P.

11 (2-74) - E
Do Not Write in This Space
INSTRUCTIONS
Please answer each question
clearly and completely. Type UNITED NATIONS
or print in ink. Read
carefully and follow all PERSONAL HISTORY
directions.

1. Family name First name Middle name Maiden name, if any

MALHOTRA BINU

2. Day Mo. Yr. 3. Place of birth 4. Nationality (ies) at birth 5. Present nationality (ies) 6. Sex
Date 17 12 70 NEW DELHI INDIAN INDIAN F
of
Birth
7. 8. Weight 9. Marital status:
Height 58 Single Married Separated Widow(er) Divorced
5 FT.

1 Entry into United Nations service might require assignment and travel to any area of the world in which the United Nations might have responsibilities.
0 Have you any disabilities which might limit your prospective field of work or your ability to engage in air travel? YES NO If “yes”, please
. describe.

11. Permanent address 12. Present address (if different) 13. Office Telephone No.
177 RAJA GARDEN, NEW DELHI - Office Fax. No
110015 E-mail:

Telephone +91 9810244004 Telephone/Fax No.

No.

15. Have you any dependents?

YES NO If the answer is “yes”, give the following information:

NAME Date of Birth Relationship NAME Date of Birth Relationship

ADITYA KATARIA 04/10/1991 SON

16. Have you taken up legal permanent residence status in any country other than that of your nationality? YES NO
If answer is “yes”, which country?

17. Have you taken any legal steps towards changing your present nationality? YES NO
If answer is “yes”, explain fully:

18. Are any of your relatives employed by a public international organization? YES NO
If answer is “yes”, give the following information:
NAME Relationship Name of International Organization

19. What is your preferred field of Administration, Supply & Procurement, HR

work?

20. Would you accept employment for less 21. Have you previously submitted an application for employment with U.N.?
than six months YES NO if so when? Yes, worked with UNICEF.

22. KNOWLEDGE OF LANGUAGES. What is your mother tongue? HINDI

READ WRITE SPEAK UNDERSTAND

Not Not Not Not
OTHER LANGUAGES Easily Easily Easily Easily Easily Easily Easily Easily
English E E E E
Punjabi N N E E
Russian E N N N

23. For clerical grades only List any office machines or equipment
Indicate speed in words per minute you can use
Other languages
English French
Typing
Shorthand
24. EDUCATIONAL. Give full details - N.B. Please give exact titles of degrees in original language.
A. UNIVERSITY OR EQUIVALENT Please do not translate or equate to other degrees.
ATTENDED FROM/TO DEGREES and ACADEMIC
NAME, PLACE AND COUNTRY MAIN COURSE OF STUDY
Mo./Year Mo./Year DISTINCTIONS OBTAINED
Delhi University, Correspondence July, 1988 June 1991 Bachelor of Arts (B.A) Hindi, English, Economics &
College, New Delhi, India Maths
Institute of Russian Culture & Art, June 1986 May 1989 Advanced Diploma Russian
Russian Embassy, New Delhi, India
All India Institute of Management Studies, September August Diploma Human Resource
India 2004 2005 Development
Madras University, Institute of July 2004 2007 Bachelor of Science Psychology
Correspondence Education, Chennai,
India
Sikkim Manipal University, India January present Master of Business Administration Operations
2011

B. SCHOOLS OR OTHER FORMAL TRAINING OR EDUCATION FROM AGE 14 (e.g. high school, technical school or apprenticeship)
ATTEND FROM/TO CERTIFICATES OR
NAME, PLACE AND COUNTRY TYPE
Mo./Year Mo./Year DIPLOMAS OBTAINED
Government Girls Senior Secondary Senior Secondary School June 1986 May 1988 Senior School Leaving Certificate,
School, Ramesh Nagar, New Delhi, India (10+2) Delhi Board

25. LIST PROFESSIONAL SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS

---

26. LIST ANY SIGNIFICANT PUBLICATIONS YOU HAVE WRITTEN (do not attach)
---

2 EMPLOYMENT RECORD: Starting with your present post, list in reverse order every employment you have had. Use a separate block for each
7 post. Include also service in the armed forces and note any period during which you were not gainfully employed. If you need more space, attach
. additional pages of the same size. Give both gross and net salaries per annum for your last or present post.

