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GUIDELINES FOR
AERO INDIA-21
AIRFORCE STATION
YELAHANKA, BENGALURU, INDIA
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PREFACE
The COVID-19 pandemic has put an impasse on Business in its erstwhile format and
few Aerospace & Defence (A&D) exhibitions have been witnessed in the year 2020.
Aero India-21 heralds the new year viz 2021 and adapts itself to the new normal and
aims to provide the much needed platform for Decision Makers and A&D Businesses
from around the world to forge new partnerships and strengthen existing ones.
India’s resolve for self-reliance has gained momentum with a series of policies
announced during 2020 with the aim to Make in India and Make for the World. Aero
India has already carved a niche for itself and is Asia’s Largest Aerospace exhibitions.
From a modest beginning in 1996, the silver jubilee of the Aeroshow has been well
received with 96% space sold within weeks of announcement. The event thus
signifies new beginnings and appears to coincide with the availability of a vaccine.
The event will connect experts, sectors, and industries and promote A&D businesses
between world manufacturers most of whom are eager to be a part of the event.
The most important factor has been to ensure that the event adapts to the health &
safety guidelines and provides the right environment for people to meet. The
document aims to present the overall planning and schematic of Aero India-21
adapted to the International standards of reopening businesses through exhibitions.
A conscientious approach has already been put in place whilst drawing up the floor
plans for the event and two Halls have been omitted and Open area display has been
de-cluttered to provide adequate free-flow for participants. The overarching canvas
of the event and participants experience is aimed to be delivered through this
document.
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HOW
TO USE
THIS
GUIDE
PERSONNEL SAFETY
PHYSICAL DISTANCING
CROWD CONTROL
TRAVEL GUIDELINES
GENERIC GUIDELINES3
1 GOOD PRACTICES:
PERSONNEL AND PEROSONAL
SAFETY
1.1 Risk Analysis
Health safety risk analysis to control COVID-19 infection and strive towards a controlled
environment is consistently evolving. The decision to schedule Aero India 21 is based on a rigorous
risk-assessment exercise, tailored to the event. The synergies between the Government of India
and the State Government viz Government of Karnataka are instrumental in ensuring the
commitment of the conduct of the event in a Safe and Secure environment.
Health and Safety specialist for Aero India-21
o Services at Aero India-21 are to abide by the protocols defined for risk mitigation of
COVID-19 transmission.
o A Task Force Group has been monitoring the overall event planning and activities
thereof starting from the Overall Layout, Floor plans and will continuously oversee the
activities during the Build Phase as also during the event and strike down phase.
o Specialist will be assigned to orient the ground personnel for ensuring their safety as
also the safety of others. Policy of No Mask No Entry has already been implemented.
Inclusion of Work from Home personnel in COVID-19 assessment
o Support team working from home will be assessed based on the environment they are
living in to ensure that in the event of their presence at the venue for short durations,
they do not come from containment zones.
Setting up of Analysis Team for Self-Assessment and Peer Assessment
o Introduce mapping process that analyses the total sequence of movement and activities
at the venue. This shall help analysis team to find safety risks and come up with good
solutions. This methodology will help in identifying any new risk that arises in any area
and also how one risk carries through the other areas. A mitigation strategy would be
adapted based on the Analysis Team recommendation.
o 5 pathways of mapping that would be used for analysis
Customer Movement Tracking
Organizer Movement Tracking
Exhibitor Movement Tracking
Employee Movement Tracking
Contractor Movement Tracking
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Health and Safety specialist will monitor new developments in related industries
o Monitoring new developments in other industries will help create awareness and tackle
any new developments with learnings of other organisations. New models to manage
Covid-19 are being created every day and thus it will be essential that these new
developments are tracked and built-in the risk mitigation strategy.
Usage of technology to track, assess and limit risk
o It is important to assess risk throughout operations and measures as applying certain
types of controls can yield new or other challenges. Measures such as thermal scanners
to scan body temperature, footsteps counter to avoid crowding inside halls are being
introduced, UV scanning for baggage, No mask No entry policy etc.
Stringent measures for management aspects around purchasing, storing, distribution and use
of prevention materials
o Various aspects such as trusted partners, certification of Health and Safety specialist,
quality checks, inventory control, safety regime for materials, following standard
issuance protocol, following standard protocol for the distribution of material is taken
into consideration to ensure efficient distribution management.
Timely procurement of PPE and other Safety & Prevention material
o Procure the Safety equipment in sufficient numbers to mitigate any shortfall of material
during the event.
Suppliers to ensure their own Safety
o A document is made for the suppliers who maintain storage facilities which includes a
checklist for warehouse operations is listed.
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2 GOOD PRACTICES:
PHYSICAL DISTANCING
Good practices on enabling physical – also widely known as social distancing is
outlined in the following sections.
Physical Distancing Plan
o The plan ensures in decreasing density through institutionalized crowd control,
staggered entry and decongestion strategy. Some of the initiatives that are being
considered for introduction are utilizing mobile app for access, geo location for clocking
in/out, stagger break times for support personnel and introducing additional space in
the food courts, increased inter-spacing in the seating areas at Inaugural event, Seminar
Halls, Waiting Lounges etc., installation of plexglass shields/dividers, increase set-up and
dismantle time to reduce the number of labor at the venue, foot marks for queues, slots
being allotted to all vendors to manage movement.
