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9 th National Convention on Statistics (NCS) EDSA Shangri-La Hotel October 4-5, 2004

Basic Education Information System (BEIS)

by Lilia Z. Roces and Deogracias B. Genito, Jr.

For additional information, please contact:

Author’s name:

Lilia Z. Roces

Deogracias B. Genito, Jr.

Designation:

Chief Research and Statistics Division

Author’s name:

Office of Planning Service

Designation:

Information Technology Officer I

Agency:

Department of Education

Address:

DepEd Complex,

Telephone:

Meralco Avenue, Pasig City 633-7257; 633-7212

Fax:

637-6204

E-mail:

rsd@deped.gov.ph

Basic Education Information System (BEIS) by

Lilia Z. Roces and Deogracias B. Genito, Jr.

ABSTRACT

The Basic Education Information System (BEIS) serves as the primary MIS of the Department of Education. It was developed by a group (the Development Team) from the Database Management Unit of the Research and Statistics Division, Office of Planning Service, that Department. The BEIS processes and generates the data needed for planning, budget preparation, resource allocation and performance indicators.

The BEIS Quick Counts Module is currently installed and operational at the regional and divisional level. (DepEd Memo No. 211, dated October 2002). It is used to process quick summaries on total enrolment, number of nationally-funded teachers, instructional rooms and school furniture. The module produces automated reports on pupil-teacher analysis, pupil- instructional room analysis and pupil-furniture analysis.

The BEIS School Statistics Moldule provides the details on school enrolment, staffing and facilities.(DepEd Memo No. 77, dated March 2003)

The BEIS Performance Indicators (BEIS-PI) calculates the Education for All (EFA) core indicators and other related educational indicators, based on the data generated through BEIS Quick Counts and School Statistics Module (DepEd Memo No. 316, dated September

2003)

.

The B asic E ducation I nformation S ystem (Formal Education) By Mr. Deogracias B.

The Basic Education Information System

(Formal Education)

By

Mr. Deogracias B. Genito, Jr.

Information Technology Officer I Head, Database Management Unit Research and Statistics Division Office of Planning Service Department of Education PHILIPPINES

MIS Framework…

Basic Material Human Education Resources Resources Information Information Information System System System
Basic
Material
Human
Education
Resources
Resources
Information
Information
Information
System
System
System
(BEIS)
(MRIS)
(HRIS)
Financial Management Information System
(FMIS)

The systems linked through shared School-ID. The systems are coordinated not integrated.

School-ID. The systems are coordinated not integrated. The BEIS represents statistical data based on

The BEIS represents statistical data based on straightforward counts (e.g., number teachers, or pupils, in a school, the number of instructional rooms, school furniture (desks, sets of tables and chairs and armchairs). The unit for the analysis of statistical data is institutional: individual schools at the lowest level, at higher levels, School districts, divisions, regions or the national education system as a whole.

MIS Framework…

Basic Material Human Education Resources Resources Information Information Information System System System
Basic
Material
Human
Education
Resources
Resources
Information
Information
Information
System
System
System
(BEIS)
(MRIS)
(HRIS)
Financial Management Information System
(FMIS)

The systems linked through shared School-ID. The systems are coordinated not integrated.

School-ID. The systems are coordinated not integrated. In the HRIS , the unit of analysis is

In the HRIS, the unit of analysis is the person rather than the institution: an individual record is required for each staff member, teacher or non-teacher, employed in the education system.

MIS Framework…

Basic Material Human Education Resources Resources Information Information Information System System System
Basic
Material
Human
Education
Resources
Resources
Information
Information
Information
System
System
System
(BEIS)
(MRIS)
(HRIS)
Financial Management Information System
(FMIS)

The systems linked through shared School-ID. The systems are coordinated not integrated.

School-ID. The systems are coordinated not integrated. MRIS will include detailed data about physical facilities:

MRIS will include detailed data about physical facilities: the materials used in the construction of classrooms, for example, their state of repair, their dimensions. Detailed data concerning school desks, textbooks and others will also be included. Geographical information concerning the location of the school and its access to services will be likewise included.

MIS Framework…

Basic Material Human Education Resources Resources Information Information Information System System System
Basic
Material
Human
Education
Resources
Resources
Information
Information
Information
System
System
System
(BEIS)
(MRIS)
(HRIS)
Financial Management Information System
(FMIS)

The systems linked through shared School-ID. The systems are coordinated not integrated.