A. PRESENT POST (LAST POST, IF NOT PRESENTLY IN EMPLOYMENT)

FROM TO SALARIES PER ANNUM EXACT TITLE OF THE POSITION

MONTH/YEA MONTH/YEAR STARTING FINAL ADMINISTRATION MANAGER
R Present 950,000 1,100,000
October 2009 November
2010
NAME OF THE EMPLOYER NAME OF THE SUPERVISOR
IntraHealth International Inc.
A2/35 Safdarjung Enclave, New Delhi - 110029 Chandrika Vasu

Description of your duties

Office Administration and Maintenance

• Ensure adequacy and optimal allocation of office space.

• Serve as liaison with vendors such as landlords, maintenance companies, security services, suppliers of
various consumables and related vendors.
• Ensure proper tracking, security and storage of supplies
• Ensure that a proper inventory of assets is maintained and is regularly updated
• Ensure maintenance and repair of all office equipment
• Ensure maintenance of office and surrounding space
• Lead in selecting and working with equipment vendors and maintenance contractors
• Develop administrative polices related to office equipment and supplies
• Assist in developing the annual project budget related to office management and operations. Also manages and
monitors office management expenditures as per the approved budget

• Travel

• Manage requests for booking of Air/Train tickets and/or Taxi bookings

• Manage hotel reservations
• Verify bills received from Hotels, travel agents and transport agencies
• Coordinate with the State offices for local transport and Hotel Bookings in the states and keep the traveler
informed about the bookings
• Provide support to visitors from HQ for their travel, lodging and local transport requirements
• Maintain a database of reliable vendors who can manage tourism related travel for visitors from HQ
 • Office Vehicle
• Ensure that the office Vehicle movements are well coordinated
• Ensure that the vehicle is kept clean, well maintained and in good running condition
• Ensure that the vehicle log book is regularly updated
• Ensure that the vehicle is insured
• Maintain a Record of fuel refill and consumption

• IT Services
• Supervise the functions of full time resident IT engineer
• Ensure that all IT equipment are in running and are regularly maintained
• Ensure that all staff has adequate IT equipment issued as per the IT policy
• Keep track of any proposed changes to the IT Policy
• Coordinate, as required, with HQ IT division for regular approval of technical specifications

Supervision
• Supervise the Front Office Assistant, admin staff, driver and outsourced staff .which included responsibilities
such as ensuring that their tasks are well defined, their work is organized, their appraisals are done.

FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:

MONTH/YEA MONTH/YEAR STARTING FINAL Procurement Assistant, S & P section
R June 2009 875,000 950,000
April 2008

NAME OF EMPLOYER: TYPE OF BUSINESS:

UNICEF, India

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: Olof Molander

73, Lodhi Estate, New Delhi – 110 003
DESCRIPTION OF YOUR DUTIES

1. Draft and prepare international tender invitations to acceptable suppliers, evaluate quotations,
clarify offers, and negotiate with suppliers appropriate;

2. Draft and prepare CRC submissions and ARD’s;

3. Draft and prepare Purchase Orders on the basis of LTA’s adjudicated bids, etc;

4. Prepare Long Term Agreements;

5. Review requisitions for accuracy of technical specifications, issue purchase orders, arrange all aspects of shipment
and shipment inspection, monitor supplier performance and delivery and make payment to suppliers and freight
forwarders

6. Review and provide recommendations for Local Procurement of handpumps by Field Offices in
accordance with directives issued by Supply Division from time to time.

7. Prepare evaluation of suppliers with respect to delivery performance and commercial acceptability.
FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:
MONTH/YEA MONTH/YEAR STARTING FINAL HR Assistant, HR Section,
R March 2008 600,00
July 2006

NAME OF EMPLOYER: TYPE OF BUSINESS:

UNICEF, India

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR:

Sabine Bhanot
73, Lodhi Estate, New Delhi – 110 003
DESCRIPTION OF YOUR DUTIES
1. Build and maintain accurately the financial records for all training expenses. Records are daily updated to
provide the basis for decision.

2. Prepare documents for Supply and Procurement requests according to the rules and timeframes.

3. Ensure that all logistics for the workshops are accurately and timely in place, including contracts, cash requisitions,
hotel arrangements, room set up, folder preparations and provision of training material. as well as the clients database
and related correspondence.

4. Build and maintain a database for Learning activities/courses taken by staff during the year to provide accurate
information.