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Examples of floor stickers installed at the venue to ensure social/physical distancing among people standing in queue and entry of halls.
Visitors and support staff interaction at areas such as information desks, badge distribution or
material/information handout desks, security booths, Chalets etc. will have transparent
partitions to reduce the transmission risk from one to many or many to one.
Partitions will come in mobile/ non-mobile, solid to flexible, and standard to custom made to
ensure that the partition can withstand thorough, frequent cleaning. Fire-resistant plastic to
be used to prevent creating or adding to, a fire hazard.
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Visual representation and layout for seating in conference center.
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3 GOOD PRACTICES:
HEALTH AND SAFETY MEASURES
The following sections outlines a series of widely applicable health and safety
controls that have been issued by various government bodies in India which are
being implemented at Aero India 21.
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Model Baggage scanner with UV sanitizing
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3.5 COVID-19 Signage
COVID 19 protocol posters and signages to be placed all around the venue.
These will be played as video messages, posters at strategic locations and audio messages.
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3.6 Negative Health Screening Test Management
Isolation room will be set up for the people showing symptoms of the novel corona virus
that will act as a holding area till the respective authorities can take the patient to a
quarantine center.
Protocol for isolating suspected persons: -
o Direct the person to the isolation room
o Assure the person by informing the person on the steps to follow
o Settle and hydrate the individual
o Perform COVID-19 checks at the isolation room
o Informing the local health authorities for relocating to a proper facility
o Traceability of the personnel towards contact tracing and monitoring of individuals
o Informing Family members or Contacted individuals in case of them being carriers
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3.7 General Cleaning, Sanitation and Disinfection
Frequent sanitization at high touch point areas such as food courts, chairs, counters, toilets,
golf carts, trash bins, convention center, lounges etc. to be done on regular intervals.
Proper graphic representation of cleaning and sanitization procedures to be given in all areas
related to conservancy.
All staff assigned to conservancy areas will wear PPE kits at all times
Touchless Hygienic technology to be used in conservancy areas
o Sensor based toilets
o App based tracking of cleanliness routine of toilets
o Sensor based soap dispenser
o Establishment of waiting area outside the toilets to avoid crowding inside
o Deployment of bacteria and virus killing material
Trusted and certified sanitization partners will be appointed for Aero India 21
Providing hand sanitizing and hand washing stations
Enabling no/minimal contact policy with measures such as contactless access, footpull for
doors, inter-spacing, crowd control and monitoring etc.
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3.9 Waste disposal
Assigned vehicles for waste removal/collection at regular intervals from all areas
Route for waste disposal vehicle movement to ensure minimum people contact.
Waste disposal vehicles will dump the waste at government specified locations.
Separate bins for toxic waste and discarded masks/PPE kits.
All staff to wear PPE kits at all times.
Food courts will be frequently sanitized duly taking care that the food remains clear of
sanitization spray.
No chair covers to be used to ensure ease of cleaning.
Food storage areas to be sanitized and access to be restricted.
Disposable cutlery and food serving options are being considered.
Packed foods to be served wherever possible.
In case of buffet the servers can only touch the serving ladles and food. Plates will be handled
by the individuals.
Adequate distance between the table and the person to be maintained in buffet systems.
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4 GOOD PRACTICES:
CROWD CONTROL
QR CODE SCANNING
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5 GOOD PRACTICES:
TRAVEL GUIDELINES
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6 GOOD PRACTICES:
GENERIC GUIDELINES
The self-assessment through Aarogya Setu Mobile App is recommended for all the entrants.
All the entrants should be instructed not to have a close contact with anyone if they are
experiencing any symptoms related to the virus.
Wearing mask at all times is mandatory. If an individual does not adhere to this, they will not
be permitted inside the venue or may be requested to leave the venue.
Covered dustbins are essential in all stalls and everywhere at the venue.
Physical distancing guidelines are to be strictly followed and Visitors are to abide by the floor
markers.
All vendors, participants are to engage through the contactless interface being introduced at
Aero India 21. Pre-registration is being encouraged.
The visitors will not enter the venue if the body temperature is not normal.
Sanitization of all stalls is to be done/ensured by owners at regular intervals.
Sanitizer stand is to be placed at all stalls, and will be available at entry and exit points of halls.
Self-declaration forms to be filled by all exhibitors, service providers, organizers and any other
third party vendors.
All conservancy staff will be adequately briefed to ensure highest hygiene standards.
Do’s and Don’ts of COVID Protocol will be displayed using various mediums at the venue.
Practice frequent hand washing with soap (for at least 40-60 seconds) even when hands are not
visibly dirty. Use of alcohol-based hand sanitizers (for at least 20 seconds) is recommended.
Respiratory etiquettes are to be strictly followed. This involves strict practice of covering one’s
mouth and nose at Exhibitions Ecosystem by Fair Organizers, Venue Providers, Business
Visitors/Delegates, Exhibitors, Service Providers etc. while coughing/sneezing with a tissue
/handkerchief/flexed elbow and properly disposing off the used tissues.
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REFERENCES
Please Note: The instant version will be updated in-line with the Government of India
and Government of Karnataka (the host state) guidelines. Please ensure to refer to the
latest guidelines closer to the event and prior travel to India.
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