Supplier Invoice To Payment: EMO Cript

Oracle Accelerator for Communications
DEMO SCRIPT
Supplier Invoice to Payment
11.5.10 COM v1.0

2
Copyright © 2005, Oracle Corporation. All rights reserved.

Demo Script Supplier Invoice to Payment
Contents
Overview.................................................................................................................................. 1
Business Scenarios Test Sequences ....................................................................................... 3
00 Test Specification – Prerequisite Steps ............................................................................ 4

Expense Report to Invoice .............................................................................................. 4
Open Current Accounting Period.................................................................................. 5
Maintain Suppliers (PR1005).......................................................................................... 6
Maintain AP Default Account (PR1001) ..................................................................... 10
Maintain AP Bank Accounts (PR1002)........................................................................ 11
10 Test Specification – Supplier Invoices ........................................................................... 12
Manage Supplier Invoices (PR1010) /Approve Supplier Invoice (PR5889) .......... 15
Manage Recurring Supplier Invoices (PR1011) ......................................................... 20
Resolve Supplier Invoice Holds (PR1013) .................................................................. 23
Process Supplier Credit Memos (PR1015) .................................................................. 25
20 Test Specification – Accounts Payable .......................................................................... 26
Manage Prepayments (PR5890) ................................................................................... 26
Modify Existing Invoice Distributions (PR1922) ....................................................... 30
Issue Employee Expense Payments (PR3200) ............................................................ 31
Approve Supplier Invoice (PR5889)............................................................................ 33
Issue Supplier Payment (PR1022)................................................................................ 35
Transfer Payables Transactions to General Ledger (PR3201) .................................. 41
11.5.10 COM v1.0 Overview ii

Overview
Supplier Invoice to Payment demonstrates the business processes of receiving, recording and paying supplier invoices. This flow enables users to
enter, approve and manage supplier invoices, credit memos and debit memos, resolve invoice holds, and issue Employee and Supplier payments.
This script will demonstrate the “Core” functionality of the Oracle applications involved.
All demo scripts for the Accounting to Financial Reports business flows are fully integrated within the Financials family of applications.
Optionally, individual demo scripts may be executed independently allowing the implementer flexibility to exclude some flows from an
implementation. Each demo script indicates the dependent steps that may be omitted when running demo scripts independently.
Accounting to Financial Reports business flows also demonstrate the most common integration points with flows outside of Accounting to
Financial Reports. In each case, the dependency is conditional upon the implementation of upstream flows. The dependency is fully documented
within each demo script and summarized in the overview under the heading Conditional Dependencies.
The demo scripts should be run in the appropriate sequence as much of the data created in a given flow demo script serves as seed data or
prerequisite data to a subsequent flow demo script.
Accounting to Financial Reports Demo Script Sequence
When implementing the Accounting to Financial Reports flows alone, the demo scripts should be executed in the sequence depicted below. Flows
that may be run concurrently and are independent of each other use the same number with a different letter.
1a - Expense Report to Invoice 1b - Customer Invoice to Receipt
2a - Supplier Invoice To Payment
3a - Receipt To Assets 3b - Bank Statements to Cash Reconciliation 3c - Budgets to Approval
4a - Assets To Depreciation 4b - Subledger Journals to Post
5 - Period End Close to Financial Reports
11.5.10 COM v1.0 Overview 1 of 42

Conditional Dependencies
Integration points between this flow and flows outside of Accounting to Financial Reports are listed below. Each of these dependencies is
conditional upon the implementation of the indicated upstream flows. If you are implementing any of the upstream flows listed below, the
additional listed dependencies may be demonstrated along with this flow given the proper sequence as shown below is followed. The conditional
dependency is clearly denoted in the demo script at the point where the dependency affects this business flow. Finally, the conditional
prerequisites are indicated in detail.
Procure to Pay
Purchase orders and purchasing receipts may be matched to Invoices in Accounts Payable. This is an integration point between Procure to Pay
flows and Supplier Invoice to Payment. The following flows are prerequisites to steps 10.00 through 10.03 conditional upon implementation of:
Analyze to Agreement
Requisition to Receipt Indirect Using Purchasing
Supplier Return to Replacement
Supplier Return to Debit
Other Integration Points

Employee expense invoices, imported into Accounts Payable, approved, and ready for payment are processed during the pay run. This is a key
integration point between flows outside of Accounting to Financial Reports and Supplier Invoice to Payment. The following flows create
transactions that are not prerequisites but are processed through Accounts Payable within Supplier Invoice to Payment. You should be aware that
any invoices created as a result of transactions in other flows are included in the processing of this flow.
Self Service Financial Options
Self Service Expense Report to Invoice
11.5.10 COM v1.0 Overview 2 of 42

Business Scenarios Test Sequences

Test Status: Draft, Review, Success, and Defective
Tests Test Name Tester1 Tester2 Tester3 Date Notes
00 Prerequisite Steps
10 Supplier Invoices
20 Accounts Payable
11.5.10 COM v1.0 Business Scenarios Test Sequences 3 of 42

00 Test Specification – Prerequisite Steps
Business Process: Business Flow: Pre-requisite steps for Supplier Invoice to Payment Summary Process: Prerequisite Steps
Expense Report to Invoice
Event: Description: The demo script for Expense Report to Invoice is a prerequisite for this demo script.
11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 4 of 42

Business Process: Business Flow: Pre-requisite steps for Supplier Invoice to Payment Summary Process: Prerequisite Steps
Open Current Accounting
Period
Event: Description: Accounting management initiates the opening of accounting periods to allow for the entry of transactions
and journals. No transaction may be performed prior to opening the current period.
Attention: Double-check these prerequisite steps, as they may have been executed as
part of the prerequisites for a prior TE.040 test script.
Step Process Step Path and Action Input Data Expected Results Actual Results
# Description
01.00 Login/Choose Log into E-Business Suite Home page Oracle E-Business Suite login
Responsibility (URL = http://<host>:<port>/) page is displayed.
Enter User Name/Password User Name: financials E-Business Suite Navigator

Click the Login button Password: welcome page displays responsibilities
(Note: The first time you login as available to the user.
financials, use welcome1 for the password.
Select Payables Manager Responsibility Then change it to welcome.) Navigator for Payables
Manager is displayed.
01.01 Open Current AP Navigate: Accounting Control Payables
Period Period
Find the current period. Change the Status Current Period: MON-YY
field of that period from Never Opened to
Open.
01.02 Save your work. Click the Save button The period status field will show ‘Open’.
Close window Payables transactions entry and posting
should be allowed to the open accounting
period; not allowed for a future
Menu: File Close Form (unopened) period. Record should save
without error.

