Quotation

Merino Industries
Limited
Date: 5th April ,2011

MR. PAWAN RAI

Big life, Raipur.

Re: Quotation for Titan standard Series Restroom Cubicles

Dear Sir,

Greetings!

Hope you are doing well. This is in reference to the discussion we had regarding the supply & installation
of restroom Cubicles at Big life, Raipur. We are pleased to offer you the best rate.

Please find below the specifications of compact board & accessories along with the details of cost &
commercial terms.

Item Description: Specification of Titan standard Series Restroom Cubicles

Product Type: Restroom Cubicles

Model Type / Series Titan standard

Overall Size (Depth x width) per unit 900 mm X1550mm

Door Width 600mm

Thickness of Merino Compact Laminate Board 12 mm

Color of Merino Compact Board Merino Single Color

Color of Accessories & other hardware Black / white / grey

Accessories (Stainless steel):

a) Top Rail
b) Hinges – Gravity to close
c) Privacy Thumb-turn c/w Occupancy Indicator
d) Coat Hook
e) Door Knob
f) Adjustable Pedestal
g) Aluminium “U” channel (Black anodized)
h) Aluminium Door Stopper channel (Black anodized)
i) Rubber Door Stopper Lining
j) Screws & Wall Plugs
 1960 mm (including a gap of 100 to 150 mm from
Overall Height of cubicles
the ground)

Details of cost:

Particulars Cost Per Unit Quantity Total Cost

Basic Rate 27198 4 108792

Add Excise @ 10.30% 2801.3 4 11205.2

Total Material Cost 30000 4 120000

Add : CST @13.5% 4050 4 16200

Grand Total 34050 4 136200

Total Payable Amount: Rs.136200 (Rs. One lakh thirty six thousand two hundred Only)

Terms & Conditions;-

1) Above rates are inclusive of Excise @10.30%, CST @13.5 %.

