We're Mad For Service
62nd Annual Texas-Oklahoma District Key Club Convention
OFFICIAL 2011 DISTRICT CONVENTION BULLETIN
62nd DISTRICT CONVENTION
At the conclusion of the Key Club
year, we celebrate the countless
hours of service put forth for our
homes, schools and communities.
We come together as a district for
an outstanding weekend to meet
fellow Key Clubbers, train to be
better officers and members,
compete in a variety of
competitions, and finally reward
clubs and individuals for
achievements earned throughout
the year. It's time for District
Convention!
Once again, this year's convention
will be hosted in the heart of our
district, Dallas, Texas. The beautiful
and fully-renovated Sheraton Dallas
Hotel will serve as the sleeping
quarters and meeting space for all
convention activities.
If you've never attended a T-O
District Convention, you're in for a
real treat! You certainly won't want
to miss joining over 1,000 of your
fellow Texas and Oklahoma Key
Clubbers in four energy-packed
general sessions, educational and
fun break-out forums, several
meals, numerous competitions, and
of course, the Governor's Ball.
FUN CONVENTION FACT...
The last Texas-Oklahoma District Convention to be hosted in Oklahoma was in 2003.
● Dallas, Texas ● April 14-17, 2011
WHAT'S NEW IN 2011?
• All convention registration will be done
The theme adopted for our 62nd online. See the Registration Section of this
convention is "We're Mad For Bulletin for more information.
Service!" Step into a wild wonderland • A new convention agenda will be introduced
where even the evil Queen of Hearts in 2011.
knows that service is king! Enjoy an • Advisors are invited to attend an Advisor's
expertly designed convention stage to Round Table Lunch.
bring our fun theme to life. • Just Dance 2 for Wii will replace Mario Kart in
our video game competition.
With so many opportunities available, • Attendees are encouraged to bring their cell
it is imperative to read through this phones to general sessions for some fun
bulletin thoroughly to take full surprises!
advantage of a great convention
experience. Information on
everything from scholarships to our REGISTRATION FEE
V.I.P Program can be found in this
Registration fee ........... $105.00/person
bulletin...so read on! For questions
Registration Deadline ..................March 15, 2011
about convention or the registration Late Registration Fee* ................ $135.00/person
process, please contact the T-O
District Office at 817.640.7711 or * Registrations entered after deadline will be
txokdist@swbell.net. charged Late Registration Fee.
We truly hope to see you at
our 62nd convention. Every
club should find a way to
send at least a few members
to represent them at this all-
important meeting. We hope to
break attendance records this year
in Dallas and need YOU to be a
part of it all.
Join us in Dallas, where
SHERATON
We're Mad For Service!
DALLAS HOTEL
 We're Mad For Service
full-service
HOTEL INFORMATION
The Sheraton Dallas Hotel is a
landmark in the downtown arts and
hotel reservations from the hotel. This
will ensure that your rooms will be
amenities
financial district. It features 1,840 available and eliminate confusion or

luxury
problems when checking into the
guest rooms, with gorgeous city views
hotel.
from 242 suites. Convention guests
will enjoy relaxing in the comfort of an The total occupancy tax rate in Dallas
oversized room with a crisp white is 15%. Of that, the state sales tax rate
Sheraton Sweet Sleeper™ Bed, flat is 6.0%. Schools are encouraged to use
panel HDTV, iPod docking station and their tax exempt status (TX schools
only) to remove 6.0% sales tax (NO
sheraton
eco-friendly features. A $90 million
redesign brings many new amenities to exemption for remaining hotel tax). To hotel
this classic meeting space in the heart take advantage of this, a club must pay
of the city. for room and tax by
Special convention school or organization
check and present a
All hotel reservations must room rate is $120 copy of their tax-
be made through the per room per night exempt certificate.
HOTEL by each club
separately. You will need
(before tax). This may be done
upon check-in.
to contact the convention hotel
to make room reservations for your
Before requesting a school check or
club (making note of the confirmation
determining your means of payment,
numbers). Then submit your
confirm with the hotel the total cost of
convention registration online and mail
all rooms, including all taxes.
your convention registration fees to
the T-O District Office. Do not make
We suggest that any club which plans
room reservations through the T-O
to arrive late contact the hotel to make
District office. Be sure to inform the
sure room reservations are held.
hotel that you are with the Texas-
Check-in time is at 3:00PM and check-
Oklahoma Key Club Convention to
out time on April 17th is at 12:00PM.
ensure you get our discounted
convention rate. The hotel price is set
Male and female students are
at $120 per room.
prohibited from accommodating the
same room. Per Key Club
It is a requirement that all convention
International policy, no adult may
attendees stay at the appropriate
share a sleeping room with a student.
convention hotel. Failure to register at
Please make your reservations
the Sheraton Dallas Hotel will
accordingly.
effectively cancel your convention
registration. If the hotel becomes
overbooked, contact the T-O District
office for overflow hotel information at
817.640.7711.