5. Ensure that all contracts funded/handled by Staff Development are released appropriately and payments to
consultants are processed in time.

6. Develop and weekly update of Learning Website and HR website in collaboration with the Staff Development
Officer and HR Chief resp.

7. Support for Recruitments

FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:
MONTH/YEA MONTH/YEAR STARTING FINAL
R
JANUARY PRESENT 300,000 INR 420,000 INR OFFICE MANAGER
2006

NAME OF EMPLOYER: TYPE OF BUSINESS:

ULTRA MOTOR INDIA PVT. LTD. Development & Manufacturing of ELECTRIC VEHICLE
ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: SUNIL GANDHI
19, OKHLA INDUSTRIAL ESTATE – III
NEW DELHI – 110 020 NO. AND KIND OF EMPLOYEES REASON FOR LEAVING:
SUPERVISED BY YOU: Better opportunities –
6 - accountant, resident engineer, association with UN
daily wagers, security guards
DESCRIPTION OF YOUR DUTIES

• Management of all administrative & HR functions of the India corporate office.

Involved in the decision-making of office facilities including, security, IT, administration and support services.
Liaison with all external agencies/parties of the company including offices of high commissions/embassies.
Manage important corporate events including international board proceedings and media campaigns.
Manage the complete procurement and asset management processes/systems for the office operations, research
& development and marketing & business development units.
Handle all cash transactions of Ultra Motors India.
Establish policies and systems that support implementation of administrative procedures as per statutory
requirements and in line with the organizational culture.
Support in the recruitment of staff including technical specialists.
Maintain personnel information and in consultation with the board of director, map training needs of staff.
Provide executive assistance to Ultra Motors International and India Board Members
B. PREVIOUS POSTS (IN REVERSE ORDER)
FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:
COORDINATOR
MONTH/YEAR MONTH/YEAR STARTING FINAL
JUNE 2005 NOVEMBER -- 25,000 INR per COORDINATOR / Volunteer
2005 month
NAME OF EMPLOYER: FEDERATION OF INDIAN CHAMBERS OF TYPE OF BUSINESS: Corporate Social Responsibility wing of
COMMERCE AND INDUSTRY – Socio Economic Development Foundation Indian Industry federation

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: HARRY SETHI

1, TANSEN MARG, NEW DELHI – 110 001
NO. AND KIND OF EMPLOYEES REASON FOR LEAVING:
SUPERVISED BY YOU: -- CONTRACT ENDED
DESCRIPTION OF YOUR DUTIES

• Developed and coordinated FICCI’s national initiative targeting differently-abled individuals – support in
organizing national consultations and strategy development workshops.
Organized all procurements and other logistics related to FICCI’s support to J&K earthquake relief.

FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:

ADMINISTRATIVE COORDINATOR
MONTH/YEAR MONTH/YEAR STARTING FINAL
JUNE 1999 MARCH 2005 120,000 INR 240,000 INR

NAME OF EMPLOYER: CARE INDIA TYPE OF BUSINESS: INTERNATIONAL DEVELOPMENT AGENCY

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: SANAT PATTANAIK

27, HAUZ KHAZ VILLAGE, NEW DELHI – 110 016
NO. AND KIND OF EMPLOYEES REASON FOR LEAVING
SUPERVISED BY YOU: --- Break – better
opportunities
DESCRIPTION OF YOUR DUTIES
• Support the CARE mission in India by ensuring safe and timely availability of approved, quality products and
services required by all staff and their offices, including Disaster relief programs…
• Ensure effective implementation and compliance to international policies with a ‘value-for-money’ perspective in
the complete procurement cycle
• Support and coordinate the development of various policies (procurement, administrative manual, vehicle
management, security and evacuation).
• Maintain inventory and regularly verify all assets in all offices of CARE in India (approx. INR 40 Crores).
Coordinate with all the State offices for the above mentioned records to provide consolidated, timely reports that
meet national and international audit requirements and documentation standards.
• Manage Petty Cash at the Headquarters, maintain CARE India cashbooks…
• Coordinate with service providers to ensure Office and Expatriate residence maintenance – repair &
maintenance, housekeeping, horticulture, disposal of unusables, regularly refurbish according to requirements.
• Allocate jobs and supervise messengers, daily wagers to ensure smooth functioning of the Head Quarters.
• Supervise mail room operations to ensure timely delivery of mail to all Headquarter staff.
• Coordinate conferences and workshops.
• Liaison with the Delhi Telephones and other government agencies. Intermittently, also manage the front-office at
the India Headquarters.

FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:

Receptionist cum Admin Assistant
MONTH/YEAR MONTH/YEAR STARTING FINAL
MARCH 1996 SEPTEMBER 45,000 INR 60,000 INR
1998
NAME OF EMPLOYER: EICHER INTERNATIONAL LTD. TYPE OF BUSINESS: EXPORT UNIT OF EICHER LTD.

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: PAWAN SRIVASTAVA

14, COMMERCIAL COMPLEX, MASJID MOTH -
GREATER KAILASH – II, NEW DLEHI – 110 048 NO. AND KIND OF EMPLOYEES REASON FOR LEAVING
SUPERVISED BY YOU: --- PERSONAL

DESCRIPTION OF YOUR DUTIES

Manning The EPABX, Front Office Management, MIS, Security, Repairs And Maintenance, Horticulture,
FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:
 MONTH/YEAR MONTH/YEAR STARTING FINAL
OCTOBER MARCH 1996 36,000 INR 48,000 INR Receptionist and PA to Managing Director
1994

NAME OF EMPLOYER: PHOENIX INDUSTRIES LTD. TYPE OF BUSINESS: MANUFACTURING OF SHOES

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: AJAY KALSI (MD)

GOPALA TOWERS, RAJENDRA PLACE
NEW DELHI – 110 012 NO. AND KIND OF EMPLOYEES REASON FOR LEAVING
SUPERVISED BY YOU: --- Company closure
DESCRIPTION OF YOUR DUTIES
Manning the EPABX, Front Office Management, MIS, Security, Repairs And Maintenance, Assisting The Managing Director

FROM TO SALARIES PER ANNUM EXACT TITLE OF YOUR POST:

MONTH/YEAR MONTH/YEAR STARTING FINAL

January 1989 August 1993 Telephone Operator

NAME OF EMPLOYER: TYPE OF BUSINESS:

Welcomgroup Maurya Sheraton Hotel and Towers Hotel and hospitality industry

ADDRESS OF EMPLOYER: NAME OF SUPERVISOR:

R. K. Taneja
Sardar Patel Marg, Chanakya Puri
New Delhi – 110 021 NO. AND KIND OF EMPLOYEES REASON FOR LEAVING
SUPERVISED BY YOU: --- Shift Duties
DESCRIPTION OF YOUR DUTIES
Manning the EPABX,
28. HAVE YOU ANY OBJECTIONS TO OUR MAKING INQUIRIES OF YOUR PRESENT EMPLOYER? YES NO

29. ARE YOU NOW, OR HAVE TO EVER BEEN, A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT’S EMPLOY? YES NO
If answer is “yes”, WHEN?

30. REFERENCES: List three persons, not related to you, who are familiar with your character and qualifications.
Do not repeat names of supervisors listed under item 27.

FULL NAME FULL ADDRESS BUSINESS OR OCCUPATION

Paul Dyson PO Box, 39644, Howick, Auckland, New Zealand - Dyson and Associates Limited,
Ex - Executive Director : Ultra
Motors India Limited
Sanat Pattanaik UMCOR NGO Head Quarters, 475 Riverside Drive, Regional Grants & Finance
New York, NY 10115. Manager,
31. STATE ANY OTHER RELEVANT FACTS, INCLUDING INFORMATION REGARDING ANY RESIDENCE OUTSIDE THE COUNTRY OF YOUR NATIONALITY
---
32. HAVE YOUR EVER BEEN ARRESTED, INDICTED, OR SUMMONED INTO COURT AS A DEFENDANT IN A CRIMINAL PROCEEDING, OR
. CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (excluding minor traffic violations)? YES NO
If “yes”, give full particulars of each case in an attached statement.

33. I certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I
understand that any misrepresentation or material omission made on a Personal History form or other document requested by the Organization renders a
staff member of the United Nations liable to termination or dismissal.

DATE: January 31, 2011 SIGNATURE :

N.B. You will be requested to supply documentary evidence which supports the statements you have made above. Do not, however, send any
documentary evidence until you have been asked to do so by the Organization and, in any event, do not submit the original texts of references or
testimonials unless they have been obtained for the sole use of the Organization.