5. Click Create.

Mawuli School-Ho The Database window will appear

on the screen.
Marking Scheme
_________4marks
SECOND TERM 2011 PART II
PART I SECTION B 2(a) write a short note on the ff
objects:
1. (a) The Database Management DBMS
stands for Database Management A query is a tool that allows the user to
System. It is a program that sets up or request specific data to be gathered from
structures databases. It provides tools to the database. It finds and display selected
enter edit and retrieve specific information data
from the database easily. Data bases A form provides the user with an
enables users to organize, analyze and store alternative interface for entering, editing
related data. ____4marks and viewing data. It vies, add and update
data in a table
A database is a collection of related data. It
A report is a tool for producing
S/ Titl Auth Ye Shel Name Cla H/ Date Dat
N e or ar ve ss S formatted printed output from the
e
Of Borro database. It analyze and print data in
Of Of No wed Retu specific layout
Borrow
rned
Boo Pu er A table is an Object that stores records
k b. in the database.
A macro is an Object that allows the
is the equivalent to a file cabinet.____2maks database to be automated without the
need for programming.
b. Title: Mawuli School Library Books Database
A module is an Object that stores Access
code written by the user.

_______10marks _______2x4
=8marks
c. Describe how a database is
(b) State the difference between Function
created
and Formula in MS-Excel application.
1. From the File menu select/click New.
A formula tells Excel to perform a
The New File task pane will appear at
calculation using information stored in
the right of the screen (seen here).
other cells. For example, you can insert a
formula that tells Excel to add the values in
2. Under New click on Blank database.
The File New Database dialog box the first 10 cells in column A and to display
appears. the result in the cell that contains the
formula. A formula is an entry in a cell that
3. In the Save in box, select the location calculates data.
you want to save your database in.
4. In the File name box, type a name for Excel also provides many built-in
your database. functions which automate a number of
1
 types of calculation. Functions are pre-
programmed formulae
____2marks
3(a) state FIVE features of a Word
Processor
(i) Word-Wrap
(ii) Spelling and Grammar
(iii) AutoCorrect
(iv) Editing and Formatting Pictures
(v) Word Art
__________1x5=5marks
(b) How is query used in a database?
Queries find specific records matching your
criteria and can retrieve data from one or
more tables. When you ‘run’ a select query,
the query results are displayed as a
datasheet that looks and behaves like a
table. As with all types of query they can be
saved for future use as an object in your
database. _____2marks
(c ) (i) Cell - The intersection of a row and a
column is called a cell.
(ii) Column – Columns are referred to by
letters (A, B, etc.) Columns are vertical
space that runs across the worksheet.
(iii) Row – Rows horizontal space that
runs across the worksheet. Rows are
referred to by numbers (1, 2, etc.)
_________1x3=3marks
4 (a) Identify TEN (10) tools on a
database toolbar
New, Open, Save, Print, Cut, Copy, Paste,
Relationship, Undo, redo Help, Properties,
Spelling, Print Preview, primary key, run,
office link, file search, analyze, code, script
editor, etc. ____1/2 x10=5marks
(b) List the types of queries.
2
(i) Select Query
(ii) Make Table Query
(iii) Append Query
(vi) Update Query
(v) Crosstab Query
(vi) Delete Query
(vii) SQL
(viii) Action Query
(ix) Parameter Query
________1x5=5marks
5. What is Lookup wizard or field?
A lookup wizard is a field which ‘looks up’ its
values from a particular source (drop-down
field). When entering data in datasheet
view, the values appear in a drop-down field
known as a combo box. ______4marks
(b) identify the steps involved in
creating lookup wizard.
In the Data Type column for the relevant
field, select Lookup Wizard. The first page
of the Lookup wizard will appear:
1. Select Lookup wizard
2. Select I will type in the values that
I want and click next.
3. Enter the number of columns you
want in the list in the Number of
columns box.
4. Click in the first row of the Col 1
column and type in your first value.
5. Press the Tab key to move down to
the next row and type in your next
value.
6. Continue until all your values have programs (CorelDRAW), educational
been entered and click the Next programs (Encarta), entertainment programs
button. (music players) Etc.
7. Ensure the correct field name is ________1/2 x
displayed for your lookup column and 2=1mark
then click Finish.
The lookup field will be created as shown in (c) To start Microsoft Word;
Datasheet view on the right.
1. Click on the Start button
_______6marks 2. Select/click All Programs
3. Choose/click Microsoft Office and then
4. Select Microsoft Office Word 2003/2007.
____3
marks

6. (a) What is software?

Software is the term used to describe

computer programs, which can be used by
the computer operator to carry out a task
(work) or a function. In other words, it is the
step-by-step instruction that tells the
computer hardware what to do.
_______3 marks

(b) Software, its two divisions are

(i) System software

________1mark
e.g. Microsoft Windows 95, 98, 2000, XP,
Vista, Windows 7 etc.
________1/2 x 2=1mark

(ii) Application software

________1mark

e.g. Word processor(ms word),

spreadsheet(ms. Excel) Databases(ms.
Access), presentation (PowerPoint), desktop
publishing (Publisher), Graphic/drawing
3