Be sure to request a confirmation of

FUN CONVENTION FACT...

Over the last 20 years, there have been exactly 10 male Governors elected and 10 female Governors elected at District
Convention.
 We're Mad For Service

CONVENTION BENEFITS INFORMATION

The convention registration fee covers admission to all general sessions, including the Opening Session, Leadership Luncheon,

CONVENTION
Awards Banquet and Farewell Breakfast. In addition, convention guests gain admission to all breakout forums, the opportunity to
enter a variety of competitions (see Code of Contests and Awards), entry into the Governor's Ball, and rights to vote in Regional
Caucuses and the House of Delegates (see District Bylaws and Code for Elections and House of Delegates for eligibility). Each
attendee will receive forum materials, convention program book, souvenir convention bag, official convention t-shirt, and a Texas-
Oklahoma District convention lapel pin.

Key Club guests will enjoy three catered meals and dining service. Advisors are also invited to attend a special Advisor's Round
Table lunch on Saturday to share ideas and learn from their peers. In addition, our V.I.P. badge holders are welcome to attend the
Governor's V.I.P. lunch reception.

CELEBRATE
Our convention registration fee is $105 per person for students and adults. This remains one of the lowest registration fees across
Key Club International for a 4-day convention. By keeping our rate lower, we hope that more T-O Key Clubbers and Kiwanians can
join in our celebration. Note that this fee is separate from hotel registration fees (see Hotel Information).

DELEGATES
According to Article VII, Section 3, of
the Texas-Oklahoma District Bylaws,
“Each club in good standing shall be
entitled to two (2) voting delegates at
convention. These delegates (and 2
alternates) should be elected by a
vote of the club membership during
the month of February and will
represent the club on all the matters
of business, including elections, to
come before the House of Delegates.
The students elected as delegates and
alternate delegates from your club
are appointed as such when
registering online for district
convention. Be sure to select the
right students for this position when
registering. We recommend that
delegates attend a Parliamentary
Procedure forum held Friday.
FUN CONVENTION FACT...
The first episode of TO-TV News premiered in 2005 at the Waco District Convention.
SERGEANT-AT-ARMS
Each club must submit a specified
number of Sergeant-at-Arms
representatives to aid in the
enforcement of the Code of Conduct
at convention. The students chosen
must be responsible and willing to
stay up late. The main job of a
Sergeant-at-Arms representative is to
make sure students are not outside of
their rooms after curfew (12:00 AM).
The required number of Sergeant-at-
Arms representatives is determined
as follows:
2-10 attendees ................ 2 SAA
11-20 attendees .............. 3 SAA
21-30 attendees .............. 4 SAA
31 + attendees ................ 5 SAA
The students chosen to serve as
Sergeant-at-Arms are appointed as
such when registering online for
district convention.
CELEBRATE
 We're Mad For Service
COMPETITIONS AND AWARDS
Each year, the Texas-Oklahoma District awards over 75
trophies, plaques and other honors at our annual convention.
Both clubs and individuals have many opportunities to compete
and gain pride for their schools. See the Code of Contests and
Awards to learn what competitions are available, understand
the applicable rules and how to enter. Note that a new contest,
"Non-Traditional Scrapbook," has been added this year.

The most coveted of these awards is the Top 25 ranking of our

clubs, including the naming of the T-O Champion Club and
awarding of the Traveling Cup. Clubs are ranked based on the
points earned through monthly reports submitted to our
District Secretary. If your club isn't currently reporting, contact Suzy Warden.

In addition to the competitions listed in the Code of Contests and Awards,

there are two other opportunities for clubs to compete in this year.
One is the annual video game contest. This year, the district will host
a Just Dance 2 for Wii tournament. This replaces the Mario Kart
tournament from last year. Players will get to put their superior dance
skills to the test and have a blast at the same time! The second
opportunity is our convention theme contest. Clubs can enter a
Wonderland-inspired teacup and saucer to emphasize our theme and add to
the overall décor. For more information on these contests, see the special rules
sheets on the Convention CD.

KEY NOTE SPEAKER

At our Opening Session, we get the
treat of enjoying a key note address by
a fabulous speaker. This year, we host
Cory Johnson. Cory was born with
Cerebral Palsy, and despite suffering a
stroke at the age of eleven, has not
been deterred from living life to the
Cory encourages his audiences to
seek new possibilities within
themselves and others. Using his
own perception on life, he will
challenge you to remove some
of your barriers! Cory tells his
story in I’m not Drunk. I’m

MOTIVATION
fullest. He uses his life experiences, Disabled, and hopes to inspire
inspiration, and education to others to turn their disabilities into
CORY JOHNSON
overcome the barriers that others possibilities!
GUEST SPEAKER
impose on him.

