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TUV Middle East

Member of TÜV NORD Group

ISO 45001:2018 Awareness / Transition Training


Welcome
 Introduction
 Emergency Preparedness & Response
 Facilities – viz Training hall; wash rooms;
prayer hall; refreshments; lunch.
 Mobile Phones – “Silent Mode”
 Respect for Opinion
 Understanding the course materials
 Course Duration
 Timings for breaks:
- Lunch and Prayer
 Course structure – Discussions, group
exercises, presentations etc.

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Objective and Learning Method:

What are your objective of attending this course?

Preferred learning styles?


- Observing
- Listening
- Self reading
- Group work

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Aim of this course:
Delegates will understand :

 Occupational Health & Safety management system.


 Requirements of ISO 45001:2018 standard
 Brief ISO 45001:2018 implementation.

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Contents:
 Benefits of Occupational Health & Safety Management Systems
 Key changes ISO 45001 vs OHSAS 18001
 Major Changes from OHSAS 18001 to ISO 45001
 Key Terms & Definitions
 Risk Management & Risk Assessment
 High Level structure of ISO 45001
 Context of the organization
 Leadership and worker participation
 Planning
 Support
 Operation
 Performance evaluation
 Improvement

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Benifits

Benifits of Occupational Health & Safety management system based on


ISO 45001

- Improve workplace health and safety performance


- Avoid or reduce work-related injuries and illness and costs associated with them
- Creating and maintenance of safe working environment
- Meeting legal requirements and improving the organization’s OH & S
performance
- Improved Productivity
- Meeting the Legal and other requirements
- More effective and efficient by taking early action to address opportunities
- Prevent incidents and protect workers

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Major changes in ISO 45001

 Context of the organization (internal and external issues)

 Needs and expectations of workers and other interested parties

 Increased accountability and commitment of Top management and


absence of Management Appointee (MR)

 Consultant & participation of workers

 Assessment of OH & S Opportunities

 Requirements related to Management of Change, Outsourcing,


Procurement & Contractors

 Incident, nonconformity and corrective action

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Key Terms & Definitions
Worker – Person performing work or work-related activities under the control of the organization

Work place – Place under the control of the organization where a person needs to be or to go
for work purposes

Contractor – External organization providing services according to agreed specifications, terms


and conditions
Requirement – Need or expectation that is stated, generally implied or obligatory

Participation - involvement in decision making

Consultation - seeking views before making a decision

OH & S Opportunity – Circumstance or set of circumstances that can lead to improvement


of OH&S performance

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Key Terms & Definitions

Risk – Effect of uncertainty

Outsource – make an arrangement where an external organization performs part of


an organization’s function or process

‘consider’ – “necessary to think about but can be rejected”

‘take into account’ – “necessary to think about but cannot rejected”

‘interested party’ and ‘stakeholder’ - synonyms of the same concept

‘ensure’ - the responsibility can be delegated, but not the accountability to make
sure that it is performed.
‘Documented Information’ - Documents OR Records
“retain documented information as evidence of …. “ – Record
“maintain documented information……. “ - documentation other than records

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Risk management
 Risk definition

Risk
Effect of uncertainty on an expected result

Note 1: An effect is deviation from expected – positive or


negative

Note 2: Uncertainty is the state, even partial, of deficiency of


information related to, understanding or knowledge of, an
event, its consequence, or likelihood

Note 3: Risk is often characterized by reference to potential


“events” and consequences or a combination of these

Note 4: Risk is often expressed in terms of a combination of


the consequences of an event and the associated likelihood
occurrence

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Risk management
identify and treat
risks
risk can be
internal or external
integrate risk
management in to
the culture
risk management
should be an
ongoing process
responsibility
shall be assigned
this is a
preventive
measure
better to define
and document
this is
everyone's
responsibility

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High Level Structure of ISO 45001:2018

PLAN DO CHECK ACT


Leadership
Context of the and worker Planning Support Performance Improvement
Operation
organization participation Evaluation