2) CST @ 2 % shall be charged (Against C Form).
3) Above rate may vary as per final site marking.
4) Payment Terms: - 80% Advance & 20% within 7 days of installation or after 30 days of
material delivery at site, whichever is earlier.
5) Delivery Period: - 25 Days from the date of receipt of advance cheque along with Purchase
Order, final drawing & site marking. All necessary information such as shade confirmation,
tax details etc.
6) Special Note: - If your site gets prolonged or is put on hold for whatever
reason for more than 30 days from the date of delivery of material
at your site, we will be liable for 100% payment against material.
You can not delay our payment on account of unfinished project.
However we will extend all help in installation etc when you are
ready for the same & we will provide you back up for the quality
assurance therefore please do not held back our payment in any
reason in interest of speedy supply to you.
We sincerely hope that the specifications and rates quoted over here will be up to your expectation.
Looking forward for mutually beneficial & longstanding relationship,
Best Regards,
For Merino Industries LTD
Ranjan Bharti
Sales Executive
(M.P & C.G)
+91-9893181217
Standard Terms & Conditions
1. Scope of offer:
a. Proposal for the supply &
installation of “Ready to Install”
restroom partition systems,
locker systems, urinal partitions
and extruded nylon coated grab
rails at “Project Name & site
address” as per the terms and
conditions enumerated.
2. Specifications & Drawings:
a. All quotations are submitted
based upon on the drawings &
specifications provided, site
conditions, mutual interpretation
& understanding thereof. Any
deviations must be pointed out
in writing before placing the
formal order, which shall be
incorporated through a revised
offer.
b. The permissible variation in the
dimensions is restricted up to
5% from the specifications
derived as per drawings. Any
variation above this limit shall be
charged for accordingly based
upon the final site requirement.
c. It should be noted that the
shades, series/model,
accessories color etc shall be
clearly mentioned in the
purchase order being raised by
customer & the same shall be
based upon the quotation /
Proforma invoice provided by
Merino Industries Limited. In
cases where the said details are
not included in the purchase
order, the details mentioned in
the quotation / Proforma invoice
shall be deemed to be
applicable.
3. Validity of Offer:
a. The quote submitted is valid for
a period of 45 days from date of
offer and any validity extension
will be confirmed by Merino
Industries Limited in writing.
4. Non Acceptance of Work Contract:
a. Merino Industries Limited being
the manufacturer of the
restroom cubicles & locker
systems enters into transactions
covered under contract of sale
of goods and any charges for
installation are incidental to this
sale hence as per the provisions
of section 194 C of Income Tax
Act the work contract is not is
not applicable even if the PO of
the customer uses the words
work contract or contract for
supply & installation or work
order since the substance is
sale of goods while the form
may be works contract. As a
matter of policy, the company
does not allow any charging or
deduction under the work
contract tax.
5. Site Conditions:
a. Pre-Delivery: The site has to be
handed over to us in acceptable
stage for carrying out line
measurements of actual
conditions for preparing shop
drawings for manufacturing.
b. Any changes in site conditions
from the date of initial inspection
that necessitate a change on
BOQ at the time of placing the
final order will result in revision
of offer and price changes shall
be to customer’s account.
c. Post Delivery: It shall be noted
that the installation work shall
only be carried on the site when
the appropriate site clearance in
writing has been provided by the
person in charge of the site. The
site shall be accepted for
installation only after all the
tiling, false ceiling, sanitary
fixing, plumbing & electrical
work has been completed.
Please note that the installation
of restrooms cannot be carried
simultaneously along with any
other wet work on the site. The
clear site handing over, free
from all encumbrances must be
made to our Site In charge at
least 3 days prior to assembly.
This will have to be certified by
our site in charge after carrying
out necessary inspection.
6. Release for Production:
a. All the material will be released
for production only after BOQ,
specifications, samples & shop
drawings are endorsed by
customer’s authorized signatory
and design consultant / architect
as “Final & Accepted”.
b. The material shall be released
for production subject to the
receipt of advance amount in
total as per the terms and
conditions mutually agreed.
7. Delivery Schedules, Shipment,
Storage & Distribution:
a. The delivery period on all India
basis, is given as under and
shall be applicable for all the
dispatches pertaining to the
supply of restroom cubicles &
urinal panels. The lead time
shall be observed from the date
when the final purchase order
shall be received along with
concerned measurement
drawings & final approved
shades & measurements.
b. Road permits / entry forms, if
required should be provided by
the customer in advance along
with the PO.
c. The material in ready to install
form would be dispatched in
mutually agreed lot sizes
directly to site as per terms of
the order and prevailing site
conditions at such time to
