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SuperFund 2009
Important Notice!
Every effort has been made to ensure that this User Manual is accurate at the time of printing; however
there may be some inaccuracies due to the continuous improvements made to the module.
An updated User Manual may be available for download from HandiSoft’s Internet site
www.sagehandisoft.com.au.
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Copyright
© HandiSoft Software Pty Ltd 2010. All rights reserved.
Copyright in the Software and in the Documentation is owned by HandiSoft Software Pty Ltd. ("HandiSoft"). No part of the Software or the
Documentation may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying, recording,
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3.1 Subject to your payment of the Licence Fee, HandiSoft grants to you a non-exclusive licence ("Licence") during the Term to use the
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3.2 The Licence entitles a single accounting practice to install and operate the Software for one site of access only, and is limited to the
number of concurrent network Users specified on the Invoice and the Software for that Site. You must purchase the Software for each
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Software, or otherwise imposed upon the Licence under this Agreement, the Licence to use the Software will be restricted accordingly.
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reduction of Licence Fees will be provided in the event any limits are reduced during the Term.
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Software in their own right, even if the parties share a common computer system.
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4.1 This Agreement commences on the date of its acceptance by you and will continue in effect until the expiry of the current financial year
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4.2 Subject to clauses 4.3 and 4.4, you may extend the Term for further one year periods by paying the then current Annual Renewal Fee
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any financial year, by giving you written notice on or before expiry of the then current financial year. HandiSoft will not unreasonably
terminate this Agreement.
5. Your obligations
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must not allow or cause any other person to:
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(v) access, install or use the Software other than at the Site in accordance with this Agreement;
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against any loss or damage incurred by them as a result of use of the Software or Documentation by you, your employees, contractors
or agents that is not in accordance with this Agreement.
8. Fees
8.1 You must pay the Licence Fee, applicable taxes and any other fees listed in the Invoice in full.
8.2 You acknowledge that a Deposit, if taken, is non-refundable in the event that you do not pay the Balance or proceed with installation of
the Software in accordance with clause 6.
8.3 The Annual Renewal Fee is invoiced annually in advance for each financial year commencing 1 July in the relevant year and ending 30
June in the subsequent year. Each year, on or before 1 July, HandiSoft may increase the Annual Renewal Fee. You must pay the
Annual Renewal Fee on or before 1 July of each year of the Term.
8.4 Without limiting any other right or remedy of HandiSoft or its Authorised Distributors, interest on overdue amounts is payable by you
at the rate of 20% per annum, from the date the amount became overdue until it is paid in full, inclusive of interest. Interest accrues
daily.
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Software, including instructions and/or Documentation that HandiSoft considers reasonably necessary to assist in a smooth transition
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Documentation for the purposes of this Agreement;
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to HandiSoft, or otherwise deal with it in accordance with HandiSoft’s reasonable directions.
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reasonable time, all available Updates provided in respect of the Software.
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(i) to enable HandiSoft to perform maintenance and support services; and
(ii) for its business purposes, including for the purpose of product support and development.
HandiSoft agrees not to use such technical information in a form that personally identifies you, or where such information is
comprised of information identified by you as ‘confidential’ or subject to privacy laws, prior to consent being provided by you.
10.10 HandiSoft is not required to support any third party software or data, whether or not the third party software or data is provided by
HandiSoft in connection with your use of the Software.
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terms as may be imposed by the relevant third party and must only be used for the purposes for which it is provided.
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licences any software or data. Without limiting the foregoing, it is your responsibility to pay any fees associated with your use of such
third party software or data.
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employees, contractors, agents and Authorised Distributors against any third party claim or action (including but not limited to
reimbursement of legal costs), loss, damage, or expense incurred by them as a result of a failure by you, your employees, contractors or
agents to comply with this clause 10.
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maximum extent permitted by law, such liability is limited, at HandiSoft’s option, to:
(i) in the case of the Software, Documentation or other goods supplied under this Agreement:
A. replacement of the goods; or
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expense arising out of any failure by you to comply with your obligations in this clause
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12.1 This Agreement may be terminated immediately by written notice from HandiSoft in any of the following circumstances:
(i) if you are in breach of any term of this Agreement;
(ii) if you, being a corporation, become the subject of insolvency proceedings;
(iii) if you, being a firm or partnership, are dissolved;
(iv) if the Software is otherwise outside your effective control; or
(v) if there is a change in ownership which effectively alters control of you.
12.2 You may terminate this Agreement by notice in writing to HandiSoft in the event that HandiSoft has breached a material term of this
Agreement and failed to rectify such breach within 30 days of a notice requesting HandiSoft to do so.