Business Process: Business Flow: Prerequisite steps for Supplier Invoice to Payment Summary Process: Prerequisite Steps
Maintain Suppliers (PR1005)
Event: Description: Suppliers are entered, updated and saved.
# Description
02.01 Go to Supplier Entry Navigate: Suppliers Entry Supplier Entry window opens.
Window.
02.02 Enter Name of Enter Name of Supplier Supplier: RENZ SUPPLY CO Supplier name entered.
Supplier (ALL UPPERCASE).
*Note: This supplier should be your rent

supplier.
02.03 Select a Classification Click on Classification Tab Type: Supplier Classification has been
Type Enter Type (LOV field) selected.
02.04 Change the Terms for Click on Payment tab Terms have been changed.
this Supplier. Choose a different payment term from List Terms: On Receipt
of Values
Select Pay Group (field) Pay Group: SUPPLIER

02.05 Enter Site and Contact Click the Sites Button Site and Contact information
Information Enter Site Information: Name: PORTLAND have been entered.
Name, Country, Address, Language, Site Country: United States
Uses, Contact Name Address: 1121 SW 5th Avenue, Portland,
OR 97201
Language: American English
Site Uses: Pay and Purchasing sites should

be checked
Click Contacts Tab
Enter Contact Information Contact name: Terry Timmons
Contact phone number: 503-867-5309
02.06 Save. Menu: File Save and Proceed The Supplier number is
generated. You will be
returned to a blank supplier
Close the Form. form to create the next
supplier.
02.07 Enter Another Supplier (ALL UPPERCASE) Supplier: AT&T Supplier name entered.
Supplier *Note: This supplier should be the entity

# Description
that provides phone service.
02.08 Select a Classification Click on Classification Tab Type: Supplier Classification has been
02.09 Change the Terms for Click on Payment tab Terms: On Receipt Terms have been changed.
this Supplier. Choose a different payment term from List
of Values

02.10 Enter Site Information Click the Sites Button Site and Contact information
Enter Site Information: Name: NEW YORK have been entered.
Name, Country, Address, Language, Site Address: 1001 Avenue of the Americas,
Uses, Contact Name New York, NY 01210
Site Uses: Pay and Purchasing sites

should be checked
Click Contacts Tab
Enter Contact Information
Contact Name: Mitch Jones
Contact Phone: 212-555-5033
02.11 Save Menu: File Save and Proceed The Supplier number is
Close the Form. form to create the next
supplier.
02.12 Enter Name of another Enter Name of another Supplier (ALL Supplier: ELEPHANT DELI Supplier name entered.
Supplier (ALL UPPERCASE)
UPPERCASE)
Supplier: ELEPHANT
DELI
02.13 Select a Classification Click on Classification Tab Type: SUPPLIER Classification has been
02.14 Change the Terms for Click on Payment tab Terms: On Receipt Terms have been changed.
this Supplier. Choose a different payment term from List
of Values Pay Group has been changed.

# Description
02.15 Enter Site Information Click the Sites Button

Enter Site Information: Name: PORTLAND
Name, Country, Address, Language, Site Address: 980 SW Park Avenue, Portland,
Uses, Contact Name OR 97205
Site Uses: Only Pay should be checked
Click Contacts Tab Contact Name: Jennifer Daly

Enter Contact Information Contact Number: 503-555-1234 Site and Contact information
have been entered.
02.16 Save Menu: File Save The Supplier number is
form to create the next
supplier.
02.17 Close Close Supplier Sites window Window will close and
supplier window will now be
available.
02.18 Select a supplier using Click on Find icon (flashlight) in Tool Bar Find Suppliers window is
Query function displayed.
Note: If you are back at the Navigator,
navigate to supplier window by choosing:
SuppliersEntry, click the Find icon
(flashlight button)
Find window will appear, fill in those fields

you would like to search by and then click
on Find button.
Supplier name: EASTERN INDUSTRIAL
PRODUCTS
Your supplier should appear.
02.19 Update Supplier Update header with Taxpayer ID.
Taxpayer ID: 534682228 ID will be updated
Go to the TAX REPORTING tab
Update Organization Type Enter Organization Type: Corporation Org type will be updated
(Arrows button on the right hand side to
pull up more alternate regions (tabs)
Click on Tax Reporting)
On the Payment Tab

Change Payment Terms Terms will be updated
Update the terms field.

# Description
Terms: On Receipt
Click the Sites button
Under General Tab enter
Voice = Telephone Number
Update telephone number
New Voice phone number: 408 555-0505 Telephone number will be
updated
02.20 Save your changes. Click Save button (Diskette) Changes made will be saved.
02.21 Close site window Click on Oracle Applications box on upper This will close site window.
left side of site window and then chose
close.
02.22 Select a supplier using You are in the supplier window. Use F11
Query function key to enter query mode.
Enter ELEPHANT% in Supplier Name Supplier queried will appear
After name is entered, use Control + F11 key field
to execute query
02.23 Change Site so that Click the Sites button Updates are made
both Purchasing and successfully.
Pay Site fields are On the General tab
checked. Enable Purchasing and Pay Site checkboxes
02.24 Save your changes. Click Save button (Diskette) Changes made will be saved.
02.25 Close window. Menu: File Close Form Window will close.

Maintain AP Default Account
(PR1001)
Event: Description: Default values have been updated and saved without error.
# Description
03.01 Optionally Update the Navigate: Setup Options Financials (No changes required) Default values have
Liability, Prepayment, (Accounting tab) previously been entered and
Future Dated Payment, Update the Liability, Prepayment, Future saved without error.
Discount Taken, PO Dated Payment, Discount Taken, PO
Variance or Expense Variance or Expense Clearing as needed.
Clearing as needed.

