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[Tutorial] Creating a Brochure with Writer

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[Tutorial] Creating a Brochure with Writer
by TheGurkha » Sun May 31, 2009 1:17 pm
In this tutorial, I make a distinction between sheets and pages. A sheet is a

sheet of paper, a page is a logical page within your document. Pages are printed
on sheets. And in the case of the brochure, four pages are printed on each
sheet, two pages per side.
1 af 10 14-05-2011 19:17
Pick up a brochure and flick though it and look at its construction. You’ll see
that it isn’t as straightforward as you might have thought. Yes, it is a collection
of landscape sheets, folded and stapled, but look at a single sheet.
The pages that are printed on the sheets (apart from the center pages) are not
consecutive. In a 36 page brochure for example, the sheet that has page 6 on it
(on the left) has page 31 on the right of it. And on the back of that same sheet
you have page 5 on the right and page 32 on the left. Working out this layout for
a large document can be both confusing and time consuming. The good news is
that OOo will take care of the arrangement of the pages for you, automatically.
You simply compose your document in the logical page order of 1, 2, 3, 4 and so
on, and let OOo worry about putting them in the correct order for printing.
I’m going to talk in terms of metric page sizes because I’m in Europe and it’s
what I’m familiar with, but the same principles work equally well for imperial
paper. I’m going to discuss the production of an A5 size brochure. That is, it will
have A5 portrait pages printed two-up on A4 landscape sheets.
There’s two ways to achieve this layout. One way is have the document page
size formatted to A4. At print time, OOo will automatically scale everything,
reducing your A4 pages so that that two of them will fit on the printed sheet. It
also juggles them and places them in the appropriate order on landscape A4
sheets so that when printed and collated and stapled they read in the correct
order, front cover through to back cover.
The second method is to resize the pages within your document to A5 and
compose and edit them in that page size. At print time OOo will again place
them in the appropriate order on landscape A4 sheets but it will not need to
reduce them in size, because two A5 sheets are exactly the same size as a sheet
of A4. The advantage here is that it is What You See Is What You Get – the font
sizes you use are the font sizes that will be used in the printed version.
Working in A4 and having the pages auto-reduced by OOo means you have to
compensate by working in a larger than usual font to ensure that the final text
is still readable once it has been reduced. For example to have an
(approximately) 12 size font in the brochure you’d need to work in 14 font in the
document.
I want to have a brochure with no numbers on the front or back cover, so I’m
going to modify and use the First page style for those pages. I will use the
Default style for the internal pages of the document, so I will modify the Default
style to meet my needs.
Here’s how we do it.
2 af 10 14-05-2011 19:17
TheGurkha
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Posts: 6061
Joined: Thu Mar 13, 2008 12:13 pm
Location: North Wales, UK.
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Modify the First Page Style
1. Start a new OOo Writer document.

2. Modify the First Page Style
3. Press F11 to display the Styles and Formatting pane.
4. Click on the Page Styles icon.
5. Right Click on the First Page list entry and select Modify from the menu.
6. In the page Styles: First Page dialog select the Page tab.
7. In the Format drop down list select A5.
8. Select Portrait as the orientation, click OK.
Modify First Page Style to A5, Portrait.
3 af 10 14-05-2011 19:17
TheGurkha
Moderator
Posts: 6061
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Apply the First Page Style
1. In the Styles and Formatting pane, highlight the First Page style then click on
the paint can icon. The cursor will become a paint can.
2. Click on the page in the document, it will take the First Page style and reduce
to A5 size.
3. In the Styles and Formatting pane, click on the paint can icon again to get a
normal cursor back.
TheGurkha
Moderator
Posts: 6061
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Modify the Default Page Style
1. Right Click on the Default list entry and select Modify from the menu.
2. In the page Styles: Default dialog select the Page tab.
4 af 10 14-05-2011 19:17
3. In the Format drop down list select A5.

