pages exactly as they will appear when printed. This
gives a full screen look of the document.
• Page Break view: This shows a preview of where pages will break when printed.
Sheet Area
The area where you enter data. The flashing vertical bar is called the insertion point and it represents
the location where text will appear when you type.
Row Bar
Rows are numbered from 1 onwards and keeps on increasing as you keep entering data. Maximum limit
is 1,048,576 rows.
Column Bar
Columns are numbered from A onwards and keeps on increasing as you keep entering data. After Z, it
will start the series of AA, AB and so on. Maximum limit is 16,384 columns.
Status Bar
This displays the sheet information as well as the insertion point location. From left to right, this bar
can contain the total number of pages and words in the document, language etc.
You can configure the status bar by right clicking anywhere on it and by selecting or deselecting options
from the provided list.
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Dialog Box Launcher
This appears as a very small arrow in the lower-right corner of many groups on the Ribbon. Clicking
this button opens a dialog box or task pane that provides more options about the group.
BACKSTAGE:
The Backstage view has been introduced in Excel 2010 and acts as the central place for managing your
sheets. The backstage view helps in - creating new sheets, saving and opening sheets, printing and
sharing sheets, and so on.
Getting to the Backstage View is easy. Just click the File tab located in the upper-left corner of the
Excel Ribbon. If you already do not have any opened sheet then you will see a window listing down
all the recently opened sheets.
If you already have an opened sheet then it will display a window showing the details about the opened
sheet. Backstage view shows three columns when you select most of the available options in the first
column.
First column of the backstage view will have the following options:
Option Description
Save If an existing sheet is opened, it would be saved as is; otherwise, it will display a
dialogue box asking for the sheet name.
Save As A dialogue box will be displayed asking for sheet name and sheet type. By default, it
will save in sheet 2010 format with extension .xlsx.
Open This option is used to open an existing excel sheet.
Close This option is used to close an opened sheet.

Info This option displays the information about the opened sheet.
Recent This option lists down all the recently opened sheets.
New This option is used to open a new sheet.

Print This option is used to print an opened sheet.
Save & Send This option saves an opened sheet and displays options to send the sheet using email
etc.
Help You can use this option to get the required help about excel 2010.
Options Use this option to set various option related to excel 2010.
Exit Use this option to close the sheet and exit.
Sheet Information
When you click Info option available in the first column, it displays the following information in the
second column of the backstage view:
• Compatibility Mode: If the sheet is not a native excel 2007/2010 sheet, a Convert
button appears here, enabling you to easily update its format. Otherwise, this category does not
appear.
• Permissions: You can use this option to protect the excel sheet. You can set a password
so that nobody can open your sheet, or you can lock the sheet so that nobody can edit your
sheet.
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• Prepare for Sharing: This section highlights important information you should know
about your sheet before you send it to others, such as a record of the edits you made as you
developed the sheet.
• Versions: If the sheet has been saved several times, you may be able to access previous
versions of it from this section.
Sheet Properties
When you click Info option available in the first column, it displays various properties in the third
column of the backstage view. These properties include sheet size, title, tags, categories etc.
You can also edit various properties. Just try to click on the property value and if property is editable,
then it will display a text box where you can add your text like title, tags, comments, Author.
Exit Backstage View

It is simple to exit from the Backstage View. Either click on the File tab or press the Esc button on the
keyboard to go back to excel working mode.
ENTERING VALUES
Entering values in excel sheet is easy and this chapter shows how to enter values in an excel sheet. A
new sheet is displayed by default when you open an excel sheet
Sheet area is the place where you type your text. The flashing vertical bar is called the insertion point
and it represents the location where text will appear when you type. When you click on a box then the
box is highlighted. When you double click the box, the flashing vertical bar appears and you can start
entering your data.
So, just keep your mouse cursor at the text insertion point and start typing whatever text you would like
to type.
There are following three important points, which would help you while typing:
• Press Tab to go to next column.
• Press Enter to go to next row.
• Press Alt + Enter to enter a new line in the same column.
MOVE AROUND
Moving with Mouse
You can easily move the insertion point by clicking in your text anywhere on the screen. Sometime if
the sheet is big then you cannot see a place where you want to move. In such situations, you would
have to use the scroll bars
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You can scroll your sheet by rolling your mouse wheel, which is equivalent to clicking the up-arrow or
down-arrow buttons in the scroll bar.
Moving with Scroll Bars
As shown in the above screen capture, there are two scroll bars: one for moving vertically within the
sheet, and one for moving horizontally. Using the vertical scroll bar, you may:
• Move upward by one line by clicking the upward-pointing scroll arrow.
• Move downward by one line by clicking the downward-pointing scroll arrow.
• Move one next page, using next page button (footnote).
• Move one previous page, using previous page button (footnote).
• Use Browse Object button to move through the sheet, going from one chosen object
to the next.
Moving with Keyboard

The following keyboard commands, used for moving around your sheet, also move the insertion point:
Keystroke Where the Insertion Point Moves

right arrow Forward one box
left arrow Back one box
up arrow Up one box
down arrow Down one box
PageUp To the previous screen
PageDown To the next screen
Home To the beginning of the current screen
End To the end of the current screen
You can move box by box or sheet by sheet. Now click in any box containing data in the sheet. You
would have to hold down the Ctrl key while pressing an arrow key, which moves the insertion point as
described here:
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Key Combination Where the Insertion Point Moves
Ctrl + To the last box containing data of the current row.
Ctrl + To the first box containing data of the current row.
To the first box containing data of the current column.
Ctrl +
To the last box containing data of the current column.
Ctrl +
Ctrl + PageUp To the sheet in the left of the current sheet.
Ctrl + PageDown To the sheet in the right of the current sheet.
Ctrl + Home To the beginning of the sheet.
Ctrl + End To the end of the sheet.
Moving with Go To Command

Press F5 key to use Go To command, which will display a dialogue box where you will find various
options to reach to a particular box.
Normally, we use row and column number, for example, K5 and finally press Go To button.
Saving New Sheet
Once you are done with typing in your new excel sheet, it is time to save your sheet/workbook to
avoid losing work you have done on an Excel sheet. Following are the steps to save an edited excel
sheet:
Step 1: Click the File tab and select Save As option.
Step 2: Select a folder where you would like to save the sheet, Enter file name, which you want to
give to your sheet and Select a Save as type, by default it is .docx format.
Step 3: Finally, click on Save button and your sheet will be saved with the entered name in the selected
folder.
SAVE WORKBOOK:
Saving New Changes
There may be a situation when you open an existing sheet and edit it partially or completely, or even
you would like to save the changes in between editing of the sheet. If you want to save this sheet with
the same name, then you can use either of the following simple options:
• Just press Ctrl + S keys to save the changes.
• Optionally, you can click on the floppy icon available at the top left corner and just
above the File tab. This option will also save the changes.
• You can also use third method to save the changes, which is the Save option available
just above the Save As option, as shown in the above screen capture.
If your sheet is new and it was never saved so far, then with either of the three options, word would
display you a dialogue box to let you select a folder, and enter sheet name.
CREATE WORKSHEET:
Creating New Worksheet
Three new blank sheets always open when you start Microsoft Excel. Below steps, explain you how
to create a new worksheet if you want to start another new worksheet while you are working on a
worksheet, or you closed an already opened worksheet and want to start a new worksheet.
Step 1: Right Click the Sheet Name and select Insert option.
Step 2: Now you will see the Insert dialog with select Worksheet option as selected from the general
tab. Click the Ok button.
Now you should have your blank sheet as shown below ready to start typing your text.
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You can use a short cut to create a blank sheet anytime. Try using the Shift+F11 keys and you will
see a new blank sheet similar to the above sheet is opened.
COPY WORKSHEET:
Copy Worksheet
Step 1: Right Click the Sheet Name and select the Move or Copy option.
Step 2: Now you will see the Move or Copy dialog with select Worksheet option as selected from the
general tab. click the Ok button.
Select Create a Copy Checkbox to create a copy of the current sheet and Before sheet option as (move
to end) so that new sheet gets created at the end.
Press the Ok Button.
Now you should have your copied sheet as shown below.
You can rename the sheet by double clicking on it. On double click, the sheet name becomes editable.
Enter any name say Sheet5 and press Tab or Enter Key.
HIDING WORKSHEET:
Hiding Worksheet
Right Click the Sheet Name and select the Hide option. Sheet will get hidden.
Unhiding Worksheet
Step 1: Right Click on any Sheet Name and select the Unhide... option.
Step 2: Select Sheet Name to unhide in Unhide dialog to unhide the sheet.
Press the Ok Button.
Now you will have your hidden sheet back.
DELETE WORKSHEET:
. DELETE WORKSHEET
Delete Worksheet
Step: Right Click the Sheet Name and select the Delete option.
Sheet will be deleted if it is empty, otherwise you will see a confirmation message.
Press the Delete Button.
Now your worksheet will be deleted.
CLOSE WORKSHEET:
ORKBOOK
Close Workbook
Step 1: Click the Close Button as shown below.
You'll see a confirmation message to save the workbook.
Step 2: Press the Save Button to save the workbook.
Now your worksheet will be closed. OPEN WORKBOOK
OPEN WORKSHEET:
Open Workbook
Step 1: Click the File Menu as shown below. You can see the Open option in File Menu. There are two
more columns - Recent workbooks and Recent places, where you can see the recently opened
workbooks and the recent places from where workbooks are opened.
Step 2: Clicking the Open Option will open the browse dialog as shown below. Browse the directory
and find the file you need to open.
Step 3: Once you select the workbook, your workbook will be opened as below:
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INSTERT DATA:
In MS Excel, there are 1048576*16384 cells. MS Excel cell can have Text, Numeric value or
formulas. An MS Excel cell can have maximum of 32000 characters.
Inserting Data
For inserting data in MS Excel, just activate the cell type text or number and press enter or Navigation
keys.
Inserting Formula
For inserting formula in MS Excel go to the formula bar, enter the formula and then press enter or
navigation key.
Modifying Cell Content

For modifying the cell content just activate the cell, enter a new value and then press enter or navigation
key to see the changes.
5. SELECT DATA
SELECT DATA
MS Excel provides various ways of selecting data in the sheet. Let us see those ways.
Select with Mouse
Drag the mouse over the data you want to select. It will select those cells as shown below.
As you can see in the below screen, the data is selected for the current region.
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DELETE DATA
Delete with Mouse
Select the data you want to delete. Right Click on the sheet. Select the delete option, to delete the data.
Delete with Delete Key
Select the data you want to delete. Press on the Delete Button from the keyboard to delete the data.
Selective Delete for Rows
Select the rows, which you want to delete with Mouse click + Control Key. Then right click to
show the various options. Select the Delete option to delete the selected rows.
MOVE DATA
Move Data with MS Excel.
Step 1: Select the data you want to Move. Right Click and select the cut option.
Step 2: Select the first cell where you want to move the data. Right click on it and paste the data.
ROW AND COLUMNS

Row and Column Basics
MS Excel is in tabular format consisting of rows and columns.
• Row runs horizontally while Column runs vertically.
• Each row is identified by row number, which runs vertically at the left side of the sheet.
• Each column is identified by column header, which runs horizontally at the top of the
sheet.
For MS Excel 2010, Row numbers ranges from 1 to 104857; in total 1048576 rows, and
Columns ranges from A to XFD; in total 16384 columns.
Navigation with Rows and Columns

Let us see how to move to the last row or the last column.
• You can go to the last row by clicking Control + Down Navigation arrow.
• You can go to the last column by clicking Control + Right Navigation arrow.
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Cell Introduction
The intersection of rows and columns is called cell.
Cell is identified with Combination of column header and row number. For example: A1, A2
COPY AND PASTE:

MS Excel provides copy paste option in different ways. The simplest method of copy paste is as below.
Copy Paste
• To copy and paste, just select the cells you want to copy. Choose copy option after
right click or press Control + C.
• Select the cell where you need to paste this copied content. Right click and select paste
option or press Control + V.
In this case, MS Excel will copy everything such as values, formulas, Formats, Comments and
validation. MS Excel will overwrite the content with paste. If you want to undo this, press Control
+ Z from the keyboard.
Copy Paste using Office Clipboard

When you copy data in MS Excel, it puts the copied content in Windows and Office Clipboard. You
can view the clipboard content by Home -> Clipboard. View the clipboard content. Select the cell
where you need to paste. Click on paste, to paste the content.
Copy Paste in Special way
You may not want to copy everything in some cases. For example, you want to copy only Values or
you want to copy only the formatting of cells. Select the paste special option as shown below.
Options available in paste special.
• All: Pastes the cell’s contents, formats, and data validation from the Windows
Clipboard.
• Formulas: Pastes formulas, but not formatting.
• Values: Pastes only values not the formulas.
• Formats: Pastes only the formatting of the source range.
• Comments: Pastes the comments with the respective cells.
• Validation: Pastes validation applied in the cells.
• All using source theme: Pastes formulas, and all formatting.
• All except borders: Pastes everything except borders that appear in the source range.
• Column Width: Pastes formulas, and also duplicates the column width of the copied
cells.
• Formulas & Number Formats: Pastes formulas and number formatting only.
• Values & Number Formats: Pastes the results of formulas, plus the number.
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• Merge Conditional Formatting: This icon is displayed only when the copied cells
contain conditional formatting. When clicked, it merges the copied conditional formatting with
any conditional formatting in the destination range.
• Transpose: Changes the orientation of the copied range. Rows become columns, and
columns become rows. Any formulas in the copied range are adjusted so that they work properly
when transposed.
FIND AND REPLACE:

MS Excel provides Find & Replace option for finding text within the sheet.
Find and Replace Dialogue
To access the Find & Replace, Choose Home -> Find & Select -> Find, or press Control + F Key.
You can replace the found text with the new text in the Replace tab.
Exploring Options
• Within: Specifying the search should be in Sheet or workbook.
• Search By: Specifying the internal search method by rows or by columns.
• Look In: If you want to find text in formula as well, then select this option.
• Match Case: If you want to match the case like lower case or upper case of words,
then check this option.
• Match Entire Cell Content: If you want the exact match of the word with cell, then
check this option.
SPELL CHECK:
MS Excel provides a feature of Word Processing program called Spelling check. We can get rid of the
spelling mistakes with the help of spelling check feature.
Spell Check Basis
• To access the spell checker, Choose Review ➪ Spelling or press F7.
• To check the spelling in just a particular range, select the range before you activate
the spell checker.
• If the spell checker finds any words it does not recognize as correct, it displays the
Spelling dialogue with suggested options.
Exploring Options
• Ignore Once: Ignores the word and continues the spell check.
• Ignore All: Ignores the word and all subsequent occurrences of it.
• Add to Dictionary: Adds the word to the dictionary.
• Change: Changes the word to the selected word in the Suggestions list.
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• Change All: Changes the word to the selected word in the Suggestions list and changes
all subsequent occurrences of it without asking.
• AutoCorrect: Adds the misspelled word and its correct spelling (which you select
from the list) to the AutoCorrect list.
ZOOM IN/OUT
Zoom Slider
By default, everything on screen is displayed at 100% in MS Excel. You can change the zoom
percentage from 10% (tiny) to 400% (huge). Zooming does not change the font size, so it has no effect
on the printed output.
You can view the zoom slider at the right bottom of the workbook.
Zoom In
You can zoom in the workbook by moving the slider to the right. It will change the only view of the
workbook. You can have maximum of 400% zoom in.
Zoom Out
You can zoom out the workbook by moving the slider to the left. It will change the only view of the
workbook. You can have maximum of 10% zoom in. SYMBOLS
SPECIAL SYMBOLS:
If you want to insert some symbols or special characters that are not found on the keyboard, in that case
you need to use the Symbols option.
Using Symbols
Go to Insert » Symbols » Symbol to view available symbols. You can see many symbols available
there like Pi, alpha, beta, etc.
Select the symbol you want to add and click insert to use the symbol.
Using Special Characters