Understanding Leadership & Actions to Operational Monitoring, Incident,


the organization Commitment address risks & Resources Planning and measurement Nonconformit
and its context opportunities Control , analysis and y and
performance corrective
Needs & evaluation action
expectations of OH & S OH&S Competence Emergency
workers and other Policy Objectives and Preparedness
interested parties Planning to and Internal Continual
achieve Response Audit Improvement
Scope of Roles,
Responsibilities Awareness
Management
System & Authorities
Management
Review
OH & S Consultation &
Management Participation of Communication
System workers

Documented
Information

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ISO 45001:2018 framework of PDCA Concept

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4. Context of the organization

4.1 Understanding the organizations and its context


Effecting the ability to achieve the intended outcome of OH & S management
system, the organization shall determine

External Issues Internal Issues


• Cultural, Social, Political, Legal, Financial, • Governance, structure, roles &
Technological, Economic, Natural, competitive responsibilities
• Introduction of new competitors, contractors, • Policies, objectives & strategy
sub-contractors, suppliers, partners and • Capabilities (i.e. people, knowledge,
providers, new technologies, new laws and process, systems)
emergence of new occupations • Products, materials, services, tools,
• New knowledge on products and their effect software, premises & equipment
on health & safety • Relationships/perceptions/values of
• Key drivers and trends relevant to industry / workers
sector • Culture
• Relationships/perceptions/values of external • standards, guidelines & models
interested parties • Outsourced activities
• Changes in relation • Working time, conditions

Issues can be positive and negative affect the


OH & S management system
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4. Context of the organization
4.2 Understanding the needs and expectations of workers and other
interested parties
The organization shall determine
o Other interested parties in addition to workers and their relevant needs &
expectations (requirements)
o Which of these needs and expectations become legal & other requirements

- Employer’s organizations
- Legal & Regulatory,
- Parent Organization
- Worker’s representatives
- Trade union’s
- Suppliers
- Nongovernment organizations
- Customers
- Medical
- Health care professionals
- Media, Academia, business
associations

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4. Context of the organization

4.3 Determining the scope of OH & S management system


SCOPE

Boundaries Applicability

- Consider external and internal issues (4.1)


- Take into account the requirements (4.2)
- Take into account the planned or performed work-related activities
- Activities, products and services within the organization’s control or influence
that can impact OH & S performance

Documented information - maintained and available to interested parties

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4. Context of the organization

4.4 OH & S management system

Processes needed and their interactions


Establish,
implement, maintain
and continually
improve OH & S
management system
including Requirements of this international standard

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5. Leadership and worker participation
5.1 Leadership and commitment
Top management shall demonstrate leadership and commitment with respect with the
OH & S management system by
• Responsibility and accountability for prevention of work-related, provision of safe and
healthy work place and activities
• OH & S Policy and Objectives, Integration of OH & S management system into business
process

• Resources needed, achieving intended outcome, promoting continual improvement

• Communicating importance and conforming to OH & S management system requirements

• Supporting other relevant management roles and developing, leading and promoting
culture
• Protecting workers from reprisals when reporting incidents, hazards, risks and
opportunities

• Establishing process for consultation and participation of workers and supporting the
establishment and functioning of health and safety committees

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5. Leadership and workers participation
5.2 OH & S Policy
- Top management shall establish, implement, maintain relevant and appropriate

• Appropriate to the purpose, size and context Maintained as


of the organization and to the specific nature documented
of its OH&S risks and OH&S opportunities
information

• Provide framework for setting and reviewing


OH & S objectives

• Commitment to provide safe and healthy Communicated


working conditions for the prevention of work- within the
related injury and ill health. organization
• Commitment to eliminate hazards and reduce
OH& S risks

• Commitment to fulfil to its legal & other Available to


requirements and continual improvement interested
• Commitment to consultation and participation
parties
of workers & workers’ representatives

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5. Leadership and workers participation
5.3 Organizational roles, responsibilities and authorities

• Top management shall ensure


responsibilities and authorities
for relevant roles are assigned
and communicated

• Assign responsibility and


authority for:

Communicated
- Ensuring OH & S conforms to
the requirements of this
international standard.

