POLICY TITLE: Agent Disclosure POLICY NO:

802.97
Minidoka County Joint School District # 331 PAGE 1 of 2

It is the policy of the Minidoka Joint School District No. 331 that all persons or entities,
including employees of the District, acting on behalf of the District as an agent in obtaining or
soliciting bids, quotes or proposals of any kind, shall disclose to the District any potential
conflicts of interest that they may have in providing such service to the District.

Provisions:

The following provisions shall apply to the implementation of this policy.

1. Definitions:

a. "Agent" or "agent of the district" means any individual, proprietorship,

partnership, corporation or any other legal entity, or agent or servant thereof, or
any employee of the District, who obtains or solicits bids, quotes or proposals on
behalf on the district.

b. "Business" means any undertaking operated for economic gain, including, but
not limited to, a corporation, partnership, trust, proprietorship, firm, brokerage,
association or joint venture.

c. "Business with which an agent of the District is associated” means any

business of which the agent or member of the agent's household is a director,
officer, owner, partner, employee or holder of stock valued at over five thousand
dollars ($5,000) or more at fair market value.

d. "Conflict of interest" means any action by an agent of the District, on behalf of

the District, the effect of which would potentially be to the private pecuniary
benefit of the agent or member of the agent's household, or a business with which
the agent or a member of the agent's household is associated. It shall also be a
conflict of interest if the agent receives any pecuniary benefit from a business
which could reasonably be anticipated to submit a bid or quote.

e. "Economic gain" means increase in pecuniary value from sources other than
lawful compensation as an agent of the District.

f. "Member of a household" means the spouse and dependent children of the agent
and/or persons whom the agent is legally obligated to support.

2. Prior to obtaining or soliciting bids or quotes on behalf of the District, any agent acting
on behalf of the District shall disclose in writing to the District's Superintendent the
nature of any potential conflict of interest the agent may have in providing such service.
The written disclosure must contain all of the material facts surrounding the conflict of
interest, including a detailed explanation of the potential pecuniary benefit and the value

SECTION 800: BUSINESS PROCEDURES

AGENT DISCLOSURE—continued Page 2 of 2

of said benefit, so that the District may make a determination regarding the existence of a
conflict of interest.

3. Upon disclosure of the potential conflict of interest, the Superintendent will then bring
the matter before the Board of Trustees for review. The Board of Trustees will review
the disclosure and will decide if a conflict of interest does exist. If the Board determines
that there is a conflict of interest or the appearance of a conflict of interest, the agent may
not participate in the obtaining or soliciting of bids, quotes or proposals on behalf of the
District.

4. The failure of an agent of the District to disclose a conflict of interest as required by this
policy may result in the agent being prohibited from thereafter obtaining or soliciting bids
or quotes on behalf of the District.

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LEGAL REFERENCE:

ADOPTED: February 18, 1997

AMENDED/REVISED: May 20, 1997

SECTION 800: BUSINESS PROCEDURES