facilitate timely assembly. Part
shipment / trans shipment to be
permitted.
d. The installation is to be carried
out concurrently, subject to site
availability.
e. Free delivery on site will be
done in case of site being
located in Delhi NCR. In all
other cases deliveries will be
made free up to our nearest
local godown. The freight for
delivery from our local godown
to the site shall be to customer’s
account at actual rates.
f. All the unloading will be done
under Company’s supervision /
as per guidelines provided and
material storage norms are to
be followed strictly.
g. Material received must be
acknowledged immediately
within normal working hours
after receipt at site and a secure
storage space (preferably with
lock & key arrangement) free
from water seepage, duly
insured against fire, flood & theft
must be provided for unloading
the material. Safety of material
at site till handover will have to
be covered by the customer
under insurance. Any loss
occurring at site for such
reasons shall be to customer’s
account.
h. Floor / Section wise distribution
of material shall be
responsibility of Merino
Industries Limited, though;
customer will ensure safety of
material during course of
installation from theft / c.
pilferage / damage by other
agencies working at the site
concurrently.
i. In case of more than 2 floors, a
service lift will have to be
provided by the customer for
faster and convenient
distribution of material to
different floors / sections. In
absence of service lift, labor
charges for material to be lifted
to various floors shall be to
customer’s account unless
otherwise included through
written communication. The
service lift shall be accessible at
all reasonable working hours.
1. Installation:
a. All the material being supplied
would be in ready to install form,
requiring on site installation, for
which Merino Industries Limited
will depute its own team or shall
subcontract it to its authorized
service provider. Under no
circumstances shall any other
agency or individual carry our
any kind of fixing activity with
the material supplied. Any
damages due to such activity
will be to customer’s account
and Company shall not bear any
responsibility for such losses.
b. Merino Industries Limited shall
be fully responsible for the
conduct & safety of such team/s
deputed at site as per the rule of
land. However, the customer
shall be fully responsible for
their easy ingress & egress from
site within all reasonable
working hours as shall be
defined in the PO to facilitate
installation completion. Further
more the teams shall carry the
installation work as per the
guidelines provided by us, the
customer or any other agency
shall under no condition exert
any pressure to work elsewhere
or for longer hours.
Customer shall ensure safety of
our team/s deputed on site from
any kind other risks of site
accruing out of circumstances
beyond the control of company.
d. Customer shall ensure proper
power/power backup as
conducive for carrying out the
assembly at site at its own cost
at all the reasonable working
hours.
e. Customer shall ensure easy
availability of drinking water,
proper ventilation in working
area, proper lighting in the
working area, and availability of
 water for other services, toilet variation / labor charges etc
facility for installers, and first aid shall be to customer’s account.
facility at no extra cost at site.
4. Exclusions:
f. Customer shall assist the
a. The scope of supply
company in arranging / locating
encompasses all the material
suitable boarding and lodging
and hardware used for restroom
facility for its team at site/near
/shower room / change room /
site. In case of remote site the
locker systems /urinal panels
customer shall help the
being offered by the company,
company in arranging for the
and their operation during
transportation of the team.
usage. However, the company
2. LD / Delay Clause: shall not be responsible for the
aesthetic or functional attributes
a. The delays caused due to non
of other items/constructions etc.
availability of basic information
used in conjunction with the
or measurement drawings shall
system supplied by us.
not amount to the delay caused
in the on site delivery of 5. Commercials:
materials by the supplier.
a. Pricing:
Merino Industries Limited will
bear the responsibility of delay i. The offered prices are
caused due to operational based on the careful
bottlenecks on its part except in and in-depth study of
circumstances beyond its customer’s requirement,
control such as floods, state of specifications and site
war, national emergency or conditions, firm till
cyclone etc. delivery at site subject
to fulfillment of other
b. Merino Industries Limited shall
conditions.
not bear any responsibility for
the delay in installation ii. The offered prices
amounting out of the non- include Excise Duty
availability of power or any other &Educational Cess @
problem on site. 10.30% applicable on
c. Merino Industries Limited will the material cost.
execute the order in accordance iii. CST shall be charged
to the norms and policies upon the material cost
mutually agreed in good faith at the rate of 13.5 %. In
and will make all necessary cases where the
endeavors to maintain the customer can provide
essence of time specified in the “C” form for the order,
purchase order. Accordingly, no the CST shall be
LD / Delay clause will be applicable @ 2 %.
acceptable unless agreed upon
in specific and in writing. iv. Service tax shall be
applicable on the