Maintain AP Bank Accounts
(PR1002)
Event: Description: Banks and Bank accounts have been established as part of application setup. This information provided
here is for informational purposes and may be skipped. Bank, branch and account information may be entered,
updated and saved without error.
# Description
04.01 Optionally Update Navigate: Setup Payment Banks Banks form is displayed.
Bank, Account and/or Details of the setup of the
Payables Document F11 to enter query mode. Banks in AP are shown.
information. Enter the bank information you want to
query. Query Bank Name: First Union Bank
Ctrl + F11 to execute query.
Bank Accounts button

Update bank account information as
necessary.
Save your changes.
Payables Documents button

Update documents (checks, wires, etc)
information as necessary.
Save your changes.

10 Test Specification – Supplier Invoices
Business Process: Business Flow: Supplier Invoice to Payment Summary Process: Supplier Invoices
Manage Supplier Invoices
(PR1010) – Match Invoices to
Purchase Orders and Receipts
Event: Description:
Attention: Steps 10.00 through 10.05 are only applicable if you are
implementing Procure to Pay with Accounting to Financial Reports. If you are
not implementing Procure to Pay then you must skip these steps and proceed
to step 10.06.
Warning: The purchasing transactions (PO and Receipt) that are to be

matched by the entered invoices in steps 10.00 through 10.05 are created in the
Procure to Pay flow Requisition to Receipt Indirect Using Purchasing.
Therefore Requisition to Receipt Indirect is a prerequisite to steps 10.00
through 10.05.
# Description
10.00 Login/Choose Log into E-Business Suite Home page Oracle E-Business Suite login
Responsibility (URL = http://<host>:<port>/) page is displayed.
Enter User Name/Password User Name: financials E-Business Suite Navigator

Click the Login button Password: welcome page displays responsibilities
available to the user.
Select Payables Manager Responsibility Navigator for Payables

Manager is displayed.
10.01 Create Invoice and Navigate: Invoices Entry Invoices. Should be able to enter PO
Match to PO. number and match the invoice
In the popup box, enter a Purchase Order to the PO.
11.5.10 COM v1.0 10 Test Specification – Supplier Invoices 12 of 42

# Description
number for first invoice.
Select Invoice Type LOV Supplier, Site, and Supplier

Enter PO Number (Step 22.03 from demo Invoice Type: PO Default number will auto populate.
script Requisition to Receipt Indirect Using
Purchasing) PO#: PO from step 20.19 in demo script
Requisition to Receipt Indirect Demo
Script
10.02 Enter PO # and match Enter the Following: Invoice Number:
to invoice Invoice Date, Invoice Number, Invoice Invoice Date: (today’s date), DD-MMM- ________________
Amount, Terms YYYY
Invoice Number: POM + Today’s Date
Invoice Amount: $5,000 Terms: On
Receipt
Click Match button.

Click Find button.
Select Matching lines by placing a checking

mark on the left hand side of the line. Enter
the Qty Invoiced. Qty Invoiced: 10
Tax Code: (blank)
Click the OK button to Confirm Note
Click Match button.
Click the Distributions button and clear all Should be able to match
entries in the Tax Code field on each Invoice to an existing PO and
distribution line. save your work without error.
Click the Save button (Diskette) to Save The invoice type will
your work. automatically be changed to
Standard after match is
Close the Distributions window. completed.
10.03 Approve the invoice. Click on the Actions…1 button.
Invoice is Approved.
Check the Validate box.
Check the Force Approval box
Click OK button
Click the Holds tab and confirm there are no

holds placed. Holds: 0

# Description
Status: Validated
Menu: File Close Form Approval: Manually
Approved
10.04 Create invoice and Navigate: Invoices Entry Invoices. Invoice should save without Invoice Number:
match to PO Receipt error. ________________
Enter an invoice to match to a Receipt
Enter the Following: Invoice Type: Standard.

Invoice Type, Supplier, Supplier: MANPOWER
Invoice Date, Invoice Number, Invoice Tab through Supplier Number, Site and
Amount Date (accepting defaults)
Invoice Date: Today’s Date (DD-MMM-
YYYY)
Invoice number: Match2Recpt
Invoice amount: 5000
Tax Code: Leave Blank
Click the Save button
10.05 Match Invoice to PO Select Receipt in LOV next to the Match Find Receipts for Matching
Receipt button window is displayed.
Click the Match button

Verify Supplier Supplier: MANPOWER
Click the Find button The Receipts associated with

the Supplier are displayed.
Highlight the Receipt from Step 30.105 from
demo script Requisition to Receipt Indirect
Demo Script
Enable the Match checkbox Receipt is matched to the

Click the Match button Invoice.
Click the Distributions button Distribution is supplied from

the Receipt.
Close the Distributions window (X)
Menu: File Close Form
NOTE: Invoice will be approved later.

Manage Supplier Invoices
(PR1010) /Approve Supplier
Invoice (PR5889)
Event: Description:
# Description
10.06 Enter 5 invoices that Navigate: Invoices Entry Invoices Invoices Form is displayed
are not matched to
PO’s
10.07 Enter Invoice with a Enter an invoice with a Distribution Set. INVOICE #1 Invoice should save without Invoice Number:
Distribution Set Invoice Type: Standard. error. ________________
Enter the Following: Supplier: AT&T
Invoice Type, Supplier, Tab through Supplier Number, Site and
Invoice Date, Invoice Number, Invoice Date (accepting defaults)
Amount, Distribution Set Invoice Date: Today’s Date (DD-MMM-
YYYY)
Invoice number: your initials + 1
Invoice amount: $1,000
Click the Save button Distribution Set: TELEPHONE
Click on Distributions button to see the

distributions provided by the Distribution
set.
See accounting distributions

NOTE: Invoice will be approved later. populated by distribution set.
10.07 Approve the invoice. Click on the Actions…1 button.
Invoice is Approved.
Check the Validate box.
Check the Force Approval box
Click OK button Holds: 0

Status: Validated
Click the Holds tab and confirm there are no Approval: Manually
holds placed. Approved

