JOB SPECIFICATION

EXPERIENCE - HUMAN RESOURCES MANAGER:

• 7-10 years of progressively more responsible positions in human resources, preferably in a

similar industry in two different firms.
• Experience supervising and managing a professional staff.

EDUCATION - HUMAN RESOURCES MANAGER:

• Bachelors Degree in Human Resources, Business, or a related field required.

• Masters in Business or Human Resources Management or a related field preferred.

REQUIRED SKILLS, KNOWLEDGE AND CHARACTERISTICS - HUMAN RESOURCES MANAGER:

These are the most important qualifications of the individual selected as the human resources
manager.

• Strong effective communicator in writing, business presentations and in interpersonal

communication.
• Highly developed, demonstrated teamwork skills.
• Demonstrates a high degree of confidentiality and unusual common sense.
• Able to direct the efforts of a team of diverse human resources professionals.
• Demonstrated ability to increase productivity and continuously improve methods, approaches,
and departmental contribution while being cost-sensitive. Commitment to continuous learning.
• Expert in employment law and employee relations and communication.
• Demonstrated ability to see the big picture and provide useful and strategic advice and input
across the company and on the senior executive team.
• Ability to lead in an environment of constant change.
• Experience working in a flexible, employee empowering work environment. Structured or large
company experience will not work here.
• Familiarity and skill with the tools of the trade in human resources including HRIS,

HIGH LEVEL OVERVIEW OF JOB REQUIREMENTS - HUMAN RESOURCES MANAGER:

The selected human resources manager must be able to perform effectively in each of these areas:

• Guides and manages the overall provision of Human Resources services, policies, and
programs for the entire company.
• Overall talent management strategy including workforce planning; recruiting; hiring; training
and development; performance planning, management, and improvement; and succession
planning.
• Organization development, change management initiatives, and company-wide environment
for employees.
• Oversee employment law compliance and compliance to regulatory concerns.
• Demonstrated proficiency in policy development, documentation, and implementation.
• Oversees employee safety, welfare, wellness and health.
• Responsible for community outreach and communication, and charitable giving.
• Managing external employment agencies, recruiters, and temporary staffing agencies.
 JOB DESCRIPTION

Position Title: Human Resources Manager

Location: Karachi, Pakistan

Reports To: Executive Director

Direct Reports: Admin Officer

Admin Assistant

PURPOSE OF ROLE:
 Develop and implement Human Resources policies, procedures and systems that maximise
the contribution of individuals and teams in the achievement of Country Program strategy, plans
and priorities. This will include development and implementation of efficient and cost effective
administrative systems
 Ensure sustained Organisational Effectiveness by developing and implementing
interventions in CP human processes, structures and systems in response to changing
organisational contexts, strategies and priorities. The objective is to ensure effective, harmonious
and interdependent functioning of themes. This will extend to external interactions with key stake
holders.
KEY RESPONSIBILITY AREAS:

• Develop and implement and interpret Human Resource policies, procedures and systems and
ensure consistency and harmony with the Global HR/OD framework , other organisational level
policies and national labour legislation
• Develop and implement human resource plans that are aligned to country strategy, plans and
priorities.
• Facilitate recruitment, selection, induction and orientation processes.
• Develop and implement and performance management systems all staff including facilitating
feedback and development planning processes.
• Develop and implement remuneration policies and procedures and carry out regular reviews to
ensure external competitiveness and internal equity
• Develop and implement employee welfare and wellness services including medical schemes,
insurance, security, work life balance.
• Develop and implement Human resource information systems, records and reports including
frequent and periodic availability and accuracy of information thereof.

Job Analysis Questionnaires

Job Analysis Questionnaires includes questions as follows:

A. EMPLOYEE INFO:

• List name, employee ID, dept, job title, job code

• Supervisor’s name, supervisor‘s title
• How long have you been in your current position

B. KEY TASKS AND RESPONSIBILITIES:

• List your major work tasks and responsibilities.

• Indicate the approximate percentage of time spent performing each function/task on an
annualized basis (describe only those duties that occupy at least 5% time).

C. PROBLEM SOLVING
 • Make a response in order to indicate the level of problem solving required in the job.
• 6 level of problem solving can refer at the end of this post.

D. DECISION MAKING

• Please describe one of the most important situations you have to solve in performing your
position’s major duties and responsibilities. Then, indicate how you solve them and the kind of
guidance.
• Identify types of decisions you make and at the end of each sentence check the frequency of
occurrence (daily, weekly, or monthly).
• You can also refer level of decision at the end of this post.

E. MANAGEMENT RESPONSIBILITIES.

• If you supervise others, give the name of divisions(s) or unit(s) managed and the number of
full- and part-time employees supervised, including their job titles.
• As to each position listed above, please list what’s management task you have to do?
• Are you in charge of a division, department or organizational unit? If yes, please identify.
How much of your time, approximately, is spent performing the above management tasks in
any given week (i.e., 20%, 50%, 80%)
• How much of your time is spent on your other tasks and responsibilities? Would you say that
managing or your other work is your primary duty? Please explain.
• Please list the job titles of the employees who report directly to you, and not through a
subordinate supervisor. Indicate if these employees are full-time, part-time or student workers.
• In the organizational chart below, please indicate the reporting lines by completing the boxes
with the appropriate titles based on the key

F. CONTACTS

• Please describe the contact you have with people inside and outside.
• Please identify the person/department and what type (oral and/or written) and frequency
(daily, weekly, monthly) of contact you have.
• And describe the type of contact (for example problem solving, procedure interpretation, or
influencing others.)

G. JOB COMPLEXITY

• What is the extent of Job Complexity for this position?

• Please explain and give examples?
• Also include the level of difficulty as: Very easy = 1; Easy = 2; Moderate (can rely on own
knowledge with occasional questions of supervisor) = 3; Difficult = 4; Very difficult = 5.

H. WORK ENVIRONMENT

• First, make element list of work environment in your organization.

• Identify total time spent by each element (none, as much as 25%, 25 to 50%, 50 to 75%).
• What level of sound is usual in your work environment?
• List the specific job duties that are affected by the environmental conditions selected by
incumbent.

I. PHYSICAL DEMANDS.

• First, make element list of physical activities in your organization.

 • Is it necessary to lift or exert force? If so, for each level of weight or exertion, identify weight of
each element.
• Are there any special vision requirements?
• List the specific job duties that require the physical demands selected.
• How much time is spent in the following physical activities?

J. MENTAL REQUIREMENTS.

• What level of mental ability is required for the full performance of this job?
• This includes such competencies as math, hand-eye coordination, motor skills, verbal aptitude,
judgment, decision-making abilities, etc.

K. EDUCATION:

• What is the minimum level of education and/or specialized training needed to fill the
position/vacancy.
• What level of education do you have?

L. WORKING EXPERIENCE

• What is the level of experience necessary to perform this job

• What is the average time required to learn and perform this job in an acceptable manner

M. SKILLS AND/OR LICENSING/CERTIFICATION REQUIRED:

• Please indicate all specific skills and/or licensing/certification required (not preferred) to do this
job.
• Describe typical situations in which your job requires you to interact with people
• Please identify who (students, the public, staff, etc.) and the purpose of the interaction

N.EMPLOYEE COMMENTS

May you think of any other information that would be important in understanding your job? If so,
please give us your comments below.

O. SUPERVISOR’S REVIEW SECTION

Based on your understanding of the job as it currently exists, please review the employee’s response
and provide your own comments in the space provided below. Please do not change the employee’s
responses.