Shortcut key Action

Ctrl+A Select All

Ctrl+B Bold

Ctrl+C Copy
Ctrl+D Fill Down
Ctrl+F Find
Ctrl+G Goto
Ctrl+H Replace
Ctrl+I Italic

Ctrl+K Insert Hyperlink

Ctrl+N New Workbook
Ctrl+O Open
Ctrl+P Print
Ctrl+R Fill Right
Ctrl+S Save
Ctrl+U Underline

Ctrl+V Paste
Ctrl W Close
Ctrl+X Cut
Ctrl+Y Repeat
Ctrl+Z Undo
F1 Help
F2 Edit
F3 Paste Name
F4 Repeat last action

F4 While typing a formula, switch between absolute/relative refs

F5 Goto
F6 Next Pane
F7 Spell check
F8 Extend mode
F9 Recalculate all workbooks

F10 Activate Menubar

F11 New Chart
F12 Save As
Ctrl+: Insert Current Time
Ctrl+; Insert Current Date
Ctrl+" Copy Value from Cell Above
Ctrl+’ Copy Formula from Cell Above
Shift Hold down shift for additional functions in Excel’s menu
Shift+F1 What’s This?
Shift+F2 Edit cell comment
Shift+F3 Paste function into formula
Shift+F4 Find Next
Shift+F5 Find
Shift+F6 Previous Pane
Shift+F8 Add to selection
Shift+F9 Calculate active worksheet

Ctrl+Alt+F9 Calculate all worksheets in all open workbooks, regardless of

whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9 Rechecks dependent formulas and then calculates all cells in all
open workbooks, including cells not marked as needing to be
calculated.

Shift+F10 Display shortcut menu

Shift+F11 New worksheet
Shift+F12 Save
Ctrl+F3 Define name
Ctrl+F4 Close
Ctrl+F5 XL, Restore window size
Ctrl+F6 Next workbook window
Shift+Ctrl+F6 Previous workbook window
Ctrl+F7 Move window
Ctrl+F8 Resize window
Ctrl+F9 Minimize workbook
Ctrl+F10 Maximize or restore window
Ctrl+F11 Inset 4.0 Macro sheet

Ctrl+F12 File Open

Alt+F1 Insert Chart
Alt+F2 Save As
Alt+F4 Exit
Alt+F8 Macro dialog box

Alt+F11 Visual Basic Editor

Ctrl+Shift+F3 Create name by using names of row and column labels

Ctrl+Shift+F6 Previous Window
Ctrl+Shift+F12 Print
Alt+Shift+F1 New worksheet
Alt+Shift+F2 Save
Alt+= AutoSum
Ctrl+` Toggle Value/Formula display

Ctrl+Shift+A Insert argument names into formula

Alt+Down arrow Display AutoComplete list
Alt+’ Format Style dialog box
Ctrl+Shift+~ General format

Ctrl+Shift+! Comma format

Ctrl+Shift+@ Time format

Ctrl+Shift+# Date format

Ctrl+Shift+$ Currency format

Ctrl+Shift+% Percent format

Ctrl+Shift+^ Exponential format

Ctrl+Shift+& Place outline border around selected cells

Ctrl+Shift+_ Remove outline border
Ctrl+Shift+* Select the current region around the active cell. In a
PivotTable report, select the entire PivotTable report.
Ctrl++ Insert