# Description
10.08 Enter Invoice and a Enter an invoice (Arrow down to create a INVOICE #2 Invoice Total and Distribution Invoice Number:
single Invoice new Invoice Record) Invoice Type: Standard. Total (upper right) should be ________________
Distribution Supplier: AGRAFES equal. Invoice is saved.
Enter the Following: Tab through Supplier Number, Site and
Invoice Type, Supplier, Date (accepting defaults)
Invoice Number, Invoice Amount, Terms Invoice Date: Today’s Date (DD-MMM-
YYYY)
Click the Save button (Diskette) Invoice amount: $5,000
Terms: On Receipt
Click on the Distributions button.
Distribution details: Invoice Distribution:

Num, Type, Amount, Tax Code, GL Date, Num: 1
Description Type: Item
Amount: $5,000
Tax Code: Use Tax
Click the Save button GL Date: today’s date, DD-MMM-YYYY
Close the Distributions Window (X) Account: 20.000.191700.00.000.00000
Description: OFFICE DESK
10.09 Enter Invoice and Enter an invoice (Arrow down to create a INVOICE #3 Invoice Total and Distribution Invoice Number:
multiple Invoice new Invoice Record) Invoice Type: Standard. Total (upper right) should be ________________
Distributions Supplier: EASTERN INDUSTRIAL equal. Invoice is saved.
Enter the Following: PRODUCTS
Amount Invoice Date: Today’s Date (DD-MMM-
YYYY)
Click the Save button (Diskette) Invoice amount: $21,750
Click on the Distributions button. Invoice Distribution:

Num: 1
Distribution details: Type: Item
Num, Type, Amount, Tax Code, GL Date, Amount: $20,000
Account, Description, Income Tax Region Tax Code: CA-Sales Tax
GL Date: today’s date, DD-MMM-YYYY
Account: 20.000.191700.00.000.00000
Description: NETWORKING
EQUIPMENT
Income Tax Region: CA

# Description
Num: 2
Type: Tax
Amount: $1,750
Tax Code: CA-Sales Tax
Account: (override the default with the
Click the Save button (Diskette) following) 20.000.191700.00.000.00000
Description: NETWORKING
Close the Distribution Window (X) EQUIPMENT - Tax
Income Tax Region: CA
NOTE: Invoice will be approved later in this
script.
10.10 Enter Invoice and Enter an invoice (Click the New Record INVOICE #4 Invoice Total and Distribution Invoice Number:
Place a Hold on the button on the toolbar) Invoice Type: Standard. Total (upper right) should be ________________
Invoice Supplier: ELEPHANT DELI equal. Invoice is saved.
Enter the Following: Tab through Supplier Number, Site and
Invoice Type, Supplier, Date (accepting defaults)
Invoice Date, Invoice Number, Invoice Invoice Date: Today’s Date (DD-MMM-
Amount YYYY)
Click the Save button (Diskette) Invoice amount: $100
Invoice Distribution:
Click on the Distributions button. Num: 1
Type: Item
Distribution details: Amount: 100
Num, Type, Amount, Tax Code, GL Date, Tax Code: blank
Account, Description, Income Tax Region GL Date: today’s date, DD-MMM-YYYY
Account: 20.400.605520.00.000.00000
Click the Save button (Diskette) Description: MEETING MEALS
Close the Distribution Window (X)

script.
10.11 For user placed holds, Click the Holds Tab Hold Name: Supplier Hold Date and Held By
navigate to the should be updated with your
Invoices Form and Select a hold name. user id and today’s date.
place an invoice on
hold. Click the Save button (Diskette)
10.12 Enter Invoice Enter an invoice INVOICE #5 Invoice Total and Distribution Invoice Number:
Invoice Type: Standard. Total (upper right) should be ________________

# Description
Enter the Following: Supplier: MANPOWER equal. Invoice is saved.

Amount Invoice number: your initials + 5
Click the Save button (Diskette) YYYY)
Invoice amount: $900
Terms: On Receipt

Account, Description, Income Tax Region Type: Item
Amount: 900
Click the Save button (Diskette) Tax Code: blank
Close the Distribution Window (X) Account: 20.200.610300.00.000.00000
Description: TEMP HELP
script.
10.13 Enter Invoice Enter an invoice INVOICE #6 Invoice Total and Distribution Invoice Number:
Invoice Type: Standard. Total (upper right) should be ________________
Enter the Following: Supplier: MANPOWER equal. Invoice is saved.
Amount Invoice number: CIPINV-01
Click the Save button (Diskette) YYYY)
Terms: NET30

Account, Description, Income Tax Region Type: Item
Amount: $5,000
Click the Save button (Diskette) Tax Code: blank
Close the Distribution Window (X) Account: 20.000.191600.00.000.00000
Description: Implementation Assistance
script.
10.14 Enter Invoice and a Enter an invoice INVOICE #7 Invoice Total and Distribution Invoice Number:
single Invoice Invoice Type: Standard. Total (upper right) should be ________________

# Description
Distribution Enter the Following: Supplier: AGRAFES equal. Invoice is saved.

Invoice Number, Invoice Amount, Terms Date (accepting defaults)
Invoice number: SPLIT-1
Click the Save button (Diskette) Terms: On Receipt
Click on the Distributions button. Invoice Distribution:

Num: 1
Distribution details: Type: Item
Num, Type, Amount, Tax Code, GL Date, Amount: $15,000
Description Tax Code: Use Tax
Click the Save button (Diskette) Account: 20.000.191700.00.000.00000
Description: OFFICE PCs
Close the Distribution Window (X)

script.

Manage Recurring Supplier
Invoices (PR1011)
Event: Description:
# Description
10.20 Create Recurring Navigate: Invoices Entry Recurring Recurring Invoices form is
Invoices Invoices. displayed.
Enter Supplier Information:

Name, Number, Site, Pay Group, Payment Name: RENZ SUPPLY CO
Method Number: accept default
Site: accept default
Pay Group: accept default
Payment Method: accept default
Name: Monthly
Enter Calendar information: Number of Periods: 3
Name, Number of Periods, First First: MMM-YY (e.g. DEC-03)
10.21 Create Recurring In the Template definition tab: Recurring Invoice Template is Recurring Invoice Number
Invoice Template Enter the template details for the invoice: Number: RENZ-RI created. = ______________
Description: Storage Space Rental
(3Months)
Currency: USD
In the Distribution Origin Zone Terms: On Receipt
Set: enabled
Name: RENT
Select the Amounts tab
Enter First Amount Amounts:
First Amount: $10,000
Number of Regular Invoices: 3 (Default
from the number of periods)
Control Total: (Will default from the first
amount x Number of Invoices)
Click the Save button (Diskette)