Go to Insert » Symbols » Special Characters to view the available special characters. You can see
many special characters available there like Copyright, Registered etc.
Select the special character you want to add and click insert, to use the special character.
INSERT COMMENTS:
Adding Comment to Cell
Adding comment to cell helps in understanding the purpose of cell, what input it should have, etc. It
helps in proper documentation.
To add comment to a cell, select the cell and perform any of the actions mentioned below.
• Choose Review » Comments » New Comment.
• Right-click the cell and choose Insert Comment from available options.
• Press Shift+F2.
Initially, a comment consists of Computer's user name. You have to modify it with text for the cell
comment.
Modifying Comment
You can modify the comment you have entered before as mentioned below.
• Select the cell on which the comment appears.
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• Right-click the cell and choose the Edit Comment from the available options.
• Modify the comment.
Formatting Comment
Various formatting options are available for comments. For formatting a comment, Right click on cell
» Edit comment » Select comment » Right click on it » Format comment. With formatting of
comment, you can change the color, font, size, etc. of the comment.
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Excel LAB2
ADD TEXT BOOK:

Text Boxes
Text boxes are special graphic objects that combine the text with a rectangular graphic object. Text
boxes and cell comments are similar in displaying the text in rectangular box. But text boxes are always
visible, while cell comments become visible after selecting the cell.
Adding Text Boxes

To add a text box, perform the below actions.
Choose Insert » Text Box » choose text box or draw it.
Initially, the comment consists of Computer's user name. You have to modify it with text for the cell
comment.
Formatting Text Box

After you have added the text box, you can format it by changing the font, font size, font style, and
alignment, etc.
• Fill: Specifies the filling of text box like No fill, solid fill. Also specifying the
transparency of text box fill.
• Line Color: Specifies the line color and transparency of the line.
• Line Style: Specifies the line style and width.
• Size: Specifies the size of the text box.
• Properties: Specifies some properties of the text box.
• Text Box: Specifies text box layout, Auto-fit option and internal margins.
UNDO CHANGES
Undo Changes
You can reverse almost every action in Excel by using the Undo command. We can undo changes in
following two ways.
• From the Quick access tool-bar » Click Undo.
• Press Control + Z.
Redo Changes
You can again reverse back the action done with undo in Excel by using the Redo command. We can
redo changes in following two ways.
• From the Quick access tool-bar » Click Redo.
• Press Control + Y.
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SETTING CELL TYPE
Formatting Cell
MS Excel Cell can hold different types of data like Numbers, Currency, Dates, etc. You can set the cell
type in various ways as shown below:
• Right Click on the cell » Format cells » Number.
• Click on the Ribbon from the ribbon.
Various Cell Formats

• General: This is the default cell format of Cell.
• Number: This displays cell as number with separator.
• Currency: This displays cell as currency i.e. with currency sign.
• Accounting: Similar to Currency, used for accounting purpose.
• Date: Various date formats are available under this, like 17-09-2013, 17th-Sep-2013,
etc.
• Time: Various Time formats are available under this like 1.30PM, 13.30, etc.
• Percentage: This displays cell as percentage with decimal places like 50.00%.
• Fraction: This displays cell as fraction like 1/4, 1/2 etc.
• Scientific: This displays cell as exponential like 5.6E+01.
• Text: This displays cell as normal text.
• Special: Special formats of cell like Zip code, Phone Number.
• Custom: You can use custom format by using this.
SETTING FONTS
You can assign any of the fonts that is installed for your printer to cells in a worksheet.
Setting Font from Home
You can set the font of the selected text from Home » Font group » select the font.
Setting Font from Format Cell Dialogue

• Right click on cell » Format cells » Font Tab
• Press Control + 1 or Shift + Control + F
29. TEXT DECORATION

TEXT-DECORATION
You can change the text decoration of the cell to change its look and feel.
Various options are available in Home tab of the ribbon as mentioned below.
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• Bold: It makes the text in bold by choosing Home » Font Group » Click B or Press Control +
B.
• Italic: It makes the text italic by choosing Home » Font Group » Click I or Press Control +
B.
• Underline: It makes the text as underlined by choosing Home » Font Group » Click U or Press
Control + B.
• Double Underline: It makes the text highlighted as double underlined by choose Home » Font
Group » Click arrow near U » Select Double Underline.
More Text-Decoration Options

There are more options available for text decoration in Formatting cells » Font Tab »Effects cells as
mentioned below.
• Strike-through: It strikes the text in the center vertically.
• Super Script: It makes the content to appear as a super script.
• Sub Script: It makes content to appear as a sub script.
ROTATE CELLS:
Rotating Cell from Home Tab
You can rotate the cell by any degree to change the orientation of the cell.
Click on the orientation in the Home tab. Choose options available like Angle Counter Clockwise,
Angle Clockwise, etc.
Rotating Cell from Formatting Cell
Right Click on the cell. Choose Format cells » Alignment » Set the degree for rotation.
SETTING COLORS:
Changing Background Color
You can change the background color of the cell or text color.
By default, the background color of the cell is white in MS Excel. You can change it as per your need
from Home tab » Font group » Background color.
Changing Foreground Color

By default, the foreground or text color is black in MS Excel. You can change it as per your need from
Home tab » Font group » Foreground color.
Also you can change the foreground color by selecting the cell Right click » Format cells » Font Tab
» Color.
TEXT ALIGNMENTS:
CELL ALIGNMENT
If you do not like the default alignment of the cell, you can make changes in the alignment of the cell.
Below are the various ways of doing it.
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Change Alignment from Home Tab
You can change the Horizontal and vertical alignment of the cell. By default, Excel aligns numbers to
the right and text to the left. Click on the available option in the Alignment group in Home tab to change
alignment.
Change Alignment from Format Cells

Right click on the cell and choose format cell. In format cells dialogue, choose Alignment Tab. Select
the available options from the Vertical alignment and Horizontal alignment options.
Exploring Alignment Options

1. Horizontal Alignment: You can set horizontal alignment to Left, Centre, Right, etc.
• Left: Aligns the cell contents to the left side of the cell.
• Center: Centers the cell contents in the cell.
• Right: Aligns the cell contents to the right side of the cell.
• Fill: Repeats the contents of the cell until the cell’s width is filled.
• Justify: Justifies the text to the left and right of the cell. This option is applicable only
if the cell is formatted as wrapped text and uses more than one line.
2. Vertical Alignment: You can set Vertical alignment to top, Middle, bottom, etc.
• Top: Aligns the cell contents to the top of the cell.
• Center: Centers the cell contents vertically in the cell.
• Bottom: Aligns the cell contents to the bottom of the cell.
• Justify: Justifies the text vertically in the cell; this option is applicable only if the cell
is formatted as wrapped text and uses more than one line.
33. MERGE AND WRAP

MERGE AND WRAP
Merge Cells
MS Excel enables you to merge two or more cells. When you merge cells, you do not combine the
contents of the cells. Rather, you combine a group of cells into a single cell that occupies the same
space.
You can merge cells by various ways.
• Choose Merge & Center control on the Ribbon, which is simpler. To merge cells,
select the cells that you want to merge and then click the Merge & Center button.
• Choose Alignment tab of the Format Cells dialogue box to merge the cells.
Additional Options
The Home » Alignment group » Merge & Center control contains a dropdown list with these
additional options:
• Merge Across: When a multi-row range is selected, this command creates multiple
merged cells — one for each row.
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• Merge Cells: Merges the selected cells without applying the Center attribute.
• Unmerge Cells: Unmerges the selected cells.
Wrap Text and Shrink to Fit

If the text is too wide to fit the column width but do not want that text to spill over into adjacent cells,
you can use either the Wrap Text option or the Shrink to Fit option to accommodate that text.
BORDERS AND SHADES
Apply Borders
MS Excel enables you to apply borders to the cells. For applying border, select the range of cells Right
Click » Format cells » Border Tab » Select the Border Style.
Then you can apply border by Home Tab » Font group »Apply Borders.
Apply Shading
You can add shading to the cell from the Home tab » Font Group » Select the Color.
APPLY FORMATTING
Formatting Cells
In MS Excel, you can apply formatting to the cell or range of cells by Right Click» Format cells»
Select the tab. various tabs are available.
• Number: You can set the Format of the cell depending on the cell content. Find tutorial
on this at MS Excel - Setting Cell Type.
• Alignment: You can set the alignment of text on this tab. Find tutorial on this at MS
Excel - Text Alignments.
• Font: You can set the Font of text on this tab. Find tutorial on this at MS Excel -
Setting Fonts.
• Border: You can set the border of cell with this tab. Find tutorial on this at MS Excel
- Borders and Shades.
• Fill: You can set fill of the cell with this tab. Find tutorial on this at MS Excel - Borders
and Shades.
• Protection: You can set cell protection option with this tab.
SHEET OPTIONS
MS Excel provides various sheet options for printing purpose like generally cell gridlines are not
printed. If you want your printout to include the gridlines, Choose Page Layout » Sheet Options group
» Gridlines » Check Print.
Options in Sheet Options Dialogue

• Print Area: You can set the print area with this option.
• Print Titles: You can set titles to appear at the top for rows and at the left for columns.
• Print:
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o Gridlines: Gridlines to appear while printing worksheet.
o Black & White: Select this check box to have your color printer print the chart in black
and white.
 Draft quality: Select this check box to print the chart using your printer’s draft-quality
setting.
o Rows & Column Heading: Select this check box to have rows and column heading to
print.
• Page Order:
o Down, then Over: It prints the down pages first and then the right pages.
o Over, then Down: It prints right pages first and then comes to print the down pages.
ADJUST MARGINS:
Margins
Margins are the unprinted areas along the sides, top, and bottom of a printed page. All printed pages in
MS Excel have the same margins. You can’t specify different margins for different pages.
You can set margins by various ways as explained below.
• Choose Page Layout » Page Setup » Margins drop-down list, you can select Normal,
Wide, Narrow, or the custom Setting.
• These options are also available when you choose File » Print.
Center on Page
By default, Excel aligns the printed page at the top and left margins. If you want the output to be centered
vertically or horizontally, select the appropriate check box in the Center on Page section of the Margins
tab as shown in the above screenshot.
PAGE ORIENTATION
Page Orientation
Page orientation refers to how output is printed on the page. If you change the orientation, the onscreen
page breaks adjust automatically to accommodate the new paper orientation.
Types of Page Orientation

• Portrait: Portrait to print tall pages (the default).
• Landscape: Landscape to print wide pages. Landscape orientation is useful when you
have a wide range that does not fit on a vertically oriented page.
Changing Page Orientation

• Choose Page Layout » Page Setup » Orientation » Portrait or Landscape.
• Choose File » Print.
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HEADER AND FOOTER
Header and Footer
A header is the information that appears at the top of each printed page and a footer is the information
that appears at the bottom of each printed page. By default, new workbooks do not have headers or
footers.
Adding Header and Footer
• Choose Page Setup dialog box » Header or Footer tab.
You can choose the predefined header and footer or create your custom ones.
• &[Page] : Displays the page number.
• &[Pages] : Displays the total number of pages to be printed.
• &[Date] : Displays the current date.
• &[Time] : Displays the current time.
• &[Path]&[File] : Displays the workbook’s complete path and filename.
• &[File] : Displays the workbook name.
• &[Tab] : Displays the sheet’s name.
Other Header and Footer Options

When a header or footer is selected in Page Layout view, the Header & Footer » Design » Options
group contains controls that let you specify other options:
• Different First Page: Check this to specify a different header or footer for the first
printed page.
• Different Odd & Even Pages: Check this to specify a different header or footer for
odd and even pages.
• Scale with Document: If checked, the font size in the header and footer will be sized.
Accordingly if the document is scaled when printed. This option is enabled, by default.
• Align with Page Margins: If checked, the left header and footer will be aligned with
the left margin, and the right header and footer will be aligned with the right margin. This option
is enabled, by default.
INSERT PAGE BREAK

Page Breaks
If you do not want a row to print on a page by itself or you do not want a table header row to be the last
line on a page. MS Excel gives you precise control over page breaks.
MS Excel handles page breaks automatically, but sometimes you may want to force a page break either
a vertical or a horizontal one, so that the report prints the way you want.
For example, if your worksheet consists of several distinct sections, you may want to print each section
on a separate sheet of paper.
Inserting Page Breaks
Insert Horizontal Page Break: For example, if you want row 14 to be the first row of a new page,
select cell A14. Then choose Page Layout » Page Setup Group » Breaks» Insert Page Break.
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Insert vertical Page break: In this case, make sure to place the pointer in row 1. Choose Page Layout
» Page Setup » Breaks » Insert Page Break to create the page break.
Removing Page Breaks

• Remove a page break you’ve added: Move the cell pointer to the first row beneath
the manual page break and then choose Page Layout » Page Setup » Breaks » Remove Page
Break.
• Remove all manual page breaks: Choose Page Layout » Page Setup » Breaks » Reset
All Page Breaks.
SET BACKGROUND
Background Image
Unfortunately, you cannot have a background image on your printouts. You may have noticed the Page
Layout » Page Setup » Background command. This button displays a dialogue box that lets you
select an image to display as a background. Placing this control among the other print-related commands
is very misleading. Background images placed on a worksheet are never printed.
Alternative to Placing Background

• You can insert a Shape, WordArt, or a picture on your worksheet and then adjust its
transparency. Then copy the image to all printed pages.
• You can insert an object in a page header or footer.
FREEZE PANES
Freezing Panes
If you set up a worksheet with row or column headings, these headings will not be visible when you
scroll down or to the right. MS Excel provides a handy solution to this problem with freezing panes.
Freezing panes keeps the headings visible while you are scrolling through the worksheet.
Using Freeze Panes

Follow the steps mentioned below to freeze panes.
• Select the First row or First Column or the row below, which you want to freeze, or
Column right to area, which you want to freeze.
• Choose View Tab » Freeze Panes.
• Select the suitable option:
-Freeze Panes: To freeze area of cells.

-Freeze Top Row: To freeze first row of worksheet.
-Freeze First Column: To freeze first Column of worksheet.
• If you have selected Freeze top row you can see the first row appears at the top, after
scrolling also.
Unfreeze Panes
To unfreeze Panes, choose View Tab » Unfreeze Panes.
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Excel LAB3
CREATING FORMULAS
Formulas in MS Excel
Without formula, worksheet will be just simple tabular representation of data. A formula consists of
special code, which is entered into a cell. It performs some calculations and returns a result, which is
displayed in the cell.
Formulas use a variety of operators and worksheet functions to work with values and text. The values
and text used in formulas can be located in other cells, which makes changing data easy and gives
worksheets their dynamic nature. For example, you can quickly change the data in a worksheet and
formulas works.
Elements of Formulas
A formula can consist of any of these elements:
• Mathematical operators, such as +(for addition) and *(for multiplication)
Example:
o =A1+A2 Adds the values in cells A1 and A2.
• Values or text
Example:
o =200*0.5 Multiplies 200 times 0.15. This formula uses only values, and it always returns
the same result as 100.
• Cell references (including named cells and ranges)
Example:
o =A1=C12 Compares cell A1 with cell C12. If the cells are identical, the formula returns
TRUE; otherwise, it returns FALSE.
• Worksheet functions (such as SUMor AVERAGE) Example:
o =SUM(A1:A12) Adds the values in the range A1:A12.
Creating Formula
For creating a formula, you need to type in the Formula Bar. Formula begins with '=' sign. When
building formulas manually, you can either type in the cell addresses or you can point to them in the
worksheet. Using the Pointing method to supply the cell addresses for formulas is often easier and
more powerful method of formula building. When you are using built-in functions, you click the cell
or drag through the cell range that you want to use when defining the function’s arguments in the
Function Arguments dialog box.
As soon as you complete a formula entry, Excel calculates the result, which is then displayed inside the
cell within the worksheet (the contents of the formula, however, continue to be visible on the Formula
bar anytime the cell is active). If you make an error in the formula that prevents Excel from being able
to calculate the formula at all, Excel displays an Alert dialog box suggesting how to fix the problem.
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COPYING FORMULAS:
Copying Formulas in MS Excel

Copying formulas is one of the most common tasks that you do in a typical spreadsheet that relies
primarily on formulas. When a formula uses cell references rather than constant values, Excel makes
the task of copying an original formula to every place that requires a similar formula.
Relative Cell Addresses

MS Excel does it automatically adjusting the cell references in the original formula to suit the position
of the copies that you make. It does this through a system known as relative cell addresses, where by
the column references in the cell address in the formula change to suit their new column position and
the row references change to suit their new row position.
FORMULA REFRENCE:
Cell References in Formulas
Most formulas you create include references to cells or ranges. These references enable your formulas
to work dynamically with the data contained in those cells or ranges. For example, if your formula
refers to cell C2 and you change the value contained in C2, the formula result reflects new value
automatically. If you didn’t use references in your formulas, you would need to edit the formulas
themselves in order to change the values used in the formulas.
When you use a cell (or range) reference in a formula, you can use three types of references: relative,
absolute, and mixed references.
Relative Cell References