12.3 Upon termination of this Agreement:
(i) the Licence is revoked; and
(ii) you must immediately pay all fees, charges or other payments owing under this Agreement; and
(iii) you must either destroy or return any remaining copies of the Software and Documentation, in the manner directed by
HandiSoft; and
(iv) you hereby grant HandiSoft a licence to enter upon the Site(s) at which copies of the Software and Documentation may be
situated and remove same in the event of non-compliance with the above subclause, and you must render all reasonable
assistance to facilitate this action.
12.4 Termination of this Agreement will be in addition to any other remedies which either party may have under this Agreement or
otherwise and does not affect any rights or obligations that had accrued at the time of termination.
14. General
14.1 If you purchase any additional modules of the Software from HandiSoft, increase the limits under clause 3.3 of this Agreement, or if
HandiSoft otherwise agrees to alter the configuration of the Software, then the terms of this Agreement will continue to apply to your
use of the Software as reconfigured.
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except as expressly provided by this Agreement.
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understandings and negotiations on that subject matter.
14.4 You may assign your rights and obligations under this Agreement with the prior written consent of HandiSoft, provided that the
assignee executes a deed of novation pursuant to which it agrees to be bound by the terms of this Agreement.
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single or partial exercise of a right, power or remedy by a party does not prevent a further exercise of that right, power or remedy or an
exercise of any other right, power or remedy. Failure by a party to exercise or delay in exercising a right, power or remedy does not
prevent its exercise. A party is not liable for any loss caused by the exercise or attempted exercise of, failure to exercise, or delay in
exercising the right, power or remedy.
14.6 A provision of, or a right created under this Agreement may not be waived or varied except in writing, signed by the party or parties to
be bound.
14.7 The rights, powers and remedies provided in this Agreement are cumulative with and not exclusive of the rights, powers or remedies
provided by law independently of this Agreement.
14.8 Neither party is liable for any breach of its obligations under this Agreement (other than an obligation to pay any moneys or to
indemnify) if the breach resulted from a cause beyond its reasonable control.
14.9 If any provision of this Agreement is held to be invalid, unenforceable or illegal for any reason, this Agreement will remain otherwise
in full force apart from such provision which will be deleted.
14.10 Each indemnity in this Agreement is a continuing obligation, separate and independent from the other obligations of the parties and
survive the termination of this Agreement.
14.11 Clauses 2, 5, 9, 10, 11, 12, 13, 14, and any other clause which by its nature is intended to continue, shall survive the termination of this
Agreement for any reason.
History of changes 11
Introduction 11
Changes made 11
Chapter 6. Transactions 75
Managing expenses 75
Contributions to super funds 77
Managing benefits 78
Managing income 80
Tax payments and refunds 90
Managing properties 92
Processing bank statements 94
Introduction
The SuperFund 2009 user manual has been updated since the initial version. The following list details
the changes that have been made.
Changes made
The following changes have been made to this manual:
SuperFund 2009 is a practice-level program for preparing compliance accounts for non-reporting self
managed superannuation funds.
SuperFund 2009 has been designed specifically for integration with HandiTax 2009 and HandiLedger
2009.
SuperFund 2009 enables you to do the following:
• Control distributions to member’s accounts of 'benefits accrued as a result of operations' (before and
after income tax), specific expenses and specific income allocation, including income from
segregated assets.
• Determine Account Based, Allocated or Market Linked Pension minimum and maximum values and
deductible amounts.
• Reconcile and control all movements in each member's Preserved, Restricted Non-preserved and
Unrestricted Non-Preserved accounts, as required by legislation.
• Produce journal entries for member’s account distributions, member’s additional information
journals and tax reconciliation notes.
• Prepare Net Market values of all types of Investments, including Real Property valuations.
• Check statutory compliance areas - Investment Strategy, SGC compliance, contribution deductibility
rules, contribution limit rules, In-house assets, Lifetime CGT Caps.
• Integrate with HandiTax to prepare the Superannuation Fund income tax returns, supporting Trust
Distributions, Interest, Dividends, Franking Credits, Foreign tax credits, Tax Rebates, TFN credits
and PAYG instalments.
• Calculate “Eligible Service Period” data for members up to crystallisation date (Year ended 30th
June 2007).
The HandiSoft Software Suite shares client information and transaction data between programs. For
example, if a client changes their address, you record the new address in only one program – all other
programs update instantly.
You should upgrade SuperFund 2009 annually to ensure that:
• Your practice complies with any legislative changes.
• You can transfer accounting information into the current year taxation forms.
• You are able to obtain software support.
System requirements
The system requirements for the operation of SuperFund 2009 depend on a number of factors. For
example, the more programs you run concurrently, the higher the requirements.
The following are recommended specifications for standalone or workstation computers. SuperFund
2009 may run on systems with lower specifications, but the performance could be significantly degraded.
Your computer technician will be able to advise you further on this matter.
Customising colours
Users can change the colours of the screen displays to suit their individual tastes.
