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ABC and Company

SAMPLE QUESTIONNAIRE FOR JOB DESCRIPTION AND JOB SPECIFICATIONS


1. JOB TITLE: Manager-HRD

2. DEPT: HR 2a: LOCATION:


HQs

3. REPORTS TO: General Manager-HRD

4. SUPERVISES (number of employees) 4

BRIEF DESCRIPTION OF THE OVERALL ROLE OR PURPOSE OF THE


JOB:
State the general nature, level and purpose of the job and provide a brief
description of the duties and responsibilities. This paragraph will be used for the job
posting. It will be easier to write the general summary after completing other
sections of the job description.

To manage Human Resource Management & Development activities for


over 1000 staff members Pan India of ABC Company India, aiming for a
rapid high growth.

DUTIES & ESSENTIAL JOB FUNCTIONS


Identify the functions or tasks that employees in the job perform. The essential
functions should state the purpose of the work and the results to be accomplished,
rather than how the function is performed. Of the tasks listed, what percentage of
time is devoted to each? The more time employees spend on a function, the more
likely it is that the function is essential. Generally, include those functions that
account for 10% or more of the work, i.e., key items that contribute significantly to
the achievement of the job. The functions should add up to 100%.
Sn Job Functions % of Time
No

1 Ability to propose and formulate Central HR


policies, processes, and systems based on the
business needs. Work in close coordination with the
General Manager –HRD in overseeing its
implementation.

2 Ensure Talent Acquisition, Retentioin and


Learning & Development activities. Coordinating
with other HR –officers located at other locations of
ABC Company

3 Induction: Coordination with HR-Officers for


Induction at various offices

4 Performance and Development Review (PDR): To


ensure timely completion of the PDR process and
follow up actions thereon at all offices.

5 Pay-roll System: Coordinate with the pay-roll team


for salary processing and annual reviews.

6 Creating and maintaining HR-MIS

7 Ensure discipline and statutory compliance like


PF, ESI & Gratuity at all offices.
8
Promotion of General Staff Welfare activities at all
locations.

OTHER FUNCTIONS AND RESPONSIBILITIES


Duties listed in this section are not essential or intrinsic to the job but are performed
at times. Included in this section should be a general statement such as. “Perform
other duties as assigned.” This phrase allows the supervisor to assign sporadic or
one-time tasks as needed.

Any other duties as signed by General Manager-HRD

EDUCATION BACKGROUND, WORK EXPERIENCE , SKILLS ,


KNOWLEDGE , ABILITIES etc

Identify the minimum education skills, knowledge and abilities required to


competently perform the job duties. Please complete this section in
bullet form.

• The candidate must have a Post Graduate Qualification in


Human Resources with 10-12 years of experience, and have
managed a multi-location HR Team of 10 - 12 HR professionals at
a reasonably large, professionally managed, service providing
organisation for atleast 5 years.
• Effective communication skills, comfort with a variety of
computing tools, and good team playing abilities are other
essential pre-requisites for this position

PREFERRED

Preferred job specifications may be used to enhance success in the search of the
candidate. These specifications do not disqualify candidates without them
from consideration.
_________________________________ __________________________

Employee Name and Signature (Please Print) Date

_________________________________ __________________________Date

Supervisor’s Name and Signature

_________________________________ __________________________Date

Manager’s Name and Signature