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Summary
The essay introduces the framework of the HR scorecard, which is modelled after
the Balanced Scorecard developed by Kaplan and Norton. The first few sections
describe the problems with traditional approaches to viewing HR’s role in business
performance. It explains why HR should be looked at as a strategic asset. The HR
architecture is then described in brief. It highlights the links between the HR
scorecard and the Balanced Scorecard. The nature of HR deliverables including
performance drivers and enablers is explained. The seven-step model explains the
details of implementing an HR Scorecard. The basic benefits of the HR Scorecard
are highlighted. Finally, to highlight the implementation details, a case study of the
Verizon HR scorecard is presented.
Introduction
Based on various studies, it can be concluded that firms with more effective HR
management systems consistently outperform the competition. However, evidence
that HR can contribute to a firm’s success doesn’t mean it is now effectively
contributing to success in business. It is a challenge for managers to make HR a
strategic asset. The HR scorecard is a lever that enables them to do so.
Implementing effective measurement systems for intangible assets is a very
difficult task and demands the existence of a unified framework to guide the HR
managers. It is this difficulty that has been the prime reason why managers tend to
avoid dealing with intangible assets as far as possible. In the process firms under-
invest in their people and at times invest in the wrong ways. Another difficulty is,
managers cannot foresee the consequences of their investments in intangible
human assets in a well-defined measurable manner and they are not willing to take
the risk. Thus, the most effective way to change this mindset is obvious – to build a
framework just like the Balanced scorecard, which has sound measurement
strategies and is
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able to link HR functions, activity and investment with the overall business strategy.
The HR scorecard framework was specifically designed for these purposes.
There is one reason for all of this. Human capital is an intangible asset and HR’s
influence on firm performance is difficult to measure. The standard elements of a
firm’s resource architecture that are measured include total compensation,
employee turnover, cost per hire, percentage of employees that undergo
performance appraisals and percentage employee satisfaction. The question to be
asked is: Are these the measures crucial to implementing the firm’s strategy? This
is clearly not the case. Interesting attributes would include a committed workforce,
competency development programs, etc. But, it is very difficult to imagine
measures for these quantities. Hence, in the current state of HR there is a clear rift
between what is measured and what needs to be measured.
• Develop strategies that provide timely and effective support for the skills
demanded by the firm’s overall strategy implementation.
• Problems of today are most likely due to past decisions. It is thus important to
look at the causal nature of past solutions and current problems.
• One should think twice before taking the easy way out or deciding to go with
standard solutions to any problem as this will most likely lead to a crop of new
problems in the future.
• Cause and effect are not closely related in time. There is a lag between cause and
effect and HR’s influence on firm performance is normally much less direct than
that of other performance drivers. This can make it hard to measure as well as be
misleading. It is thus important to look at the leading indicators and not just the
lagging indicators. Typical financial performance measures are lagging indicators
and in an attempt to solve financial problems, the first step is normally to cut costs.
It is more important to actually pinpoint the cause of the problem and look to long-
term benefits than short term ones.
• The best strategies are often unobvious. Small changes in how HR drivers are
managed can slowly gather momentum and work their way through the strategy
implementation process.
• It is important never to dissect the system and view each of its parts
independently. One must look at the system as a whole and the connections
between the individual parts is normally the vital place to look at for a solution to
any of the problems.
Firms with high performance work systems tend to devote considerably more
resources to recruiting and selection. There is a strong emphasis on training and
performance management and compensation is tied to performance. Teamwork is
encouraged, there is generally less unionisation and they have a large and effective
HR team. It is important to note, that all these factors in tandem, not in isolation,
lead to better performance, once again showing the systemic nature of HR’s role in
performance enhancement. The effects of these measures are lower employee
turnover, more retention, greater sales per employee and a greater market value
for the firm.
It is also important for the HR system to constantly check for alignment of all its
parts i.e. how much they reinforce or conflict with each other. An example of
misalignment is a policy that encourages teamwork but rewards individual
contributions.
In the service sector, the employee-customer relationship is very obvious and
visible and so the impact of value creation is unmistakable. But, in many firms, the
value is derived from the operational processes and quality of work that the
employees generate. This is less obvious to competitors and it cannot be imitated. It
is especially in these kinds of firms that the alignment of HR strategy and policy
with the overall strategy of the firm matters the most.