2. Set the screen colours as required. To do this, click the button next the relevant field, and select
the colour from the “Colour” window.
The Preview area will show you how the new colours would appear.
3. If necessary, click Load Default to revert the colours back to the original settings.
4. Click OK to confirm the new colour settings and close the “Controls Colour Setup” window.
The colours have now been set up for the logged in user.
Menu descriptions
Fund menu
Next Years Details Moves to the next financial year for the selected
fund.
Prior Years Details Moves to the previous financial year for the
selected fund.
Close the Year Closes the currently selected year for the selected
fund.
Re-open the Year Re-opens the currently selected closed year for
the selected fund.
Exit Exits from the SuperFund 2009 program.
Members menu
Assets menu
Transactions menu
Ledger menu
Reports menu
Options menu
Tools menu
ASX Codes Opens the “ASX Codes” window for you to view
and edit the Australian Stock Exchange codes
and prices for listed companies and trusts.
APIR Codes Opens the “APIR Codes” window for you to
view and edit the Asia Pacific Investment
Register codes for managed investments.
Import ASX Closing Opens an import window for you to load a file
Values containing the ASX closing values.
Help menu
The Client database, which is shared by all HandiSoft programs, records details of your firm's clients. If
a client changes their address, you need only to record that change in one HandiSoft program because all
HandiSoft programs automatically update to reflect the change.
When you add a fund to SuperFund 2009, you create a record in the Entity database, which is also
accessed by HandiLedger 2009. However, if you want to use data from SuperFund 2009 in HandiTax
2009, there must also be a record in the Client database.
Tip: You can use the Ref, Name and TFN columns to order your data. For example, if you want
to list the clients in TFN order, click the TFN… heading.
To see more details on a specific client, highlight the client and then click View to open the "Clients
Detail" window.
Tip: For information on the fields in the "Clients" window, press F1 to display the online help.
When you list the clients in the "Clients" window, you can use the Client Type field to display only those
clients who are current or those who are not. You can use the ID Type and ID Member fields to display
only those clients that have been allocated to a specific partner, manager, staff member or office.
For more information, please refer to the "Advanced Features 2009" manual.
To find a client
1. On the "Clients" window, click the Find button to open the "Find/Order" window.
2. On the upper part of the window, select the client area on which you want to search. You can use
your up and down arrow keys to move through the selection.
3. In the Find field, type the search text. As you type the initial characters, SuperFund 2009 will
highlight the first client matching the search text.
4. Click OK to close the "Find/Order" window when you have completed the search.
Tip: The View button toggles between the “Clients” and the "Clients Detail" window. For
example, if you click View from within the "Clients Detail" window, you will be returned to the
"Clients" window.
Tip: For information on the fields in the "Clients Detail" window, press F1 to display the online
help.
Note: After adding a client, you will still have to add the fund in SuperFund 2009. Refer to Chapter 3,
“Adding and changing funds”.
3. On the “Client selection” window, highlight the client from which the details are to be copied.
4. Click Select.
On the “Clients Detail” window, the Addresses, Phone Numbers and Email Addresses fields will be
automatically completed.
Note: You can also add notes to a client by clicking Notes on the “Clients Detail” window.
4. Click New to open the “Client Note” window.
This chapter describes how you would add new superannuation funds and edit existing ones.
2. If you want the fund to have a corresponding record in the Client database, click in the Reference
Field and select the client. If there is no existing client, you can add one. See Chapter 2, “The Client
database”.
Note: If you create a fund without a corresponding record in the Client database, HandiTax 2009
will not be able to use fund data exported from SuperFund 2009.
3. Complete the remaining fields as required.
Tip: For information on the “Add a New Fund” window fields, press F1 to access the online
help.
4. Click Save.
5. On the “Select a master chart” window, select the “Chart of Accounts” for the new fund.
Note: This window is only available if you are setting up an existing fund that has a commencement date
before the currently selected year. It is not used for setting up new funds.
Tip: For information on the “Member Details” window fields, press F1 to access the online
help.
5. Click Close when you have added all the fund members.
Tip: If you are setting up a Super fund with a member that has an existing Pension and
Accumulation account, you must set up the Pension account opening balances after setting up
Accumulation account opening balances here.
2. Complete the “Member Opening Balances” window and click Save.
Tip: For information on the “Member Opening Balances” window fields, press F1 to access
the online help.
4. Click Close when you have entered the opening balances for all the fund members.
Note: The Based on members Opening Balances option does not take into account the dates that
members made their contributions. If you want to weight the allocations to allot more to members
who made contributions earlier, then you must select the Manually Assign Allocation to Each
Member option and complete the table.
3. Click Save.
Tip: For information on the “Member Allocations” window fields, press F1 to access the
online help.