Ctrl+- Delete

Ctrl+1 Format cells dialog box

Ctrl+2 Bold

Ctrl+3 Italic

Ctrl+4 Underline

Ctrl+5 Strikethrough

Ctrl+6 Show/Hide objects

Ctrl+7 Show/Hide Standard toolbar

Ctrl+8 Toggle Outline symbols
Ctrl+9 Hide rows
Ctrl+0 Hide columns
Ctrl+Shift+( Unhide rows
Ctrl+Shift+) Unhide columns
Alt or F10 Activate the menu
Ctrl+Tab In toolbar: next toolbar
In a workbook: activate next workbook
Shift+Ctrl+Tab In toolbar: previous toolbar
In a workbook: activate previous workbook
Tab Next tool
Shift+Tab Previous tool
Enter Do the command
Alt+Enter Start a new line in the same cell.
Ctrl+Enter Fill the selected cell range with the current entry.
Shift+Ctrl+F Font Drop Down List
Shift+Ctrl+F+F Font tab of Format Cell Dialog box
Shift+Ctrl+P Point size Drop Down List
Ctrl+Spacebar Select the entire column
Shift+Spacebar Select the entire row
CTRL+/ Select the array containing the active cell.
CTRL+SHIFT+O Select all cells that contain comments.
CTRL+\ In a selected row, select the cells that don’t match the formula
or static value in the active cell.
CTRL+SHIFT+| In a selected column, select the cells that don’t match the
formula or static value in the active cell.
CTRL+[ Select all cells directly referenced by formulas in the
selection.
CTRL+SHIFT+{ Select all cells directly or indirectly referenced by formulas in
the selection.
CTRL+] Select cells that contain formulas that directly reference the
active cell.
CTRL+SHIFT+} Select cells that contain formulas that directly or indirectly
reference the active cell.
ALT+; Select the visible cells in the current selection.
SHIFT+BACKSPAC With multiple cells selected, select only the active cell.
E
CTRL+SHIFT+SPA Selects the entire worksheet. If the worksheet contains data,
CEBAR CTRL+SHIFT+SPACEBAR selects the current region. Pressing
CTRL+SHIFT+SPACEBAR a second time selects the entire
worksheet. When an object is selected,
CTRL+SHIFT+SPACEBAR selects all objects on a worksheet
Menu equivalent comments version
None All
Format, Cells, Font, Font All
Style, Bold
Edit, Copy All
Edit, Fill, Down All
Edit, Find All
Edit, Goto All
Edit, Replace All
Format, Cells, Font, Font All
Style, Italic
Insert, Hyperlink Excel 97/2000 +
File, New All
File, Open All
File, Print All
Edit, Fill Right All
File, Save All
Format, Cells, Font, Underline, All
Single
Edit, Paste All
File, Close Excel 97/2000 +
Edit, Cut All
Edit, Repeat All
Edit, Undo All
Help, Contents and Index All
None All
Insert, Name, Paste All
Edit, Repeat. Works while not All
in Edit mode.
None All

Edit, Goto All

None All
Tools, Spelling All
None All
Tools, Options, Calculation, All
Calc Now
N/A All
Insert, Chart All
File, Save As All
None All
None All
Edit, Paste Special, Value All
Edit, Copy All
none Excel 97/2000 +
Help, What’s This? All
Insert, Edit Comments All
Insert, Function All
Edit, Find, Find Next All
Edit, Find, Find Next All
None All
None All
Tools, Options, Calculation, All
Calc Sheet
None Excel 97/2000 +

None Excel 97/2000 +

None All
Insert, Worksheet All
File, Save All
Insert, Names, Define All
File, Close All
Restore All
Window, ... All
Window, ... All
XL, Move All
XL, Size All
XL, Minimize All
XL, Maximize All
None in Excel 97. In versions All
prior to 97 - Insert, Macro,
4.0 Macro

File, Open All

Insert, Chart... All
File, Save As All
File, Exit All
Tools, Macro, Macros in Excel Excel 97/2000 +
97 Tools,Macros - in earlier
versions

Tools, Macro, Visual Basic Excel 97/2000 +

Editor
Insert, Name, Create All
Window, ... All
File, Print All
Insert, Worksheet All
File, Save All
No direct equivalent All
Tools, Options, View, Formulas All

No direct equivalent All

None Excel 95
Format, Style All
Format, Cells, Number, All
Category, General
Format, Cells, Number, All
Category, Number
Format, Cells, Number, All
Category, Time
Format, Cells, Number, All
Category, Date
Format, Cells, Number, All
Category, Currency
Format, Cells, Number, All
Category, Percentage
Format, Cells, Number, All
Category,
Format, Cells, Border All
Format, Cells, Border All
Edit, Goto, Special, Current All
Region
Insert, (Rows, Columns, or All
Cells) Depends on selection
Delete, (Rows, Columns, or All
Cells) Depends on selection
Format, Cells All
Format, Cells, Font, Font All
Style, Bold
Format, Cells, Font, Font All
Style, Italic
Format, Cells, Font, Font All
Style, Underline
Format, Cells, Font, Effects, All
Strikethrough
Tools, Options, View, Objects, All
Show All/Hide
View, Toolbars, Stardard All
None All
Format, Row, Hide All
Format, Column, Hide All
Format, Row, Unhide All
Format, Column, Unhide All
None All
None Excel 97/2000 +

None Excel 97/2000 +

None Excel 97/2000 +

None Excel 97/2000 +
None Excel 97/2000 +
None Excel 97/2000 +
None Excel 97/2000 +
Format, Cells, Font All
Format, Cells, Font Before 97/2000
Format, Cells, Font All
None Excel 97/2000 +
None Excel 97/2000 +