The alignment process begins with a clear understanding of what kind of value the
organisation is supposed to generate and how it should be generated. In the
Balanced Scorecard, this is referred to as the ‘strategy map’ that stresses the
relationship between the ultimate goals and the key success factors at the four
important levels of customers, internal operations, people and systems. Once the
firm has a clear understanding of the value-creation process, it can then design an
implementation model that specifies needed skills and competencies and employee
behaviours throughout the firm. The HR management section can then be directed
towards generating these necessary competencies and behaviours. The stress is not
just on the creation of sound HR policies and strategies. How these are
implemented is also very important. There has to be a strong alignment with the
firm’s competitive strategy.
A high performance HR system will also tend be unique. This is because it depends
on the particular organisation, its goals, people and strategy. Hence, it proves to be
a strategic asset.
Employee Behaviours: As mentioned above the final results of the strategies are
mapped to required employee behaviours. It is important that each employee be
trained not just to do his or her job but also to have a substantially clear
understanding of where he or she stands in the big picture of the overall strategy of
the firm. Strategic behaviours are productive behaviours that directly serve to
implement the firm’s strategy. There are two basic categories. Core behaviours are
behaviours that are considered fundamental to the success of the firm, across all
business units and levels. Situation-specific behaviours on the other hand, are more
circumstantial behaviours. These are not required all the time but are absolutely
necessary in certain scenarios.
Understanding how people and processes within a firm actually create value is the
first step to identify the key behaviours. The second step is to develop methods to
instil these behaviours and also have measurement techniques that evaluate these
methods and key behaviours.
The next important step is communication. The top management that has done the
above analysis must communicate their findings and decisions to the middle and
front-line managers, who in turn must communicate it to the other employees. In
this way, everyone in the organisation is made aware and can participate in the
strategy implementation process. This also helps allocate resources intelligently and
guides employees’ decisions. The Balanced Scorecard model recognises the
importance of both tangible and intangible assets and of financial and non-financial
measures. It focuses on the complex connections among the firm’s customers,
operations, employees and technology and places an important role for HR. The
BSC framework highlights the differences between leading and lagging indicators.
Lagging indicators include financial metrics, which typically reflect only what has
happened in the past. Such metrics accurately measure impacts of past decisions
but don’t help in making current decisions or guaranteeing future outcomes. The
leading indicators are the unique indicators for each firm. They include process
cycle time, customer satisfaction or employee strategic focus. These indicators
assess the status of key success factors that drive the implementation of the firm’s
strategy and hence emphasise the future rather than the past.
Ulrich et al. discuss a seven step model for formalising the strategic role of HR. They
are summarised below:
Once a firm clarifies its strategy, HR professionals need to build a clear case for the
strategic role of HR. In concrete terms, they must be able to explain how and why
HR can support the strategy. It is important to look at as much of case histories and
internal as well as external research while going through this phase. Although it is
not wise to imitate others, one can learn a lot by looking through past experiences
of others. Basically, the direct impact on the HR systems’ high performance
characteristics is non-linearly related to the increase in market value. This is
because in the lower ranges of performance, increase in market value is basically
because HR stops making mistakes it used to make in the past. It is almost like it is
getting out of the way and avoids blunders and wrong practices that worsen the
situation. In the middle range of performance, HR starts consolidating its efforts. It
is learning from its mistakes and in the process does not actually add much to the
market value of the employees and the company, but once a certain threshold is
crossed indicating that the firm has adopted the appropriate HR practices and
implemented them effectively, the market value soars exponentially. This is mainly
because the HR system starts getting integrated into the overall strategic system of
the firm. Basically, the firms must consolidate the appropriate HR policies and
practices into an internally coherent system that is directly aligned with business
priorities and strategies that are most likely to create economic value. This can lead
to significant financial returns to the company. It is this plan that must be made
concrete and shown as a strong case to make senior management believe in HR’s
potential.
Along with value creation, there must also be a strong case for HR’s role in strategy
implementation. Strategy implementation rather than strategy content separates
the successful from the unsuccessful firms. It is easier to choose an appropriate
strategy than to implement one.
This once again shows the strategic nature of HR’s role in performance
improvements. Successful strategy implementation is driven by employee strategic
focus, HR’s strategic alignment and a balanced performance measurement system.
The most important HR performance driver is a strategically focused workforce.
Effective knowledge management combined with the above-mentioned factors
creates a strategically focused organisation.
The first two steps clarify the firm’s strategy. This paves the way for the
implementation process. But, before this is done, the firm must get a clear
understanding of its value chain. The value chain is the complex cumulative set of
interactions and combinatorial effects that create the customer value in the
products and services of the firm. It is important that the firm’s performance
management system must account for each of the links and dependencies in the
value chain. The Balanced scorecard framework refers to this process and creating
a strategy map. These are basically diagrams that show the links in the value chain.
It shows how different components in different layers interact. It is what provides
managers and employees the big picture of how their tasks affect the other
elements in the firm and how it affects overall strategy. This process should involve
managers from all over the organisation, not just HR. The broad participation is
required to improve the quality of the strategy map. It also allows each member of
the team who is an expert in his or her domain to provide his or her own insights
into what is accomplishable. The following questions have been identified as the key
ones to be asked during the strategy map creation process.
• Think about how one can measure progress towards these goals.
• Recognise the employee behaviours needed to ensure that the company achieves
its goals.
These basic questions generate a wealth of information about how well a firm’s HR
has been contributing to the success of the organisation. Along with these
discussions, it is useful for the company to conduct surveys within the organisation
to identify the extent to which each employee understands the organisational goals.
Once the whole picture of the firm’s value chain is highlighted, the firm can then
translate the information into a conceptual model using language and graphics that
make sense to the members of the organisation. The model should then be tested
for understanding and acceptance amongst the leaders and the employees.
In the past, HR managers lacked the required amounts of knowledge about the
business side and general managers did not fully understand the HR side. It is HR’s
responsibility to depict HR deliverables including performance drivers as well as HR
enablers in the strategy map of the firm. Performance drivers such as employee
competence, motivation and availability are very fundamental and so it might be
difficult to locate these precisely on the strategy map. It is important to identify
those HR deliverables that support the firm-level performance drivers on the
strategy map. The focus should be on the kind of strategic behaviours that depend
on competencies, rewards and work organisation. E.g. Employee stability improves
R&D cycle time, the latter being a firm-level performance driver. Thus, employee
stability becomes an important HR enabler. Once this enabler has been identified,
the firm can design policies such as bonus schemes etc. that would encourage R&D
staff to continue working for the firm.
The above steps guide the development of the HR architecture and lay the
groundwork necessary to measure the performance relationship between HR and
the firm’s strategy. The next step is to design the measurement system itself. This
requires a new, modern perspective on measuring HR performance. It also requires
HR to resolve several new technical issues that it might not be familiar with. To
accurately measure the HR-firm performance relationship, it is imperative that the
firm develops valid measures of HR deliverables. This task has two dimensions.
Firstly, HR has to be confident that they have chosen the correct HR deliverables.
This requires that HR have a clear understanding of the causality in the value chain
for effective strategy implementation. Secondly, HR must choose the correct
measures for those deliverables. During this process of developing the HR
scorecard, the firm might go through several stages of increasing sophistication.
The first stage is normally the traditional category of measures. These mainly
include operational measures such as cost per hire, activity counts etc. These are
not exactly strategic measures. In the second stage, HR measures have a strategic
importance but they don’t help much in making a case for HR as a strategic asset.
Firms may declare several people measures such as employee satisfaction as
strategic measures and these might be included directly into the reward systems. In
this stage, there tends to be a balance between financial and non-financial
measures but there is less of an agreement on how exactly they combine together
to implement the strategy. These are normally hasty decisions and the firms might
have not gone through all the previous steps mentioned above. The next stage
represents a transition point whereby the firm includes non-financial measures such
as HR measures into its strategic
performance measurement system. The links between the various measures are
also identified i.e. they are placed appropriately in the strategy map. The HR
measures now actually track HR’s contribution to strategy implementation. In the
final stages, the HR measurement system will enable the firm to estimate impacts
of HR policies on firm performance. If the value chain is short and the strategy map
is relatively simple, the complete impact of HR on the overall performance can be
measured. For more complex value chains, the impact can be more accurately
measured on local segments or sectors of the strategy map. These local impacts
can then be assimilated to give a good measure of the total impact on the firm’s
performance. Thus, each level of sophistication of the measurement system adds
value to the non-financial measures and forces in the firm and enables a better
performance appraisal.