School-ID. The systems are coordinated not integrated. The FMIS shall link to all the others: financial

The FMIS shall link to all the others:

financial resources are needed for the development of all aspects of an education system. In particular, there is a close link between financial data and payroll data, which shall be included in the HRIS. In the Philippines as in most other countries, teachers’ salaries account for well over 80% of the total education budget.

About BEIS…

Program nameAbout BEIS… Software development Training attended Total number of data sets : Basic Education Information System

Software developmentAbout BEIS… Program name Training attended Total number of data sets : Basic Education Information System

Training attendedAbout BEIS… Program name Software development Total number of data sets : Basic Education Information System

Total number of data setsBEIS… Program name Software development Training attended : Basic Education Information System in Formal Education :

development Training attended Total number of data sets : Basic Education Information System in Formal Education

: Basic Education Information System in Formal Education

: In-house development by a team of 6 from RSD-OPS

: 72 hours training on Visual Basic in MS-Excel Programming at the Ateneo Information Technology Institute (AITI) in July 2002

: more than 600

About BEIS…

About BEIS… Total Costs (including software development and maintenance, training of all planning officers and data
About BEIS… Total Costs (including software development and maintenance, training of all planning officers and data

Total Costs (including software development and maintenance, training of all planning officers and data encoders, transportation expenses and supplies/materials)

Local Funds (PMIS)

390,896.00

Module 2 (School Statistics) 373,901.00

557,117.55

Module 3 (Indicators)

Module 1 (Quick Counts)

TOTAL COSTS (in Pesos) 1,321,914.55

(in US$)

1US$=P55

(65.4%)

24,035.00

UNICEF

441,483.40

257,166.60

698,650.00

(34.6%)

12,703.00

TOTAL

390,896.00

815,384.40

814,284.15

2,020,564.55

36,738.00

Historical Development…

Historical Development… Original Manual System Until 1993, school data are ga thered and analyzed manually. Data

Original Manual System

Historical Development… Original Manual System Until 1993, school data are ga thered and analyzed manually. Data

Until 1993, school data are gathered and analyzed manually. thered and analyzed manually.

Data entry errors and lack of coordination to other offices led to conflicting statistics. ordination to other offices led to conflicting statistics.

Increasing volume of work led to processing delays.thered and analyzed manually. Data entry errors and lack of co ordination to other offices led

Historical Development…

Historical Development… Early attempts to computerized the system During the late 1980’s, there were two (2)
Historical Development… Early attempts to computerized the system During the late 1980’s, there were two (2)

Early attempts to computerized the system

During the late 1980’s, there were two (2) attempts to computerized the collection, processing and analysis of school data. were two (2) attempts to computerized the collection, processing and analysis of school data.

Software development was outsourced in both cases.the collection, processing and analysis of school data. However, there were problems in installation and utilization

However, there were problems in installation and utilization of the database. Neither system became functional. the database. Neither system became functional.

Historical Development…

Historical Development… UDGS: The first computerized system The Unified Data Gathering Syst em (UDGS) was developed

UDGS: The first computerized system

Historical Development… UDGS: The first computerized system The Unified Data Gathering Syst em (UDGS) was developed

The Unified Data Gathering System (UDGS) was developed in em (UDGS) was developed in

1993.

Software development was outsourced.Unified Data Gathering Syst em (UDGS) was developed in 1993. Despite bugs or error(s) in the

Despite bugs or error(s) in the computer program, UDGS used for data analysis and preparation of Statistical Bulletins between 1993 and 2001. for data analysis and preparation of Statistical Bulletins between 1993 and 2001.

Historical Development…

Historical Development… BEIS : The new computerized system Reform of the Unified Data Gathering System (UDGS)

BEIS : The new computerized system

Historical Development… BEIS : The new computerized system Reform of the Unified Data Gathering System (UDGS)

Reform of the Unified Data Gathering System (UDGS) commenced in August 2001, and culminated in early 2002 with the implementation of the ne commenced in August 2001, and culminated in early 2002 with the implementation of the new Basic Education Information System (BEIS).

Major steps in the development of BEIS have included the following: ent of BEIS have included the following:

(a) Re-design of the data gathering instruments;

(a)

Re-design of the data gathering instruments;

(b) Local DepED capacity building;

(b)

Local DepED capacity building;

(c) Central DepED software training and development of BEIS

(c)

Central DepED software training and development of BEIS

software; and

(d) BEIS analysis.