# Description
10.22 Generate Recurring Click the Create Recurring Invoices button Recurring Invoices window is
Invoices to Create Recurring Invoice GL Date: GL Date defaults but may be displayed.
overridden.
Accept the GL Date Recurring Invoices are
Generated
Click the OK button to Generate the Note: the Periods must be

Recurring Invoice Open or Future to generate an
invoice.
Place cursor in the Supplier Name field and
Re-query Record using (CTRL) + (F11) Note Released Total, Amount
Remaining and Periods
Menu: File
Close Form Remaining are updated to
reflect the first recurring
invoice.
10.23 Inquire on Invoices Navigate: Invoices Inquiry Invoices. Find Invoices window is
displayed Recurring Invoice Number:
Enter Inquiry Criteria: _______________
Supplier Name,
Invoice Number Supplier Name: RENZ SUPPLY CO
Invoice Number: RENZ-RI%
Click the Find button to find the recurring
invoices Record the First Invoice Number
Highlight the invoice
Click the Overview button to review the

invoice’s details.
Close the Invoice Overview window (X)
Click the Distributions button to review the

invoice’s distribution details.
Menu: File
Close Form
10.24 Run Recurring Navigate: Other Requests Run Recurring Invoices Report is
Invoices Report run and the current status of
Select Single Request radio button recurring invoices is reviewed.
Click the OK button

# Description
Select Concurrent Program name from the

LOV Name: Recurring Invoices Report
Choose Parameters Parameters:

From Entered Date: Enter the first day of
the current period.
To Entered Date: Enter the last day of the
next period
Open Items Only: No
Click the OK button Order By: Template Number
Click the Submit button
Highlight Request in the Requests window
Click the Refresh Data button to confirm

successful completion.
Click View Output button to review report.

Review Report and Close the report
window.

Resolve Supplier Invoice Holds
(PR1013)
Event: Description:
# Description
11.01 Run Invoice on Hold Navigate: Other Requests Run Report runs successfully.
Report
Here Choose Single Request For system placed holds like
Click OK button Name: Invoice on Hold Report Price, (Invoice Price exceeds
Select ‘Invoice on Hold Report’ Purchase Order Price), and
Parameters: (accept defaults) Qty Rec (Quantity Billed
Click the OK button exceeds Quantity Received),
Click the Submit button the condition that caused the
hold will need to be corrected
Review holds. in Purchasing.
Click the View Output button.
For example, if the Price on
Notice a Supplier Hold is applied to the the invoice differs from that
Invoice for Elephant Deli. on the Invoice (to an amount
or % greater than your defined
Menu: File Close Form tolerances), the PO should be
updated with the actual price
you will pay.
11.02 Release Invoice Hold Navigate: Invoices Entry Invoices Invoices form is displayed
Enter Query for Invoice from Step 10.10

(F11) Invoice Number: Invoice number from step
10.10.
Execute Query (Ctrl)(F11)
Click the Holds button
Tab to the Release Name field and select a Release Date and Released By
Release name. (lower right) should be
Release Name: Validated updated with your user id and
Click the Save button (Diskette) today’s date.

# Description
Close Invoice Holds (X)

Process Supplier Credit Memos
(PR1015)
Event: Description:
# Description
12.01 Create a Credit Memo Navigate: Invoices Entry Invoices You will be able to save the
credit memo; the invoice total
Select Invoice Type of Credit Memo and and the distribution total are
click the OK button to accept supplier terms. Type: Credit Memo in balance.
Enter the Following:

Supplier, Invoice Date, Invoice Number, Supplier: AT&T
Invoice Amount Tab through Supplier Number, Site and
Date (accepting defaults)
Select Invoice from the drop down LOV YYYY)
next to the Match button. Invoice number: CM1
Invoice amount: -200
Click the Find button Select the Invoice to match to. Invoice
from step 10.02 (initials + 1)
Select the Invoice to match to using a check
in the checkbox on the left of the Invoice.
Enter credit amount: -200
Click the Distribute button.
Check the Match checkbox and enter the

credit amount. Enter credit amount= -200

20 Test Specification – Accounts Payable
Business Process: Business Flow: Supplier Invoice to Payment Summary Process: Accounts Payable
Manage Prepayments (PR5890)
Event: Description:
# Description
20.01 Enter Prepayment Navigate: Invoices Entry Invoices Invoices form is displayed. Invoice Num:
_________________
Enter Prepayment information:
Type, Supplier, Supplier Number, Site, Prepayment Invoice Information Prepayment Invoice and
Invoice Date, Invoice Num, Invoice Curr, Type: Prepayment associated distribution is
Invoice Amount Supplier: RENZ SUPPLY CO entered.
Supplier Number: default value
Site: PORTLAND
Invoice Date: Today’s Date
Invoice Num: PREPAY-SUP1
Click the Distributions button Invoice Curr: USD
Enter distribution amount Invoice Amount: $4,000
Click the Save button (Diskette) Distributions

Close the Distributions window (X) Amount: $4,000
20.02 Validate and Approve Click the Actions…1 button Prepayment Invoice is
Prepayment Invoice Validated and Approved
Check the Validate checkbox
Check the Force Approval checkbox
Click the OK button

20.03 Pay Prepayment Click the Actions…1 button Prepayment Invoice is Paid
Check the Pay in Full checkbox

Check the Create Accounting checkbox
Click the OK button
11.5.10 COM v1.0 20 Test Specification – Accounts Payable 26 of 42

# Description
20.03 Enter Payment Enter Payments – Pay in Full Details: Type,

Information Bank Account
Type: Quick
Click the OK button Bank Account: OU200_US
Disbursements/Receipts
Document, Document Number, and
Payment Date will default.
Click the Actions…1 button
Check the Format checkbox

Check the Print Now checkbox
Check the Create Accounting checkbox
Click the OK button
Menu: File Close Form Printer: noprint
20.04 Prepayment Available Navigate: Invoices Entry Invoices Prepayment is Available
Enter Query (F11)

Enter Invoice Num
Execute Query (Ctrl)(F11) Invoice Num: PREPAY-SUP1 Note: The Prepayment is
available. When an invoice is
Status will display as “Available” entered for the supplier a note
will be displayed regarding
Menu: File Close Form the availability of the
Prepayment and how the
prepayment may be applied.
20.05 Run Prepayments Navigate: Other Requests Run Prepayments Status Report is
Status Report run.
Select Single Request radio button
Click the OK button

LOV
Choose Parameters Name: Prepayments Status Report
Click the OK button Parameters:

# Description
Click the Submit button Accept all defaults

20.06 Prepayments Status Highlight Concurrent Request. Prepayments Status report is
Report is reviewed printed reviewed periodically.
completion of the program.
Review Report and Close window.