4. Select Portrait as the orientation, click OK.
Modify the Default Page Style to A5, Portrait
TheGurkha
Moderator
Posts: 6061
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Compose your Front Cover
In the document, compose your first page. This will be the front cover. When
you are ready to move to the next page, do as follows.
1. Insert a Manual Page Break and Set the Next Page Style and Page Number
2. Position the cursor after the last of the content on the first page.
5 af 10 14-05-2011 19:17
3. Click on Insert, Manual Break

4. In the Insert Break dialog select the Page break option
5. In the Style drop down select Default
6. If you wish you can select the Change page number option and set the page
number you want the next page to have. (You’d do this for example if you
wanted the first internal page to be number 1, rather than starting at 2 with the
cover being counted as page 1).
Inserting a Manual Page break and specifying the Default Style as the next
Page Style to use.
Insert Manual Page Break to default.png (8.28 KiB) Viewed 6181 times
TheGurkha
Moderator
Posts: 6061
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Compose the rest of Your Document
Keep editing your document as normal until you have added all of the content.
When you have finished the second to last page and are ready to add the back
6 af 10 14-05-2011 19:17
cover, do as follows.
1. Position the cursor after the last of the content on the current last page.
2. Click on Insert, Manual Break.
3. In the Insert Break dialog select the Page break option
4. In the Style drop down select First Page, click OK.
5. Compose your back cover.
Note it is vital that your total number of pages, including the front and back
covers, is a number divisible by 4! If it isn’t then OOo will insert blank pages to
round up the page count to a multiple of 4.
Inserting a Manual Page break to use the First Page style again, this time
for the back cover.
Insert Manual Page Break to First Page Style.png (8.31 KiB) Viewed 6182
times
TheGurkha
Moderator
Posts: 6061
Top
To Print the Brochure
7 af 10 14-05-2011 19:17
1. Click on File, Print.

2. In the Print dialog, select your printer from the Name drop down list.
3. Click on the Properties... button.
4. The dialog that appears is different for each printer. You must set the options
for your printer to A4 paper, in Landscape format.
5. Click on the Options... button.
6. In the Pages section select the Brochure option.
7. In the Other section de-select the Print automatically inserted pages option.
8. Click OK to close the Printer Options dialog.
9. Click OK to print the document.
Select brochure option, de-select Print automatically inserted pages option.
TheGurkha
Moderator
Posts: 6061
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Proofing using PDFs to Save Paper
8 af 10 14-05-2011 19:17
Note that you cannot export to PDF in brochure format.
However if you use one of the free PDF printer drivers such as PrimoPDF you
can select it and print to it as though it were a printer, and save a lot of time
and paper until you have your brochure formatted to your liking.
Here is an example brochure created in Writer, and the PDF output so you can
see how Writer has arranged the pages two-up on the landscape sheets, in the
correct order to be printed and collated to form a properly constructed
brochure. If your printer can do double sided printing, all you need to do is to
fold the paper and staple it. If you are going to deliver your document to a
printer to have it printed by them, note that most printers prefer to have
delivered to them as a single sided, not double sided printout.
Example Brochure.odt
Example A5 Brochure
(20.55 KiB) Downloaded 955 times
Example Brochure.pdf
Example output - Note: not created by OOo's PDF export facility.
(73.15 KiB) Downloaded 745 times
TheGurkha
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Posts: 6061
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Board index ‹ Getting started ‹ Tutorials ‹ Writer

[Tutorial] Creating a Brochure with Writer

[Tutorial] Creating a Brochure with Writer

by TheGurkha » Sun May 31, 2009 1:17 pm

In this tutorial, I make a distinction between sheets and pages. A sheet is a

Here’s how we do it.

Modify the First Page Style

by TheGurkha » Sun May 31, 2009 1:20 pm

1. Start a new OOo Writer document.

Modify First Page Style to A5, Portrait.

Apply the First Page Style

by TheGurkha » Sun May 31, 2009 1:22 pm

Modify the Default Page Style

by TheGurkha » Sun May 31, 2009 1:24 pm

3. In the Format drop down list select A5.

Modify the Default Page Style to A5, Portrait

Compose your Front Cover

by TheGurkha » Sun May 31, 2009 1:26 pm

3. Click on Insert, Manual Break

Compose the rest of Your Document

by TheGurkha » Sun May 31, 2009 1:29 pm

To Print the Brochure

by TheGurkha » Sun May 31, 2009 1:34 pm

1. Click on File, Print.

Select brochure option, de-select Print automatically inserted pages option.

Prooﬁng using PDFs to Save Paper

by TheGurkha » Sun May 31, 2009 2:03 pm

Note that you cannot export to PDF in brochure format.

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