4. Click Close when you have entered the members’ allocations.
Setting up pensions
1. If any members are receiving pensions from the fund, on the “Fund Opening Setup” window,
highlight Pensions and click Setup to open the “Pensions” window.
Tip: If you are setting up a Super fund with a member that has an existing Pension and
Accumulation account, you must set up the opening balances in the Accumulation account before
entering the Pension account opening balances.
2. Click New to add details of a pension.
3. On the “Pension” window, enter details of the pension.
Tip: For information on the “Pension” window fields, press F1 to access the online help.
5. Click Close when you have entered all the pensions.
Tip: For information on the “Insurance Policies” window fields, press F1 to access the online
help.
5. Click Close when you have entered all the insurance policies.
Tip: For information on the “Allocation of tax” window fields, press F1 to access the online
help.
5. Click New to add another asset.
6. Click Close when you have entered the assets of that type.
Adding receivables
If the fund has cash from managed fund, trust distributions and return of capital from shares that has been
declared but not received, you can add details of the distributions.
1. To enter details of distributions, on the “Fund Opening Setup” window, under Receivables, highlight
the following to open the relevant window, and click Setup:
• Listed Trust Distributions
• Unlisted Trust Distributions
• Managed Fund Distributions
• Listed Shares Return of Capital
• Unlisted Shares Return of Capital
Tip: For information on the tax window fields, press F1 to access the online help.
5. Click Close when you have entered all the tax receivables.
Tip: For information on the tax window fields, press F1 to access the online help.
5. Click Close when you have entered all the tax liabilities.
Tip: For information on the “Deferred Tax” window fields, press F1 to access the online help
Tip: For information on the window fields, press F1 to access the online help
Note: The Paid and Date Paid fields will be unavailable because the expense should not have been paid
yet. If you want to make payment on a deferred expense, from the Transactions menu, point to
Expenses and click on the expense type.
Tip: For information on the “Select a Fund” and “Fund Details” window fields, press F1 to
access the online help.
Adding a member
1. On the “Fund Members” window, click New to open the “Member Details” window.
2. Complete the “Member Details” window fields and click Save.
Tip: For information on the “Member Details” window fields, press F1 to access the online
help.
3. To add another member, click New and enter the details.
4. Click Close to return to the “Fund Members” window.
Editing a member
1. On the “Fund Members” window, highlight the required member and click Edit to open the
“Member Details” window.
2. Complete the “Member Details” window fields and click Save.
• If you select Yes for Pension Mode, the member will have a ‘Y’ in the “Fund Members”
window Pension Mode column.
• If you enter a date in the Date Exited field, the member will be listed in the In-active Members
pane.
3. If required, click the blue arrows to display another member’s details.
4. Click Close to return to the “Fund Members” window.
Tip: For information on the “Member Opening Balances” window fields, press F1 to access
the online help.
5. If required, click the blue arrows to display another member’s opening balances.
6. Click Close to return to the “Fund Opening Setup” window.
This chapter describes how you would manage the assets owned by the funds.
Purchasing assets
Purchasing bank accounts and term deposits
You can add bank accounts and term deposits to the fund.
1. Select the required fund. From the Fund menu click Select a Fund.
2. From the Assets menu, point to Accounts and then click one of the following:
• Bank Accounts
• Term Deposits
Depending on your selection, a window will open, listing the accounts of that type that are owned by
the fund.
Tip: If you want to include bank account details when exporting data to HandiTax, on the
“Bank Accounts” window, select the Use account details on tax return for refund check box.
5. If required, use the blue arrows to display details of another account.
6. Click Close to return to the list window.
2. From the Assets menu, click Artwork, Collectables, Metals or Jewels to open the “Artwork,
Collectables, Metals or Jewels” (list) window.
Depending on your selection, a window will open, listing the accounts of that type that are owned by
the fund.
3. To edit or view details of an account, on the list window, highlight the asset and then click Edit or
View to open the “Term Deposits” or “Bank Accounts” window.
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another account.
6. Click Close to return to the list window.
3. To edit or view details of a financial asset, on the list window, highlight the asset and then click Edit
or View to open one of the following windows:
• Shares in Listed Companies
• Shares in Unlisted Companies
• Units in Listed Trusts
• Units in Unlisted Trusts
• Managed Funds
• Partnerships
4. Complete the fields as required and click Save.
5. If required, use the blue arrows to display details of another investment.
6. Click Close to return to the list window.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.
Revaluation of assets
You can revalue assets owned by the selected fund.
• SuperFund 2009 will automatically insert the revaluation date for the selected investments.
• In the Value column, enter the new value for each investment.
Disposing of assets
This section shows how to record the disposal of assets by the fund.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.
4. In the Disposal Date and Consideration fields enter the date of the disposal and the value for which
the asset was sold.
