1.

What components of accounting system

Ans:

2. What are Components of accounting manual, and how to develop accounting

manual?
Ans:

3. From where we should start assessment of financial system when you join
new organization to find deficiency and improve it.
Ans:

4. Direct and indirect cost method for project

Ans:

5. Limitation of Excel
Ans:

6. Feature of Financial software

Ans:

7. What is the most abusing and risky area in finance/organization

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8. What is prerequisite for financial system

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9. What are components of chart of accounts

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10. How to develop accounting system for first time

Ans:

11. Explain and differentiate manual and computerized accounting

Ans:

12. What is financial policy

Ans:

13. What is Supervision means & how we can supervise our subordinate?
Ans:

14. How we can bring accountability & transparency to organization?

Ans:

15. How we can solve conflict with higher top level?

Ans:

16. Can you give us example of difficulty you have faced with staff and how
you overcome that difficulty? What is your experience of staff management/
motivation and how you would use it in this job? Give examples.
Ans:

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17. List down at least four key controls in the management of fixed asset?
Ans:

18. What do you understand by the term segregation of duties? What is the
purpose of segregation of duties as an internal control guideline? Please list
down up to three guidelines that are used to ensure proper segregation of
duties in managing finances. Please list down up to three key functions that
must be adequately separated to ensure proper segregation of duties in
managing finances.
Ans:

19. What is your strength & week point of you?

Ans:

20. What is an internal control procedure in Financial Management? Can you

give at least 3 examples of internal control procedures used in managing
finances in an organization?
Ans:

21. What are the features of good financial Management in an Organization?

Ans:

22. As the Senior Finance Officer you will be responsible for budget
formulation, administration and monitoring, in consultation with the
program staff. Which budget monitoring tools will you use to ensure that
project funds are used in the most efficient and effective manner.
Ans:

23. What is variance analysis and please explain the purpose of preparation
of this statement?
Ans:

24. What is the difference between Accounting & finance?

Ans:

25. Define Retroactive financing and when the need for this arises?
Ans:

26. What is the difference between None Profit & Profit org financial
Statements
Ans:

27. What is Audit? Process, Function & the initial step of any new
organization Audit
Ans:

28. How to make financial statement or Profit & loss statement from single
entry?
Ans:

29. What is financial analysis & steps to do analysis?

Page 2 of 15
Ans:

30. What is Budgeting?

Ans: Budgeting is the process of allocating resources in specific terms to specific
items and purposes. It involves details of where resources will come from and
how much is expected from each source and the items and purpose it will be
spent on and what each item and purpose is expected to consume for the budget
year. It also involves built in mechanism of accommodating shortfall in income
31. What is the meaning of 'the budget is a target'?
Ans: An organizational budget is a target in that it establishes boundaries for how
much money could be spent on one particular area of department or
competency. The budget may not be laid in stone but provides a guideline for
how operations need to function in order to stay within a maximum goal of
money spent
32. What is a Payroll & how it calculated
Ans: Broadly speaking, payroll is compensation related activities of employees
(payroll accounting, payroll tax return preparation, benefits administration).
33. What are some common methods for the internal control of cash?
Ans: Here are some additional controls
For Cash receipts
> Keeping Cash handling and Book Keeping separate
> Daily deposit of cash receipts
For Cash disbursements
> Making all disbursements by cheque (other than petty cash)
> Keeping the Cheque book under lock and key.
> Sign checks only if adequate documentation is presented
> Have only higher-level personnel sign checks (never the bookkeeper!)
> Prepare bank reconciliations.
> Keep petty cash in a safe place.
> Execute Fidelity bonds on employees in positions of trust, such as book-
keepers. (Fidelity bonds are insurance policy taken against the risk of dishonesty
by employees.)
34. Why is accounting impotent?
Ans: We need accounting because it's the only way for business's to grow and
flourish. Accounting is the backbone of the business financial world. Accounting
was created in response to the development of trade and commerce during the
medieval times
35. Define budgetary control and discuss the objectives of introducing a
budgetary control system in your own organization, what are the advantages
and limitations of budgeting?
Ans: Methodical control of an organization's operations through establishment of
standards and targets regarding income and expenditure, and a continuous
monitoring and adjustment of performance against them is called budgetary
control.
Budgetary control is defined by the Institute of Cost and Management
Accountants (CIMA) as:
"The establishment of budgets relating the responsibilities of executives to the
requirements of a policy, and the continuous comparison of actual with budgeted
results, either to secure by individual action the objective of that policy, or to
provide a basis for its revision".

