GOVERNMENT OF THE DISTRICT OF COLUMBIA

Department of Employment Services

VINCENT C. GRAY
MAYOR
* * * DR. ROCHELLE
ACTING DIRECTOR
L. WEBB

March IS, 2011

Honorable Councilmember Tommy Wells, Chairperson

Committee on Public Works and Transportation
13S0 Pennsylvania Avenue, NW Suite 408
Washington, DC 20004

Dear Councilmember Wells,

In response to your letter dated March 9, 20 11 , the Department of Employment Services (DOES)
is responding as follows :

1. Please provide a copy of the agency's written policy on managing the use of vehicles
for authorized government business, pursuant to the Mayor's Order 2009-210
"Government and Personal Vehicle Operators Accountability Policy." 57 D.C. Reg.
6852

DOES utilizes the said Policy found at:

http://www.dpw.in.dc.gov/fma/cwp/view.asp?a=3&q=482394&fmaNav=130S9SI
An updated policy, issued on March 14, 20 11 is also attached . Please see (Exhibit A).

2. Please provide the name, title, mail, and telephone number of the agency's
designated Fleet Certifying or Fleet Coordinating Official (FCO), including the date
of their designation and a description of their duties.

The DOES Fleet Coordinating Official (FCO) is Ernest Stewart. Mr. Stewart received
this designation on March IS , 2011 and is responsible for overseeing all use of fleet and
compliance with the Distlict's government vehicle operator's accountability policy. He
can be reached at (202) 698 -S720. Prior to Mr. Stewart, FCO, Ms. Kristin Yochum was
DOES ' FCO from January, 20 10 through March 4, 2011 as part of her managerial
responsibilities of the Offi ce of Admini strative Services (OAS) . Ms . Yochum no longer
works for DOES.

3. Pursuant to Mayor's Order 2009-210, please p rovide a copy of the agency's fleet
registry of all vehicles assigned to the agency. I n addition to the registry, please
include the indeed use of the vehicle, and the department and/or employee assigned
to the vehicle.

4. For each vehicles assigned to a department and/or em ployee, please provide the
followin g:
a. Reason for vehicle assign ment to the department or emp loyee

4058 Minnesota Ave, N.E. • Suite 5000 • Washington, D.C. 20019 • Office: 202.671.1900
 b. Whether the vehicle has ever been used to transport an official, executive, or
employee from residence to workplace or workplace to residence
c. Whether another employee is or has been utilized as a driver or chauffeur
for the vehicle during the weekday; if yes, the name of the employee, title,
and description of duties
d. If an employee has been utilized as a driver, please provide a dated copy of
the written authorization for such utilization and corresponding quarterly
reports, as required by D.C. Official Code 50-204(b)

For both questions 3 and 4, please see enclosed for a copy of DOES' fleet registry of all
vehicles assigned to the agency, including the intended use of the vehicle and the
employee assigned to the vehicle, if applicable (Exhibit B). This listing explains reason
for vehicle assignments to employees. Only DOES's OAS employees are assigned to
vehicles as part of their larger responsibilities including providing deliveries, transporting
materials, and equipment, and providing support as drivers of executives and staff of
DOES as required and pre-approved by Department leadership. Since January, 2011, only
one vehicle has been used to transport the executive.
Mr. Vernon Lindsay, Support Services Specialist has transported the Department Director
to and from temporary residence and to attend all meetings using DC 5896, a 2007 Chevy
Impala. As part of his overall duties, Mr. Lindsay also serves as the primary driver for the
Director. This practice was done from January 2011 to February 2011. The Director is no
longer being transported from or to place of residence. Please see Mr. Lindsay's job
description enclosed (Exhibit C).

A quarterly report has not yet been issued.

5. Please provide a copy of the monthly report listing tickets issued to agency vehicles
submitted to the FCO by the Office of Risk Management for the last six months,
along with the FCO's response to DMV for each report.
We are unable to locate any such monthly reports . We are reviewing agency fleet
operations to ensure that monthly reports are submitted timely. Please see Exhibit D for
copies of outstanding tickets we could locate.

6. Please provide a list of all outstanding citations issued to agency vehicles, listing for
each, the type of citation, vehicle, and the person responsible for the ticket.
Our initial review produced two outstanding tickets (Exhibit D).

Please let us know if there are any further questions. Thank you.