5. Click Save and Close.
Note: If the selected fund is registered for the GST, SuperFund 2009 will automatically complete the
GST Claimable fields. However, if the fund is not able to claim the full GST amount, you must change
the value to what can be claimed.
5. In the Member column, press F2 or click to select the fund members to whom the asset is to be
allocated. In the Allocation % column, type the percentage to be allocated to the members.
Deleting assets
It is possible to delete assets from SuperFund 2009.
1. From the Fund menu, click Select a Fund to open the “Select a Fund” window.
2. In the top pane, highlight the required fund. In the lower pane, highlight the year in which the asset to
be deleted was created.
Note: You can only delete an asset in the year it was created. SuperFund 2009 will automatically
update the following years.
Note: If the asset was acquired before the year that the fund was entered into SuperFund 2009,
select the year that the fund was entered.
3. Click Select.
4. If the year has been closed, from the Fund menu, click Re-open the Year to re-open it.
5. From the Assets menu, open the list window of the asset to be deleted. For example, to delete an
artwork, from the Assets menu, click Artwork, Collectables, Metals or Jewels to open the
“Artwork, Collectables, Metals or Jewels” (list) window.
If the asset was acquired before the year that the fund was entered into SuperFund 2009, from the
Fund menu, click Fund Setup to open the “Fund Opening Setup” window. Highlight the asset type
and click Setup.
Caution: The following step will delete all records of the asset, including General Ledger
entries, for the selected and following years. They can only be re-instated from a backup.
7. Click Ok on the “Attention” window.
The asset will be deleted from SuperFund 2009. If required, you can now close the year. See Chapter 5,
“Maintaining data”.
Note: Where data files are damaged to the extent that data can no longer be read, then performing a
rebuild will not restore this data. In such cases, restoring from backup is your best option (refer to the
"Advanced Features 2009" manual).
1. Exit all computers out of all HandiSoft programs (excluding the SuperFund 2009 program on your
computer).
1. From the Tools menu, click Reindex or Rebuild Database Files to open the “Reindex or Rebuild
Data” window.
4. The "Attention" window will appear for each file that SuperFund 2009 rebuilds. In each case, click
OK to continue.
5. If any error messages result when you are rebuilding the files, write down the message and then
contact the HandiSoft Software Support department for assistance.
3. Highlight the required file and click Open to import the list.
Tip: If you want to include bank account details when exporting data to HandiTax, on the “Bank
Accounts” window, select the Use account details on tax return for refund check box.
Tip: If you want to perform the task, click Close to exit the window. The confirmations you
have entered will remain when you next open the window.
4. When you have completed the three tasks under Step 1, you can click Lock year to prevent any
further data entry for the year.
5. Under Step 2, click View to open a Member Statement report. If the member statements are correct,
click Confirm.
6. Click Distribute profit to distribute the fund profit in HandiLedger.
7. Under Step 3, click View to open a Tax Reconciliation report. The “Fund Year Profit” window will
open for you to confirm or change the benefits accrued amount. Click Ok.
Re-opening a year
You can reopen a year if you need to change any of the data for that year.
1. If you have not already done so, from the Fund menu, click Select a Fund to select the find and the
year to be re-opened.
2. From the Fund menu, click. Re-open the Year.
The year will be re-opened for you to change any data.
The SuperFund 2009 Transactions menu provides a number of data entry options.
SuperFund 2009 provides special menu options that increase the speed of data entry and help ensure that
data is input into SuperFund 2009 correctly. These are discussed in more detail in the following chapters.
Managing expenses
You can view, edit and enter any expenses incurred by the fund..
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Expenses, and then, depending on the expense type, click one
following:
General Any general expenses incurred by the fund
Pensions Pension payments to fund members
Insurance Premiums and fees paid for insurance policies.
Policies
4. If you have HandiLedger installed, select the Add/modify HandiLedger transaction check box to
create a transaction in HandiLedger. Select the Preview transaction check box to preview the
transaction before posting it to HandiLedger.
5. Click Save.
6. If required, use the blue arrows to edit another expense.
7. When you have finished paying expenses, click Close.
Managing benefits
You can enter details of the following benefits received by and from the selected fund.
• Rollover transfers in and out
• Lump sums received
• Pensions
Managing income
Bank accounts interest
1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Interest, and then click Bank Accounts. The “Bank
Accounts - Interest” (list) window will open, listing all the interest earned by the fund.
2. On the Access Panel click Dividends or, from the Transactions menu, point to Dividends, and then
click Listed Companies. The “Shares in Listed Companies - Dividends” window will open, listing
all the dividends earned from listed companies.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Dividends, and then click Unlisted Companies. The “Shares
in Unlisted Companies – Dividends” window will open, listing all the dividends earned from unlisted
companies.
later date. Distributions can be marked as received when the actual funds are received, and distributions
not received are rolled over from year to year. The "receivable" distributions are listed in the investment
summary and opening balance reports so the total fund balance is equal to the total of the member
balances.