The previous step completes the HR scorecard development process. The next step
is to use this powerful new management tool in the right way. This tool not only
helps the firm measure HR’s impact on firm performance, but also helps HR
professionals have new insights into what steps must be taken to maintain HR as a
strategic asset. It helps the HR professionals dig deeper into the causes of success
and failure and helps them promote the former and avoid the latter. Implementing
the strategy using the HR scorecard requires change and flexibility as well as
constant monitoring and re-thinking. The process is not a one-time event. HR
professionals must regularly review the measures and their impacts. They must
review the HR deliverables identified as important and see to it that the drivers and
enablers and internally as well as externally aligned. Special reviews of the HR
enablers must be conducted as these have the maximum direct impact on specific
business objectives. Enablers that do not tend to play a positive role should be
replaced.
• It enables cost control and value creation: HR is always expected to control costs
for the firm. At the same time, HR has to fulfil its strategic goal, which is to create
value. The HR scorecard helps HR professionals balance the two and find the
optimal solution. It allows HR professionals to drive out costs where appropriate, but
at the same time defend investments in intangibles and HR by outlining the benefits
in concrete terms.
• It measures leading indicators: Just as there are leading and lagging indicators in
the overall balanced performance measurement system, there are drivers and
outcomes in the HR value chain as well. It is thus important to monitor the
alignment of the HR decisions and systems that drive the HR deliverables.
Assessing this alignment provides feedback on HR’s progress towards these
deliverables and lays the foundation for HR’s strategic influence.
HR’s contribution to firm performance. All measures have a credible and strategic
rationale. Line managers can use these measures as solutions to business
problems.
• It lets HR professionals effectively manage their strategic responsibilities: The
scorecard encourages HR managers to focus on exactly how their decisions affect
the successful implementation of the firm’s strategy. This is due to the systemic
nature of the scorecard. It provides a clear framework to think in a systemic
manner.
• It encourages flexibility and change: The basic nature of the scorecard with its
causal emphasis and feedback loops helps fight against measurement systems
getting too standardised. Standardisation is good for things that don’t tend to have
a dynamic nature but firm performance is a dynamic phenomenon. Every decision
needs to be taken based on the past and future scenarios. One of the common
problems of measurement systems is that managers tend to get skilled to obtain
the right numbers once they get used to a particular measurement system. The HR
scorecard engenders flexibility and change because it focuses on the firm’s strategy
implementation, which constantly demands change. With this framework, measures
simply become indicators of the underlying logic that managers accept as
legitimate. It helps them look at the bigger picture and since there are no perfect
numbers it makes it easier for managers to change direction when needed.
While management tends to make decisions about how to invest in human capital,
few companies have an effective process to measure the value created by this most
valuable asset. In Verizon, they believed that HR could effectively manage the value
created by thorough investments in employees. Managers knew was how much was
paid to reward, hire, train, develop, and provide benefits to employees. What
managers needed to know, however, was where the investments were most
effective and valuable. Some of the questions that did not have answers at that
time were:
• What is the cost in human capital terms to break into a new market?
• Is the acquisition target a good fit and does it add or dilute the competitive
advantage in terms of talent?
To answer these questions, management needed more information not just simple
cost figures. Management needed to track the financial results while monitoring
progress in developing human capital and acquiring the talent and capabilities
needed for business success. The Balanced Scorecard was developed by Kaplan &
Norton, 1996 and provided the ideal system that leverages the traditional financial
and efficiency measures that were available for Human Resources with metrics of
performance from three additional perspectives namely, customers, internal
business processes, and learning and growth.
