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How to Set Up and Run a PMO
Executive Summary If you only have a couple projects
going on at any one time, you may be
Many companies are finding that they
able to gain the advantage of
must build project management
organizational standards by providing
capability if they are going to meet the
consistent training and having the
business challenges in the future. The
handful of project managers follow
also understand that project
similar processes. However, the larger
management processes should be
your organization gets, and the more
implemented consistently across the
projects that are executed at one time,
organization. This leads to efficiency
the more difficult it becomes to
and help deliver projects even better,
enforce this organizational
faster and cheaper. Given the need for
consistency, and without this
consistent project management, the
consistency the full value of
next question is how best to
implementing a common project
implement this common project
management methodology is not
management environment.
reached.
Many companies give this
Many companies have attempted to
responsibility to one or more people in
solve this problem through centralized
a Project Management Office (PMO).
organizations that are responsible for
There are many structures for a PMO
varying aspects of project
and many types of services that the
management methodologies.
PMO can offer. Each organization must
Organizations call this group names
first determine the services that are
such as Project Office, Enterprise
important to them and then create an
Project Office, Project Management
overall approach to implementing.
Center of Excellence and the Project
Since this is a culture change initiative,
Management Resource Team. Here, we
the effort can be time-consuming and
will use the term Project Management
difficult. However, the rewards are
Office (PMO). In some companies, the
also large. If the PMO is established
PMO organization contains only one
with a clear vision, strong sponsorship
person. In other organizations, the
and a solid approach, it can be a
PMO team could be quite large.
vehicle for creating a tremendous
amount of value for the company. YR2K Projects Brought PMOs to
the Mainstream
Organizations around the world are
implementing formal project Although the concept of the Project
management processes and discipline Management Office has been around
to deliver their work initiatives on for many years, for many
time, within budget and to an agreed organizations the awareness level was
upon level of quality. Part of the ability raised because of YR2K problems.
to execute better, faster and cheaper Many companies, especially larger
comes from the organization’s ability ones, realized that they needed a
to implement common processes and concerted and coordinated effort to
practices across their entire ensure that their systems could
organization. That way there is very withstand the YR2K cutover. The basic
little learning curve for the project infrastructure of a PMO was
manager and the team members as implemented, although with a single-
they transition from one project to minded focus to coordinate the
another. projects for the YR2K fixes. After YR2K
passed, many companies disbanded
the infrastructure, while others