Sincerely,

Acting Director
EXHIBIT A

 GOVERNMENT OF THE DISTRICT OF COLUMBIA

Department of Employment Services

VfNCENT
M AYOR
c. GRAY *** DR. ROCHELLE L. WEBB
A CTING DIRECTOR

ATTACHMENT B

Vehicle Tag# Status Used for Primary User

Dodge Leased through
Dakota- 07 DC-5983 DPW Mail Runs Michael Johnson
Mini-van used
Dodge for small groups Office of
Caravan­ Leased through and larger Administrative
07 DC-5982 DPW deliveries Services
Mail Runs, Ernest
Chevy Leased through Transportation of Stewart/Marvin
Impala- 07 DC-5898 DPW senior Staff Thompson
Emergency
Chevy Leased through facility/IT
Impala- 07 DC-3891 DPW transportation Michael Price
Dodge Leased through
Dakota- 07 DC-6024 DPW Mail Runs Anthony White
Ford 15
Passenger Leased through Large groups,
Van-06 DC-5833 DPW supplies, IT OAS/IT
Chevy Leased through
Impala- 07 DC-5895 DPW Facilities Eug_ene Murphy
Chevy Leased th rough Transportation of
Impala- 07 DC-5896 DPW the Director Vernon Lindsay
Chevy Leased through Open to all
Impala- 07 DC-5897 DPW Fleet approved drivers
Chevy Leased through Labor Standards
Impala- 07 DC-6088 DPW LSB Mail Drivers
Chevy Leased through Open to all
Impala- 07 DC-6086 DPW Fleet ap~roved drivers
Chevy Leased throug h
Impala- 07 DC-5893 DPW Labor Standards Labor Standards
Ford 15
Passenger Leased thro ugh Large grou ps,
Van-06 DC-58 11 DPW suppBes, IT OAS/IT
Mobile Anthony
One Stop­ White/Marvin
03 DC-2597 Owned by DOES Events Only Thompson

4058 Minnesota Ave, N.E. • Suite 5000 • Washington, D.C. 20019 • Office: 202.671.1900
EXHIBIT C

 GOVERNMENT OF THE DISTRICT OF COLUlVIBIA

Department of Employment Services

VINC ENT C. ORAY

MAYOR
* * *
D R. ROCHELLE L. W EBB
ACTING DIRECTOR

MEMORANDUM

TO: Vernon Lindsay, Support Services Specialist (MVO)

FROM: Kristin Yochum, Supv Administrative Supe rvisor

DATE: January 12,2011

SUBJECT: Advanced Notice: Duty Reassignment

The following provides additional detai l on th e spec ific day to day tasks that are ei ther broadly

outlined in your existing position desc riptio n or categorized as other duties as assigned. Effective

January 13, 2011, these duties will be co ns idered your mai n day to day functions. Any duties you

previously held that you do not currently see below have bee n reassigned. If you fee l that a duty

will no longer be supported by a member of the OAS team , please notify the Administrative

Services Supervisor immediately. You wi ll be fully trained in the steps to complete these daily

duties before taking them over.

Employee Name: Vernon Lindsay

Current Title/Grade: Support Services Specialis t (Motor Veh ic le Operator)IDS-303-11

New Internal Only Title: Support Services Specialist

Reports to: Supervisory Administrative Superv isor, Kristi n Yochum

Day to Day Duties:

Transportation: Provide the Director with transportation to all officia l meetings in a government vehicle

(valid driver's license required)

Meeting Assi stance: Ensure that the D irector has all necessary materials for each meeting throughout the

day.

Scheduling: Coordinate the Director' s moment by moment schedule with the Executive Assistant,

ensuring that she stays on schedule and knows where she needs to be throughout the day.

General Administrative Support: Provide general admi nistrative support to the Director while away from

the office.

Provide other fleet, transportat ion, an d ma il servi ces a s needed at the reque st of th e Supervi so ry

Administrat ive Services Supervisor and/or his or her designee .

C c: Lisa Mallory, Deput y Direc tor Opera ti ons; Ka meron Kim a -C herry, HR Ma na ger.
; R ichard Campbe ll , President Loca l 1000

4058 Minnesota Ave, N.E. • Suite 5000 • Washington, D.C. 20019 • Office: 202.671.1900
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20
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dtd Nov 1978
Typed Na.me ana nUe 01 OfflCl.Il Tak'ftg Action
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I"tonnat~ 'or~. The offiCI. standards.•nd Inform.all0n on Ihl!lf appllca.­
Personnel Management Specialist
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Persorttl.t Office

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