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How to Report on
Manually Released
Invoices
Process Description
In most cases, invoice blocks should be resolved automatically using a background job running
nightly that will remove the specific hold if it no longer applies. There may be times when the
hold has been removed manually with human intervention. These manually released invoices
will need to be documented and identified to understand why we circumvented the system. A
report can be used to gather this information.
SAP Transactions
Contents
This document will take you through the process required to run the Manually Released Invoice
report following the steps below
To access the General Table Display screen follow the SAP standard menu path:
Tools-ABAP Workbench-Overview-SE16N – Data Browser
On the screen General Table Display screen, enter data from the table below
Once the data is entered, click the execute button. Enter the search criteria from the
data below:
Enter in any search criteria (Fiscal Year, Purchase Order, Plant, etc.). The default setting will
have all fields selected for Output. If there are only a select set of fields needed in the output,
uncheck the Output check box for the unnecessary fields. Once all the search criteria is
Review the list for any documents that have a blocked reason associated with them. The
blocked reason indicators will be shown with an X as seen below:
Click the right side of the Export button. From the drop down list, select Local File.
Select the Spreadsheet option and click the green check button.
NOTE: Use the Directory matchcode button to select the directory namespace to store the
file if you do not want to use the file path listed.
Once you click Generate, the file should be saved. A message will appear at the bottom left
In this example the blocked reason indicator shows as a Price block. Items that have a block
reason may still be in process for reconciliation. The reconciliation can happen in the
background when the invoice hold has been resolved. These invoices will drop off of the MRBR
report once the background job clears the invoice block. Manually released invoices will
continue to show a block reason in the RSEG table and not show up in the MRBR report. To
verify the manually released invoice, enter the data from the following table:
NOTE: When looking up multiple invoices, select the arrow button to the right of the
invoice document field. This will give you a new box where you can paste all of the invoice
items you copy from the excel file using the clipboard button. Click the Execute button to
select the entries.
If the invoice does not exist on the MRBR report, you will get the following message:
All invoices that show up in the blocked invoice list (MRBR) can be deleted from the excel file.
These still have active blocks associated with them that have not been resolved and therefore
are valid.
If the invoice data from the SE16N/RSEG table shows a blocked reason associated with it, but
does not show up in the MRBR blocked invoice list, this means that the blocked invoice was
manually released.