1. Select the required fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Trust Distributions, and then click Listed Trusts. The
“Units in Listed Trusts – Distributions” window will open, listing all the distributions earned from
listed trusts.
5. If you have HandiLedger installed, select the Add transaction to HandiLedger check box to create
a transaction in HandiLedger. Select the Preview Transaction check box to preview the transaction
before posting it to HandiLedger.
6. If required, use the blue arrows to edit another distribution, or click New to add a new one.
7. Click Save and then Close to return to the “Partnerships – Distributions” window.
8. If applicable, you can click Delete to delete the highlighted distribution.
9. Click Close to exit the “Partnerships – Distributions” window.
Return of capital
1. Select the required super fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, point to Return of Capital and click either Listed Companies or
Unlisted Companies. The “Shares in Listed Companies – Return of Capital” or “Shares in Unlisted
Companies – Return of Capital” window will open, listing all the returns of capital from share
holdings.
Figure 96: The “Shares in Listed Companies – Return of Capital” (list) window
3. Click New, Edit or View to add a return of capital, or edit or view the highlighted return. The
“Shares in Listed Companies – Return of Capital” or “Shares in Unlisted Companies – Return of
Capital” window will open.
Managing properties
Property additions
You can add, edit and delete records of additions to property owned by the selected fund.
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Property Additions. The “Additions” window will open, listing
all the additions made to the fund’s properties.
Rental income
You can add, edit and delete records of rental income from properties.
1. Select the fund.
• From the Fund menu, click Select a Fund.
• On the “Select a Fund” window, highlight the required fund and click Select.
2. From the Transactions menu, click Rental Income. The “Rental Income” window will open, listing
all the rental income receipts from the fund’s properties.
6. Complete any remaining fields on the transaction window and click Save.
7. On the “Bank Statement Entry/Import” window, the Done column will show a ‘Y’, indication the
entry has been processed.
8. If you want to save the transaction settings to auto-code future bank statement entries, highlight the
entry and click Store to open the “Auto-code Settings” window.
Auto-code settings
If you import bank statements into SuperFund 2009, you can create a set of auto-code rules that match
search words and phrases with specified transaction details. Bank statement entries containing the search
words or phrases are then automatically coded as the transactions specified in the rule.
As already described, when you code bank statement entries on the “Bank Statement Entry/Import”
window, you can click Store to save the settings as a rule.
You can also set up your auto-code rules as follows:
1. From the Tools menu, click Bank Statement Search Terms to open the “Auto-code Search
Words/Phrases” window.
2. To add a new rule, click New to open the “Auto-code Settings” window.
4. In the File path field, click to select the file to be imported. In the First Line field, type the line
number that contains the first bank statement entry.
5. Once you have selected an import file, the information contained in it will be displayed under
Column Preview. If you have selected a profile, the information should relate to the column
headings. If not, click on the headings and select the correct terms.
6. Click Import to import the bank statement file.
7. If you want to save the import profile for future use, click Yes on “Attention” window.
The “Bank Statement Entry/Import” window will list the imported bank statement entries. If you
have set up auto-coding rules, the Type and Transaction columns will already be completed. You
can change these, if necessary.
8. Highlight each entry and click Process. The relevant transaction window will open. If you have set
up auto-coding rules, the fields will already be completed. Click Save to save the transaction.
9. If you have changed any of the fields for an entry, you can click Store to save the auto-code settings.
10. When you have completed the processing, lick Close to exit the “Bank Statement Entry/Import”
window. You will be asked if processed transactions are to be deleted. If you click Yes, all entries
with a ‘Y’ in the Done column will be deleted.
The SuperFund 2009 Ledger menu is used for managing a General Ledger, where each Super fund is
recorded as an entity.
2. Press F9 or from the Ledger menu, click Chart of Accounts to open the chart of accounts:
3. Make a note of the first and last account numbers that exist in the client’s chart of accounts.
4. Click Delete. The "Delete Accounts" window will open.
Tip: Create your own master charts. The master charts that you create can contain far fewer
account codes, thereby reducing the time and effort involved in adding, editing and deleting unwanted
account codes.
Sub accounts
You may have a need to break a single SuperFund 2009 account into a number of sub accounts.
Caution: Where sub-accounts are used, ALL revenue and expense items must be allocated to a
sub-account. If they are not, then the reports produced by SuperFund 2009 will be incorrect.
Change between two digit and three digit sub account codes
You may choose either two or three digit sub accounts. Two digit sub account codes are the default
setting.