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36. Why business law is very much impotent for BBA student?
Ans: As BBA stands for Bachelors of Business Administration, so to administrator
a business you should know all the rules and regulations to how to deal with
different situations under different circumstances, that's why business law is
very important subject for BBA students.

37. What is gross operating profit?

Ans: Gross Profit is the difference between money received from sales and the
money you have paid out for the goods you sold.

Operating Profit is the gross profit less any expenses you incurred while trading
such as rent for premises, electricity, telephone bills
Net profit is the operating profit less any tax and interest and dividend paid. The
net profit is sometimes called "bottom line profit"

38. What are the advantages and disadvantages of the rolling budget
system?
Ans:

39. What are the benefits of having a budget?

Ans:

40. How to manage budget in department?

Ans:

41. What is the definition of Bank reconciliation & objective of bank

reconciliation?
Ans: Bank reconciliation is an usual and valued practice of almost all
business concerns, valued because, It is an important mechanism of internal
control of cash inflow and outflow, Both of them must tally as per Cash book
with the Bank statement, This brings into focus errors and irregularities, if any
because of the fear of detection, people in charge of maintaining and recording
the cash have to be careful
Usually, for the purpose of prevention, the two functions of B-R and recording
cash transactions are separated from each other, with this separation of
functions the system of check automatically operates and chances of pilferage
or embezzlement are reduced , the employees cannot prepare unauthorized
cheques ,and get them encashed without entering the transaction in the
account,

The objective of Bank reconciliation is to reconcile the difference between the

Cash book balance & Pass book /bank statement balance “tally both Cash Book
& Pass Book balances”
Bank reconciliation statement is a statement which contain a complete and
satisfactory explanation of the difference in balances as per Cash Book & Pass
book
The preparation of Bank reconciliation statement is not part of the double entry

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 bookkeeping system,
Need for Bank Reconciliation Statement
A. It reflects the actual bank balance position.
B. It helps to detect any mistake in the Cash Book and in the pass Book.
C. It Prevents frauds in recording the banking transactions.
D. It explains any delay in the collection of Cheques.
E. It identifies valid transactions recorded by one party but not by the other.

Causes of Difference
1. Timing: “There may be a time gap between recording transactions in
customer’s book and bank’s book. for example when any cheque issued to a
party ,it is recorded immediately in customer’s book ,but the bank will record
it only when it makes payment against that cheque, similarly when a cheque
is deposited it is recorded in Cash book immediately but the bank will record
it only when it collects money, in respect of that cheque.”
2. Transactions: (unrecorded item)”The difference arise due to
transactions that the bank has earlier knowledge and have recorded but the
customer come to know after receiving Bank statement, like interest, bank
charges & dishonored Cheque.”
3. Errors: “some differences may arise due to errors committed by the
banker or by the Cash book maintaining person,
42. What are some common methods for the internal control of cash & Bank
Ans: The control of cash is clearly of prime importance in any business. Because
cash is one of the most time-consuming assets to manage effectively, it is the
most liquid of assets, and is therefore most likely to be misappropriated. For this
reason, establishing basic internal controls over cash receipt, maintenance of
cash and cash disbursement is critical.

Risks with cash are:

1. Theft or loss of cash.
2. Disbursement of cash without proper document or authorization.
3. Incorrect charging of receipts/disbursements, (incorrect source codes or
accounts).
4. Disbursements that do not comply with donor regulations

Business organizations are strongly encouraged to minimize the use of cash by

utilizing the banking system and checks or transfers as much as possible.
Wherever feasible offices should limit the use of cash to petty cash expenditures,
Petty cash accounts are to be set up as imprest accounts.
There are some useful Control procedures on Cash Receipts Payments are:
1. Controls over cash receipts
a. Keeping Cash handling “Cashier” and Book Keeping “Book Keeper”
Separate
b. It has to be recorded immediately when any Cheque, Post & cash received
from any source.
c. Receipts should be kept in a locked safe or other security area and banked
immediately.
d. Official receipt should be issued which containing exact amount of cash
received from the payer and also must be pre-numbered and their use
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 accounted for by an accountant or other employee without access to cash.
e. The cashier should not have access to changing the accounting records,
should not have the authority to approve or authorize transactions and should
not be performing the bank reconciliations.
f. Post should be date stamped. It provides evidence of when remittances
are received and can periodically be checked against the date of banking. This
helps to prevent cash received one day being banked as representing
different receipts on a later day (a process known as 'teeming and lading').
g. Cash receipts are not to be used as petty cash funds. They should be
deposited as soon as possible in a bank or if no banking facilities are
available, they should be accounted for separately in a cash receipts ledger
and stored in a locked safe.
h. All receipts issued during the month must be reconciled with the amount
deposited in the bank during that period.