(d)

BEIS analysis.

BEIS : Primary MIS of DepED…

BEIS : Primary MIS of DepED… BEIS processes and generates the data needed for planning, budget

BEIS processes and generates the data needed for planning, budget preparation, resource allocation and performance indicators. processes and generates the data needed for planning, budget preparation, resource allocation and performance indicators.

BEIS analyzes teacher deployment, instructional room allocation and pupil/student seating ratio. analyzes teacher deployment, instructional room allocation and pupil/student seating ratio.

BEIS evaluates the performance of the education sector in terms of the EFA indicators and other evaluates the performance of the education sector in terms of the EFA indicators and other related education indicators.

Features…

Features… Streamlined data gathering instruments with manual checks for internal consistency. Software provides

Streamlined data gathering instruments with manual checks for internal consistency.Features… Software provides computerized validity checks during data input. Unique school numbering system.

Software provides computerized validity checks during data input.instruments with manual checks for internal consistency. Unique school numbering system. Decentralized data inputting

Unique school numbering system.provides computerized validity checks during data input. Decentralized data inputting at the divisional level. Quick

Decentralized data inputting at the divisional level.checks during data input. Unique school numbering system. Quick counts to provide budget data from schools

Quick counts to provide budget data from schools within the year.Decentralized data inputting at the divisional level. Capable of disaggregating by legisl ative district,

Capable of disaggregating by legislative district, municipality/city, municipality class and urban/rural classification. ative district, municipality/city, municipality class and urban/rural classification.

Automated reporting for teacher deployment, instructional room and school furniture analysis. ent, instructional room and school furniture analysis.

Data Gathering Instruments…

DepED Administrative StructureData Gathering Instruments… 17 Regional Offices 182 Divisional Offices 2273 School District Offices About 48,000

Data Gathering Instruments… DepED Administrative Structure 17 Regional Offices 182 Divisional Offices 2273 School

17 Regional OfficesData Gathering Instruments… DepED Administrative Structure 182 Divisional Offices 2273 School District Offices About

182 Divisional OfficesDepED Administrative Structure 17 Regional Offices 2273 School District Offices About 48,000 elementary and

2273 School District OfficesStructure 17 Regional Offices 182 Divisional Offices About 48,000 elementary and secondary schools (both public

About 48,000 elementary and secondary schools (both public and private) public and private)

Issuance of DepED Orderelementary and secondary schools (both public and private) Government Elementary School Profile (GESP) Government

Government Elementary School Profile (GESP)schools (both public and private) Issuance of DepED Order Government Secondary School Profile (GSSP) Private School

Government Secondary School Profile (GSSP)public and private) Issuance of DepED Order Government Elementary School Profile (GESP) Private School Profile (PSP)

Private School Profile (PSP)private) Issuance of DepED Order Government Elementary School Profile (GESP) Government Secondary School Profile (GSSP)

The BEIS Modules…

Module I – BEIS-Quick CountsThe BEIS Modules… It involves only four major variables required for budget planning: enrolment, teacher numbers

The BEIS Modules… Module I – BEIS-Quick Counts It involves only four major variables required for
The BEIS Modules… Module I – BEIS-Quick Counts It involves only four major variables required for

It involves only four major variables required for budget planning:

enrolment, teacher numbers (nationally-funded only), instructional room provision and seating provision. It also includes pupil/student - teacher analysis, instructional room analysis and school furniture analysis.

Module II – BEIS-School Statisticsinstructional room analysis and school furniture analysis. It includes a wider range of vari ables (enrolment

It includes a wider range of variables (enrolment by sex and by grade/year level, age profile, repeaters, dropouts, teachers’ workloads, locally-hired ables (enrolment by sex and by grade/year level, age profile, repeaters, dropouts, teachers’ workloads, locally-hired teachers, etc.)

Module III – BEIS–Performance Indicatorsteachers’ workloads, locally-hired teachers, etc.) It calculates EFA Core Indica tors and other related

teachers, etc.) Module III – BEIS–Performance Indicators It calculates EFA Core Indica tors and other related

It calculates EFA Core Indicators and other related education indicators (e.g., participation rate, gross enrolment ratio, dropout rate, etc).