The row and column references can change when you copy the formula to another cell because the
references are actually offsets from the current row and column. By default, Excel creates relative cell
references in formulas.
Absolute Cell References

The row and column references do not change when you copy the formula because the reference is to
an actual cell address. An absolute reference uses two dollar signs in its address: one for the column
letter and one for the row number (for example, $A$5).
Mixed Cell References

Both the row or column reference is relative and the other is absolute. Only one of the address parts is
absolute (for example, $A5 or A$5).
USING FUNCTIONS:
Functions in Formula
Many formulas you create use available worksheet functions. These functions enable you to greatly
enhance the power of your formulas and perform calculations that are difficult if you use only the
operators. For example, you can use the LOG or SIN function to calculate the Logarithm or Sin ratio.
You cannot do this complicated calculation by using the mathematical operators alone.
Functions in Formula
Many formulas you create use available worksheet functions. These functions enable you to greatly
enhance the power of your formulas and perform calculations that are difficult if you use only the
operators. For example, you can use the LOG or SIN function to calculate the Logarithm or Sin ratio.
You cannot do this complicated calculation by using the mathematical operators alone.
Using Functions
When you type = sign and then type any alphabet you will see the searched functions as below.
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Suppose you need to determine the largest value in a range. A formula cannot tell you the answer
without using a function. We will use formula that uses the MAX function to return the largest value in
the range B3:B8 as =MAX(A1:D100).
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Another example of functions. Suppose you want to find if the cell of month is greater than 1900 then
we can give Bonus to Sales representative. The we can achieve it with writing formula with IF functions
as =IF(B9>1900,"Yes","No")
Function Arguments
In the above examples, you may have noticed that all the functions used parentheses. The information
inside the parentheses is the list of arguments.
Functions vary in how they use arguments. Depending on what it has to do, a function may use.
• No arguments: Examples: Now(),Date(),etc.
• One argument: UPPER(),LOWER(),etc.
• A fixed number of arguments: IF(),MAX(),MIN(),AVERGAGE(),etc.
• Infinite number of arguments
• Optional arguments
Built In Functions
MS Excel has many built in functions, which we can use in our formula. To see all the functions by
category, choose Formulas Tab » Insert Function. Then Insert function Dialog appears from which
we can choose the function.
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Functions by Categories
• Text Functions
o LOWER: Converts all characters in a supplied text string to lower case
o UPPER: Converts all characters in a supplied text string to upper case
o TRIM: Removes duplicate spaces, and spaces at the start and end of a text string.
o CONCATENATE: Joins together two or more text strings.
o LEFT: Returns a specified number of characters from the start of a supplied text
string.
o MID: Returns a specified number of characters from the middle of a supplied text
string.
o RIGHT: Returns a specified number of characters from the end of a supplied text
string.
o LEN: Returns the length of a supplied text string.
o FIND: Returns the position of a supplied character or text string from within a
supplied text string (case-sensitive).
• Date & Time o DATE: Returns a date, from a user-supplied year, month and day.
o TIME: Returns a time, from a user-supplied hour, minute and second.
o DATEVALUE: Converts a text string showing a date, to an integer that

represents the date in Excel's date-time code.
o TIMEVALUE: Converts a text string showing a time, to a decimal that

represents the time in Excel.
o NOW: Returns the current date & time.
o TODAY: Returns today's date.
• Statistical o MAX: Returns the largest value from a list of supplied numbers. o MIN:
Returns the smallest value from a list of supplied numbers. o AVERAGE: Returns the Average
of a list of supplied numbers.
o COUNT: Returns the number of numerical values in a supplied set of cells or

values.
o COUNTIF: Returns the number of cells (of a supplied range), that satisfies a
given criteria.
o SUM: Returns the sum of a supplied list of numbers.
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• Logical
o AND: Tests a number of user-defined conditions and returns TRUE if ALL of

the conditions evaluate to TRUE, or FALSE otherwise.
o OR: Tests a number of user-defined conditions and returns TRUE if ANY of

the conditions evaluate to TRUE, or FALSE otherwise.
o NOT: Returns a logical value that is the opposite of a user supplied logical
value or expression i.e. returns FALSE if the supplied argument is TRUE and returns
TRUE if the supplied argument is FALSE).
• Math & Trig
o ABS: Returns the absolute value (i.e. the modulus) of a supplied number.
o SIGN: Returns the sign (+1, -1 or 0) of a supplied number. o SQRT: Returns

the positive square root of a given number.
o MOD: Returns the remainder from a division between two supplied numbers.
DATA FILTERING:
Filters in MS Excel
Filtering data in MS Excel refers to displaying only the rows that meet certain conditions. (The other
rows gets hidden.)
• Place a cursor on the Header Row.
• Choose Data Tab » Filter to set filter.
• Click the drop-down arrow in the Area Row Header and remove the check mark from
Select All, which unselects everything.
• Then select the check mark for the criteria, which will filter the data and displays data
of the criteria you want.
• Some of the row numbers are missing; these rows contain the filtered (hidden) data.
• There is drop-down arrow in the Area column now shows a different graphic — an
icon that indicates the column is filtered.
Using Multiple Filters

You can filter the records by multiple conditions i.e. by multiple column values.
DATA SORTING:
Sorting in MS Excel
Sorting data in MS Excel rearranges the rows based on the contents of a particular column. You may
want to sort a table to put names in alphabetical order. Or, maybe you want to sort data by Amount
from smallest to largest or largest to smallest.
To Sort the data follow the steps mentioned below.
• Select the Column by which you want to sort data.
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• Choose Data Tab » Sort Below dialog appears.
• If you want to sort data based on a selected column, Choose Continue with the
selection or if you want sorting based on other columns, choose Expand Selection.
• You can Sort based on the below Conditions.
o Values: Alphabetically or numerically.
o Cell Color: Based on Color of Cell.
o Font Color: Based on Font color.
o Cell Icon: Based on Cell Icon.
Clicking Ok will sort the data.

Sorting option is also available from the Home Tab. Choose Home Tab » Sort & Filter. You can see the
same dialog to sort records.
Ranges in MS Excel
A cell is a single element in a worksheet that can hold a value, some text, or a formula. A cell is
identified by its address, which consists of its column letter and row number. For example, cell B1 is
the cell in the second column and the first row.
A group of cells is called a range. You designate a range address by specifying its upper-left cell address
and its lower-right cell address, separated by a colon
Example of Ranges:
• C24: A range that consists of a single cell.
• A1:B1: Two cells that occupy one row and two columns.
• A1:A100: 100 cells in column A.
• A1:D4: 16 cells (four rows by four columns).
USING RANGES:
Selecting Ranges
You can select a range in several ways:
• Press the left mouse button and drag, highlighting the range. Then release the mouse
button. If you drag to the end of the screen, the worksheet will scroll.
• Press the Shift key while you use the navigation keys to select a range.
• Press F8 and then move the cell pointer with the navigation keys to highlight the range.
Press F8 again to return the navigation keys to normal movement.
• Type the cell or range address into the Name box and press Enter. Excel selects the cell
or range that you specified.
Selecting Complete Rows and Columns

When you need to select an entire row or column. You can select entire rows and columns in much the
same manner as you select ranges:
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• Click the row or column border to select a single row or column.
• To select multiple adjacent rows or columns, click a row or column border and drag to
highlight additional rows or columns.
• To select multiple (nonadjacent) rows or columns, press Ctrl while you click the row
or column borders that you want.
ADDING GRAPHICS
Graphic Objects in MS Excel
MS Excel supports various types of graphic objects like Shapes gallery,
SmartArt, Text Box, and WordArt available on the Insert tab of the Ribbon.
Graphics are available in the Insert Tab.
Insert Shape
• Choose Insert Tab » Shapes dropdown.
• Select the shape you want to insert. Click on shape to insert it.
• To edit the inserted shape just drag the shape with the mouse. Shape will adjust the
shape.
Insert Smart Art

• Choose Insert Tab » SmartArt.
• Clicking SmartArt will open the SmartArt dialogue as shown below in the screen-shot.
Choose from the list of available smartArts.
• Click on SmartArt to Insert it in the worksheet.
• Edit the SmartArt as per your need.
Insert Clip Art

• Choose Insert Tab » Clip Art.
• Clicking Clip Art will open the search box as shown in the below screenshot. Choose
from the list of available Clip Arts.
• Click on Clip Art to Insert it in the worksheet.
Insert Word Art

• Choose Insert Tab » WordArt.
• Select the style of WordArt, which you like and click it to enter a text in it.
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SIMPLE CHARTS:
Charts
A chart is a visual representation of numeric values. Charts (also known as graphs) have been an integral
part of spreadsheets. Charts generated by early spreadsheet products were quite crude, but thy have
improved significantly over the years. Excel provides you with the tools to create a wide variety of
highly customizable charts. Displaying data in a well-conceived chart can make your numbers more
understandable. Because a chart presents a picture, charts are particularly useful for summarizing a
series of numbers and their interrelationships.
Types of Charts
There are various chart types available in MS Excel as shown in the below screen-shot.
• Column: Column chart shows data changes over a period of time or illustrates
comparisons among items.
• Bar: A bar chart illustrates comparisons among individual items.
• Pie: A pie chart shows the size of items that make up a data series, proportional to the
sum of the items. It always shows only one data series and is useful when you want to emphasize
a significant element in the data.
• Line: A line chart shows trends in data at equal intervals.
• Area: An area chart emphasizes the magnitude of change over time.
• X Y Scatter: An xy (scatter) chart shows the relationships among the numeric values
in several data series, or plots two groups of numbers as one series of xy coordinates.
• Stock: This chart type is most often used for stock price data, but can also be used for
scientific data (for example, to indicate temperature changes).
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• Surface: A surface chart is useful when you want to find the optimum combinations
between two sets of data. As in a topographic map, colors and patterns indicate areas that are
in the same range of values.
• Doughnut: Like a pie chart, a doughnut chart shows the relationship of parts to a
whole; however, it can contain more than one data series.
• Bubble: Data that is arranged in columns on a worksheet, so that x values are listed in
the first column and corresponding y values and bubble size values are listed in adjacent
columns, can be plotted in a bubble chart.
• Radar: A radar chart compares the aggregate values of a number of data series.
Creating Chart
To create charts for the data by below mentioned steps.
• Select the data for which you want to create the chart.
• Choose Insert Tab » Select the chart or click on the Chart group to see various
chart types.
• Select the chart of your choice and click OK to generate the chart.
Editing Chart
You can edit the chart at any time after you have created it.
• You can select the different data for chart input with Right click on chart » Select
data. Selecting new data will generate the chart as per the new data, as shown in the below
screen-shot.
• You can change the X axis of the chart by giving different inputs to X-axis of chart.
• You can change the Y axis of chart by giving different inputs to Y-axis of chart.
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KEYBOARD SHORTCUTS:
MS Excel Keyboard Short-cuts
MS Excel offers many keyboard short-cuts. If you are familiar with windows operating system, you
should be aware of most of them. Below is the list of all the major shortcut keys in Microsoft Excel.
• Ctrl + A : Selects all contents of the worksheet.
• Ctrl + B : Bold highlighted selection.
• Ctrl + I : Italicizes the highlighted selection.
• Ctrl + K : Inserts link.
• Ctrl + U : Underlines the highlighted selection.
• Ctrl + 1 : Changes the format of selected cells.
• Ctrl + 5 : Strikethrough the highlighted selection.
• Ctrl + P : Brings up the print dialog box to begin printing.
• Ctrl + Z : Undo last action.
• Ctrl + F3 : Opens Excel Name Manager.
• Ctrl + F9: Minimizes the current window.
• Ctrl + F10 : Maximizes the currently selected window.
• Ctrl + F6 : Switches between open workbooks or windows.
• Ctrl + Page up : Moves between Excel work sheets in the same Excel document.
• Ctrl + Page down : Moves between Excel work sheets in the same Excel document.
• Ctrl + Tab : Moves between Two or more open Excel files.
• Alt + = : Creates a formula to sum all of the above cells
• Ctrl + ' : Inserts the value of the above cell into cell currently selected.
• Ctrl + Shift + ! : Formats the number in comma format.
• Ctrl + Shift + $ : Formats the number in currency format.
• Ctrl + Shift + # : Formats the number in date format.
• Ctrl + Shift + % : Formats the number in percentage format.
• Ctrl + Shift + ^ : Formats the number in scientific format.
• Ctrl + Shift + @ : Formats the number in time format.
• Ctrl + Arrow key : Moves to the next section of text.
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• Ctrl + Space : Selects the entire column.
• Shift + Space : Selects the entire row.
• Ctrl + - : Deletes the selected column or row.
• Ctrl + Shift + = : Inserts a new column or row.
• Ctrl + Home : Moves to cell A1.
• Ctrl + ~ : Switches between showing Excel formulas or their values in cells.
• F2 : Edits the selected cell.
• F3 : After a name has been created F3 will paste names.
• F4 : Repeat last action. For example, if you changed the color of text in another cell
pressing F4 will change the text in cell to the same color.
• F5 : Goes to a specific cell. For example, C6.
• F7 : Spell checks the selected text or document.
• F11 : Creates chart from the selected data.
• Ctrl + Shift + ; : Enters the current time.
• Ctrl + ; : Enters the current date.
• Alt + Shift + F1 : Inserts New Worksheet.
• Alt + Enter : While typing text in a cell pressing Alt + Enter will move to the next line
allowing for multiple lines of text in one cell.
• Shift + F3 : Opens the Excel formula window.
• Shift + F5 : Brings up the search box.
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Microsoft EXCEL 2010
Assignments Sheet
MEng. Samah A. Massadeh
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EXCEL EXERCISE #1
Enter the information in the spreadsheet below. Be sure that the information is entered in
the same cells as given, or the formulas below will not work.
A B C D E F G H
1 Order Details
Tax
2 Order ID Product Unit Price Quantity Discount Date Net
2%
3 10248 flash drive 14 12 2 1-1-2017
4 10248 CD 0.98 100 1 2-2-2017
5 10249 DVD 3.8 30 0 1-7-2017
6 10249 DVD player 24.5 6 0 12-23-2017
7 10251 speakers 8 6 6 9-13-2017
8 10251 windows 16.5 50 2 6-10-2017
9 10252 MS office 8.5 50 2 2-23-2017
1. Merge and centre the cells A1:H1.