FUN CONVENTION FACT...

Until the 2007 District Convention, nominations for District Staff Office were still accepted from the convention floor.
 We're Mad For Service
Advisors/Sponsors Page

SEATING ASSIGNMENTS MEDICAL RELEASE/COC JUDGES

Seating for general sessions is assigned by
letter grouping. The earlier your
registration is received, the better your
seat is! The letter groupings range from
A to D. The A seating group will be
invited to enter all sessions first, followed
by B, C then D. Sit close to the front for
all sessions by registering your club online
as soon as possible!
All Key Club members, chaperones, and
advisors attending MUST sign a Medical
Release and Code of Conduct form
before registration can be completed.
The advisor or his/her representative
must present a copy of all the forms upon
convention check-in and should retain the
originals for his/her own use. This form is
included on the Convention CD.
Each school must register at least one
judge for contests. This judge shall meet
all requirements listed in Article V of the
Code of Contest and Awards. Only adults
are eligible to serve as judges. No
sponsor may judge a contest in which the
Key Club he/she represents is entered. If
a sponsor has judged for consecutive
years, he/she may not judge the same
contest two years in a row. Judges are
registered upon convention check-in.

CONVENTION REGISTRATION INSTRUCTIONS

This year, advisors must register their clubs for District Convention online. This is part of our district
effort to improve efficiency and reduce waste. Please follow the steps below to register your club:
1. Go to http://www.tokeyclub.com. (Registration will not begin until February 5th.)
2. Click on the Login link on the upper-right corner of the page.
3. Login using your club name and the first four digits of your KCI Dues Password (password used to
pay dues and update membership with Key Club International). If you do not know your
password, email admin@tokeyclub.com with the subject "Web Site Password.")
4. Once logged in, you will arrive at your club portal. Click on the link Begin Convention Registration.
The next screen will explain the process and what items are needed to begin the registration PARKING & SHUTTLES
process. Once you have the required information gathered, you are ready to begin. Self parking is available for cars
5. The next screen will ask for your attendee information, including name, gender, t-shirt size, etc. in the hotel parking garage.
Be sure to indicate which attendees are adult sponsors, as the registration process cannot The cost is $11.40 per day plus
continue unless your club meets the required 1:10 ratio (One adult sponsor is required for every tax (40% off the normal price).
10 or part of 10 members of the same gender). Click the appropriate button to submit additional There is no bus parking
attendees or finish submitting and move on.
available at the hotel. For
6. Next you will arrive at a verification screen. From here, you can edit any information previously
entered by simply clicking Edit next to the attendee record. Once you've finished any updating, information on where buses
click the link to continue at the bottom of the page. This will effectively save your attendees as can park, contact Marellie
registrants. If you wish to add more attendees, delete registrants or make edits in the future, you Robinson at (918) 299.5425.
have the ability to log off and come back later. Note that there are NO REFUNDS for deleting
registrants after the March 15th deadline. In addition, any registrants added after March 15th will The Sheraton Hotel is located
be charged the late registration fee of $135 per person. 10 minutes from Dallas Love
7. Anytime you add, delete, or make edits to registrants, you will next be taken through a series of Field Airport and 25 minutes
screens to select your club's delegates, alternate delegates and sergeant-at-arms. See page 3 of from DFW International
this Bulletin for information about choosing these student positions.
Airport. For information on
8. After confirming these positions, you will be taken to an invoice screen. This screen will indicate
shuttle services (for fee), call
the current balance you owe for registration fees. Print off this invoice and mail it to the district
office along with your check for full registration fees. The mailing address is on the invoice. Super Shuttle at 1-800-BLUE
9. If you need to add, drop or edit registrants after you've printed and mailed your invoice with VAN.
check, don't worry! You can make those changes in the system until April 9, 2011 (any changes
after that must be done at convention). A new invoice will be generated if you add or delete
members (showing current balance owed) to be sent in with an additional check.

FUN CONVENTION FACT...

Over the last 15 District Conventions, 4 of the convention slogans started with the letter "S".
 We're Mad For Service
CONVENTION DRESS CODE
The dress code is strictly enforced at all convention events and sessions. Students and sponsors alike are expected to abide by the
posted dress guidelines for each specific event (see the Tentative Agenda on the last page of this bulletin). Note the details of this
dress code, as attendees will be refused entry at session doors for non-compliance. Advisors and sponsors will be required to
acknowledge understanding of these rules at convention check-in.