2. Controls over Cash Payment

Perhaps the greatest single risk of any area is that of improper cash
disbursements, because cash (and checks) are so liquid. Strong controls to
prevent and timely detection of improper cash disbursements are therefore
critical. Other risks in this area are charging disbursements to the incorrect
source code or classifying disbursements in the wrong accounts. Finally, there is
the risk of noncompliance with donor provisions and of budget overruns or of
significant unspent amounts of budgeted funds.
a. Making all disbursements by cheque (other than petty cash)
b. Have only higher-level personnel sign checks (never the bookkeeper!)
c. Two signatures are required on ALL checks and check equivalents (for
example, letters of Transfer) and for cash payments
d. Bank signatories should not have access to changing the accounting
records or have access to blank checks or cash. Therefore the finance
manager or other finance staff can NOT sign checks as a single signatory
e. Custodians must prepare checks or disburse cash based only on properly
approved cash disbursement vouchers.
f. Blank checks must be maintained in a secure area by someone who does
not have access to making changes to the accounting records or authorization
to sign checks

3. Controls over banking of receipts

a. Receipts should be banked daily. The receipts should be banked intact - for
example no cash payments should be made out of cash receipts. Banking
intact allows control (d) below to operate.
b. Each day's receipts should be recorded promptly in the cash book.
c. Sales ledger personnel should have no access to the cash or the
preparation of the paying-in slip.
d. Periodically a comparison should be made between the split of cash and
cheques:
i) Received (and recorded in rough cash book)
ii) Banked (and recorded on paying-in slip).

4. Controls over cheque payments

a. Unused cheques should be held in a secure place.
b. The person who prepares cheques should have no responsibility over
purchase ledger or sales ledger.
c. Cheques should be signed only when evidence of a properly approved
transaction is available. Such evidence may take the form of invoices, payroll,
petty cash book etc.

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 d. This control should be evidenced by signing the supporting documentation.
e. In a large concern those approving the original document should be
independent of those signing cheques.
f. Cheque signatories should be restricted to the minimum practical number
in order to make the operation of controls as practical as possible.
g. Two signatories at least should be required except perhaps for cheques of
small amounts.
h. The signing of blank cheques and cheques in favour of the signatory
should be prohibited.
i. Cheques should be crossed 'A/c Payee only', if this is not pre-printed on
the cheque before being signed.
j. Supporting documents should be cancelled as paid to prevent their use to
support further cheque payments. This cancellation could be done by the
cashier before the cheque is signed (provided the cancellation identifies the
cheque number) or by the cheque signatory at the time of signing the cheque.
k. Cheques should preferably be dispatched immediately. If not, they should
be held in a safe place.
l. Returned cheques may be obtained from the bank and a sample checked
against cash book entries and supporting documentation.
m. Bank reconciliations
n. Controls over petty cash

Additional Safeguards for the Cashiering Function

a. Do not conduct a cash count on public view. Lock the cash office before you
start the monthly or surprise cash count. Only the cashier and the reviewer
shall be present in the office.
b. The safe box must be opened by two different keys and should be kept in
Financial Controller office. The cashier keeps one key and the other with
Financial Controller. One can’t open without the other. Only the cashier has
access to the safe box, he or she is totally responsible for the cash in box.
There should also be no duplication of safe box key. Do not leave the safe key
on, in or near the safe. If possible fix the safe to the wall or floor and keep the
safe out of public view.
c. Only pay one person at a time from the cashier’s office. Do not allow outsiders
or IRC employees who have no business in the cashier’s office.
d. Make sure the doors and windows are locked before you leave the office.
e. Do not keep cash in drawers.
f. Always count the cash on receiving and payment to individuals and withdraw
of cash from bank before you leave the counter.
g. Make payments in checks for the amounts above US$1,000. This minimizes the
risk with cash transactions.
h. There must be an official handover when the cashier takes annual leave or in
case of unforeseen circumstances. This must be done in the presence of
supervisor.
Keep and update cash register worksheet and reconcile at the end of the day
with the cash count. In case of discrepancies please report immediately to your
supervisor and explain reason for difference.
43. What is the accounting cycle & define each element?
Ans: The sequence of accounting procedures used to record, classify and
summarize accounting information is termed as accounting cycle.
1. Journal
2. Ledger
3. Trial Balance
4. Adjustment