2. Calculate the tax in G3 use the formula
=.02* C3*D3
3. Calculate the net in H3 us the formula
=C3*D3-C3*D3*E3+G3
4. Use auto fill for column G
5. Use auto fill for column H
6. Format C3:C9 with a $ using cell formatting and two decimal places.
7. Format E3:E9 with a percentage-using cell formatting.
8. Format G3:H9 with a $ using cell formatting and three decimal places.
9. format the cells F3:F9 with date (month name day year)
10. For the cell A1, make the font 16 bold.
11. For the cells A2:H9, make the font 14 italic.
12. For the cells A2:A9, make the text orientation 45ᵒ.
13. For the cells A2:H2 Apply a fill pattern.
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EXCEL EXERCISE #2
1. Enter the information in the spreadsheet below. Be sure that the information is
entered in the same cells as given, or the formulas below will not work.
A B C D E F G
1 Skills I
2 Spring 2017
3 EXAM EXAM EXAM FINAL
4 STUDENT NAMES STUDENT ID #1 #2 #3 PART. AVERAGE

5 Ahmad, Ali 999-25-5683 94 65 89 90
6 Zaid, Salam 999-52-6938 93 91 97 80
7 Issa, Ahmad 998-71-2838 92 83 88 90
8 Rami, Faris 997-74-4447 95 94 90 90
You will notice that when you enter the information in the first column, the text runs over
into the next cell. To adjust the size of the column, once all the information is entered for
the first column, click on the column heading (that is the letter A). Then open the
FORMAT menu, select the COLUMN options, and then select the AUTOFIT
SELECTION command.
2. Enter the formula below into cell G5 and copy it into cells G6 to G8. This
demonstrates the use of a "relative reference" (e.g., C5) that points to the contents of a
cell
G5: =c5*.3+d5*.3+e5*.3+f5*.1
Now copy this formula to cells G6, G7, and G8. To do this click on cell G5 to make it
the active cell. Then open the EDIT menu and choose the COPY command (a flashing
border should now appear around the cell G5). Now click on cell G6 and drag the
pointer so the range of cells from G6 to G8 are now highlighted. At this point you need
to open the EDIT menu again, but this time selected the PASTE option. . Notice that
when you copy this formula into other cells the row numbers for the cells change
according to the row into which the formula has been copied.
3. Enter the information below in the cell indicated.
B10: Averages
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4. Enter the formulas below in the cells indicated. These formulas demonstrate three
methods for calculating averages for a column of data.
C10: =( c5+c6+c7+c8)/ 4
D10: =sum(d5:d8)/4
E10: =average(e5:e8)
5. Enter the information below in the cells indicated. This will establish the weight each
exam is given in a student's final average.
B12: Weights
C12: .3
D12: .3
E12: .3
F12: .1
6. Enter the formula below into cell G5 and then copy it into cells G6 to G8. This
demonstrates the use of an "absolute reference" (e.g., $C$12) that points to a specific
cell in a spreadsheet. Notice that when the formula is copied into other cells, the
absolute reference remains the same whereas the relative references change according
to the location into which the formula is copied.
G5: = $c$12*c5+$d$12*d5+$e$12*e5+$f$12*f 5
7. Make the changes to the cell contents indicated below and notice how the final
averages change.
a. D5: 74
b. C7: 98
c. C12: .25 and E12: .35
d. E12: .30 and F12: .15
8. Just when you thought you were finished calculating final grades, you realize that you
forgot someone. You know, that quiet student that always sits in the back of the
room. Anyhow, you can start all over or simply insert a new row for the forgotten
student.
a. Move the cursor to row 6 and click once (on any cell in this row or the row
heading). Open the INSERT menu, select ROWS option. Notice how a new
row is inserted after row 6. Also, check the formulas entered into cells D11,
E11, G5, G7, G8, and G9 have now all changed to accommodate the newly
insert row.
b. Now that an additional student has been added to your grade book, the formulas
used to calculate the averages for Exams #1 and #2 are incorrect (this is
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because these formulas still assume only four grades are to be averaged. To
correct this, copy the formula in cell E11 to cells C11 and D11.
c. Enter the information below in the identified cells.
A6: Laith, Batool
B6: 993-14-9283
C6: 81
D6: 73
E6: 83
F6: 65
d. Notice that the exam averages change when the new student's grades are
entered but a final average is not automatically calculated for him. This is
because the formula was not copied into that new row. Copy the formula in
cell G5 into cell G6. Now your grade roll is completed.
Your final spreadsheet should look like the one below.
A B C D E F G
1 PSC 556: Policy Analysis
2 Spring 1995
3 EXAM EXAM EXAM FINAL
4 STUDENT NAMES STUDENT ID #1 #2 #3 PART. AVERAGE
5 Ahmad, Ali 999-25-5683 94 74 89 90 85.9
6 Laith, Batool 993-14-9283 81 73 83 65 76.8
7 Zaid, Salam 999-52-6938 93 91 97 80 91.65
8 Issa, Ahmad 998-71-2838 98 83 88 90 89.3
9 Rami, Faris 997-74-4447 95 94 90 90 92.45
10
11 Averages 92.2 83 89.4
12
13 Weights 0.25 0.3 0.3 0.15
9. IF statements can be used to automatically assign letter grades to each student.
a. Enter the following formula.
H5: =if(g5>89,”A”,if(g5>79,”B”,if(g5>69,”C”,if(g5>59,”D”,”F”))))
b. Copy the formula in cell H5 to cells H6 through H9.
c. The IF command evaluates the first logical test (i.e., G5>89). If the statement
is true an “A” is assigned. If the statement is false, the next logical statement is
evaluated (i.e., G5>79). To place an IF statement inside another IF statement is
referred to as “nesting.” Excel allows up you to nest up to seven IF statements.
10.To save the grade sheet, open the FILE menu, select the SAVE AS command, and
enter the following name at the blinking cursor in the shaded box:
A:GRADESHT.XLS
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EXCEL EXERCISE #3
Enter the information in the spreadsheet below. Be sure that the information is entered in
the same cells as given, or the formulas below will not work.
A B C D E F G H
1 Order Details
Tax Net
2 Order ID Product Unit Price Quantity Discount Revenue
2% income
3 10248 flash drive 14 12 2%
4 10248 CD 0.98 100 1%
5 10249 DVD 3.8 30 0%
6 10249 DVD player 24.5 6 0%
7 10251 speakers 8 6 6%
8 10251 windows 16.5 50 2%
9 10252 MS office 8.5 50 2%
1.Calculate the revenue of each sale In cell F3, write the formula:
=(C3*D3)-(C3*D3)*E3
Press Enter and click to drag it until the last cell of the data sheet
2.Calculate the total revenue In cell F10 write the formula:
=SUM(F3:F9)
3.Calculate the net income of each sale In cell H3, write the formula:
=F5-(F5*2/100)
4.Calculate the total net income In cell H10, write the formula:
=SUM(H3:H9)
5. Save the worksheet with the name OrderDetails.xls.
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EXCEL EXERCISE #4
1. Enter the text below in the cells indicated.
A1: Balance Checkbook

A3: Check#
B3: Date
C3: Item Description
D3: Debit
E3: Credit
F3: X
G3: Balance
2. Modify column widths for columns A through F. Instead of selecting the best fit
option, indicate precisely the column width desired. Follow the steps below.
Step 1: Open the FORMAT menu.
Step 2: Select the COLUMN option.
Step 3: Select the WIDTH option.
Step 4: Type the desired number of columns in the box labeled “Column
Width" ( e.g., 5).
Step 5: Click on <OK>.
Use the following widths for each column.

Column A: 5
Column B: 8
Column C: 30
Column D: 10
Column E: 10
Column F: 1
Column G: 12
3. Format the numbers to show dollars and cents for all entries in columns D, E, and G.
Follow the steps below.
Step 1: Click on the letter at the top of the column to be formatted. (The
entire column should turn dark.) Step 2: Open the FORMAT menu.
Step 3: Select the CELLS option.
Step 4: The NUMBER option automatically should be selected (if not,
click on the tab labeled NUMBER).
Step 5: Under the Category label, select the option CURRENCY.
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Step 6: Under the Format Codes label, select the format -$1,234.10 which
is the third choice.
Step 7: Click on <OK>.
1
4. Format column B to enter the date of transactions. Follow the steps above but select
the DATE as the category option and M/D/YY as the format codes option which is the
first choice.
5. Enter the formulas below in the cells indicated.
G4: =- d4+e 4
G5: = g4-d5+e 5
6. Enter the information below in the rows indicated.
Row Check # Date Item Description Debit Credit
4 1/30/2017 January Salary 1795.86
5 100 2/1/2017 Gas 42.64
6 101 2/1/2017 Repairs 87.34
7 2/4/2017 Cash (ATM) 50
8 102 2/6/2017 Doctor 75
9 103 2/7/2017 Rent 800
10 2/10/2017 Pharmacy Income 2500
11 104 2/11/2017 Tax 500
12 105 2/12/2017 Loan 3200
13 2/14/2017 Fund 500
7. Copy the formula from cell G5 to cells G6 through G 13.
8. Your checkbook should look like the one below.
121
A B C D E F G
1 Balance Checkbook
3 Ck. # Date Item Description Debit Credit X Balance
4 1/30/2017 January Salary $1,795.86 $1,795.86
5 100 2/1/2017 Gas $42.64 $1,753.22
6 101 2/1/2017 Repairs $87.34 $1,665.88
7 2/4/2017 Cash (ATM) $50.00 $1,615.88
8 102 2/6/2017 Doctor $75.00 $1,540.88
9 103 2/7/2017 Rent $800.00 $740.88
10 2/10/2017 Pharmacy Income $2,500.00 $3,240.88
11 104 2/11/2017 Tax $500.00 $2,740.88
12 105 2/12/2017 Loan $3,200.00 ($459.12)
13 2/14/2017 Fund $500.00 $40.88
9. To save the checkbook onto your diskette, open the FILE menu, select the SAVE AS
command, and enter the following name at the blinking cursor in the shaded box:
A:CHECKBK.XLS
122
EXCEL EXERCISE #5
Creating the Worksheet:

1. Enter the information in the worksheet below.
A B C D E F G H I J K
1 Distributions of Students in FET Survey Questions
2
3 QUESTIO N #1 QUESTION #2 QUESTION #3
4 City Specialization
5 Gender Freq. Percent Status Freq. Percent Attendance Freq. Percent
6 Male 641 Amman 802 Computer Eng. 173
7 Female 825 Zarqa 167 Mechanical Eng. 97
8 Total Irbed 170 Mechatronics 205
9 Aqaba 51 Chemical Eng. 232
10 Al-Salt 276 Networks Eng. 117
11 Total Electrical Eng. 148
12 Civil Eng. 76
13 Communications Eng. 298
14 Diploma 108
15 Physics 12
16 Total
2. Enter the questions below into the appropriate cells as indicated and copy into the
cell range that is listed.
B8: =b6+b7 (copy into cell C8)
C6: =b6/$b$8 ( copy into cell C 7)
F11: =sum(f6:f10) ( copy into cell G 11)
G6: =f6/$f$11 ( copy into cells G 7:G10)
J16: =sum(j6:j15) ( copy into cell K 16)
K6: =j6/$j$16 ( copy into cells K 7:K15)
3. Format values in percent columns using the percentage format 0.00%
4. Change the column widths, as you like.
Your worksheet should look similar to the one below. Save it using the filename
A:GSS.XLS
123
A B C D E F G H I J K
1 Distributions of Students in FET Survey Questions
2
3 QUESTION #1: QUESTION #2: QUESTION #3:
4 City Specialization
5 Gender Freq. Percent Status Freq. Percent Attendance Freq. Percent
6 Male 641 43.72% Amman 802 54.71% Computer Eng. 173 11.80 %
7 Female 825 56.28% Zarqa 167 11.39% Mechanical Eng. 97 6.62 %
8 Total 1466 100.00% Irbed 170 11.60% Mechatronics 205 13.98 %
9 Aqaba 51 3.48% Chemical Eng. 232 15.83 %
10 Al-Salt 276 18.83% Networks Eng. 117 7.98 %
11 Total 1466 100.00% Electrical Eng. 148 10.10 %
12 Civil Eng. 76 5.18 %
13 Communications 298 20.33 %
Eng.
14 Diploma 108 7.37 %
15 Physics 12 0.82 %
16 Total 1466 100.00
%
Using ChartWizard to Create a Chart for the Gender Question:

1. Click on cell A6 to make it the active cell, and drag the mouse so that the cell
range A6:B7 is highlighted.
2. Open the INSERT menu. Select the CHART option. Select the AS NEW SHEET
command.
3. Respond as follows to the steps in ChartWizard as prompted.
Step 1: Data Range
This will show you the range of cells that you have highlighted for the chart’s
contents. If the cell range is what you want, click on NEXT.
Step 2: Chart Type
Select COLUMN and click on NEXT.
Step 3: Chart Format
Select column format “1” and click on NEXT.
Step 4: Data Options
This shows where the ChartWizard is looking for your data and labels to
construct the chart. Check to see that the following options have been
selected.
Data series in: Column.
Use first (1) columns for X axis.
Use first (0) rows for legend text.
Click on NEXT if this information is correct.
Step 5: Chart Labels
This allows you to dress up your chart as you like. Add the following
information in the spaces provided.
Add legend: No.
124
Chart title: Distributions of Students in FET Survey: Gender
Axis title--Category (X): Gender Axis
title--Value (Y): Frequency Click on
FINISH.
Your chart should look like the one on an attached page.

4. To give your chart a descriptive label, double click on the tab at the bottom of the
screen labeled CHART 1. Enter the following name at the blinking cursor: GENDER
Click on OK.
5. To return to your worksheet, click on the tab at the bottom of the screen labelled
SHEET 1.
Using ChartWizard to Create a Chart for the City Question:
1. Create a chart for the percentage values for the marital status question. Since the
two columns of information you are to use for this chart are not next to each other, the
cell range to be graphed must be highlighted in the following manner. Click on cell E6
and drag the cursor to cell E10 (the range E6:E10 should now be highlighted). Release
the left mouse button and move the cursor to cell G6. Before you click the left mouse
button on cell G6, press and hold down the CTRL on your keyboard. Now you are
ready to highlight the cell range G6:G10. (If you try to select the cell range G6:G10
without simultaneously holding down the CRTL key, the first range of cells will no
longer be selected.)
command.
Step 1: Data Range
Step 2: Chart Type
Select PIE and click on NEXT.
Select pie chart format “7” and click on NEXT.
selected.
Use first (1) columns for pie slice labels.
Use first (0) rows for chart title.
Add legend: No.
Chart title: Distributions of Students in FET Survey: City
Click on FINISH.
125
4 . To give your chart a descriptive label, double click on the tab at the bottom of the
screen labelled CHART 2. Enter the following name at the blinking cursor: City
Click on OK.
5 . To return to your worksheet, click on the tab at the bottom of the screen labelled
SHEET 1.
Using ChartWizard to Create a Chart for the Specialization Question:
1. Select the cell range I 6:J15.
command.
Step 1: Data Range
Step 2: Chart Type
Select 3-D BAR and click on NEXT.
Select 3-d bar format “1” and click on NEXT.
selected.
Use first (1) columns for categories (X) axis label.
Use first (0) rows for legend text.
Add legend: No.
Chart title: Distributions of Students in FET Survey: Specialization
Axis title--Category (X): Specialization
Axis title--Value (Y): Frequency Click on
FINISH.
4 . To give your chart a descriptive label, double click on the tab at the bottom of the
screen labelled CHART 2. Enter the following name at the blinking cursor:
Specialization
Click on OK.
5 . To return to your worksheet, click on the tab at the bottom of the screen labelled
SHEET 1.
Distributions of Students in FET Survey: Gender
126
900
800
700
600
500
400
300
200
100
0
Male Female
Gender
Distributions of Students in FET Survey: City

Al-Salt
19%
Aqaba
3%
Amman
Irbed 55%
12%
Zarqa
11%
Distributions of Students in FET Survey: Specialization