Professional Attire for Gentlemen

1. Suit or dress coat and tie with dress slacks or khakis, socks, and dress shoes. Coat and tie are mandatory.
2. Unacceptable: shorts, denim, sneakers, sandals of any kind, or letterman jackets.

PROFESSIONALISM
Professional Attire for Ladies
1. Dresses, suits, pantsuits, skirts (no shorter than fingertip length) with blouse (sleeve at least dollar bill width, ≈
3”), dress shoes, and sweaters/dress jackets.
2. Unacceptable: flip-flops, sneakers, denim, shirts with sleeves less than dollar bill width (halters, spaghetti
straps, one-shoulder, strapless, etc.), bare midriff, shorts, excessively low-cut blouses, or letterman jackets.

Casual Attire for Gentlemen & Ladies

1. Appropriate dollar bill width shirt straps and fingertip length shorts/skirts.
2. Unacceptable: any excessively low cut shirt, tattered or torn jeans, shirts not abiding by proper
measurements (dollar bill width and fingertip length; ex: halters, spaghetti straps, one-shoulder, etc.), bare
midriff or excessive skin, any clothes with explicit language or symbols (includes sexual innuendo, tobacco,
alcohol, drugs, foul language, etc.)

Optional Formal Attire for Gentlemen & Ladies

1. Professional or tasteful formal dress will be permitted. Formal or semi-formal dresses no shorter than
fingertip length; halters, spaghetti straps & one-shoulder are acceptable; no strapless (even when covered by
jacket or other garment); all other rules for professional attire apply.

V.I.P. BAGDES
Several lucky attendees will get the V.I.P. treatment while at our 2011 District
Convention. Clubs receiving these rewards earned them throughout the year
from various Key Club events. For example, some clubs earned them for being
selected to teach a forum at this year's convention. Our V.I.P. guests enjoy a
souvenir badge and lanyard, priority seating, V.I.P. gift, invite to Governor's
V.I.P. lunch and more. To get the V.I.P treatment at next year's convention, be
sure to pay attention when these opportunities become available next year!

FUN CONVENTION FACT...

In the last 30 District Conventions, the only high schools to have one of their members lead a convention as Governor
more than once are San Benito High School and Harlingen High School.
 We're Mad For Service
TENTATIVE CONVENTION AGENDA*
START END EVENT OTHER INFO
THURSDAY, APRIL 14, 2011
3:00 PM 9:00 PM Convention and Contest Check-in
6:00 PM 9:00 PM Welcoming Activity & Service Fair
8:00 PM 9:00 PM Advisors Orientation Meeting
9:00 PM 10:00 PM Judges Orientation Meeting
10:00 PM 11:00 PM Sergeant-at-Arms Orientation Meeting

FRIDAY, APRIL 15, 2011

7:00 AM 8:30 AM Last-minute Contest Check-in
8:00 AM 12:00 PM Breakout Forums
8:00 AM 4:00 PM Scholarship Interviews Professional Dress
9:00 AM 12:00 PM Contests
12:00 PM 1:00 PM Governor's V.I.P. Lunch (By Invitation Only) Meal Provided
12:00 PM 2:00 PM Advisors Round Table Lunch (Advisors/Sponsors Only) Meal Provided
2:00 PM 4:00 PM Breakout Forums
5:30 PM 7:30 PM Opening Session Professional Dress

SATURDAY, APRIL 16, 2011

8:00 AM 10:00 AM Regional Caucuses Professional Dress
8:00 AM 4:00 PM Scholarship Interviews Professional Dress
10:00 AM 12:00 PM Contest Entries on Display for Viewing
12:30 PM 2:00 PM Leadership Luncheon Professional/Meal
2:30 PM 4:30 PM House of Delegates Professional Dress
3:00 PM 5:00 PM Service Project
6:30 PM 9:00 PM Awards Banquet Professional/Meal
9:00 PM 11:45 AM Governor's Ball (Dance)

SUNDAY, APRIL 17, 2011

9:00 AM 11:00 AM Farewell Breakfast Meal Provided
11:00 AM 11:30 AM 2011-2012 District Board Meeting
* All events and times are subject to change

Qualified seniors are encouraged to apply for college scholarships sponsored by the Texas-Oklahoma
OPPORTUNITIES
SCHOLARSHIP

FOR SENIORS

District Kiwanis Foundation. The Foundation grants thousands of dollars in scholarship funds each year
to Texas-Oklahoma Key Club and CKI members. This is an outstanding opportunity to get help with your
college funding! Candidates should have a strong Key Club service record, as well as high academic standards.
If accepted, candidates will be scheduled for a scholarship interview held at District Convention. For more
information about the T-O Kiwanis Foundation scholarship program and the application, see the scholarship folder
found on the Convention CD.

For up-to-date convention information, visit

www.tokeyclub.com