- Report the performance of


OH & S performance to top
management

• Shall maintain as documented


information
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5. Leadership and workers participation
5.4 Consultation and participation of workers

Organization shall establish, implement and maintain a process for consultation and
participation of workers / workers’ representatives at all levels and functions in the
development, planning, implementation, performance evaluation and actions for
improvement of OH & S management system

Communicated
• Provide Mechanisms, time, training and
resources necessary

The organization • Provide Timely access to clear, understandable


and relevant information
shall
• Determine and remove obstacles or barriers to
participation and minimize those that cannot be
removed

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5. Leadership and workers participation
5.4 Consultation and participation of workers

Emphasis the consultation of non- Emphasis the participation of non-


managerial workers on the following : managerial workers on the following

• Needs & Expectations of the • Determining mechanisms for their


interested parties consultation and participation
• Establishing the OH & S Policy • Identifying hazards and assessing
• Assigning roles, responsibilities and the risks and opportunities
authorities • Actions to eliminate hazards and
• How to fulfil legal and other reduce OH & S risks
requirements • Competence requirements, training
• Establishing and plan to achieve OH needs, training and evaluating
& S Objectives training
• Controls for outsourcing, • Communication and its medium
procurement & contractors • Determining control measures,
• Monitoring, measuring and effective implementation and use
evaluating needs • Investing incidents and
• Audit programme nonconformities and determining
• Continual improvement corrective actions

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6. Planning
6.1.1 Actions to address risk and opportunities
6.1.1 General

• Assurance to achieve OH&S intended


Needs to outcome
addressed to • Prevent or reduce undesired effects
• Achieve continual improvement

When determining the risks and opportunities to the OH&S management system, the organization
shall take into account
. • Hazards
• OH&S risks and other risks
• OH&S opportunities and other opportunities
• Legal and other requirements

Maintain documented information of risk and opportunities and processes and actions
needed to determine and address risk and opportunities.

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6. Planning
6.1.2 Hazard Identification and assessment of risks and opportunities
6.1.2.1 Hazard identification
Social factors (work load, work hours, victimization, harassment
and bullying), leadership and culture

Shall establish, Routine and non routine activities situations


implement,
maintain a process Infrastructure, Equipments, materials, substances and physical
for hazard conditions of workplace
identification that is
ongoing and Product service design, research, development, testing,
proactive. production, assembly, construction, service delivery,
maintenance and disposal
The process shall
take into account but Human factors and how the work is performed; potential
emergency situations
not limited to:
Past relevant incidents, internal or external to the organization
including emergencies and their causes

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6. Planning
6.1.2 Hazard Identification and assessment of risks and opportunities
6.1.2.1 Hazard identification

People, including consideration of


• Access to the work place and their activities including workers,
contractors, visitor and other persons
Shall establish, • Vicinity of workplace affected by the activities of organization
implement, • Workers at a location not under the direct control of the
maintain a organization
process for hazard
identification that is
Other issues, including consideration of :
ongoing and • Design of work areas, processes, installations, machinery /
proactive. equipment, operating procedures and work organization
• Situations occurring in the vicinity caused by work-related
The process shall activities
take into account • Situations not controlled and occurring in the vicinity of the
but not limited to: work place
• Actual or proposed changes in organization, processes and
activities
• Changes in knowledge of , and information about, hazards

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6. Planning

6.1.2.2 Assessment of OH & S risks and other risks to the OH & S


management system

Shall Assess OH & S risks from the identified hazards taking into
establish, account of existing controls
implement
and
maintain a Determine access the other risks related to the OH & S
process to: management

Define methodology and criteria for assessment of OH & S risks with respect to
scope, nature and timing to ensure protective rather than reactive.