Physics
Diploma
Communication
s Eng.
Civil Eng.
Chemical Eng.
Networks Eng.
Chemical Eng.
Mechatronics
Mechanical Eng.
Computer Eng.
0 50 100 150 200 250 300
Frequency
127
Excel Exercise #6
Formatting a Spreadsheet:
1. Enter the following information into a spreadsheet.
A B C D E
1 Engineering Majors
Computer Mechanical Electrical
2 MAJOR Engineering Engineering Engineering Total
3 2015 369 375 179 923
47.2
4 69.8% 54.4% 24.3% %
5 2016 69 181 438 688
35.2
6 13.0% 26.3% 59.3% %
7 2017 91 133 121 345
17.6
8 17.2% 19.3% 16.4% %
9 Total 529 689 738 1956
2. Bold the text in cells C1 and A2. (Note: The variable label Engineering Majors
is entered into cell C1 and is centred.)
3. Highlight the cell range A1:A9. Open the Format menu, select the Cells…
command, click on the Border tab, select the double lines from the Style options (the
seventh choice from the top in the right hand column). Then select the right border
(the second button from the right under the “Text” box) from the Border options. This
will place double lines on the right border of these cells.
4. Highlight the cell range A2:E2. Repeat the steps in the previous step, but select
the bottom option under the Border options (the third button from the top to the left of
the “Text” box). This should place a double line at the bottom of these cells.
5. Highlight the cell range A1:E9. Open the Format menu, select the Cells…
command, click on the Border tab, select the third line (from the top) in the left column
under the Style options. Then select Outline under the Preset options. This will place
a border around the entire chart.
6. Highlight the cell ranges B4:E4, B6:E6, and B8:E8. Open the Format menu,
select the Cells… command, click on the Border tab, select the bottom line in the left
column under the Style options. Then select Bottom under the Border options. This
will place a line at the bottom of these three rows.
7. Highlight the cell range B3:D8. Open the Format menu, select the Cells…
command, click on the Border tab, select the bottom line in the left column under the
Style options. Then select Right under the Border options. This will place a line at the
right of these cells.
8. Highlight the cell range A1:A9. Open the Format menu, select the Cells…
command, click on the Patterns tab. Under the Color option in Cell Shading select the
fourth color (from the top) in the far right hand column (a light grey shade). Highlight
the cell range B1:E2 and follows these same steps again.
9. Create a pie chart presenting the vote choice in the 1992 presidential election for
the respondents in the 1994 General Social Survey. Highlight the cells A3, A5, A7,
E3, E5, and E7. Open the INSERT menu, select CHART
Step 1: Chart Type
128
Select Pie. A set of pie charts should appear on the screen. Click on the
first pie chart in the top row. Once you have selected the type of pie chart
you would like, click on NEXT.
Step 2: Chart Source Data
If the cell range for the data and the series source are correct, then click on
NEXT.
Step 3: Chart Options
a. With the tab “Titles” highlighted, type in the following
information next to each of the title options.
Chart title: General Engineering Survey
b. Click on the “Legend” tab. Turn off the legend. Click on the
check mark to the left of the “Show Legend” option. The check mark
should disappear.
c. Click on the “Data Labels” tab. Why don’t we show the category
labels and percent of each category above right on the chart. Point the
cursor arrow to the empty circle to the left of “Show label and percent”
and click. d. After you have selected the chart options you want, click on
NEXT.
Step 4: Chart Location
Click on the empty circle to the left of the “As new sheet” option. The
text bar to the right of this option with the word “Chart1” should now be
highlighted. Give the sheet that the chart will appear on a more
descriptive label. Type “GES” and click on FINISH.
The pie chart should appear on the screen. Modify the title in the following manner.
Click on the chart title (a grey box should appear around the title). Move the cursor to
the formula bar and click. Type the title General Engineering Survey:, then hold down
the CRTL key and press the ENTER key (this will allow you to enter another title on a
second line), type GES, then press the ENTER key.
Exporting an Excel Item into a Word Document:

10. Minimize Excel by clicking on the third button from the right at the top, right of
the screen (this should be a button with the underscore character on it). Open
Microsoft Word and type the memo that appears on page 4 of this exercise.
11. Minimize Word just as you had minimized Excel a few minutes ago. Click on the
Excel icon to reopen the spreadsheet that you created earlier in this exercise.
12. Click on the Sheet 1 tab to view the spreadsheet. Highlight the cell range A1:E9.
Click the Copy button. Minimize Excel again.
13. Reopen the Word document (the memo). Place the cursor in the blank space
beneath the first paragraph. Open the Edit menu, select the Paste Special…
command, and select the Picture option. Click on the Center button to center the
table on the page.
14. Minimize Word and reopen Excel. Click on the Chart 1 tab and click on the Copy
button. Minimize Excel and reopen Word. Move the cursor to the blank space below
the sentence that begins: “Provided below is a pie chart…” Open the Edit menu,
select the Paste Special… command, and select the Picture option. Click on the
center button to center the chart on the page.
129
15. The chart is rather large. Resize it so the memo fits on one page. Click on the
chart (a black border should appear around the chart). Move the cursor to the small
black box in the upper right hand corner of the border around the chart. At this point,
the cursor should turn into a diagonal line with arrowheads at both ends. Click and
drag the cursor down to the left. The chart should become smaller (but still
proportional) the lower and farther to the left you drag the cursor. Reduce the size of
the chart until the entire memo fits on to one page. An example of the completed
memo is shown below.
16. Save both the Word document and Excel spreadsheet, and exit each software.
MEMO
DATE: January 27, 2017
TO: Professor Ali

FROM: your name
RE: 2017 GES
As you requested, below is information of the General Engineering Survey. The data is
taken from the 2017 General Engineering Survey that was conducted by the Engineering
Opinion Research Center.
Provided below is a pie chart that reports the responses to the vote choice question.
If you have any additional questions, please let me know.
ENGINEERING MAJORS
VOTE Computer Engineering Mechanical Engineering Electrical Engineerring Total
2015 369 375 179 923
69.8% 54.4% 24.3% 47.2 %
2016 69 181 438 688
13.0% 26.3% 59.3% 35.2 %
2017 91 133 121 345
17.2% 19.3% 16.4% 17.6 %
Total 529 689 738 1956
Provided below is a pie chart that reports the responses to the vote choice question.
130
General Engineering Survey:
GES
2017
18%
2015
47%
2016
35%
If you have any additional questions, please let me know.
131
EXCEL EXERCISE #7
1. Enter the information in the spreadsheet below. Be sure that the information is entered
in the same cells as given, or the formulas will not work. The information is the stream of
costs and benefits (in millions) estimated for a proposed city stadium. Year 0 represents the
initial investment while costs for years 1-10 are the maintenance costs incurred at the end of
each year. The benefits are the revenues from sport team contracts and revenues at the end
of each year.
A B C D E F
1 Cost-Benefit Analysis : City Stadium
2 Total Discount Present
3 Year Costs Benefits Benefits Factor Value
4 0 60 0
5 1 1 3
6 2 1 3
7 3 1 10
8 4 1 10
9 5 1.5 12.5
10 6 1.5 12.5
11 7 1.5 12.5
12 8 1.5 15
13 9 2 15
14 10 2 15
15
16 NPV =
17 Discount
18 Rate =
2. Highlight the cell range B4:D14. Open the FORMAT menu, select CELLS... Select the
category CURRENCY, select the format $1,234.10. Repeat this procedure for the cell
range F4:F16.
3. Highlight cell B18. Open the FORMAT menu, select CELLS... Select the category
PERCENT, select two decimal places.
4. To determine the desirability of the project from an efficiency criteria, first calculate the
Total Benefit for each year of the project. To do this, enter the following formula.
D4: = c4-b 4
5. Copy the formula in cell D4 to the cell range D 5:D14.
132
6. We must next discount future costs and benefits to put them into today’s value (i.e., find
the present value). First, enter the following value for the discount rate (a 10% discount
rate).
B18: 0.1
7. Second, calculate the discount factor for each year. Enter the following formula.
E4: =1 /(1+$b$18)^a 4
8. Copy the formula in cell E4 to the cell range E 5:E14.
9. Third, multiply the total benefit for each year by the discount factor for each year.
Enter the following formula.
F4: = d4*e 4
10. Copy the formula in cell F4 to the cell range F 5:F14.
11. Find the Net Present Value. Add together the Present Values for each year. Enter the
following formula.
F16: = sum(f 4:f14)
Note: Steps 9-11 could be accomplished with one simple formula:

=sumproduct(d4:d14,e4:e14)
12. Change the discount rate and see what happens to the Net Present Value of the stadium
project. With a discount rate of 7% or below, the project would not be cost effective.
13. Save the spreadsheet: CBASTAD.XLS
133
EXCEL EXERCISE #8
1. Enter the following information onto Sheet1. Double click on the tab for the
worksheet and rename it: East. (It represents sales in $1000.)
A B C D E F
1 2016 Books Sales: East Store
2 First Second Third Fourth Annual
3 Quarter Quarter Quarter Quarter Total
4 Horror 254 290 198 354
5 Fiction 154 184 154 290
6 History 290 320 287 456
7 Literature 345 361 258 524
8 Classics 45 52 12 98
9 Adventure 75 125 157 185
10 Children 26 19 15 56
11 TOTAL
2. Enter the following information onto Sheet2. Double click on the tab for the
worksheet and rename it: West.
A B C D E F
1 2016 Books Sales: West Store
4 Horror 154 167 142 245
5 Fiction 165 124 225 264
6 History 187 95 254 322
7 Literature 201 210 342 412
8 Classics 12 21 18 54
9 Adventure 42 34 65 102
10 Children 20 16 20 45
11 TOTAL
3. Enter the following row and column labels onto Sheets 3 and 4. Rename Sheet 3:
Consolidate. Rename Sheet4: Link.
134
A B C D E F
1 2016 Record Sales: Combined Sale s
4 Horror
5 Fiction
6 History
7 Literature
8 Classics
9 Adventure
10 Children
11 TOTAL
4. Highlight the cell ranges B4:F11. Open the FORMAT menu, select CELLS..., select
CURRENCY, and select $1,234. Click on OK. Do this for both the East and West
worksheets.
Enter the following formulas in the appropriate cells on both the East and West
worksheets.
B11: = sum(b 4:b10)
Copy the formula in cell B11 to cells C11 through F11.
F4: = sum(b4:e 4)
Copy the formula in cell F4 to cells F5 through F10.
5. Add another worksheet to your spreadsheet as this exercise has you using four
worksheets. Open the INSERT menu, select WORKSHEET. A new worksheet label
Sheet4 should be added to your spreadsheet.
6. Click on the tab Consolidate to make it the active worksheet. Open the DATA menu,
select the option CONSOLIDATE.
a. Under the “Reference:” option enter the following: East!b4:f11
Then click on ADD. This refers to cells B4:F11 on worksheet East.
b. Under the “Reference:” option enter the following: West!b4:f11
Then click on ADD. The cell range B4:F11 for both East and West
worksheets should be entered in the “All References” box. c. Click OK.
The worksheet Consolidate should now report the sum of the East and West store sales
for each category of music by quarter.
Your worksheet Consolidate should look like the one below.
135
A B C D E F
1 2016 Record Sales: Combined Sales
4 Horror $408 $457 $340 $599 $1,804
5 Fiction $319 $308 $379 $554 $1,560
6 History $477 $415 $541 $778 $2,211
7 Literature $546 $571 $600 $936 $2,653
8 Classics $57 $73 $30 $152 $312
9 Adventure $117 $159 $222 $287 $785
10 Children $46 $35 $35 $101 $217
11 TOTAL $1,970 $2,018 $2,147 $3,407 $9,542
7. Click on the tab for Link to make this the active worksheet. Click on the white box
to the left of “Create links to source data.” Follow the steps a.-c. laid out in step 5
above.
Your Link worksheet should look like the one below.
A B C D E F
1 2016 Record Sales: Combined Sales
4 Horror $408 $457 $340 $599 $1,804
5 Fiction $319 $308 $379 $554 $1,560
6 History $477 $415 $541 $778 $2,211
7 Literature $546 $571 $600 $936 $2,653
8 Classics $57 $73 $30 $152 $312
9 Adventure $117 $159 $222 $287 $785
10 Children $46 $35 $35 $101 $217
11 TOTAL $1,970 $2,018 $2,147 $3,407 $9,542
8. The difference in this second merged worksheet is that after it is created, any changes
in the East and West worksheets will be updated on the Link worksheet. Modify
some of the figures on the East or West worksheet and see how the numbers on the
Link worksheet are updated but the numbers on the Consolidate worksheet are still
the same.
Using ChartWizard to Create a Chart for the Total Annual Sales:
9. Create a pie chart using the Annual Totals from the Link worksheet.Create a chart for
the total combined annual sales as reported on the Link worksheet.. Since the two
columns of information you are to use for this chart are not next to each other, the cell
range to be graphed must be highlighted in the following manner. Click on cell B4
and drag the cursor to cell B10 (the range B4:B10 should now be highlighted).
Release the left mouse button and move the cursor to cell F4. Before you click the
left mouse button on cell F4, press and hold down the CTRL on your keyboard. Now
you are ready to highlight the cell range F4:F10. (If you try to select the cell range
F4:F10 without simultaneously holding down the CRTL key, the first range of cells
will no longer be selected.)
136
10. Open the INSERT menu. Select the CHART option.
Step 1: Chart Type
Select Pie. A set of pie chart should appear on the screen. Click on the
left most pie chart in the top row. Once you have selected the type of pie
chart you would like, click on NEXT.
Step 2: Chart Source Data
If the cell range for the data and the series source are correct, then click on
NEXT.
Step 3: Chart Options
a. With the tab “Titles” highlighted, type in the following
information next to each of the title options.
Chart title: Total Company Annual Book Sales: 2016
b. Click on the “Legend” tab. Since only one variable is graphed,
turn off the legend. Click on the check mark to the left of the “Show
Legend” option. The check mark should disappear.
c. Click on the “Data Labels” tab. Why don’t we show the category
labels and percent of each category above right on the chart. Point the
cursor arrow to the empty circle to the left of “Show label and percent”
and click. d. After you have selected the chart options you want, click on
NEXT.
Step 4: Chart Location
Click on the empty circle to the left of the “As new sheet” option. The
text bar to the right of this option with the word “Chart1” should now be
highlighted. Give the sheet that the chart will appear on a more
descriptive label. Type “Total Pie” and click on FINISH.
12. To return to your worksheet, click on the tab at the bottom of the screen labeled Link.
Modify some of the data on the West worksheet. There has been an accounting error
which resulted in the music sales for the Pop category to have been underreported by
$100,000 each quarter. Enter the following data into the West worksheet.
B4: 254
C4: 267
D4: 242
E4: 345
Notice how the combined figures on the Link worksheet have been updated. Now click
on the tab Total Pie to view the pie chart. The chart that was created off of the Link
worksheet has also been updated. Before the data change in step 12 was entered, Pop
music accounted for 19% of all company sales, now it accounts for 22% of all music
sales.
13. Import this chart into a Microsoft Word document. Create the memo on the next
page. Return to the Excel document and click on the tab Total Pie to make this the
active worksheet. Click on the pie chart. You should see several small black boxes
appear around the border of the pie chart. Click on the Copy button on the tool bar.
Access the
memo you created in Microsoft Word. Open the EDIT menu, select PASTE
SPECIAL…, click on the empty white circle next to “Paste Link,” and select PICTURE
137
from the options in the middle of the Paste Special window. The chart should appear on
you spreadsheet like the one below.
14. Modify some of the data in the original East worksheet (in Excel). You will notice
that not only is the Link worksheet automatically updated to reflect these changes, but
so is the pie chart you have exported to your Word memo.
15. Save your spreadsheet with the name A:booksales.XLS
Numbers Accounting Inc.