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 5. Adjusted Trial Balance
6. Financial Statements
7. Closing Entries
8. After Closing Trial Balance
Journal:
Journal is accounting book containing the original record of a transaction in order
of occurrence. OR Journal is a chronological (day-by-day) record of business
transactions. The process of recording the transaction in general journal is
called as journalizing or making an entry.
Ledger:
Ledger is a device which shows the increase or decrease in a specific item of
accounting classes for a specific accounting period. Or Ledger is an accounting
book in which every account is allotted a separate page, and all the transactions
relating to that account are written on that page in a summary form. OR Ledger
is a book which contains a condensed (compressed) record of all the business
transaction.
Trail Balance
The proof of the equality of Debit and Credit balances is called Trial Balance.
A Trial Balance is a two column schedule listing the names and balances of all the
accounts in the order in which they appear in the ledger; the debit balances are
listed in the left hand column and the credit balances in the right hand side
column. The total of two columns should agree. Trial balance contains Income
statement as well as Balance sheet accounts.
Adjusting Entries
These entries “adjust” the balances of various ledger accounts, therefore it is known as
adjusting entries.
An adjusting entry is recorded to bring an asset or liability account balance to its proper
amount.
• Many transactions affect the revenues or expenses of two or more accounting periods.
e.g depreciable assets, supplies, insurance policy, prepaid expenses etc
The purpose of these entries is to assign to each accounting period the
appropriate amount of revenue and expenses.

The Adjusted Trail Balance

After all the necessary adjusting entries have been journalized and posted, an adjusted
trial balance is prepared to prove that the ledger is still in balance.
It also provides a complete listing of the account balances to be used in preparing the
financial statements.

Financial Statement
The Financial statement describes a company’s revenues and expenses along with the
resulting net income or loss over a period of time due to earnings activities.
These are standard format statements which share the information about business with
stakeholders in monetary terms
 Standard Format
 Share information
 Stake holder
 Monetary information OR
It is a set of different report which is provided by a business to interested parties.
OR It is simply a declaration of what is believed to be true communicated in terms of
monetary unit.
Financial statements prepared for shorter than one year is called interim financial
statements.
The relationship in Financial Statement with each other is called Articulation.

Types of Financial Statement

1- Income Statement

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It is the statement of earnings (performance) of a business for a period of time or it is a
statement that measures the revenues and expenses for a period of time.

2- Statement of Owner’s Equity

The Statement of Owner’s Equity summarizes the increases and decreases in the amount
of owner’s equity during the accounting period. Increases result from earning net profit
and from additional investment by the owner.

3- Balance Sheet
1. It is a financial statement which shows the financial position of a business at a
particular time. It is a picture of business.
2. The statement which shows that what business has and what it has to pay at a
particular time is called balance sheet.
4- Cash Flow Statement
It is a financial statement that reports cash receipts and payments of a business for a
period of time.
Or the cash collections and cash payments of a business are called Cash Flow
Statement.
Types of Cash Flows
1- Operating Cash Flows: The cash in/out flows from normal operating activities, or
the cash collections & Payments of a business from Revenue & Expenses is called
Operating Cash flows. Operating Activities:
Revenue
+ ve
Expenses -
ve
Interest Revenue
+ ve
Interest Expenses
- ve
Collection of Dividend
+ ve
Payment of Income Tax
- ve
2- Investing Cash Flows: Cash in/out flows from purchasing and selling assets,
Investing Activities:
Purchase of Assets -
ve
Sell of Assets +
ve
Advancing Loan to the borrowers
- ve
Collection of Loan from the borrowers
+ ve
3- Financing Cash Flows: The cash flows from the owner investing in the company
and creditors loaning money to the company and repayment of either of both
Financing Activities:
Investment of Owner +
ve
Taking Loans from Creditors +
ve
Withdrawal of Owner -
ve
Repayment of Loan to Creditors
- ve
Payment of Dividend -
ve

