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AstroWix India Project Solution Pvt. Ltd.

Introduction

PMP Application Template Excel file is meant to be used as a FIRST STEP towards PMP Examination Applicati
→ This Template consists of 5 Tabs: Introduction, Instructions, Project Calculation Details, Detailed Disctribution and

Usage Instructions

1. Minimum of 4,500 hours of project management experience in 36 nonoverlapped months


for Graduates (gaps in experience and overlapping experience will not be counted).

2. Minimum of 7,500 hours of project management experience in 60 nonoverlapped months for


Diploma Holders (gaps in experience and overlapping experience will not be counted).

3. Project management experience dating back at least three years from application submittal date.
4. Project management experience not dating back further than eight years from the application submittal date.
5. Project management experience is required in each of the following process areas when all projects are totaled, but not on each project.

Initiating | Planning | Executing | Monitoring and Controlling | Closing

Disclaimer
This excel sheet has been created with an intention to facilitate PMP Certification Examination Application Process for
PMP Credential aspirants. NEITHER AstroWix India Project Solutions Pvt. Ltd., NOR anyone else who has been involved with the
creation, production, or delivery of this excel Sheet shall be liable for any direct, indirect, consequential, or incidental damages
arising out of the use or the inability to use the excel sheet.
URL - www.astrowix.com | Email - pmsupport@astrowix.com

eant to be used as a FIRST STEP towards PMP Examination Application.


nstructions, Project Calculation Details, Detailed Disctribution and Deliverables.

onoverlapped months
not be counted).

onoverlapped months for


ill not be counted).

m application submittal date.


ears from the application submittal date.
process areas when all projects are totaled, but not on each project.

| Monitoring and Controlling | Closing

ertification Examination Application Process for


Pvt. Ltd., NOR anyone else who has been involved with the
ny direct, indirect, consequential, or incidental damages
Step by step guide to fill the PMP Applicati

Step

5
5

7
8
Step by step guide to fill the PMP Application F

Description
Enter the details in the form correctly, the information you enter should be verifiable.

Collect all the details about the projects as mentioned in the following steps, organize them in the chronolo

· Minimum of 4,500 hours of project management experience in 36 no overlapped months fo

· Minimum of 7,500 hours of project management experience in 60 no overlapped months fo

Gaps in experience and overlapping experience will not be counted.


Gather details of the project as below:

· Project Title Reference (someone that can verify your role in the project)
· Project Role References contact information
· Job Title
· Organization Details
o Name
o Address
o Phone no.
o Email Address
o Projects Start and End dates

Kindly fill the start date of the project.


Kindly fill the end date of the project.

All the other calculations are done automatically.

Kindly fill the education details : either your bachelor's degree or your highest attained qualification.
If you have a Bachelor's degree and a PG Diploma, kindly mention the Bachelor's degree

Total number of Project hours should be segregated into Five Process Groups
(the total # of hours in the Project Calculation sheet should be divided in 5 Process groups as per y
Total number of Project hours should be segregated into Five Process Groups
(the total # of hours in the Project Calculation sheet should be divided in 5 Process groups as per y
· Initiation,
· Planning,
· Execution,
· Monitoring & Control,
· Close Out
Note : You need not to have worked over every phase for each project. It may vary with Project, Designatio
Project management experience is required in each of the process areas when all projects are totaled, but
Project Deliverables: In this section write down the brief and precise description about the project as show
Please note the entire information should be completed within 500 alphabets. Also, deliverables need to b
separately.
E.g.
eProcurement

1) Develop Project plan


2) Develop Test plan and test scripts
3) Monitor the installation of the project.

Repeat the cycle from Step 3 to Step 6 for the number of projects.
After filling the PMP Application Process Template, send it to us (AstroWix) for review, if required.
Project Calculation Details
Detailed Distribution

Deliverables
This calculation is based on assumptions.Please enter your Project details for the actual calculation

- You can document your Experience for the last 8 years


- Experience should be documented across Five Process Groups - Initiation, Planning, Execution, Monitor & Con

No of hours = 8 x 5 x 4 x No of months (Assuming that you work for 8 hrs a day,5 days a week and 4 we
You may alter this calculation in case you have worked more or less

Please enter below details for your projects

Note:- Example is given below.

Basic Details Project 1 Project 2

Implementation of Implementation of
eProcurement Centralised Anti Virus
Project Title System solution
Project Role Project Manager Project Manager
Primary Industry Chemical Fertilizer
Job Title Senior Manager-IT Senior Manager-IT
Organization
Details(Name,Address &
Phone No) Organization Name Organization Name
Reference Name,
Ph.No,Email Id,
Organisation,Relation
with Project
Start Date October 5, 2005 February 1, 2004
End Date July 2, 2007 November 15, 2004
Days 635 288
Months 21.2 9.6
Months 21.0 10.0
Total Hrs 3360 1600
Deliverables Please see worksheet Deliverables

Enter your Graduation/Highest Level of Education :

Name of Degree or Diploma :

Year of Passing :
Name of University or Institute :

Address of University or Institute :


etails for the actual calculation

n, Planning, Execution, Monitor & Control and Close Out

hrs a day,5 days a week and 4 weeks a month)