20.07 An Invoice for Navigate: Invoices Entry Invoices Invoice is Entered
Equipment from Renz
Supply Co is received Select Invoice Type
with a total amount of Enter Supplier Type: Standard
$5,000. The invoice Click OK button to acknowledge note Supplier: RENZ SUPPLY CO
shows the amount regarding available prepayments. Supplier Number: default value
reduced by a
prepayment of $4,000 Enter remaining Invoice Details
for a Net due of $1,000.
Site: PORTLAND
Invoice Date: default value
Invoice Num: PREPAY-APP1
Click the Distributions button Invoice Currency: USD
Invoice Amount: $1,000
Click the Save button (Diskette) Distribution details:

Amount: $5,000
Close the Distributions window (X) Account: 20.100.609900.00.000.00000
20.08 Apply Prepayment Click the Actions…1 button Invoice Actions window is
displayed.
Check the Apply/ Unapply Prepayment
checkbox
Click the OK button Apply/ Unapply Prepayments

window is displayed
Check the Apply checkbox

# Description
Check the Prepayment on Invoice checkbox Note: If you do not check the
Prepayment on Invoice
Click the Apply/Unapply button to checkbox, you may enter the
complete the application of the Prepayment Amount to Apply: Defaulted from amount to apply manually.
Prepayment
Close the Apply/Unapply Prepayments
window (X) GL Date: Defaulted from system
20.09 Verify Prepayment Click the Distributions button. Note the Distribution total for
application the Invoice PREPAY-APP-1
An addition distribution for the prepayment has been reduced by the
application is displayed. amount of the prepayment
application.
Note: This invoice will be
Close the Distributions window validated, approved and paid
Menu: File Close Form later.
20.10 Run Prepayment Navigate: Other Requests Run Recurring Invoices Report is Request ID:
Remittance Notice run. ______________
Select Single Request radio button
Click the OK button
Record the request ID.
LOV
Choose Parameters Name: Prepayment Remittance Notice
Click the OK button Parameters:

Click the Submit button Supplier Name: RENZ SUPPLY CO
20.11 Prepayment Highlight Request (child request of Request Prepayment Remittance
Remittance Notice sent ID in step 20.10) Notice is printed and sent to
to supplier. supplier.
completion of the program.
Review Report and Close window.

Modify Existing Invoice
Distributions (PR1922)
Event: Description:
# Description
21.01 Modify invoice Navigate: Invoices Entry Invoices Invoices is queried and
distribution for one of modified.
the invoices you have Enter Query (F11)
created -- adjust to Invoice number from step 10.10 Number: Invoice number from step 10.10
different expense Execute Query (CTRL) + (F11) (initials + 4)
account, reverse A new line will be created
existing distribution Click the Distributions button with a negative amount equal
line, create a new to the amount in the line
distribution line. Click on the distribution line reversed.
Click on the Reverse 1 button
Click OK.
On Line 3 enter the new distribution. Distribution:

Num: 3
Type: Item
Amount: 100
Tax Code: blank
Account: 20.100.605200.00.000.00000
Description: MEETING MEALS FOR A new distribution will be
CORPORATE. saved.
Menu: File Save and Proceed


Issue Employee Expense
Payments (PR3200)
Event: Description:
# Description
22.00 Create a Quick

payment
22.01 Approve Invoice Navigate: Invoices
Entry
Invoices Invoice is approved
(This step may also be
performed in the Enter Query (F11)
Expense Report to Query the invoice for George Lester from
Invoice step 11.05 from the TE.040 Expense Report Supplier Name: (Enter Clara% for
to Invoice. Supplier Name)
Invoice Number: ER%%
Execute Query (Ctrl + F11)
Highlight the First Invoice in Invoices

window.
22.02 Pay in Full Click on Actions…1 button.
Click the checkbox for Validate.

Click OK button Invoice is validated.
Click on Actions…1 button. Payment Type: Quick

Click the checkbox for Pay in Full. Bank Account: OU200_US
Click OK button Document: (will default) Check
Enter Payment details Document Number: (will default)
Amount will automatically populate.
Click the OK button to acknowledge note
regarding save of Payment document.
22.03 Payment Actions Click on Actions…1 button Your check should print. If Concurrent Request:
Click checkboxes for Format and Print Now printers are setup. _________________
Click OK button
You will receive messages stating that

# Description
payment related jobs have been submitted

to the concurrent manager.
Close window.
Menu: File Close Form Note the Concurrent Request ID
22.04 View image of check. Navigate: Other Concurrent You should be able to view an
image of the check.
Click on the Find button
Click on the Format payments concurrent
process.
Click on View Output button (lower right

portion of form)

Approve Supplier Invoice
(PR5889)
Event: Description:
Attention: All Invoices entered in Accounts Payable will be validated and

submitted for approval. Such invoices include invoices from expense reports
and for suppliers entered in this demo script and all upstream demo scripts.
# Description
23.01 Invoice Validation in Navigate: Other Requests Run Invoice Validation should
Batch Mode complete successfully and
Select Single Request radio button print a summary of holds
For Computer Click OK button placed (if any apply).
Generated Checks,
Submit Invoice Select Request Name and enter parameters.
Validation (again) in
batch mode. Select ‘Invoice Validation’ in the ‘Name’
Click the OK button field
Click Submit button Parameters:
Monitor the request. Option: All
(Leave all other fields <blank>)
Click the Refresh Data button
Find the Invoice Validation report and click

the View Output button.
Close the Invoice Validation report and the

Requests windows by clicking on the ‘X’ in
the upper right hand corner of each
respective window.
23.02 Approve Invoices via Submit Invoice Approval Workflow Invoice Approval Workflow
Invoice Approval Navigate: Other Requests Run should complete successfully.
Workflow Select Single Request radio button
Click OK button
Select Request Name and enter parameters. Select ‘Invoice Approval Workflow” in

# Description
the ‘Name’ field

Click OK button Parameters: (Leave all fields <blank>)
Click the Submit button
Monitor the request.
Click the Refresh Data button
Find the Invoice Approval Workflow report

and click the View Output button.
Close the Invoice Approval Workflow

report and the Requests windows by
clicking on the ‘X’ in the upper right hand
corner of each respective window.