Amman, Jordan
MEMORANDUM
DATE: Today
TO: Mr. Ahmad Ali
FROM: You
RE: 2016 Annual Sales
Your company has had another excellent financial year. Listed below is a chart that
provides the total 2016 annual sales for both stores.
If you request additional information, please do not hesitate to contact us.
Numbers Accounting Inc.
Amman, Jordan
MEMO
DATE: Today
TO: Ahmad Ali
FROM: You
RE: 2016 Annual
Sales
Your company has had another excellent financial year. Listed below is a chart that
provides the total 2016 annual sales for both stores.
Total Company Annual Books Sales: 2016
Children
Adventur 2%
8%
1Horror
%
Classi
3%
Litera Fic
1%
2%
tio
Histor
23 % If you request additional information, please do not hesitate to contact us.
138
EXCEL EXERCISE #9
A B C D E F G H
1 Score Sheet
2 Full Name Gender HW Mid-term Final Total Mention Grade
3 Ahmad Ali M 12 28 42
4 Firas Ezz M 14 23 40
5 Tareq Saeed M 0 20 37
6 Sarah Ibrahim F 17 25 39
7 Mohamad Fadi M 15 21 20
8 Lara Qasem F 0 19 40
9 Yara Ahmad F 18 28 45
10 Tala Sanad F 12 0 18
11 Yousef Aref M 6 16 29
12 Hisham Ameen M 5 19 35
1. Highlight all students’ records that have final score less than 15 Select cells:A3:F10
(without head row)
Click on Home->Conditional Format->Manage Rules...Click New rule... button
Select Use a formula to determine which cells to format and write the formula in the box
under "Format values where this formula is true:
=$E3<15
Click Format... , select Fill tab and choose color you like then click Ok
2. Highlight all students’ records that have final scores more than 30 and less than 40
You will do as in point 1. The difference is the formula.
=AND($E3>30,$E3<40)
3. Highlight all students’ records that have final scores=20
=$E3=20
4. Highlight all students’ records who do not have assignment scores
=$C3=0
139
5. Highlight students’ records who do not have mid-term score
=$D3=0
6. Highlight all female students
=$B3="F"
7. Highlight all students’ records who get the highest score
In cell F3, write the formula: =SUM(C3:E3) to calculate the total score for every student.
To highlight the records, write the formula:
=$F3=MAX($F$3:$F$10)
8. Highlight all students’ records who get the lowest score
=$F3=MIN($F$3:$F$10)
9. Highlight all students’ records who are female and have final score >20
=AND($B3="F",$E3>20)
10. Calculate the total score of each student In cell F3 write the formula:
=SUM(C3:E3) Press Enter and Click to drag it down until the last cell of the data sheet
11.Display the word "Fail" if the student failed and "Pass" if the student passed in
Mention column.
Students are considered failed if their total is less than 50. Otherwise, they pass.
12.In cell G3 write the formula:
=IF($F3<30,"Fail","Pass") Press Enter and Click to drag it down until the last cell of the
data sheet
13. Count the number of students who failed
In cell A13 write "# of failed students:"
In cell B13 write the formula: =countif($G3:$G10,"Fail") Press Enter
14. Count the number of students who passed In cell A14 write "# of passed students.
In cell B14 write the formula: =countif($G3:$G10,"Pass") Press Enter
15. Calculate the percentage of students who failed
In cell A15 write "% of failed students"
In cell B15 write the formula: =B13/counta($G3:$G10) Press Enter Format the cell in
percentage
16. Calculate the percentage of students who passed In cell A16 write "% of passed
students", In cell B16 write the formula:
=B14/counta($G3:$G10) Press Enter
Format the cell in percentage
17. Display grade letter of each student in Grade column, based on the following
conditions:
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75<total score<=80-->A
70<total score<=75-->B+
65<total score<=70-->B
55<total score<=65-->C+
50<total score<=55-->C
45<total score<=50-->D+
40<total score<=45-->D
35<total score<=40-->E+
30<=total score<=35-->E
total score<30 -->F
18.Save your worksheet.
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EXCEL EXERCISE #10
In this exercise, you will learn to use text functions such as Left to get characters from the
left of a text, Right to get characters from the right of the text, Find to get the position of
character(s) in the text, Len to count the characters in the text, and Concatenate to
concatenate texts.
A B C D
1 Full Name Last Name First Name E-mail(LastName_FirstName@gmail.com)
2 Ahmad, Ali ? ? ?
3 Laith, Batool ? ? ?
4 Zaid, Salam ? ? ?
5 Issa, Ahmad ? ? ?
6 Rami, Faris ? ? ?
6 Ahmad, Ali ? ? ?
8 Zaid, Salam ? ? ?
9 Issa, Ahmad ? ? ?
10 Rami, Faris ? ? ?
11 Ahmad, Ali ? ? ?
13 Zaid, Salam ? ? ?
1.Get the last name from the full name
The last name is the characters in the left of the space that separates the last name from
the first name.
Therefore, you will use Left function to get the last name. The number of characters in
the last name equals the position of the space minus one.
Thus, in cell B2 write the formula:
=LEFT(A2,FIND(" ",A2)-1)
2.Get the first name from the full name

In contrast, you will use Right function to get the first name from the full name. The
number of characters in the first name equals the length of the full name minus the
position of the space.
Thus, in cell C2 write the formula:
=RIGHT(A2,LEN(A2)-FIND(" ",A2))
3.Generate an e-mail for each person. The e-mail takes the form
of LastName_FirstName@gmail.com
In cell D2 write the formula:
=CONCATENATE(B2,"_",C2,"@gmail.com")
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Microsoft Power Point 2010
LAB Manual
Aryaf Aladwan Eng. Rufaida Mohammad
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Power Point LAB1
(see the attached file - good design tips)
"PowerPoint" refers to Microsoft PowerPoint, a program that allows the user to design a
presentation that consists of multiple slides. These slides may contain images, text, video
clips, and related types of information. PowerPoint is useful for delivering a speech,
because the user can utilize text on the screen to remind him or herself of the information
to be conveyed to the audience or to summarize his/her dialogue into more manageable
and "friendly" sizes, as well as to entertain or explain graphs, charts, and related data.
Purpose of this LAB

This lab provides some tips and guidelines for the students to design good presentations,
these tips were illustrated as a power point slides to clarify the idea in power point
presentation since they contain sounds effects and transition effects, thus you can see the
attached slides with this manual.
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145
146
147
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Power Point LAB 2
Purpose of this LAB

This LAB introduces the power point application and covers creating a new presentation
from scratch, including creating new slides, selecting appropriate slide layouts such as
bulleted lists and two columns of text typing onto the slide (some lines of which will be
indented), adding slides and saving your work. Students will practice rearranging their
slides into a different running order, printing their work, saving it and closing it. Students
will then edit their text and spell check it to see that all is well. they will also enhance the
appearance of their work with different fonts and bullet shapes.
Starting PowerPoint
1. Click the Start button

2. Click on Microsoft Office PowerPoint on the Programs menu. If you don’t see it there,
go to Microsoft Office group first.
3. Once you run the program, you will get a new window on the right side of the screen
with several sections. Each section has different options.
Changing the direction of PowerPoint Window
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From view tab in the ribbon, choose view direction and change it left to right
Viewing the PowerPoint Window

When you open a presentation or create a new one you will see four main areas on the
screen:
1. Slides /Outline Tab: it is located on the left hand side of the screen.
If you click the Outline tab:
• It will display your presentation text in the form of an outline, without the graphics.
• It is easy to move text on or among slides by dragging text to reorder the information
If you click the Slides tab:
• It will display the slides of your presentation as small images, called thumbnails.
• You can quickly navigate through the slides in your presentation using this tab.
• You can also add, delete, or rearrange slides on this tab.
2. Slide Pane: it is located at the center of the screen, next to the Outline pane. It contains
the current slide of your presentation, where the cursor is. The slide will display the text,
graphics and background design.
3. Notes Pane: it is located right below the Slide pane. This pane allows you to type
speaker notes for your reference. They are used as reminders you want to make during the
presentation, though they are not visible to the audience.
4. Status:
At the bottom right corner, there is a set of buttons, collectively called View buttons.
These buttons allow you to quickly switch between PowerPoint views. They are (from left
to right):
• Normal View button: it displays the standard size for the Outline, Slide and Notes panes.
• Slide Sorter View button: it displays a smaller version of all your slides. If you have
more slides that what you actually see on the screen, you can scroll down to see the rest.
You see neither the Outline nor the Notes panes.
• Slide Show button: it starts your presentation. You will see your slides one by one, with
slide transitions, special effects, video, and audio clips if you included any of them.
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Creating a New Slide
1. Click the New Slide button on the Home menu. Choose the Layout of your slide
among the different layout schemes that appear when you click on Layout.
2. Each layout will display the layout’s name (E.g. Title and Content).
3. Click on the desired layout. For example: Title and Content, and select Clip Art.
Entering Slide Text

1. When you have a new slide, you will see something like “Click to add title” or “Click
to add text”. Move the mouse pointer to that area.
2. Click on that area. The insertion point, a blinking vertical line, indicates where your text
will appear in the title or text placeholder.
3. When you finish typing, click outside the area.
4. Or you can go to the Insert Menu, and select Text Box. Place the cursor where you want
to insert the text, and make your box.
Changing the background color

The background color of the slide may be changed by right-clicking on the main slide area
and then selecting Format Background option. This process is shown in the figure below.
There are different options for formatting background (including solid fill, gradient fill,
and picture or texture fill).
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we will change the slide’s background color to blue. This will be done by choosing the
Solid Fill option in the Format Background menu and choosing the color blue (as shown
in the figure below).
we will change the slide’s background color to a gradient fill of blue. This will be done by
choosing the Gradient Fill option in the Format Background menu and choosing the color
blue (as shown in the figure below).
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Using Design Templates
If you want to apply a template to an existing presentation:
1. Open the presentation to which you want to apply the template.
2. Click the Design option on the main menu. The Apply Design Template box opens at
the right side of your screen with the small version of the templates.
3. Click on the Template you wish to use for your slides.
Entering Notes
1. Go to the slide, where you want to have a reminder.
2. Click in the Notes pane.
3. Type the notes that you wish to use as a reminder
4. Click outside the Notes pane area to finish.
Working with a slide master

1. Click on the master title style to select it.
2. From the Slide Master tab, select the Fonts dropdown in the Edit Theme area.
3. Select the desired font, font style, font size, effects, and color.
4. Click OK when you have finished selecting the font attributes for the title style.
5. Click elsewhere on the slide to deselect the title style and view the font
formatting.
6. Repeat the steps as needed until you are satisfied with the appearance of the title
style.
7. Select each text style and follow steps 2 through 6 to format the appearance of the
text.
8. To change the bullets for each level of text, click on the text to select it and from
the Home tab, expand the Bullets and Numbering menus.
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Make desired changes then click on the Close Master View button to finish.
Check Spelling in the Presentation
1. Click the spelling button on the Review menu or just press F7.
2. If there is a word that the speller thinks it’s wrong, but you want to leave it as it is,
then click Ignore. If it is repeated several times and you want to leave it as it is, then
click Ignore All.
3. If you want to correct a misspelled word, then click Change to change it once, or
Change All for every instance of the word.
4. If by mistake you type the same word twice (are are) you can click Delete and it will
remove the duplicate.
5. Click Close when it finishes.
Saving a Presentation
1. Go to the File menu and click Save As. Select a “PowerPoint Presentation”
2. In the File name textbox, type the name that you want to give to your presentation.
3. Click on the Save in list arrow and select the storage device where you want to save
your presentation.
4. In the Save as type the extension pptx will appear. Click on the Save button.
NOTE: If you want to save an existing presentation you will use SAVE, unless you
want to save it under a different name. Then you will use the SAVE AS option.
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Printing a Presentation
1. Make sure the printer is on and contains paper.
2. Click on the File menu and select the Print option, then click Print. The Print dialog
box opens. You can specify the slide format that you want to print, as well as the number
of pages to print and other print options. Click on the arrow at the right of the Full Page
slides option to determine how many slides per page, or to print the notes, etc.
3. After you set all the print options, click Ok.
Closing a Presentation and Exiting PowerPoint

1. Click on the File menu and select the Close option.
2. Click Yes, if necessary (if you want to save your work)
3. Click on the Microsoft Office button and select the Exit PowerPoint option. Microsoft
PowerPoint will terminate.
Adding a Text Box

1. Select Insert on the menu bar and click on Text Box. Notice that the cursor changes
shape.
2. Draw the textbox on the slide, or double-click it. If you just double-click it, then you’ll
have to resize it later.
3. Start typing.
4. When you are done, just click outside the Text box area.
Formatting Text
If you want to increase or decrease the font size of a given text, without giving it a specific
value:
1. Select the text, which you want to increase or decrease its size.
2. Click the big A button on the font toolbar to increase the size or click on the small A
button on the same toolbar to decrease it.
If you want to change the font color for a given text, use the coloring section on the font
toolbar.
1. Highlight the text, which you want to change its color.
2. Click on the arrow next to the big A that represents the font color (next to the brush).
3. Select the desired color.
You can make selected text bold, italics, and underline the same way you would do it in
MSWORD. You can also specify the font size and type the same way you did in that
program.
Working in Outline View

• Whenever you see the slide icon in the Outline pane, it means that whatever text you see
or type next to it represents the slide’s title.
• On the Paragraph section of the main menu, you will find among all the buttons, the
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Increase Indent and Decrease Indent buttons.
o Decrease Indent: If it is enabled, you can move an item up the hierarchy.

For example, if you have the following outline:
a. Games
b. WarCraft II
c. Diablo II
d. System Shock
If you select item a, then click Decrease Indent, would make the outline look like this:
1. Games
a. WarCraft II
b. Diablo II
c. System Shock
o Increase Indent: If it is enabled, you can move an item down the hierarchy. For
example if you have the following:
1. Hardware
2. Software
3. Application Software
4. System Software
If you select items 3 and 4 and click the Increase Indent button, the outline would look
like this:
1. Hardware
2. Software
a. Application Software
b. System Software
Inserting a Clip Art

You can insert images to your PowerPoint presentation:
1. A right pane will appear, with the Clip Art title. Near the bottom right of your screen,
click on the “Find more at Office.com”. Search for the category of the image on the website
that appears.
2. If you double-click on the image, a new page will appear from where you can download
the image. If you just want to insert the picture on your slide, right click on it, and select
copy image. The image is copied to the clipboard.
3. Go back to your slide and do a paste operation (Paste).
4. Resize the image by clicking and dragging on any of the circles that appear at the corners
of the image.
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Insert a Music or Sound file
1. Click Insert and select the Media Clip toolbar. Select Audio and then Audio from File.
2. Go to the folder where you want to get the files from.
3. Click on the sound file.
4. Click Ok. This will insert the contents of the sound or music file into your current slide.
Move and/or resize the sound icon if desired
5. In the animation pane, on the right, right-clicking on the right arrow after the name of
the song, you could determine whether the sound file should be played when clicked on it.
There are other options that you could explore.
.
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Power Point LAB 3
Purpose of this lab

This LAB covers adding shapes, pictures, charts to the presentation. Students will practice
them in steps and will learn how to add transitions to the slides and animations to the
objects within a slide. Moreover, they learn how to set up their slide show, setting the
timing manually, recording a narration and saving their presentations as a video with sound
and animations for being played back at any time.
Inserting shapes
To insert a shape, choose the Insert tab and then choose the shapes option as shown in the
figure below. You can fill the color of the shape. Choose shape fill in the format tab if you
need to change the color of the star.
To modify the star symbol just added, choose the Format tab, and then select Edit Shape.
Thereafter, choose Convert to Freedom option as shown in the figure below.
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Once the figure has been converted to freeform, its points may be edited and modified.
This can be done by selecting the Edit Points options in the Edit Shape menu (shown in the
following figure).
Once the Edit Points option is selected, the points become visible and editable. The points
can now be modified. Stretch the points of the star symbol such that it resembles the symbol
shown in the figure below. Your slide 11 should look like the following.
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Inserting pictures
To add a picture, the Insert tab must be selected and then Picture must be selected as
shown in the figure below.
Recoloring the image

choose the Format option available in the Picture tools (as shown in the figure below).
Choose the Recolor option (as shown in the figure below) to see the recoloring options.
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Picture Styles
Different picture styles can be chosen by selecting “Format” under the “Picture Tools” tab.
Thereafter, “Picture Styles” must be chosen (as shown in the figure below). We can then
select from the available picture style options.
Different picture effects can be chosen by selecting “Format” under the “Picture Tools”
tab. Thereafter, “Picture Effects” must be chosen (as shown in the figure below). We can
then select from the available picture effect options.
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Inserting Tables
1. Select the slide that you want to add a table to.
2. On the Insert tab, select Table.
Inserting charts
Choose the Insert tab and then the Chart option on the Illustrations tab. There are many
kinds of charts available.
Setting UP Slide Show

1. Click the Slide Show tab from the ribbon. You will see all your slides on the left.
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2. Click on the Set Up Slide Show on the Set Up section.
3. The Slide Set Up Task box appears.
4. Select the slides where the Set Up should work, (All, or select from.. to..) on the Show
Slides section.
5. In the Advance slides section, you can select if you want the transition to occur
after an elapsed time, or if you want it to occur by a mouse click, or both.
6. Close the Slide Show task box when you finish.
Setting Slide Transition Effects

1. Click on the slide that you want to apply the transition.
2. On the Transitions to this slide, click on the one you want to use to select the transition
to be applied between the previous slide, and the one you have selected.
3. Select another slide and apply the desired transition for it. And so on.
Setting Slide Animation Effects

1. Click the Animations tab. You will see all your slides on the left.
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2. Select the first element in your slide to be animated.
3. Click on Add Animation on the Animation section. The Custom Animation task box
appears.
4. This will display four different options.
5. Click Exit. You will see several basic options.
6. You can select one of those, or click More Entrance Effects at the bottom.
7. Many slide animations have Direction. You can experiment with different settings for
different styles of presentations.
8. Click the Preview button to see a preview of how the elements in a slide would be
animated.
Adding action Buttons
1. From insert shape Click the button for the action button shape that you want to
create.
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2. Choose the Action setting and click OK
Creating Custom Show

1. From the ribbon choose slide show tab
2. Choose custom slide show
3. From the define custom show window select the slide to be showed
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Recording Narration in PowerPoint
A recorded PowerPoint presentation (narration) can be played back by students at any time
from any location if stored in an accessible location. Students can review the presentation
over and over again until they grasp the content.
Recording Narration
1. Open your presentation in PowerPoint.
2. From the menu bar, select Slide Show and press the Record Slide Show button.
3. The Record Slide Show box appears. You can choose what types of recording you want
to do. Recording slide timing will remember how long you took on each slide. Make
sure that the second option is clicked in
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4. Start Recording to begin recording. The slide show will begin. Speak into the microphone
to record your voice. Click to advance each slide as you would if you were presenting
live.
5. When the slide show is done, you will be returned to the PowerPoint. Start the slide show
to make sure that everything recorded correctly. If you don't like the narration, click on
the bottom part of the Record Slide Show button and use the Clear feature to remove
narrations and timings.
Setting Slide timing manually

PowerPoint 2010 will automatically record your slide timings when you add narration or
you can manually set the slide timings to accompany your narrations.
1. In Normal view, click the slide that you want to set the timing for.
2. On the Transitions tab, in the Timing group, under Advance Slide, select
the After check box, and then enter the number of seconds that you want the slide to appear
on the screen. Repeat the process for each slide that you want to set the timing for.
Save your presentation as a video
1. Create your presentation.