The Human Resource Challenge was to translate the new business strategies and
targeted business results into human capital needs. Recognising that GTE’s
employees were a critical component in achieving the business goals, GTE HR
leaders inventoried the current skills and abilities that would provide value both in
the short-term and into the future. HR professionals then identified the critical
people imperatives necessary to grow that talent to increase the value delivered by
the workforce. GTE would need new behaviours, actions, and capabilities to drive
the business results. To focus the HR organisation on the achievement of these
people imperatives, GTE developed a new HR strategy to support the specific
people requirements of the business strategy.
1. Talent:
• ensure diversity
2. Leadership:
4. Organisational Integration:
5. HR Capability:
• invest in technology
The biggest problem was communicating and reinforcing the linkage between HR
actions and business results. The business had a clear strategy and targeted
business results. The HR Strategy was directly linked to the needs of the business
and expressed in terms of HR strategic thrusts. The prime objective was to
effectively communicate and execute on strategic intent, motivate and track
performance against organisation and business goals, and to align HR actions with
business results.
The Team:
most commonly used at the corporate level. The approach, however, remained
focused on long-term strategies and clear connections to business outcomes.
• Responsible for overseeing target setting process for your functional area
— Strategic Perspective
• Measures success in achieving the five strategic thrusts. Since the basis for the
HR Balanced Scorecard is achieving business goals, the aligned HR Strategic
objectives are the drivers for the entire model.
— Operations Perspective
• Measures HR’s success in operational excellence. The focus was primarily in three
areas: staffing, technology, and HR processes and transactions.
— Customer Perspective
— Financial Perspective
The Process:
A deliberate approach to the project was clearly defined and communicated to each
member of the team and to the HR organisation. The project was established and
organised into four major components: Planning and Alignment, Assessment,
Development, and Implementation.
• Planning and Alignment set the foundation for the project. Project plan, objectives,
and milestones were established. Team education and training was imparted on
business performance management, the balanced scorecard methodology, and its
application to HR measurement.
the process for collecting and tracking results, and creating the communications
strategy were the key deliverables in this phase.
Beginning with a clear understanding of the business strategy and goals, the HR
team worked with the business leaders and HR leaders to determine the key
questions to be answered for the business and to determine what key drivers of the
business would translate into clear people requirements. The outcome was an
understanding of what questions need to be answered and of the competitive
capabilities required for current and future business success. This provided the
detail to build a strategy map, which would support the design and development of
the HR Balanced Scorecard. Fig. 2 describes the process followed to determine
people requirements and business drivers.
The people requirements defined the HR Strategy that then translated into specific
HR initiatives that should directly support the attainment of HR Strategy. Having
this alignment allowed
Verizon to develop a strategy map, which illustrated the cause and effect linkage
between HR Strategy and business objectives. Using the strategy map as the guide,
they were then able to evaluate the strategic objectives in terms of measures and
outcomes (Fig 3.). They could then further refine these into lagging measures
(which tell how well a company has already done) and leading measures (which are
indicators of future performance).
Fig 2: The people requirement and business driver determination process [2]
Once they had defined the link from the financial objectives, HR focused on the
critical human capital requirements defined by the business. Previously, HR
Performance measurement at Verizon had focused solely on improvement of
administrative and transactional efficiency such as the error rate in employee
benefit processing and the number of training hours delivered per month. The focus
was expanding to include new processes for the HR organisation to develop
exceptional service delivery and increased employee value while ensuring a focus
on cost and value.
As the measurement model was being developed to support the business’s people
requirements, the objectives became clearer. HR recognised that the employees
would need to expand their skills and increase their productivity to provide the new
products and services that business would provide.
• The customer service representatives also would need ready access to customer
account information and be trained to quickly recognise possible customer needs
and to communicate optimal mixes of products, services, and price plans to
customers.
• New incentive systems were needed to encourage the new behaviour and skill
acquisition as well as retention plans for critical skill employees.
Early Results:
An early benefit of the HR Scorecard work was that it provided a process for the
senior HR team to focus on a clear and common objective: to establish a common
strategy for HR in support of business objectives. The high level strategy was for
everyone to be a partner to the business. Rarely, however, did all of the HR
leadership agree on how to implement the strategy because each person had a
different opinion about what being business partner really meant and whom exactly
the customer was. Taking strategy and translating it into a measurement and
management model gave specific and operational definitions for being a business
partner and targeted business customers.