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Closing Entries
• The journal entries made for the purpose of closing the temporary accounts are
called closing entries
• The process of transferring the balances of temporary accounts (revenues,
expenses and drawings)into the owner’s capital account is called closing the
accounts
After closing Trail Balance
• After the revenue and expense accounts have been closed, it is desirable to
prepare an after closing trial balance, which will consist of balance sheet accounts
only.
• The after closing trial balance is prepared from the ledger.
• The after closing trial balance gives assurance that the accounts are in balance
and ready for the recording of the transactions of the new accounting period.
44. Define Tax & system of Taxes?
Ans: A tax is a compulsory contribution by the people to the public authority to
cover the cost of services rendered by the state for the general benefit of its
people. It is the first major source of state income to meet its expenditure
Types of taxes
Direct Tax
A direct tax is that in which the incidence (final burden) and impact (initial
burden) is on the same person. It is called direct because the government gets
amount directly from the same person on whom it imposes tax. Income tax,
wealth or property taxes are the example of direct tax.
Indirect Tax
An indirect tax is that in which the impact on one person and the incidence is on
some other person. For example, in the case of saleable articles, firstly the tax is
paid by the seller. But the seller shifts the burden to the customer. He raises the
price of commodity and in this way the final burden of tax goes to the person
who finally buys the commodity. Sale tax, custom duty and excise duties are the
examples of indirect taxation.
Tax system
1- Proportional system of tax
The proportionate system of taxation was presented by classical economists.
Under this system the individuals are required to pay tax in proportion to their
income. The rate of tax remains same as the base changes. If for instance, the
rate of tax is 5%, a man with an income of 1200 Af will pay 60 Af and another
person with an income of 5000 Af will pay 250 Af to the state.

2- Progressive tax
The tax system is said to be progressive when the rate of tax increases as the
tax base increase. For example, the monthly income of a person is 9000 Af and
he is asked to pay 2% of his income to the government suppose further that his
income rises from 9000 Af to 15000 Af per month, the government instead of
taking 2% of his income in a tax asks him to pay 6%in the form of tax.
Digressive tax: It is the combination of proportionate tax and progressive tax.
Regressive tax : if the tax rate is decreasing for the improvement of a special
class of the society .
45. How can you supervise your subordinates?
Ans: I will check whether they are working according to the selected objective or
not if not by asking the reason and progress report of work and then give them
advice to work according to tasks assigned them.
JTR input: Supervising subordinates depends a lot on the individual people and
the job. Essentially, however, the key is to set expectations and goals for the
employees and then develop a set of milestones and reporting times so you can
check the progress. Be sure that you are clear with your communication and
that the employee has a lot of opportunity to speak with you and raise issues or
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concerns.
46. What are those tools and techniques to supervise the subordinates?
Ans: The main tools are the organizational policy because the policy guides
thinking to use it as well as to change the attitude and behavior of subordinates.
JTR input: Again, it depends on what works best for the employees...some
respond better to written reports, some to spoken. Best to have a combination of
tools so that you can be sure to keep the communication open and steady and
the employee motivated. Schedule regular team meetings where your group can
hear from you and have a chance to speak openly with each other, also schedule
regular 1 on 1 discussion so you can hear from and provide feedback to your
subordinates. I also like to have employees submit weekly reports on their
activities and progress, as well as to request assistance when needed.
47. How can you control the subordinates?
Ans: There are different approach to control the subordinates depending upon
the nature, attitude and behavior of employees. one dictator and the other is
democratic. There is also tasks orientated and the other relation base.
JTR input: I'm not certain what is meant by "control", but the different
supervisory techniques listed above are one way. Another is through a system of
providing recognition for employees when tasks are completed -- either through
money bonuses or some other type of reward or recognition.