Maintain and retain documented information


of methodology and criteria

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6. Planning

6.1.2.3 Assessment of OH & S opportunities and other opportunities


to the OH & S management system

OH & S opportunities to enhance OH & S performance taking into


account of planned changes, policies, processes or its activities
Shall and
establish, • Opportunities to adopt work, work organization and work
implement environment
and • Opportunities to eliminate hazards and reduce OH & S
maintain a risks
process to
assess:
Other opportunities for improving OH & S management system

OH & S risks and OH & S opportunities can result


in other risks and other opportunities

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Risk management
 Risk evaluation matrix

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Risk management
 Risk evaluation matrix

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6. Planning
6.1.3 Determining of legal requirements and other requirements

and to have access to up-to-date legal requirements and other


requirements applicable to its hazards, OH & S risks and
OH & S management system

Shall establish,
implement, How these requirements (legal & other) apply to the
maintain a process organization and what needs to be communicated
to determine :
And take these requirements (legal & other) when establishing,
implementing, maintaining and continually improving OH & S
management system

Maintain and retain documented information of legal requirements & other requirements
and ensure it is updated to reflect any changes

Legal and other requirements can result in


risks and opportunities to the organization

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6. Planning

6.1.4 Planning action


The organization shall :
a) To take actions to address its:
- risks and opportunities
- legal requirements and other requirements
- prepare for and respond to emergency situations
b) How to:
- integrate and implement the actions into its OH & S processes or other business
processes
- evaluate the effectiveness of these actions

 When planning to take action, the organization shall take into account the
hierarchy of controls and outputs from OH & S management system

 When planning its actions, the organization shall consider best practices,
technological options, and financial, operational and business requirements

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6. Planning
6.2 OH & S objectives and planning to achieve them
6.2.1 OH & objectives

Establish OH & S objectives at relevant functions and levels

OH & S objectives shall:

- Be consistent with OH & S policy


- Be measurable or capable of performance evaluation
- Take into account
- applicable requirements
- results of assessment of risks and opportunities
- Results of consultation with workers / workers’
representatives
- Be monitored,
- Be communicated
- Be updated as appropriate
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6. Planning
6.2 OH & S objectives and planning to achieve them

6.2.2 Planning to achieve OH & S objectives

When planning how to achieve its OH & S objectives, the organization shall determine:

- What will be done?


- What resources required? Shall maintain and
retain documented
- Who will be responsible? information

- When it will be completed?


- How the results will be evaluated, including indicators for monitoring
- How the actions will be integrated into organization’s business
process

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7. Support

7.1 Resources

Determine and provide resources needed for establishment,


implementation, maintenance, continual improvement of OH & S
Management system

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7. Support
7.2 Competence
Determine the necessary competence of workers
that affects or can affect its performance of OH & S
performance

Ensure competence (including the ability to identify


hazards) on the basis of appropriate education,
training or experience

Where applicable, take actions to acquire and


maintain necessary competence and evaluate the
effectiveness of action taken

Retain appropriate documented information

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7. Support
7.3 Awareness

Workers shall be made aware of :

Contribution
to the Implications Relevant: Ability to
effectiveness and potential remove
OH & S of OH & S consequences - incidents and themselves
policy management of not outcomes of from work
and system, confirming to investigations situations for
OH & S including the OH & S protecting
Objectives benefits of management - Hazards, them from
improved OH system OH & S risks undue
&S requirements and actions consequences
performance

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7. Support
7.4 Communication
7.4.1 - General
 Establish, implement, maintain the process needed for internal and external
communications to determine:
 What to communicate
 When to communicate
 Whom to communicate
 Internally
 Contractors and visitors
 Interested parties
 How to communicate
 Taken into account
 Diversity aspects (gender, language, culture, literacy, disability)

 Consider view of external interested parties


 Take into account:
 Legal and other requirements
 Consistent and reliable

The organization shall respond to relevant communication and retain documented information

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7. Support
7.4 Communication

7.4.2 Internal communication 7.4.3 External communication


- Communicate information relevant
to OH & S, including changes as  The organization shall externally
appropriate communicate information relevant
to OH & S management system,
- Ensure communication process as established by its
enables its workers to contribute to communication process and taking
continual improvement into account its legal requirements
and other requirements

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7. Support
7.5 Documented information
7.5.1 General
The documented information of the organizational OH & S MS shall included:
- Required by this International standard
- Determined by the organization

The extent of the documented information is based on:


- Size of organization, type of activities, processes, products and services
- Needs to demonstrate fulfilment of its legal and other requirements
- Complexity of the processes and its interaction
- Competence of workers

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7. Support
7.5.2 Creating and updating