Communicating the HR Scorecard:
Linkages between business processes and value chains to human resource actions
and services were clearly defined as the HR Scorecard became a business tool
understood and used across the
Drill down capability below the superficial level of results of the HR Scorecard was
enabled through a technology architecture, which at the top level used a Web-
based application to deploy and communicate to the desktop HR Scorecard results
in a virtual briefing book. Fig. 4 illustrates the HR Scorecard user interface which is
available on-line to all HR professionals. The virtual © www.hrfolks.com All Rights
Reserved
briefing book is easy to use and uses colour (green, yellow, and red) to indicate
whether a metric has exceeded, met, or fallen below target. The underlying
technology supporting the virtual briefing book provides links to Enterprise
Resource Planning (ERP) systems (SAP and PeopleSoft) and a data-warehouse using
a data-mining tool to drill down below the HR Scorecard results to analyse and
model cause and effects. Predictive modelling to evaluate workforce decision
impacts (positive and negative) prior to execution is the primary objective of this
investment in technology. Fig. 5 illustrates the technology architecture. The
Employee Data Warehouse provides the intelligence behind the measures tracked
by the HR Scorecard. The HR professionals have access to a rich base of employee
data integrated from 16 different HR systems including 20 years of history. Users
have a suite of reporting tools that enable them to perform sophisticated
multidimensional workforce analysis and predictive modelling. Hidden correlation
between measures to prove or disprove what business managers previously knew
only through hunches could be determined.
Conclusion:
References:
[3] Arthur K. Yeung; Measuring human resource effectiveness and impact; Human
Resource Management; Fall 1997, Vol. 36, No. 3, Pp. 299–301
[5] Arthur K. Yeung, Bob Berman; Adding value through human resources:
Reorienting human resource measurement to drive business performance; Human
Resource Management, Fall 1997, Vol. 36, No. 3, Pp. 321–335
[6] Richard E. Wintermantel, Karen L. Mattimore; In the changing world of human
resources: Matching measures to mission; Human Resource Management, Fall 1997,
Vol. 36, No. 3, Pp. 337–342
Chapter Quiz
Production.
Time.
Performance.
Salary compression
Cost-of-living differentials
Geography
With respect to compensation, _____ refers to how a job's pay rate in
one company compares to the job's pay rate in other companies.
Individual equity
Internal equity
Procedural equity
External equity
Employers use _____ jobs as anchors around which to slot their other
jobs.
Benchmark
Wage curve
Salary surveys
Competency-based
Benchmark jobs.
Compensable factors.
Job evaluation.
Ranking method.
Members will have different perspectives regarding the nature of the job.
1 and 2
Benchmark jobs.
A wage structure.
Pay grades.
Pay ranges.
Experience.
Market pricing.
Competencies.
Compensable factors.
Knowledge-based
Job oriented.
Skill based.
_____ refers to collapsing salary grades and ranges into just a few
wide levels with wide ranges of jobs and salary levels.
Broadbanding
Strategic compensation
Comparable worth
True
False
True
False
A firm's pay policies reveal how it uses its pay plan to further its
strategic aims.
True
False
Salary compression means newly-hired workers are paid more than
current workers.
True
False
True
False
True
False
A wage curve shows the pay rates currently paid for jobs in each pay
grade relative to the points or rankings assigned by the job evaluation.
True
False
True
False
True
False
True
False
False
True
False
To create paragraphs in your essay response, type <p> at the beginning of the paragraph,
and </p> at the end.
Explain the use of competency-based pay, including definitions of job
competencies and how to identify competencies.
To create paragraphs in your essay response, type <p> at the beginning of the paragraph,
and </p> at the end.
A number of articles offering practical advice on various aspects of
running a small business are available from the National Federation of
Independent Business Research Foundation. Visit the organization's
website athttp://www.nfib.com/page/researchFoundation and click
on the Business Toolbox to access a variety of free tools.
To create paragraphs in your essay response, type <p> at the beginning of the paragraph,
and </p> at the end.
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