Human Resource Information System

Assignment
HR Software’s role in achieving
organizational objectives

Submitted by;

EXMBA
 University of Central Punjab
Modern business practice requires an integrated human resource system to replace manual
processes for the operational control of employee relations. This has resulted in reduced labor
requirements and administrative processes. The corresponding increase in productivity due to
centralized computing streamlines operations and assists managers to focus on more mission
critical aspects of human resource management. Although paperwork hasn’t been totally
reduced, human resource managers can now spend more time on core business objectives as
opposed to attending to minor administration tasks.

The HR software system is necessary for companies of all sizes, whether they operate locally or
globally. Keeping track of labor, forecasting labor requirements, facilitating day to day
employee management and providing financial reporting to the accounting department are
essential components to company operations. With the ability to cut costs, save time and
increase productivity, an hr system is an investment that companies will long reap benefit from.

One area where a computerized human resource system is fully utilized is in the screening,
tracking and reporting on application processes associated with filling vacancies. With internet
integration, job posting, the tracking of open positions and the ability to store resumes
electronically, human resource managers can fulfill recruitment, screening and conduct all
operations from a centralized computer terminal. The ability to performing searches and track
jobs and applications greatly expedites processes that would otherwise be very time consuming
to execute.

The financial management module of human resource systems permits managers to conduct
payroll operations seamlessly. With software to control salary and wage rates, superannuation
contributions, employee performance details, sick leave and annual leave entitlements and
incidents, there is no longer any need for a huge payroll division to organize company
payments. The automatic reporting functionally essentially means that once the manager
setups and structures employee details, the system can operate without manual processing and
minimal labor oversee.

The operational requirements of employee management entail tracking, archiving and staying
on top of rules, regulations, and compliance, health and safety issues.

A centralized human resource system minimizes the administration associated with maintaining
operating requirements. New government regulations and legislation can be tracked over the
internet for system integration.

The HR software system is necessary for companies of all sizes, whether they operate locally or
globally. Keeping track of labor, forecasting labor requirements, facilitating day to day
employee management and providing financial reporting to the accounting department are
essential components to company operations. With the ability to cut costs, save time and
increase productivity, a hr system is an investment that companies will long reap benefit from.

One of the greatest benefits to using HR software to simplify the company’s HR processes is the
reduced amount of time that it takes to do many routine tasks. Tracking an employee’s daily
attendance or the amount of vacation hours accrued can take a large amount of time to do by hand
documentation, especially if there are a large number of employees working at the company. By
streamlining the process of entering this information into a computer database, the task may take
half of the time previously allocated to completing the entries.

Another benefit to using many types of HR software is the effective distribution of tasks by the
software products. Different individuals can be assigned to complete different tasks within the
system, with each receiving notification when there is a new task to be completed. It is also easier
for managers and business owners to check the accuracy of the completed tasks with the detailed
reports generated by the HR software product. 

Tracking different aspects of the business is much easier when using HR software as the tracking
mechanism. It can be used to track attendance in different departments, which employees are in
need of additional training, which professional licenses are held by each employee, etc. There is an
HR software package available to track just about any aspect the business that may be HR related.

Improved records accuracy is another often overlooked benefit to using HR software to deal with
company and employee data. Many programs are designed to flag obvious mistakes and will often
ask for the individual to confirm that the information is correct before saving it in the database. In this
way, many HR software programs catch mistakes before they are entered and buried under correct
information.

Many HR software programs also track changes made within the program to identify any mistakes
made in the program and who made the changes. If an HR manager notices on the report that there
are a significant amount of errors occurring in the program, they can track the changes to see if it is
a programming error or if one person is making mistakes consistently.
This allows the company to correct the problem before it becomes any more severe.

Some HR software programs allow regular employees to take a greater part in the HR processes for
their company.

The benefits that can be realized by using the proper HR software for a company are too numerous
to list all of them here, but the benefits of using the programs will be felt throughout the entire
company. From increasing productivity to empowering employees, it is hard to argue against
obtaining these programs for use in the company because there are very few problems associated
with using the products and the benefits far outweigh any risks of using the software products.