3. Variation in order: installation charges @
a. Under normal circumstances, no 10.30 %.
requests for changes in v. Any commercial forms
specifications would be (Form “C” etc) shall
permissible. have to be provided by
b. If the site conditions / situation customer in advance
so demands, based on its along with PO, failing
discretion the company may which, full tax will be
agree to incorporate certain charged.
changes (to be confirmed in vi. Any changes in the
writing), any delays / cost statutory levies by the
 Government of India documents supporting
shall be to customer’s such deductions along
account. with payments.
vii. Octroi / Entry Tax / any c. Pre Delivery Inspection:
other statutory levies
i. PDI during production
shall be to customer’s
stage by customer
account on actuals.
would be permissible if
viii. Any concessional agreed in writing or
rates / exemptions in necessitated for
taxes / duties etc, shall releasing payment
be considered only on against readiness of
submission of all material at factory as
relevant documents as per terms of order.
acceptable by
d. Invoicing:
concerned authorities in
advance. i. The company will raise
a separate invoice/s
b. Ordering:
each for material
i. All purchase orders supplied and installation
should be placed in charges respectively.
favor of “Merino However the total
Industries Limited”, amount shall in this
Hapur unless case not exceed the
specified otherwise in total order value.
writing.
e. Payment Terms:
ii. All purchase orders
should be firm & i. Through cheque or
irrevocable, with all demand draft payable in
BOQ, specifications and the favor of “Merino
shop drawings accepted Industries Limited.” at
for taking into par or via Electronic
production. Payments as per
agreed.
iii. All purchase orders
should be accompanied ii. The payments shall be
by advance payments, made based upon the
commercial forms, rates indicated in the
exemption certificates, Proforma invoice & the
and road permits etc as subsequent purchase
applicable. order placed by the
iv. A separate order for client. Any additional
installation should be supply of material due
released for assembly to variation in general or
of the material at site. dimensional
Kindly note that the specifications of site
assembly is incidental shall be charged extra.
to the supply of material
and hence no works iii. The schedule for
contract tax is payments shall be as
deductable / chargeable under:
on it.
Supply Order
v. Any other statutory
deductions can be 1. 80% Advance
made as per prevailing along with the
laws subject to proper purchase order.
provision of all relevant
 2. 20% upon
Installation
within 7 days
from the date of
submission of
final bills.
Installation Order
3. 100% against
completion of
successful
installation and
joint inspection.
6. Warranty & Retention:
a. Warranty: Warranty letter will
be issued after receiving Full
Payment & Installation
Completion Certificate. The
same will be giver for a term of
5 years on Moisture Related
Damages (Partitions), 1 year for
Restroom System Workmanship
& Accessories excluding normal
wear & tear and vandalism
b. Merino Industries Limited is a
supplier of repute and the
Purchase order terms and
warranty are binding documents
towards its responsibility to
ensure supplies in time / render
after sales service. The
company, as a matter of policy,
does not allow cash retention of
any amount under the defects
liability period. However, in
exceptional circumstances, the
company will consider issuing a
corporate guarantee to secure
customer’s advances / subject to the jurisdiction of the
performance of the supplied
system depending on the size of
order.
7. Completion:
a. The site completion certificate
shall be provided by the client
upon the final inspection of the
site after the completion of the
installation. The client may
indicate the observations /
dissatisfaction in the quality of
work on the site completion
certificate.
b. The installation completion
certificate shall be provided
phase wise to facilitate release
of payments towards assembly
charges subject to terms of
payment agreed.
c. Any damages in the material or
to the site out of our installation
work shall be indicated before
the completion of the installation
and shall be duly informed to
the concerned site supervisor in
writing. The company shall not
accept any claims of damages
after the inspection has been
completed and site completion
certificate signed.
8. Deviations:
a. Any/all changes agreed in the
scope of offer / order /terms of
execution will only be made
through a written letter signed
by the authorized representative
of the company and /or
customer and will form a part of
original offer as a revision with
date.
9. Governing Law:
a. The terms of the offer are
construed as binding and
enforced in accordance with and
under the rules of the
government of India.
b. The customer and the company
will endeavor to resolve any
differences or dispute through
mutual discussions and
agreement.
c. All unresolved disputes are
Hapur (UP) courts.
10. Confidentiality: The rates &
other terms of the contract are not to be
disclosed by either party to any third
person or party under any
circumstances & a breach of this
confidentiality may result in dilution of
the contract agreement.
11. Application:
a. The rates have been offered
solely for project order
belonging to or routed through
the customer for the particular
project & shall not be applicable
for any third party.
 ***** Thanks & Regards
*****