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Al Jaber motors good morning, how may I assist you( how can I help you ?)
or
Good morning Al Jaber motors, how may I assist you( how can I help you ?)
Ending a call
‘The last thing you hear is the first thing you remember’
(you will need to politely conclude the conversation without offending the individual.
Use positive statements to politely signal the end of the conversation.
Remember to always treat people the way you would like to be treated yourself, and
you can't go wrong!)
Is there anything else I can help you with? ( Is there anything else I can do for you?)
……………………………………………….
Thank you for calling and have a nice time.
OK. Thanks for calling.
Wonderful talking with you.
I enjoyed talking with you.
Thanks for your time and goodbye.
Key Vocabulary
pls hold on
can u please hold on + for a moment
Good Practice
If possible, answer promptly - a prompt reply helps get the call of to a good start.
Smile when you pick up the phone - the caller can hear it in your voice.
Be aware of the pace of your speech - speak at a reading pace, use punctuation and
speak clearly
Use courteous words and phrases: “may I ask you to write and confirm?” sounds
much better than “you’ll have to put that in writing”.
Be positive! Say what you can do, not what you can’t.
Avoid using jargon .
Accept responsibility for dealing with the call and carry it through.
Use closed questions (questions which can be answered simply ‘yes’ or ‘no’) to slow
a caller down or check your understanding of information given.
Pause before you pick up the receiver, to give yourself time to adopt a positive
attitudeUse the right phrase: “Good Morning / Good Afternoon / Good evening
+Company Name
The Conversation
Take control of directing the call by:
Identifying the caller’s needs by using questioning skills - open questions to speed up
the flow and closed questions to slow it down - don’t leave the caller to do all the
work.
Actively listening - giving ‘verbal nods’ (e.g. ‘I see / I understand) and repeating
information back to the caller to test your understanding and gain their agreement.
Avoid making assumptions.
Take responsibility for the call and any action - say ‘I can’ and ‘I will’ and do it!
If you have to go and get some information, do not leave your caller in the dark. Let
him/her know why you are going away from the phone and for how long.
Don’t leave an “open” telephone lying on a desk where the conversations of yourself
or your colleagues may be overhead.
Do your best to ignore colleagues who try to attract your attention or to interrupt you
while you are in conversation with a caller. If you are unable to ignore them, excuse
yourself to the caller and put them on hold while you deal very quickly with the
interruption….and try not to interrupt your colleagues during their calls.
If you cannot answer an enquiry quickly, give the caller the option of your calling
back. Tell him/her when you will call back and then stick to that promise. If you have
not got all the information you need by then, phone anyway to say what progress you
have made and when you will call again with a full answer.
Challenging Calls
When dealing with difficult and distressing calls: