Definition

Document provided by credit bureaus on a firm's history, creditworthiness, payment policies

and record, financial status, etc.

A business report conveys information to assist in decision-making.

Business reports give detailed explanation of a business activity. Usually business reports are
generated for the monitoring purposes of a business

To write an oral report, follow the steps below:

 Choose a topic that interests you. You can write about a favorite hobby or animal, an issue you feel
strongly about or a person you admire.

 Decide on the purpose of your oral report. What do you want your audience to remember?

 Find out who your audience is. An oral report that you prepare for an adult audience will be different from
an oral report that you prepare for classmates.

 Write down questions about the topic that pop into your mind. Chances are your audience will ask the
same questions.

 Research and collect facts and details about your topic.

 Organize your oral report! You want your oral report to be easy to understand and follow.

 Download an idea organizer to help you plan your oral report.

 Write a title for your oral report.

 Write an introduction. Tell your audience what you will be speaking about. Use a question, a personal
experience or a joke to get your audience interested in hearing your oral report.

 Think about the main points of your oral report and write them down.

 End your oral report by restating your main points.

 Once you have finished writing your oral report, be sure to review your writing.

The purpose of a Business report is to communicate information to assist in the business

decision making process. Some reports might propose solutions for business problems or
might present relevant information to assist in the problem solving process. A Business
plan is a kind of report which serves to communicate the Business model, Business
management model and the commercial objectives of a business.

In general when writing a business report the following steps have to be followed

1. Preparing to write the business report

2. Determining the scope of the report
3. Understanding the Target Audience
4. research to collect supporting information
5. formatting and organizing the report
Sometimes u r expected to present your report oraly to the selected audience. The audience
may be the people at your level, uper level or lower level and sometimes it may be managerial
level or executive membrs of the organization. For that reason your oral reporting skill will have
significant impact on your career.

How to organize and present effective oral presentation

Planning the presentation.

Outline the presentation

Strong opening

Memorable conclusion. Conclusion should consist of a message. For an informative report

the conclusion must help the listeners to remember the main points of the report.

Preparing and using presentation aids. Presentation aids are any audio or visual tools you use to
supplement your message. For example in large room a micro phone can be a significant audio
tool for improving your presentation. And PowerPoint is also a tool for presenting orally the
presentation.

Manage vocal and verbal aspects. The quality of sound and clarity of the words.

Manage nonverbal aspects. Gestures, expressions etc.

Manage question answer session.

Written report:

exceptional writing skills. Business report writing starts with the executive summary that is written in a non-

technical manner.

When readers look at a business report, they see not only the message but also the appearance
of the work. Like the words and illustrations, the report appearance is a part of the
communication they receive; and it affects the messages that readers form in their minds.
Writers, therefore, should use care in preparing and arranging their documents so that they
make a positive first impression. In order to make a good first impression, business report
writers should be familiar with the general mechanics of report layout.

Selection of Cover and Paper

Choice of Font(s)
Report writers should use a 12-point font for the text of the report. Headings may be in a
slightly larger size (14 point).

Page Numbering
 Use of Headings

Vocabulary and grammer used in writing

Routine report:

A routine report is one that you will be expected to prepare as a part of your normal work
assignment. Its purpose is to keep people informed of how you are accomplishing you regular
duties. A weekly production report is an example of routine report. Routine report does not
provide extensive search for necessary information. In many situations you will recall from
memory the principal data for the report. Although the data gathering procedure is very simple.

Special report;

1. Special report deals with the an occurrence that is an exception to your daily activities
and duties. Fro example you may be permitted to grant a customer a larger than normal
discount on an initial order. However it is not a normal sales procedure you would likely
write an exception report to notify your supervisor for your action.