1. Press F6 or, from the Ledger menu, click Entities to open the Entity database.
2. Highlight the required entity and click Edit.
3. In the Sub accounts field, select Two digit or Three digit sub account codes.
4. Click Save and then Close.
Tip: There is a quick way to add sub accounts to a range of account codes. Simply click Copy and
complete the "Copy Sub accounts" window.
Setting up accounts
You can select the accounts to be used for the different Super fund components.
1. From the Ledger menu, click Account Setup to open the “HandiLedger Account Setup” window.
Tip: For information on the "Transactions" window, press F1 to display the online help.
Editing transactions
1. On the Access Panel or from the Ledger menu, click GL Transactions to open the "Transactions"
window.
2. On the upper section of the “Transactions” window, highlight the transaction you want to edit.
3. Click View. The "Transaction details" window will open.
Tip: For information on the "Transaction details" window, press F1 to display the online help.
Deleting transactions
You are able to delete a single transaction or a range of transactions from the "Transactions" window.
1. On the "Transactions" window, highlight the transaction to be deleted and click Delete. The "Delete
Transactions" window will open.
Attaching narrations
You can attach a narration to any transaction from the "Transactions" window.
1. On the "Transactions" window, highlight the transaction to which the narration is to be attached.
2. Click Notes. The "Narration for Transaction" window will open.
Duplicating transactions
The Duplicate button on the "Transactions" window enables you to create duplicates of selected
transactions with new dates.
1. On the "Transactions" window, highlight the transaction to be duplicated.
2. Click Duplicate. The "Duplicate a Transaction" window will open.
Tip: Select the Reverse Entries check box if you want to reverse the debit and credit entries
in the duplicated transaction.
4. Click OK.
SuperFund 2009 will create a new duplicate transaction with the specified date.
Journal entries
The procedure for processing both cash and non-cash journal entries is outlined below:
1. From the Ledger menu, click Journal Entries. The "Journal Entries" window will open.
Tip: For information on the "Journal Entries" window, press F1 to display the online help.
3. You can click Options to open the “Journal Entries Options” window for you to set the cursor
movement sequence when you press the Tab key. .
Transaction narration
If you wish to attach a narration to your transaction or journal entry, press the button to the right of the
Description field. The "Transaction Narration" window will open for you to type in a narration for the
transaction entry.
The SuperFund 2009 Reports menu allows you to view and print a variety of standard reports.
Standard reports
From the Reports menu, you are able to access the following standard reports:
Cash Book The report shows cash book entries for selected
fund for the current financial year.
Expenses This report provides a summary of the expenses
for the selected fund.
Purchases and Disposals This report lists all the purchases and disposals
by the selected fund during the financial year.
GST Reconciliation The report shows the GST claimable and payable
by the selected fund.
Investment Income The report shows the income from investments
held by the selected fund.
Realised Capital Gains The report shows the capital gains from disposals
of investments by the selected fund that have
been realised.
Unrealised Capital Gains The report shows the capital gains from disposals
of investments by the selected fund that have not
yet been realised.
Investment Summary The report summarises the investments held by
the selected fund.
Investment Class Summary The report summarises the amounts in the
investment classes held by the selected fund.
TFN Credit The report lists the Tax File Number credits for
the selected fund.
Imputation Credit The report lists the Imputation credits for the
selected fund.
Foreign Tax Credit The report lists the Foreign Tax credits for the
selected fund.
Members Statements The report shows details of a selected member or
all members of the selected fund.
Tax Reconciliation This report reconciles the tax payments and
receipts for the selected fund.
Accounting Profit This report provides a profit breakdown for the
Breakdown selected fund.
Opening balances The report summarises the opening balances for
the fund at the beginning of the selected year.
Note: You are not able to save reports generated from the Document Manager and Jobflow Manager in
this manner. You can, however, export and save them as Word, Excel, PDF and HTML files.
Caution: The information in the saved report is not updated to reflect changes made to the
HandiSoft database.
Save a report
1. Preview the required report in the “Report Preview” window.
2. Click Save.
3. On the "Save Report" window, specify the name under which the report is to be saved.
4. Select the Save to Document Manager check box if you want the report saved to either the selected
client folder or your import folder in the Document Manager.
Clear the Save to Document Manager check box if you do not want to save the report to the
Document Manager. You can then retrieve the report via the Saved Reports command in the
Reports menu.
5. Click OK to save the report.
Retrieve a report
If a report has been saved to the Document Manager, you can retrieve it by opening it in the Document
Manager. If the report was not saved to the Document manager, you can retrieve it as follows:
1. From the Reports menu, click Saved Reports. The "Saved Reports" window will open, listing all
the saved reports.
The total value of a member’s super interest at a particular time is the total amount of all superannuation
lumps sums, benefits or entitlements that could be payable from the interest at a particular time. Typically
this is the member’s total account balance in the fund.