Issue Supplier Payment
(PR1022)
Event: Description:
Attention: All Invoices entered in Accounts Payable will autoselected for

payment. Such invoices include invoices from expense reports and for
suppliers entered in this demo script and all upstream demo scripts.
# Description
23.03 Generate a check run Submit AutoSelect, the process that You should be able to create a Batch Name:
(includes both automatically selects all invoices Payment Batch. _____________
Supplier and ready/eligible for payment.
Employee payments) Navigate: Payments Entry Payment
Batches
Run Autoselect, Build Batch Name: (your initials + date)
Payments, and Enter required Payment Batch information. Payment Date: Today’s Date (DD-MMM-
Preliminary Payment Batch Name, Payment Date, Bank Account YYYY)
Register Bank Account: OU200_US
Click the OK button to acknowledge note Pay through date: (accept default of Three concurrent jobs should
today) be kicked off. One for the
Enter Pay Through Date and Pay Group PayGroup: (blank) AutoSelect, one for the Build
and one for the Preliminary
Click the Save button (Diskette) Payment Register.
Click the Actions…1 button
Click checkboxes for
Select Invoices
Build Payments
Print Preliminary Payment Register
Click OK button
23.04 View Preliminary Menu: View Requests Concurrent Requests
Payment Register Click the Find button Complete.
Click on the line for the Preliminary

# Description
Payment Register. You should be able to view

the invoices that have been
Click on the View Output button selected for payment.
After viewing the concurrent request close

all forms.
23.05 Pull an Invoice out of Navigate: Payments Entry Payment Modify Payment Batch
the payment batch. Batches window is displayed.
Batch Name: <Batch name from 23.03>
Enter query (F11)
Enter your Batch name,
Execute Query (Ctrl) + (F11)
Click on Actions…1 button.
Deselect Format Payments checkbox
Select Modify Payment Batch checkbox
Click OK button
You will be taken to Modify Payment Batch

window.
Use Up and Down arrows on keypad to Choose the payment for $100 for Invoice
navigate through Supplier invoices. Choose #4 (created in step 10.10) for ELEPHANT Concurrent process to rebuild
the Invoice for supplier ELEPHANT DELI to DELI. should launch.
remove from the batch.
Set the Pay flag on an invoice in the batch to

‘No’.
Click Build button.
23.06 Short pay in invoice in At the Payment Batches form, Short pay Invoice.
the payment batch. Click Requery Batch button (Note: Batch Batch Name: <Batch name from 23.03>
will be Built when complete.)
Click on Actions…1
Select Modify Payment Batch checkbox Choose the payment for $1000 for Invoice
Click OK button #1 (created in step 10.07) for AT&T.
Using the down arrow, find the Supplier Maximum: $900

invoices for AT&T.
Decrease the amount of the Payment

(Change the amount in the Maximum field)
by $100 – amount should now be $900.

# Description
Click Build button

23.07 Run the Preliminary At the Payment Batches form, Short pay results should be
Payment Register to Click the Requery Batch button (Note: reflected in the Preliminary
see your changes: Batch will be Built when complete.) Payment Register report.
Click on Actions …1 button.

Select Print Preliminary Register checkbox
Click the OK button.
Menu: View Requests

Click the Find button
Highlight the Preliminary Payment
Register request
Click the View Output button

View results
Close the View Requests window
Close the Requests form
23.08 Format the Batch and At the Payment Batches form, Formatted check images
Execute Check Print Click the Requery Batch button. should be visible for expected
amounts (i.e.: should include
Click on Actions…1 button. changes made above)
Select Format Payments checkbox
Select Print Preliminary Register checkbox Note: The printer setups must
Select Print Now checkbox Printer: noprint be complete for the client’s
Select Printer specific check stock and
printing format.
Click OK button
Menu: View Requests Find

Register request

View results
Close the Requests window.
23.09 Confirm a portion of At the Payment Batches form, Payment Batch is Formatted.
the Checks (Simulating Click the Requery Batch button.
a Printer Jam) Confirm Payment Batch

# Description
Click on Actions…1 button. window is displayed. Printed

Accept Confirm Payment Batch checkbox. checks are confirmed.
Accept Print Final Register checkbox
Click OK button
While reviewing the checks, you discover

that the printer jammed after the first check
was printed. All the remaining checks were
not printed.
Status: Printed
In the Confirm Batches form. Record the From: Defaulted by Application
first check in the ‘From’ and ‘To’ fields in To: Enter the same as From.
the batch as ‘Printed.’ All payments (checks) in the
batch should have a status of
Click Restart Batch button. Printed.
Document Number: To number from
In the Restart Document Number window, above +1
enter the document number to use (should
be the next one after the first printed check).
23.10 At the Payment Batches form, Final Check Number =

Click the Requery Batch button. _____________
Click the Yes button to confirm.
Click the Requery Batch button. Status will
change to Built.
Click on Actions…1 button

Select Format Payments checkbox
Select Print Preliminary Register checkbox
Select Print Now checkbox
Select Printer Printer: noprint
Click OK button
Click the OK button to confirm note.
Menu: View Requests Find

Register request

View results
Close the View Requests window Note the Final Document (Check Number).