Project 3 Total

Setting up of Mail
Messaging Systems
Project Manager
Construction
Senior Manager-IT

Organization Name

January 1, 2002
January 5, 2003
369 1292
12.3 43.1
12.0 43
1920 6880
Process Groups & sub processes as it appears on www.pmi.org
Initiation Activities
Conduct Project Select Method to evaluate the feasibility
Identify key stakeholders and perform analysis to gain buy-in and requirements for the success of the project
Define the scope of the project based on the organization need to meet the customer project expectations.
Develop the project charter and review it with key stakeholders to confirm project scope, risks, issues, assumptions
and constraints as well as obtain project charter approval from the project sponsor.
Identify and document high level risks, assumptions and constraints using historical data and expert judgment.
Total

Planning Activities
Identify key project team members and define roles and responsibilities to create a project organization structure to
develop a communication plan.
Create the work breakdown structure with the team to develop the cost, schedule, resource, quality and procurement
plans.
Identify project risks to define risk strategies and develop the risk management plan.
Obtain project plan approval from the customer and conduct a kick off meeting with all key stakeholders.
Define and record detail project requirements, constraints and assumptions with the stakeholders to establish the
project deliverables.
Develop the change management plan to define how changes will be handled to manage the triple constraints.
Total

Executing Process
Manage proactively the resource allocation by ensuring that appropriate resources and tools are assigned to the tasks
according to the project plan.
Execute the tasks defined in the project plan in order to achieve the project goals.
Ensure a common understanding and set expectations through communication to align the stakeholders and team
members.
Improve team performance by building team cohesiveness, leading, mentoring, training, and motivating in order to
facilitate cooperation, ensure project efficiency and boost morale.

Implement a quality management plan to ensure that work is being performed according to required quality standards.

Implement approved changes according to the Change Management Plan.


Obtain project resources in accordance with a procurement plan.
Implement the approved actions and workarounds required to minimize the impact of project risks.
Total

Monitoring & Controlling


Measure project performance using appropriate tools and techniques.
Verify and manage changes to the project scope, project schedule and project costs as defined in the change
management plan.
Monitor the status of all identified risks, identify any new risks, take corrective actions and update the risk response
plan.
Ensure the project deliverables conform to quality standards established in the project quality plan
Total
Closing Process
Formalize and obtain final acceptance for the project.
Identify, document and communicate lessons learned

Archive and retain project records, historical information and documents (e.g., project schedule, project plan, lessons
learned, surveys, risk and issues logs, etc.) in order to retain organizational knowledge, comply with statutory
requirements, and ensure availability of data for potential use in future projects and internal/external audits.

Obtain financial, legal and administrative project closure (e.g., final payments, warranties, contract signoff).
Release all project resources and provide performance feedback.
Create and distribute final project report.
Measure customer satisfaction at the end of the project.
Total

Total

Note : You need not to have worked over every phase for each project.It may vary with Project,
Designation & responsiblites alloted to you. Project management experience is required in each of
the process areas when all projects are totaled, but not on each project.
eProcurement Anti Virus MMS
Hours Hours Hours
60 10 30
81 44 40
161 83 92

60 33 40
40 22 28
402 192 230

Hours Hours Hours

97 65 55

160 75 80
130 35 74
164 95 100

325 210 257


200 32 48
1076 512 614

Hours Hours Hours

50 15 18
50 123 148

150 35 41

150 50 60

200 42 51
100 50 60
80 27 32
25 42 51
805 384 461

Hours Hours Hours


134 68 80

410 185 215

180 85 115
150 78 90
874 416 500
Hours Hours Hours
40 16 15
32 30 30

50 21 25
40 8 20
8 8 7
22 8 10
11 5 8
203 96 115

3360 1600 1920


Example given below:

Project Name: eProcurement Project Name:


Project Deliverables: Project Deliverables:
1 Preliminary Scope Statement 1
2 Requirement and Planning Management 2
3 Functional Design 3
4 Test Plan 4
5 Change Management Plan
6 Procurement Management

Kindly select the Deliverables from the list given below:

Following are some examples of the deliverables.

(Note : It will vary from Project to Project depending on the Industry Type,Project Type,
Project Role & other Agreed upon deliverables)

1 Project Charter
2 Scope Statement
3 Project Plan
4 Work Breakdown Structure
5 Resource Loading
6 Change Management Plan
7 Quality management plan
8 Requirement Analysis Report
9 Cost Estimation
10 Cost Management Plan
11 Procurement Plan
12 Risk Strategies
13 Risk Management Plan
14 Functional Design Document
15 Project Test Plan
16 Data Dictionary
17 Systems Design Document
18 Controls Documentation
19 Installation Plan
20 System Test reports
21 Operating Document
22 Project Status Reports
23 Generated weekly and monthly reports
24 Productivity Report
25 Systems Manual
26 Progress and forecast reports
27 Project summay Report
28 Project Management Plan
29 Project estimation Sheet
30 User manuals,
31 Project closure notes
Anti Virus

Data Dictionary
Systems Design Document
Controls Documentation
Installation Plan