48. How to monitor the work of subordinates?

Ans: I will compare the tasks assigned to employees and tasks performed by
employees.
JTR input: as outlined in the answers to #1 and #2. Another good option is to
have the employees evaluate themselves and solicit anonymous feedback from
their co-workers on strengths and areas of improvement -- a 360 degree
feedback system.
49. What are the elements in ensuring smooth and functional financial
operations management?
Ans:

50. What are the key principles of financial Management?

Ans:

51. How to assurance reliable, accountable & cost effective’s financial

system in organization?
Ans:

52. What are the features of good financial Management in an Organization?

Ans:

53. What are the prerequisite of financial system?

Ans:

54. How setting up a finance system for sub office, & from where it should
be start?
Ans:

55. What is the definition of Bank reconciliation & objective of bank

reconciliation?
Ans:
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15
56. What are some common methods for the internal control of cash?
Ans:

57. What is the accounting cycle & define each element?

Ans:

58. What are the elements of Accounting System?

Ans:

59. What is the difference among GAAP, IFRS, IAS, and ISA & IPSAS?
Ans:

60. What are the audit areas of examination?

Ans:

61. Explain the financial statements & what are the elements Financial
Statement?
Ans:

62. Define Cash flow statement & method of Preparing?

Ans:

63. Explain Cash & Accrual Base system along with advantages &
disadvantages
Ans:

64. Define the following concepts of Accounting:

a- Prudence concept
b- Matching concept
c- Consistency concept
d- Business entity concept
Ans:

65. Define the Assets, types & writes control procedures on Assets?
Ans:

66. Define Payroll & Write Control Procedure on Payroll?

Ans:

67. Define Internal Control ,elements & Types,

Ans:

68. Define accrued expenses & revenue, Contingent Asset & liabilities &
Timing deference along with one example?
Ans:

69. What is the difference between Accounting & finance?

Ans:

70. What is the difference among Depreciation, Amortization & Deflation?

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Ans:

71. What is the difference between closing & adjusting entries?

Ans:

72. Explain the difference of imprest and nonimprest cash systems?

Ans:

73. Explain the aging analysis and the purpose of use of this statement.
Ans:

74. What is variance analysis and please explain the purpose of preparation
of this statement
Ans:

75. Define the procurement & its control procedures?

Ans:

76. Define types of accounting errors?

Ans:

77. Define risk & types?

Ans:

78. Define Tax & system of Taxes?

Ans:

79. Write difference between NGO & business oriented Financial Statements
& single entry & double entry final Accounts,
Ans:

80. Define letter of Credit?

Ans:

81. What is direct & indirect cost and how to calculate them?
Ans:

82. What is non production cost and define its kinds?

Ans:

83. Define contribution concept of Management accounting?

Ans:

84. Define the synergy concept of Management?

Ans:

85. Define Retroactive financing and when the need for this arises?
Ans:

86. What is proportion costing?

Ans:

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87. Define fixed & Variable cost?
Ans:

88. What are the risky areas in organization?

Ans:

89. What are the elements of Accounting Manual?

Ans:

90. List down at least three key control guidelines in procurement and
Purchasing
Ans:

91. List down at least four key controls in the management of fixed asset
Ans:

92. List down at least four key control guidelines in Petty cash management
Ans:

93. List down at least three key control guidelines in payroll management.
Ans:

Ans:

94. Define segregation of duty & write three examples of Preventive control.
Ans:

95. What do you understand by the term Fund Accounting? Please explain
the meaning of this term by giving examples of what it is made up of.
Ans:

96. As the Senior Finance Officer you will be responsible for budget
formulation, administration and monitoring, in consultation with the
program staff. Which budget monitoring tools will you use to ensure that
project funds are used in the most efficient and effective manner.
Ans:

97. As a new finance Manager accepted in organization so from where you

should start the assessment of Finance system
Ans:

98. What are the main functions of Finance Department in profitable

organizations?
Ans:

99. What are the audit areas of examination?

Ans:

100. What are the key principles of Financial Management?

Ans:

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101. What are the taxable transactions according to Afghanistan Law, and
what percentage involved in purchasing of Goods & Services?
Ans:

102. How do you ensure transparent, accountable, secure, and cost effective
financial system?
Ans:

103. How do you describe the responsibility of office equipment’s

depreciation from Financial Management perspective?
Ans:

104. Give details about contingency budget?

Ans:
105. Employees personal file is consisting of:
Ans:
- Staff Requisition Forms,
- Vacancy announcement,
- Employment application Forms,
- Written tests newly recruited staff,
- Interview details for newly recruited staff,
- Probationary period,
- Job description,
- Employment contract,
- Appraisal reports and salary increments,
- Fund availability confirmation obtained from Finance department,
- Time sheets and academic record,
- Termination/Resignation letter,

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