2. (Optional) Record and add narration and timings to a slide show and Turn your mouse
into a laser pointer.
3. Save the presentation.
4. On the File menu, click Save & Send.
5. Under Save & Send, click Create a video.
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6. To display all video quality and size options, under Create a video, click the Computer
& HD Displays down arrow.
7. Do one of the following:
 To create a video with very high quality, yet a large file size, click Computer & HD
Displays.
 To create a video with a moderate file size and medium quality, click Internet &
DVD.
 To create a video with the smallest file size, yet low quality, click Portable Devices.
8. Click the Don't Use Recorded Timings and Narrations down arrow and then, do one of
the following:
1. If you did not record and time voice narration and laser pointer movements,
click Don't Use Recorded Timings and Narration.
2. If you recorded and timed narration and pointer movements, click Use Recorded
Timings and Narrations.
9. Click Create Video.
10. In the File name box, enter a file name for the video, browse for folder that will contain
this file, and then click Save. You can track the progress of the video creation by looking
at the status bar at the bottom of your screen. The video creation process can take up to
several hours depending on the length of the video and the complexity of the presentation.
11. To play your newly-created video, go to the designated folder location, and then
double-click the file.
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Assignments Sheet
Aryaf Aladwan Eng. Rufaida Mohammad
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EXCERCISE 1
1. Open Elearning.fet.edu.jo
2. Take a print screen from the home page and paste it in the paint program, crop and save
as Login.bmp
3. Open a New PowerPoint Presentation. Click on File tab and select New.
4. On the first slide put in Faculty of Engineering Technology E-Learning System where
it says Click to add title
5. Click where it says Click to add subtitle and type Created by “Your Name”
6. You are on the Home tab, now add a New Slide. Right click on this slide and choose
layout then two contents.
7. Your second slide will now allow you to add another title – click and write How to Log
In
8. Still in the second slide, type this where you see Click to add text:
9. Add the text “Enter your user name and your password “
10. Click on insert picture from file and insert the picture with the name Login
11. Insert a new slide as you did before.
12. Type ELearning Services for the title and press the Enter key
13. Press the Tab key on your keyboard to get the first bullet and type
 Courses
 Documents
 Assignments
 Assessments
14. Go to File tab and Save As
15. insert new slide and on the title write “how to upload an assignment “
16. Still in the third slide, type this where you see Click to add text:
17. Instead of a bulleted list, start a numbering list and type
1. Click on Trainings Tab
2. Choose the section you registered in
3. Choose assignments
4. Choose submit paper
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5. Choose file path
6. Upload paper
18. Insert new slide with two content layout and write on the title “How to read a
document”.
19. Insert clip art of a book.
20. Write where you see Click to add text: “Click on the document page to see the
documents”
21. Insert new slide and write in the title “To be Continued”.
22. Click on File then Save as, choose the file path and save it as “Presentation1.pptx”.
23. Upload the document into Elearning.fet.edu.jo
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EXCERCISE 2
2. Download the presentation with name “Presentation1.pptx”
3. Open “Presentation1.pptx”.
4. Find the Design tab and click on it
5. Find the Themes “group” and select a theme by clicking on it (can mouse over it to
get an idea of what it will look like).
6. Change the colors in the design by staying in the Themes “group” and change the
fonts and effects if you like
7. Click on the View tab and look at your presentation from the options in the
Presentation Views “group”.
8. Insert new slide with blank layout.
9. From insert tab choose shapes and draw a start shape on your slide
10. Place the shape on the top left area of the slide.
11. From the insert tab click on WordArt and add it on your slide. Type where you see
your text here
12. Type the following “Elearning System”.
13. Insert new slide with title and content layout.
14. On the title Type Marks
15. From insert tab choose table with 4 rows and 4 columns with the following
information.
Student Midterm Exam Lab Exam Final Exam Total

Name (20 %) (30%) (50%) (100%)
Ahmad 15 20 35 70
Omar 12 15 30 57
Heba 18 28 45 91
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16. Insert new slide
17. From insert tab choose insert chart
18. Choose chart with bars type
19. Draw the chart as shown in the figure below.
20. Click on File then Save as, choose the file path and save it as “Presentation2.pptx”.
21. Change the font type in the title area of the Master slide (found in the Master Views
“group” and by clicking to edit that Master title style.
22. Upload the document into Elearning.fet.edu.jo
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EXCERCISE 3
1. Create the PowerPoint folder in your disk.

2. Run Microsoft Office PowerPoint.
3. Insert new slide
4. Type COMPUTER CONCEPTS as the title.
5. Type your Full Name as the subtitle. Press ENTER once.
6. Type your course code, course number and section. It should appear in the line below
your name.
7. Create a new slide. Its layout should be Title and Content.
8. In the title section, type the section number for your course.
9. Type COMPUTER Skills1 in the “Click to Add Text” section. It is going to be the
first bulleted item.
10. Type your Full Name as the second bulleted item.
11. Type Second Semester 2017
12. Create a new slide. Use the same layout that you used in step 7.
13. Type BASIC COMPUTER CONCEPTS, next to the icon that represents slide 3 and
press ENTER.
14. Click the Increase Indent button or press Tab and then type, “What is a
Computer?”,
(without the quotes) as the first bulleted item.
15. Type the following: “It is a device that accepts input, processes data, stores data,
and produces output.” (without the quotes) as the second bullet item.
16. In the third bullet, type your full name.
17. For the second slide, type in the Notes pane “This definition is based on the
concepts presented in computer skills1 course.”
18. Spell-check your slides.
19. Make a print of the handouts, by clicking as before, but also select the Handouts, 6
handouts per page, on the “Print What” section, of the Page Setup Menu.
20. Save your presentation in your disk as a PowerPoint Presentation named
Presentation3.pptx (you do not need to type .pptx). Save it inside your
PowerPoint folder that you created in step 1.
21. Upload it also to ELearning.
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EXCERCISE 4
2. Download the presentation with name “Presentation3.pptx”
3. Open “Presentation3.pptx”.
4. In the second slide, create a Text Box and type (without quotes) “Created on a Dell
Computer”.
5. Change the color of the text inside the previous Text Box to green.
6. Move the Text Box to the lower left corner of the second slide.
7. Click on Insert Tab and click the Online Pictures button. Find Computers on
Office.com. Look among them for the following one:
7. Resize the image and move it to the bottom right corner of the second slide; don’t
make it too small. Make sure that each bulleted item on this slide only takes up one
line.
8. Create a new slide, same layout as the previous slide; its title should be
HARDWARE COMPONENTS.
9. Type Monitor as the first bullet of the fourth slide, Mouse as the second bullet,
Keyboard as the third bullet, and Scanner as the fourth bullet.
10. Set the slide transition for the first slide Blinds Horizontal, for the second slide
Blinds Vertical, for the third slide Cover Down, and Dissolve for the fourth slide. Use
the Transitions tab for this. Directions can be found in the Effects Options part.
11. Set the Slide Animation for the first slide’s title to Blinds. Set the direction to
Vertical
(Direction can be found in the Effects Options part)
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12. Set the Slide Animation for the first slide’s subtitles to Blinds. Set the direction to
Horizontal.
13. Set the Slide Animation for the second slide’s Text box (created in step #4) to
Peek In and in the Direction select From Bottom.
14. Set the Slide Animation for the second slide’s clip art image to Float In (More
Effects…) and set the Direction to From Bottom.
15. Set the Slide Animation for the fourth slide’s title to Spiral In (More Effects…).
16. Set the Slide Animation for the fourth slide’s bulleted items to Fly In and set the
Direction to From Bottom.
17. Spell-check your slides.
18. Save your presentation in your disk as Presentation4.pptx
19. Upload it also to ELearning.
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EXCERCISE 5
Part One: Open an existing PowerPoint file
1. Create new PowerPoint file

2. add first slide where you write the title of your presentation as Country and your name
3. add second slide.
Part Two: Inserting Clip Art

1. Click on Slide 2.
2. In the Right section, click once on the shortcut icon for Clip Art.
3. In the Clip Art pane, click into the Search for: flag, type Travel and then click the Go
button.
4. Click on the last picture in the results list (pictured at right) to insert it into the slide.
5. Move your picture up a little and resize it so that the picture takes up the same amount of
space as the words to the left.
6. Close the clip art pane.
Part Three: Changing the theme

1. Click on the Design tab on the Ribbon.
2. In the Themes group, mouse over the different theme pictures to see a live preview. Click
on any one to apply it to your slides.
3. Look at each slide to ensure that they all look good.
4. If you want to change a theme, just click on a different theme button.
Part Four: Adding animations to an element

2. Click on the clip art picture.
3. Click on the Animations tab on the Ribbon.
4. In the Animation group, click once on the Swivel animation (you will have to scroll to find
it) to apply it to the picture.
5. In the Timing group, click the list arrow next to the Start: button and click with Previous.
Part Five: Adding a transition to a slide

2. Click on the Transitions tab on the Ribbon.
3. In the Transitions to This Slide group, click on the More button (pictured at right) to open
the menu.
4. Click on one of the choices in the Exciting group to apply it to the slide.
Part Six: Adding a new slide and inserting pictures

2. add picture of flower from your PC
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Part Seven: Saving as a new file
1. Click the File tab.
2. Click the Save As Command.
3. Verify that you are saving to your flash drive.
4. Change the file name to Presentation5.pptx.
5. Click the Save button.
Part Eight: Adding Action Buttons

1. On slide 3 From insert shape Click the following button to create.
2. Choose the Action setting and on hyperlink click on previous slide.

3. add new slide and insert another action button
4. Choose the Action setting and on hyperlink click on First slide.
Part: Playing Your PowerPoint

2. Point to the Slide Show shortcut on the status bar and click once.
3. After the first slide appears, click to advance through the slides.
4. When the slide show ends, close PowerPoint.
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EXCERCISE 6
1. Create the following slides and save the presentation as “Presentation6.pptx”

2. create the required action buttons as shown in the following slides.
3. the pictures can be found on chapter 1 of computer skills1 material.
4. Upload to Elearning.fet.edu.jo
Action Button
to return to
the previous
slide
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EXCERCISE 7
1. Download Presentation6.pptx from Elearning.fet.edu.jo and continue your work

by adding the following slides and save the presentation as “Presentation7.pptx”
2. create the required action buttons as shown in the following slides.
3. the pictures can be found on chapter 1 of computer skills1 material.
4. Upload to Elearning.fet.edu.jo
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Action Button
to return to
the first slide
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Action Button
to return to
the first slide
1. Save as “Presentation7.pptx”, and upload into Elearning.fet.edu.jo
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EXCERCISE 8
2. Open fet.edu.jo and take a print screen of the home page.

3. In the paint program paste the screen, crop the university logo and save as
Logo.bmp
4. Open Microsoft Power Point 2010.
5. Type the title as “Faculty of Engineering Technology”
6. At the top of the slide insert the picture Logo.bmp
7. Type Prepared by:” your name “
8. Find the Design tab and click on it
9. Find the Themes “group” and select a theme by clicking on it (can mouse over it to
get an idea of what it will look like).
10. Change the colors in the design by staying in the Themes “group” and change the
fonts and effects if you like
11. Insert new slide with title and contents layout.
12. Type at the title “Faculty of Engineering Technology”.
13. Type the following paragraph where you see click to add text
Faculty of Engineering and Technology is one of the oldest engineering

colleges in Jordan that has many Engineering departments.
14. Insert new slide with title and content layout.

15. On the title Type Departments
16. Press the Tab key on your keyboard to get the first bullet and type
 Computer Engineering and Networks

 Civil Engineering
 Communication Engineering
 Chemical Engineering
 Electrical Engineering
 Mechanical Engineering
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17. Each student can choose his department and apply wheel animation.
18. Insert new slide with blank layout
19. Insert the following diagram
20. Insert new slide with title and contents layout and Type “Physics”
21. Type in the text the following paragraph
Physics is a new department at Faculty of Engineering and Technology, it is
the basic science of most scientific areas particularly the Engineering discipline.
22. Insert new slide with title only layout

23. In the title Type “Some Physics equations”
24. From insert tab choose insert equation and insert the following equations to your
slide.
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In the title Type “Some Mathematics equations”
25. From insert tab choose insert equation and insert the following equations to your
slide.
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EXCERCISE 9
1. Open Microsoft Power Point 2010.

2. From insert tab, insert slide number
3. Insert new slide with blank layout
4. Draw the following shapes on the slide
5. For each do the following

6. right click and choose format shape, in the Fill tab chose transparency 75%
7. Click on circle 4, add animation, choose Motion Path, choose Lines
8. Adjust the arrow to make circle 4 go to circle 3 as the following
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188
14. Adjust the arrow to make circle 1 moves its place as the following
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15. Record a narration for your presentation
17. Save as a video on the desktop
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EXCERCISE 10
Create “Presentation10.pptx” about yourself, hobby, sport, your college, your study, your plans
for the future.
Requirements:
1. Title Slide with name

2. Table of contents page with pictures or action buttons
3. Action button on every slide to go back to table of contents
4. Minimum of 5 pictures.
5. Minimum of 12 slides
6. Custom Animation on every slide
7. Ending Slide
8. Color background (not white) – not distracting
9. Transition effects (on all slides)
10. Name and Computer Application on each slide (footer)
11. At least 3 bullets of information on each slide
12. Class Time
13. Does ALL material relate to topic
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Internet
LAB Manual & Assignments Sheet
Dr. Jihad Nader
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Exercise 1
Open your Web browsing application
• Click the [Start] button once with your left mouse button
The [Start] menu appears

• Click [All Programs]
A sub menu appears
Either
• Click [Internet Explorer] Or

A new Web browser application window opens
Display/Hide toolbars
Other toolbars are available.
Internet Explorer:
• From the menu bar, select [View] [Toolbars] To modify
your toolbar display
• Select to view the [Standard Buttons], the [Address Bar] and [Links]
• Press the [F11] key on the keyboard

To show/hide all of the toolbars
To view the web page as “Full screen”
Navigate a web site

Your Browser opens a start page known as the “Home Page”.
Note how the [Forward] and [Back] buttons on the [Standard] toolbar are “greyed out” and do
not respond to a click – this is because you haven’t been beyond the home page yet.
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• Move your mouse around the page (without clicking) and note how the cursor changes from
a pointer to a hand when you position it over some of the text
This text link is known as a “hyperlink” and will take you to another place in this page, a
different page within this site, or another site altogether
• Move your mouse around the page (without clicking) and note how the cursor
changes from a pointer to a hand when you position it over some of the graphics
This image link is known as a “hotspot” and will take you to another place in this page, a
different page within this site, or another site altogether
• Click once with your left mouse button on a link or hotspot

To follow a link that interests you
Note how the [Back] button is now enabled.
• Click once with your left mouse button on a second link or hotspot
• Allow the page to open and then click the [Back] button
Because you are currently in the middle of three links in your Internet journey, both the
[Back] and the [Forward] buttons are enabled.
Sometimes your Internet journey has many diversions along the way. This is known as
“surfing the ‘Net”. If you get lost and want
to start again from your Browser home page, click the [Home]
button on the toolbar.