Creating and updating


documented information shall
ensure

Identification & Format & media Review & approval


description e.g. language, for suitability and
e.g. tittle, date, author, software version, adequacy
or reference number graphics, paper
electronic

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7. Support

7.5.3 Control of documented information


- Documented information shall be controlled to ensure:

- Available and suitable for use, where and when it is needed

- It is adequately protected (e.g. confidentiality, improper use or loss of integrity)

- Distribution, access, retrieval and use


- Storage and preservation, including preservation of legibility
Controls
- Control of changes (e.g. version control)
- Retention and disposition

Control documented information of external origin

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8. Operation

8.1 Operational planning and control


8.1.1 General

 The organization shall plan, implement and control and maintain the
processes and implement actions determined in Clause 6 by:
- Establishing criteria for the processes

- Implementing control of the processes, in accordance with the criteria

- Maintain and retain documented information to carry out as planned

- Adapting work to workers

At multi-employer workplaces, the organization shall coordinate the relevant


parts of the OH & S management system with the other organizations

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8. Operation
8.1 Operational planning and control

8.1.2 Eliminating hazards and reducing OH & S risks

Shall establish, • Eliminate the hazard

implement and
• Substitute with less hazardous processes, operations,
maintain a process
materials or equipment
for eliminating of
hazards and • Use engineering controls and reorganization of work

reduction of OH&S
risks using the • Use administrative controls, including training

following “hierarchy
of control” : • Use adequate personal protective equipment

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8. Operation
8.1 Operational planning and control

8.1.3 Management of change


Shall establish a process for implementation and control of planned temporary and
permanent changes including

• New products, services and processes, or changes to existing products,


services and processes including.
- Workplace locations and surroundings
Shall review the
- Work organization consequences of
- Working conditions untended changes
- Equipment and taking action
to mitigate
- Work force
• Changes to legal requirements and other requirements
• Changes in knowledge or information about hazards and OH & S risks
• Development in knowledge and technology

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8. Operation
8.1 Operational planning and control

8.1.4 Procurement
8.1.4.1 – General
Shall establish, implement and maintain a process to control the procurement of
products and services

8.1.4.2 Contractors
To identify hazards and assess and 8.1.4.3 Outsourcing
control of OH & S risks from
Shall ensure outsources functions
• Contractor’s activities and and processes are controlled
operations impacting organization
• Organization’s activities impacting • Consistent with legal
contractor’s workers requirements and other
• Contractor’s activities and requirements
operations impacting interested • Type and degree of control shall
parties be defined

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8. Operation
8.2 Emergency preparedness and response
Shall establish, implement and maintain the process need to prepare for and respond to
potential emergency situations identified and maintain and retain documented
information including:

- A planned response to emergency situations, including the provision of first aid

- Providing training for the planned response

- Periodically testing and exercising the planned response capability

- Evaluating performance and, revising the planned response, after testing and in
particular occurrence of emergency situations
- Communicating and providing information to all workers on their duties and
responsibilities
- Communicating relevant information to contractors, visitors, emergency response
services, government authorities and the local community
- The needs and capabilities of all relevant interested parties and ensuring their
involvement, in the development of planned response

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9. Performance Evaluation

9.1 Monitoring, measurement, analysis and evaluation

9.1.1 General

The - What needs to be monitored and measured


organization
shall
establish, - Methods as applicable to ensure valid results
implement
and maintain
a process for - Criteria to evaluate its OH & S Performance
monitoring,
measurement
and analysis - When to perform monitoring and measurement
and
performance - When the results will be analyzed, evaluated and
evaluation communicated

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9. Performance Evaluation

9.1 Monitoring, measurement, analysis and evaluation

9.1.1 General

- Evaluate the OH & S performance and the effectiveness of the OH & S MS

- The organization shall ensure calibrated or verified monitoring and measuring


equipment used and maintained as appropriate

- Retain appropriate documented information

- as evidence of monitoring, measurement, analysis and evaluation


results
- On the maintenance, calibration or verification of measuring equipment

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9. Performance Evaluation

9.1.2 Evaluation of compliance

 The organization shall establish, implement and maintain a process for


evaluating compliance with legal requirements and other requirements

 The organization shall

- determine the frequency and method for the evaluation of compliance

- evaluate compliance and take action if needed


- maintain knowledge and understanding of its compliance status with
legal requirements and other requirements

Retain documented information as evidence of the compliance


evaluation results.