# Description
23.11 Confirm the Checks At the Payment Batches form,

Click the Requery Batch button.
Click on Actions …1 button

Accept Confirm Payment Batch checkbox
Accept Print Final Register checkbox
Click OK button
In the Confirm Batches form. Record the

first check in the ‘From’ and ‘To’ fields in Status: Printed
the batch as ‘Printed.’ From: Defaulted by Application All payments (checks) in the
To Field: Enter Final check number from batch should have a status of
Enter the final Check number from the last step 23.10 Printed.
step.
Click the Confirm button.
Click OK button to confirm note.
Close Payment Batches form.
23.12 Record Manual Check Navigate: Payments Entry Payments Type: MANUAL Manual Payment is recorded.
Bank Account: OU200_US Invoice has been updated as
Enter the Type, Bank Account and Disbursements/Receipts paid.
Document Type Document Type: Manual Check
Click OK button to confirm note.
Payment Date: today’s date, DD-MMM-
Enter Payment Date and Payment Amount YYYY
Select Supplier Payment Amount: 100
Supplier: ELEPHANT DELI
Note: Supplier Number and Site will
default.
Click the Enter/Adjust Invoices button

From the Select Invoices window:
Click on the (LOV) List of Values ‘…’
button in the Invoice Number column.
Enter ‘%’, Find button.
Select the invoice you entered in step 10.10

(your initials + 4) should be displayed.
Click the Save button (Diskette)

Click the Invoice Overview button
After reviewing then close the Window.
23.13 Void check from Navigate: Payments Entry Payments

# Description
Payment Batch Enter Query (F11)

Enter Supplier Supplier: AT&T
Execute Query (Ctrl) +(F11)
Highlight the row for the AT&T’s Payment,

Click on the Actions…1 button Payment now has a status of
Select Void checkbox “Voided”.
Click OK button
Click OK to acknowledge the warning.

23.14 Query Invoice to see Navigate: Invoices Inquiry Invoices Supplier: AT&T Paid amount field is 0 on both
Paid amount: 0 Enter Supplier in the Suppliers Find the Credit Memo and the
window. Invoice.
Click Find button

Transfer Payables Transactions
to General Ledger (PR3201)
Event: Description:
Attention: This process can be run during the month. However, it MUST be
run as part of the closing process during month end closing.
# Description
25.00 Transfer Payables

Transactions to
General Ledger
25.01 Run the Payables Navigate: Other Requests Run Should account all approved
Accounting Process Choose Single Request radio button entries in AP
Click OK button
Select ‘Payables Accounting Process’

Enter Parameters Accept default parameters
Click OK button
Click Submit button
Click Refresh Data button to check Request

completion status of Normal

View results
25.02 Transfer Payables Navigate: Other Requests Run GL Transfer completes with
Transactions to the Choose Single Request radio button no errors.
General Ledger Click OK button
Select ‘Payables Transfer to General

Ledger’ Parameters:
Enter Parameters Set of Books: SOB200_US
Click OK button To Date: (current date), (DD-MMM-
Click Submit button YYYY)

# Description
Transfer Reporting Books: No

Click Refresh Data button to check Request (This is mandatory Parameter)
completion status of Normal
Accept other parameters
View results
25.03 Explanatory Note Payables Invoices for Suppliers and
Employees have been entered approved and
paid. These transactions have been
accounted and journal entries have been
transferred to General Ledger.
The Journal Entries from Accounts Payable

will be review and posted to General Ledger
in the Subledger Journals to Post.
Payments in Accounts Payable are matched

to bank statement lines and reconciled to
Cash in Bank Statement to Cash
Reconciliation.
Invoices for Fixed Assets items or Fixed

Asset Cost adjustments will be transferred to
Fixed Assets in Receipt to Assets.
All transactions for the period will be

processed to completion and the Payables
Accounting Period will be closed as part of
Period End Close to Financial Reports.

Supplier Invoice To Payment: EMO Cript

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Oracle Accelerator for Communications

Supplier Invoice to Payment

11.5.10 COM v1.0

Copyright © 2005, Oracle Corporation. All rights reserved.

Business Scenarios Test Sequences ....................................................................................... 3

00 Test Specification – Prerequisite Steps ............................................................................ 4

11.5.10 COM v1.0 Overview ii

Accounting to Financial Reports Demo Script Sequence

1a - Expense Report to Invoice 1b - Customer Invoice to Receipt

2a - Supplier Invoice To Payment

3a - Receipt To Assets 3b - Bank Statements to Cash Reconciliation 3c - Budgets to Approval

4a - Assets To Depreciation 4b - Subledger Journals to Post

5 - Period End Close to Financial Reports

11.5.10 COM v1.0 Overview 1 of 42

Other Integration Points

11.5.10 COM v1.0 Overview 2 of 42

Business Scenarios Test Sequences

Tests Test Name Tester1 Tester2 Tester3 Date Notes

11.5.10 COM v1.0 Business Scenarios Test Sequences 3 of 42

00 Test Specification – Prerequisite Steps

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 4 of 42

Enter User Name/Password User Name: financials E-Business Suite Navigator

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 5 of 42

Event: Description: Suppliers are entered, updated and saved.

*Note: This supplier should be your rent

Select Pay Group (field) Pay Group: SUPPLIER

Site Uses: Pay and Purchasing sites should

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 6 of 42

that provides phone service.

Select Pay Group (field) Pay Group: SUPPLIER

Language: American English

Site Uses: Pay and Purchasing sites

Select Pay Group (field) Pay Group: SUPPLIER

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 7 of 42

02.15 Enter Site Information Click the Sites Button

Site Uses: Only Pay should be checked

Click Contacts Tab Contact Name: Jennifer Daly

Find window will appear, fill in those fields

On the Payment Tab

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 8 of 42

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 9 of 42

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 10 of 42

Bank Accounts button

Payables Documents button

11.5.10 COM v1.0 00 Test Specification – Prerequisite Steps 11 of 42

10 Test Specification – Supplier Invoices

Warning: The purchasing transactions (PO and Receipt) that are to be

Enter User Name/Password User Name: financials E-Business Suite Navigator

Select Payables Manager Responsibility Navigator for Payables

11.5.10 COM v1.0 10 Test Specification – Supplier Invoices 12 of 42

number for first invoice.

Select Invoice Type LOV Supplier, Site, and Supplier

Click Match button.

Select Matching lines by placing a checking

Click Match button.

Click the Holds tab and confirm there are no

11.5.10 COM v1.0 10 Test Specification – Supplier Invoices 13 of 42

Enter the Following: Invoice Type: Standard.

Click the Match button

Click the Find button The Receipts associated with

Enable the Match checkbox Receipt is matched to the

Click the Distributions button Distribution is supplied from