If you change your mind as the Browser is loading a web site, click the [Stop] button
To stop the page from downloading
If the page looks as if it is having difficulty loading or that not all of the content has come
in, click the [Refresh] button (Internet Explorer)
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Exercise 2
Display a given Web page
• Click into the long white Internet Address Bar near the top of the Browser window
To select the current Web address
To be able to insert a new Web address
• Type “http://www.bau.edu.jo/ “
• Press [Enter] on the keyboard

To go to that Web site address
To display that Web page
Exercise 3
Change the Web browser Home Page/Startpage
This will change your Home Page (that which automatically opens when you start your
Internet browser) to the currently viewed page.
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Work in http://www.bau.edu.jo/
In Microsoft Internet Explorer:
• From the [Tools] menu select [Internet Options]
• In the [General] tab, click the [Use Current] button
• Click [OK]
To confirm your selections
To set this page as the new Home Page
196
Exercise 4
Bookmarking/Favorites
This Exercise w i l l follow some links that interest you. You will search for a web page that
you would like to “bookmark” or “add to your favorites”, in order to make it easy to come back
to.
Internet Explorer:
• Click the [Favorites] button on the [Standard Buttons] toolbar
The [Favorites] window opens

• Click the [Add] button
The [Add Favorites] window opens
Name your Web page entry and click [OK]
Click the [Close] cross in the top right of the [Favorites] pane
To close that window
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Exercise 5
Open a bookmarked Web page
• Click the [Home] button
To return to your new start page, or “homepage”

Internet Explorer:
• Click the [Favorites] button on your Browser toolbar

The [Favorites] window opens
• Click the newly saved link in the [Favorites] list
To test the link to your bookmarked web page
Exercise 7 Save a Web page as a file

This will save a Web page so that it can be read whilst disconnected from the
Internet.
• From the menu bar select [File] [Save As] The [Save As] window opens
• Type an appropriate name in the [File name:] field
• Select an appropriate folder in which to save the document – if necessary create a new one
• From the [Save as type] list, select [Web Page, complete, (*.htm, *.html)]
or [HTML Files]
• Click [Save]
To access the file “offline”
To be able to read the information without connecting to the Internet
198
Tip• Select the [Text File, *.txt] option from the [Save as type] list
To save as a text file
Open a Web page offline

From the menu bar select [File] [Open] The Open dialog box will open
• Click the [Browse] button
To open the Microsoft Internet Explorer dialog box
• Use the [Look in] drop down menu to locate your saved Web page
• Select the saved HTML document (not the folder)
• Click [Open] and [OK]
To open that Web page offline
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Tip:
Note how the Web address is coming from a folder on your PC, not the Web
200
Exercise 6
Using a search engine
Every search engine has a search box where you type the “key words” that you want to
search for.
• Click into the search box
• Type “homework” Either
• Press [Enter] on the keyboard
Or
• Click the [search] button
To search for that keyword
In Google the results are categorised according to the search engines used. Using the vertical
scroll bar on the right of the screen:

Either
• Click the [up] and [down] arrows
Or
• Click and drag the scroll button up and down the slide bar
To move up and down the list of results
T o see the web pages suggested by the participating search engines
Links to other web pages are called “hyperlinks”.

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A link can be a picture, a 3-D image, or coloured text (usually underlined).
• Take the mouse pointer over a link
Your cursor changes from an arrow to a hand
• Click once
To follow that link
To open that web page
• Click your Browser [Back] button
To return to the list of results
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Exercise 7
Search techniques
Searching the Internet is potentially very frustrating!
There are different techniques that enable you to carry out an effective search.
Many search engines have an [Advanced] search option with suggestions on how you can
narrow down your search.
This Exercise will give you a few suggestions on how to reduce the number of results using
single and multiple criteria.
• Click into the white address strip in your Browser window

• Type in www.google.com and press the [Enter] key on the keyboard
To go to that Web site
Singular/plural
• Click into the Google search box and type [bat] Either
• Press the [Enter] key on the keyboard
Or
• Click the [Google Search] button

The number of results is in the millions!
The engine is searching for both the singular and the plural of the word
The engine is searching for the word as a prefix e.g. batter, battle, baton
• Click into the search box and type [bats] Either

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• Press the [Enter] key on the keyboard
Or
• Click the [Google Search] button
The result is reduced
The engine is searching for the plural only
There are few instances of this word as a prefix
Include/exclude words
• Click into the search box and type [bats -cricket] and [Enter] The result is reduced
The engine is searching [bats] and taking out references to [cricket]
Tip:
There is a space between the word ‘bats’ and the minus symbol. The minus symbol is
attached to the word ‘cricket’.
• Click into the search box and type [bats +cricket] and [Enter] The result is reduced
The engine is searching [bats] and only including references to
[cricket]
Tip:
There is a space between the word ‘bats’ and the plus symbol. The plus
symbol is attached to the word ‘cricket’.
Search by keyword
• Click into the search box and type [lesson plans and resources] To search for
those keywords
The number of results totals hundreds of thousands
The engine is searching for every instance of the individual words
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[lesson] [plans] and [resources]
Search by phrase
• Click into the search box and enclose the words in quotation marks
• Type [“lesson plans and resources”] To search for
those keywords The number of results is
reduced
The engine is searching for the keywords as a phrase
Search within a category

• Click into the search box and type [“lesson plans and resources”, UK] The number of
results is reduced
The engine is searching for the phrase listed in the [UK] category
Tip: Substitute your own localised search criteria.
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Email
Exercise 8
Create a Gmail account
Gmail is a web-based email account provider owned by Google
In this guide, we’re going to show you how to get started with email by creating an account in
Gmail.
NB. We are using Chrome as our browser, however other browsers such as Internet Explorer and
Firefox will look similar.
Follow these step-by-step instructions to create a Gmail account
Step 1: Open up your internet browser and go to the Google home page: http://www.google.com.
Step 2: Click on Gmail at the top right corner of the page.
Step 3: You’ll now be in the ‘Sign in’ section. As you don’t have a Google account yet, you need
to create one. Click Create an account.
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Step 4: To set up your new account, Google needs some information about you – first, your first
and last names. The ‘choose your username’ is the unique email address that you wish to use, which
will be placed before ‘@gmail.com’. Because it needs to be unique, Google may have to check the
availability of any name that you decide on to make sure that no one already has it. Type an email
name into the ‘choose your username’ box and then fill out the rest of your information. You will
need to ensure that the ‘I agree to the Google terms of service and Privacy Policy’ is ticked. Then
click next step.
Step 5: If the email name that you requested in is not available, you’ll get a message saying that
somebody already has that username and offering you some alternatives. You can decide to accept
one of the alternatives or type in another name and check its availability once more. You will have
to complete some of the other boxes again. You may have to do this a few times. Once you finalise
your email address, it’s a good idea to make a note of it so that you can refer to it until you remember
it.
Step 6: You’ll need to come up with a password so that you can log in securely to your account.
Google may explain that you should try one with at least 8 characters long to be secure. Use letters
and numbers to make the password more secure and difficult to guess. You’ll need to re-enter your
password to ensure that it’s you choosing it and not a hacker’s (ro)bot. This is why it also asks you
to insert two random words at the bottom of the page – this is a CAPTCHA code. You can skip this
207
step if you don’t want to type in the CAPTCHA code but you will need to verify via a mobile phone
if you don’t.
Step 7: Once you have completed this page fully, clicking Next Step will take you to the Create
Profile Page. If you don’t wish to have a picture on the web, click Next Step to complete setting up
your email. If you do, Click on Add Profile Photo and find a photo to add. Then click Next Step.
Step 8: You will now have set up your account. You can go straight to your inbox and get started,
or you can set up a photo to show as your profile picture.
Click on Add a photo to upload a photo and select a photo.
208
How to open an email
Read on to understand how to open an email.

This guide uses the example of opening an email with a Gmail account — one of the most popular
email account providers, although other email applications will follow very similar steps.
Follow these step-by-step instructions to open an email
Step one: Log into your Gmail account so that you are on the dashboard (main page) of your
account.
Step two: Go to your inbox.
Step three: The inbox shows a list of emails received, arranged in columns. The one towards the
left shows who the email is from, the one in the centre gives the subject of each email, and you’ll
find the time and date when each one was received in the right-hand column. If you haven’t opened
and read an email, this information will appear as bold text in the list. Once you’ve opened and read
the email and then returned to the inbox, the read email will be displayed in normal, non-bold text.
Gmail now categorises your emails into 'Primary' (what it deems to be important), 'Social' (updates
from your social media accounts) and 'Promotions' (promotional emails from brands and
companies). If you are expecting an email and it doesn't appear in your primary tab, do check the
other tabs in case it has been incorrectly categorised by Gmail.
Step four: Once you’ve identified an email you wish to open, click on the line that shows the
information about that email.
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Step five: You can now read the content of the email and reply if you wish by clicking on the arrow
at the top right hand of the email for reply or by clicking Reply underneath the message.
Step six: When you’ve finished reading your email, click back to inbox icon to close the email and
go back to the list of emails in your inbox.
210
Email
Exercise 9
How to send an email
Email is a great way of communicating with friends and family at the touch of a button, no matter
where in the world you are
Read on to learn:
 how to begin composing a new email

 where to add recipients to your email
 where to input your subject line
 how to send your email or save it as a draft, for later
The following steps show you how to send an email using a Gmail account. However, many email
accounts or applications follow a similar process for creating and sending a new message.
Follow these step-by-step instructions to send an email
Step 1: Log in to your Gmail account so that you are on the dashboard (main page) of your mail
account.
Step 2: Click Compose.
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Step 3: A new blank email window will open up. In the ‘To’ box, type in the email address of the
recipient.
Step 4: You might want to include someone else in your email to ‘keep them in the loop’. You can
do this by clicking Cc or Bcc, which will open another field. ‘Cc’ means ‘carbon copy’ and ‘Bcc’
means ‘blind carbon copy’. Adding an email address to the ‘Cc’ field means that that person will
receive a copy of the email and all the other recipients will see their email address. If an email
address is put into the 'Bcc’ field, the person will get a copy of the email but no other recipient will
see that address.
212
If you are sending the same email to lots of different people, it’s a good idea to put all the email
addresses in the ‘Bcc’ field to keep your ‘mailing list’ confidential. That way, there’s no chance that
it could fall into the hands of a spammer or hacker.
Step 5: The subject field allows you to give the recipient an idea of the topic of your email, like a
heading. You don’t have to put anything in the subject box, but it can help when viewing and sorting
email.
Step 6: Email text can be formatted in a similar way to text in a word document. You can change
the font style, colour and size using the formatting icons. You can also create bullet points and check
the spelling of your email. Choose your formatting from the menu shown.
Step 7: Type your message in the main body field of your email.
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Step 8: When you’re happy with your email, click the blue Send button at the bottom of the
compose window.
Step 9: The email you’ve sent will now be stored in the ‘Sent Mail’ folder on your Gmail dashboard.
You may have to run your mouse pointer over the Inbox folder link to see the other folders.
Step 10: You may start an email but then decide to come back to it later rather then sending it
straightaway. Gmail saves your drafts automatically. So you can simply close the email and the
unfinished email will be saved to your ‘Drafts’ folder. When you decide that you’re ready to send
it, you can retrieve it from the ‘Drafts’ folder by clicking Drafts and then clicking the correct item
in the ‘Drafts’ folder list. Finish the email and click Send as normal.
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How to send an email to multiple people
Sending a message to more than one person via email is a quick method of getting your information
across. You only have to type the main text once, so that the minutes of your meeting or your prize-
winning photo can go to everyone at the press of a button.
This guide explains how to send an email to more than one recipient using a Gmail account.
However, this information is relevant to the majority of email accounts.
Follow these step-by-step instructions to send an email to multiple people
Step 1: Log in to your email account so that you are on the dashboard (main page) of your mail
account.
Step 2: Click COMPOSE.
Step 3: A new email window will open. In the ‘To’ address box, type in the first recipient’s email
address. Then type a comma and make a space, to separate this address from the next email address.
Type in the second address and continue, inserting a comma and a space between each subsequent
address.
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You may find that other email applications, such as Microsoft Outlook, use a semi-colon (;) instead
of a comma to separate each email address.
Step 4: You might want to include someone else in your email just to ‘keep them in the loop’. You
can do this by clicking Cc or Bcc, which will open another field. ‘Cc’ means ‘carbon copy’ and
‘Bcc’ means ‘blind carbon copy’. Adding an email address to the ‘Cc’ field means that that person
will receive a copy of the email and all other recipients will see their email address. If an email
address is put into the ‘Bcc’ field, the person will get a copy of the email but no other recipient will
see that address.
If you are sending the same email to lots of different people, it’s a good idea to put all the email
addresses in the ‘Bcc’ field to keep your ‘mailing list’ confidential. That way, there’s no chance that
it could fall into the hands of a spammer or hacker.
Step 5: Now type in the subject of your email and the text of your message.
Step 6: Click the blue Send button when you're ready.
Step 7: If you want to reply to an email but add more recipients to the ‘To’ box, follow Steps 3 to
6 above once you have clicked on Reply and the email has been opened
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Email
Exercise 10
How to email a document
Files on your computer can be attached to an email and sent to friends at the touch of a button —
everything from business documents to holiday snaps
This guide will show you how to attach a document to an email using Gmail. However, you’ll find
this information relevant to the majority of email accounts.
Follow these step-by-step instructions to email a document
Step 1: Log in to your email account so that you are on the dashboard (front page) of your mail
account.
Step 2: Click Compose. Alternatively, you can reply to an email that you’ve received by double-
clicking on it in your list of received emails, then following the same steps.
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Step 3: Once your new email is open, type your recipient’s email address in the ‘To’ field. Then
put a title for your email in the ‘Subject’ box and type your message.
Step 4: Click on the paper clip icon at the bottom of the compose window.
Step 5: Browse through your Windows folders until you reach the document you want to attach to
your email. Highlight this by clicking on it and then click Open. This will add the document as an
attachment to your email.
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Step 6: You can tell that your document has been attached to you email by its file name appearing
in blue text at the bottom of the compose window.
Step 7: If you want to attach another document, click the paperclip icon again and repeat steps 4
and 5.
Step 8: When you’re ready to send your email, click Send.
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Faculty of Engineering Technology

Department of Computer Engineering and Networks

Computer Skills (1)

Lab Manual & Assignments Sheet

Microsoft Windows 7 LAB Manual

MICROSOFT WORD 2010 LAB Manual

MICROSOFT WORD 2010 Assignments Sheet

MICROSOFT EXCEL 2010 Assignments Sheet

Internet LAB Manual and Assignments

Mohammed A. Mesleh Mohammed A. Zoughol

 Click Forward button.

6. To close a program that is not responding:

1. Click Start button.

 Click Control Panel.

 Click Speakers button in the notification area of the taskbar.

4. To Set the Screen Resolution:

5.To set the colour for your monitor:

To set the keyboard language:

- To Set the Keyboard Language:

Creating Desktop Shortcut Icons

To create a desktop shortcut to a folder or file:

Creating Folders & Sub-Folders

3. Type a name for your folder in the text box displayed.

Copying Files & Folders

Searching Files & Folders

The Search Results window is displayed:

To compress files in a folder on a drive:

Extracting Compressed Files:

To extract compressed files from a location on a drive:

1. Open the ‘Notepad’ application from the start menu in accessories

Eng. Rose Alqasem Mohammed A. Mesleh

Purpose of this LAB

Exploring the Word 2010 Environment

Active Tab Contextual Minimize the Ribbon

This button has one This button has two parts:

Button proper List arrow

File Tab Switch to Word

Displays the document as a bulleted outline.

Creating a Document and Saving It

“Save” or “Open” Button

9. Now we need to name our file.

Opening a File, Making Changes and Saving Strategies

1. Open Word. You should be looking at a new blank document.

6. Now, you can open the file.

8. Now close the file by clicking on File > Close.

Creating a New Blank Document When Word is Already Open

Undo and Redo

2. In the Paragraph group, find the Align Text buttons.

2. Select Double from the Line spacing drop down menu.

b. By double-clicking anywhere within the body of the document.

Top of Page Puts the page number in the header.

Purpose of this LAB

Correction and Editing Tools

Reviewing the Entire Document

d. Click the Numbering button to end your list.

d. Let’s populate our list with some items.

Entering Information into a Table

Selecting Parts of a Table

Now, let’s delete the last row from our table.

Purpose of this LAB

Clip Art, Shapes, Text Boxes, and Pictures

3. Enter the keyword helmet in the “Search for:” field.

Adjust the width only