50 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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9. Performance Evaluation
9.2 Internal audit

9.2.1 General

The organization shall conduct internal audits at planned interval to provide


information on OH & S management system
a) confirms to:
• Organization’s own requirements for its OH & S management system,
including the OH & S policy and objectives
• Requirements of this international standard

b) Is Effectively implemented and maintained

51 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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9. Performance Evaluation
9.2 Internal audit
9.2.2. Internal audit programme
The organization shall
• plan, establish and maintain audit programme including frequency, methods,
responsibilities, consultation, planning requirements and reporting and shall
take into consideration of importance of the processes concerned & results of
previous audits

Define audit criteria and scope for each audit

Select auditors and conduct audits to ensure objectivity and


impartiality of audit process
The
Results are reported to management, workers/workers’
organization
representatives and interested parties
shall
Take action to address nonconformities and continually improve
retain documented information of audit programme and the
audit results

52 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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9. Performance Evaluation
9.3 Management review
Conduct at planned interval & Consider; The output shall include;
- Continuing suitability,
- Status of actions from previous review adequacy and
- Changes in effectiveness of the
- external and internal issue OH & S MS
- needs and expectations of interested parties - Continual improvement
- legal requirements and other requirements opportunities
- Any need for changes to
- risk and opportunities
the OH & S management
- Extent to which OH & S Policy & objectives met system
- Information on OH & S performance including trends in: - Resources needed
- incidents, nonconformities, corrective actions - Action if needed
and continual improvement - Opportunities for
- monitoring and measurement results improvement
- results of evaluation of compliance - Any implication for the
strategic direction
- audit results
- Retain documented
- Consultation and participation of workers information
- risks and opportunities
- Adequacy of resources MRM output shall
- Communication from external parties communicate to workers /
- Opportunities for continual improvement workers’ representatives
53 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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10. Improvement

10.1 General

The organization shall determine opportunities for improvement and


implement necessary actions to achieve the intended outcomes of OH & S
management system.

54 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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10. Improvement
10.2 Incident, nonconformity and corrective action

The organization shall establish, implement, maintain a process including reporting,


investigating and taking action to determine and manage incidents and nonconformities

When an incident or a nonconformity occurs, the organization shall:

Action to control and correct


Incident / React in a timely
Nonconformity manner Deal with consequences

Investigating the incident or reviewing the


Evaluate, with the participation of nonconformity
workers and involvement of other
relevant interested parties, the
need for corrective action to Determine the causes of incident or nonconformity
eliminate the root cause(s) of the
incident or nonconformity, in order
that it does not recur or occur Determining if similar incidents or
elsewhere by;
nonconformities exist, or could potentially occur

55 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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10. Improvement
10.2 Nonconformity and corrective action

- Review existing assessment of OH & S risks and other risks, as appropriate

- Determine and implement any action needed, including corrective action in accordance with
the hierarchy of controls and the management of change

- Assess OH & S risks and that relate to new or changed hazards, prior to taking actions

- Review the effectiveness of any action taken, including corrective action and make changes
to the OH & S management system, if necessary

Corrective actions shall be appropriate to the effects or potential effects of the incidents or
nonconformities encountered.

The organization shall retain documented information of:


-The nature of the incidents or nonconformity and any subsequent actions taken.
- The results of any action and corrective action, including their effectiveness

Shall communicate to relevant workers / workers’ representatives and other interested parties

56 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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10. Improvement
10.3 Continual improvement

Suitability

Continually improve Adequacy

Effectiveness of OH & S MS

By:

 Enhancing OH & S performance


 Promoting a culture that supports OH&S management system
 Promoting the participation of workers in implementing actions for the continual
improvement
 Communicating the relevant results of continual improvement to workers / workers’
representatives
 Maintaining and retaining documented information as evidence of continual
improvement

57 TUV ME│OHSAS 001 - ISO 45001:2018 Awareness / Transition Training │ REVISION 1.0│ ISSUE DATE
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