Super interest below $200
Where a person’s super interest in a superannuation plan is less than $200 and the entire amount is paid
out as a superannuation lump sum, the benefit will be non-assessable non-exempt income if certain
conditions are met. See Super Benefits under $200.
Superannuation lump sum
A Superannuation lump sum is the benefit taken as a lump sum payment from a superannuation plan,
rather than as an income stream.
Tax-free component – super interest
The tax-free component of a super interest is the total value of the following segments:
• the contributions segment, and
• the crystallised segment.
Taxable component – super interest
The taxable component of a super interest or benefit is the total value of the interest or benefit less the
tax-free component. The taxable component is usually made up of tax deductible contributions made to
the superannuation fund by the person and/or by the employer on the person’s behalf, as well as earnings
on all contributions.
Taxed Source
This refers to superannuation funds, approved deposit funds or retirement savings accounts (RSAs) which
pay tax under the standard superannuation tax provisions.
Undeducted contributions
Undeducted contributions are contributions paid by the taxpayer or by a person other than an employer of
the taxpayer to a superannuation fund where no deduction has been allowed for the contributions. These
contributions must have been paid on or after 1 July 1983.
Untaxed Source
An untaxed source is typically a government fund for public servants where the fund does not pay tax on
contributions and earnings it receives.
Undeducted purchase price (UPP)
This is the amount contributed towards the purchase of a pension or annuity that was not eligible for a tax
deduction, for example undeducted contributions.
Unused undeducted purchase price (unused UPP)
The unused UPP is the UPP at the time the income stream commenced less the amounts subsequently
claimed as deductible amounts against the income stream.
Valuation factor
This is the factor used for determining the capital value of a super interest upon conversion of an income
stream to an equivalent lump sum. It is based on the age of the recipient at commencement of the income
stream, the level of reversion and the level of indexation. The income stream valuation factors can be
found in the Income Tax Assessment Regulations 1997 Schedule 1B.
Withholding tax
This is tax that is deducted at the source: on interest, dividend and royalty payments made to non-
residents, and certain investments or payments to residents where the recipient has not provided their tax
file number.
purchasing ...............................................................50 R
viewing and editing .................................................56
rebuild database files ................................................. 69
interest
receivables, adding .................................................... 35
from bank accounts..................................................80
re-opening a year ....................................................... 73
from term deposits...................................................81
reports
investment strategy, setting and viewing....................40
retrieving saved reports......................................... 109
J saving.................................................................... 108
standard reports..........................................20, 21, 107
journal entries
return of capital.......................................................... 89
creating ..................................................................105
revaluing
narration ................................................................106
assets....................................................................... 18
L financial investments .............................................. 57
physical assets......................................................... 58
lump sums ..................................................................78 reversing transactions .............................................. 105
M rollover transfers........................................................ 78
managed investments S
allocating to members..............................................64 shares
disposing of .............................................................59
allocating to members............................................. 64
purchasing ...............................................................49 disposing of............................................................. 59
viewing and editing .................................................55 dividend receipts..................................................... 81
members
purchasing............................................................... 49
adding ................................................................31, 43 return of capital................................................. 19, 89
allocating assets ...........................................17, 32, 44 viewing and editing................................................. 55
contributions............................................................77
sub accounts
entering opening balances .......................................31 creating ................................................................. 100
managing pensions ............................................17, 44 using sub accounts ................................................ 100
pension payments ..............................................75, 76
system requirements .................................................. 14
N T
narrations in transactions..................................104, 106 tax payments and refunds .................................... 19, 90
O term deposits
interest receipts ....................................................... 81
opening a year ............................................................17 purchasing............................................................... 48
opening balances viewing and editing................................................. 54
member opening balances .................................31, 44 transactions
option settings deleting ................................................................. 104
investment strategy..................................................16 duplicate transactions, creating............................. 105
screen colours ..........................................................15 editing ................................................................... 103
other financial assets processing bank statements............................... 18, 94
allocating to members..............................................65 reversing transactions ........................................... 105
disposing of .............................................................61 viewing ................................................................. 102
other physical assets transferring between bank accounts........................... 55
allocating to members..............................................66
disposing of .............................................................63 U
purchasing ...............................................................53 unit trusts
P allocating to members............................................. 64
disposing of............................................................. 59
pensions distributions ............................................................ 84
adding and editing ...................................................44 purchasing............................................................... 49
payments............................................................75, 76 viewing and editing................................................. 55
physical assets, viewing and editing...........................56
property W
adding ..........................................................18, 19, 92
windows
allocating to members..............................................65 About Superfund..................................................... 15
disposing of .............................................................61 Add a New Fund..................................................... 29
editing......................................................................18 Adding a new account code .................................. 100
purchasing ...............................................................51 Additions ................................................................ 92
rental income .....................................................19, 93
APIR Codes ............................................................ 70
Artwork etc. ............................................................ 34