Schedule of data collection and processing…

Central Region Division District / Schools

processing… Central Region Division District / Schools Orientation of regional and divisional teams on BEIS data
processing… Central Region Division District / Schools Orientation of regional and divisional teams on BEIS data

Orientation of regional and divisional teams on BEIS data gathering instruments; dissemination to the schools

(July-August)

Schools

District

Division BEIS Data Gathering Instruments
Division
BEIS
Data
Gathering
Instruments
District Division BEIS Data Gathering Instruments Retrieval of accomplished BEIS data gathering instruments

Retrieval of accomplished BEIS data gathering instruments

(end of Sept)

Division

BEIS data gathering instruments (end of Sept) Division Manual validation of data (Sept-Oct) Central Region Division

Manual

validation

of data

(Sept-Oct)

(end of Sept) Division Manual validation of data (Sept-Oct) Central Region Division Dissemination of BEIS Quick
(end of Sept) Division Manual validation of data (Sept-Oct) Central Region Division Dissemination of BEIS Quick

Central

Region

Division

Manual validation of data (Sept-Oct) Central Region Division Dissemination of BEIS Quick Count System (Module 1)

Dissemination of BEIS Quick Count System (Module 1) by DepEd Central

(Sept)

Schedule of data collection and processing…

Schedule of data collection and processing… Division C e n t r a l Region Processing

Division

Central

Region

processing… Division C e n t r a l Region Processing of BEIS Quick Counts data

Processing of BEIS Quick Counts data by the Division Offices

(Oct-Nov)

of BEIS Quick Counts data by the Division Offices (Oct-Nov) Submission of BEIS Quick Counts System
of BEIS Quick Counts data by the Division Offices (Oct-Nov) Submission of BEIS Quick Counts System

Submission of BEIS Quick Counts System to DepEd Regional Office & Central Office

(Dec)

Central

Division

Region

Division

Office (Dec) Central Division Region Division Dissemination of BEIS SSM (Module 2) (Dec) Processing of
Office (Dec) Central Division Region Division Dissemination of BEIS SSM (Module 2) (Dec) Processing of

Dissemination of BEIS SSM (Module 2)

(Dec)

Division Region Division Dissemination of BEIS SSM (Module 2) (Dec) Processing of BEIS SSM (Module 2)
Division Region Division Dissemination of BEIS SSM (Module 2) (Dec) Processing of BEIS SSM (Module 2)

Processing of BEIS SSM (Module 2)

(Dec-Feb)

Schedule of data collection and processing…

Schedule of data collection and processing… Central Region Submission of BEIS SSM (Module 2) (end of

Central

Region

Schedule of data collection and processing… Central Region Submission of BEIS SSM (Module 2) (end of
Schedule of data collection and processing… Central Region Submission of BEIS SSM (Module 2) (end of

Submission of BEIS SSM (Module 2)

(end of Feb)

Central

Region

Division

SSM (Module 2) (end of Feb) Central Region Division Timeframe = 9 Months “This year’s data
Timeframe = 9 Months “This year’s data within the year”.
Timeframe = 9 Months
“This year’s data
within the year”.

Generation of School Year Basic Education Statistics and BEIS - Performance Indicators (Module 3)

(Mar-Apr)

The Rainbow Spectrum…

The Rainbow Spectrum… Teacher Deployment Analysis Pupil:Teacher Color Code Remarks Ratio Less than 25

Teacher Deployment Analysis

The Rainbow Spectrum… Teacher Deployment Analysis Pupil:Teacher Color Code Remarks Ratio Less than 25

Pupil:Teacher

Color Code

Remarks

Ratio

Less than 25

 

Blue

Excessive surplus teacher provision

25.00

– 29.99

 

Sky Blue

Surplus teacher provision

30.00

– 34.99

 

Green

Generous teacher provision

35.00

– 39.99

 

Yellow

National mean ratio

40.00

– 44.99

 

Gold

Manageable ratio

45.00

– 49.99

 

Orange

Moderate teacher shortage

More than 50.00

 

Red

Severe teacher shortage

No Teacher Available

 

Black

No nationally funded teachers

The Rainbow Spectrum…

The Rainbow Spectrum… Instructional Room Analysis Pupil:Room Ratio Color Code Remarks Less than 46  

Instructional Room Analysis

The Rainbow Spectrum… Instructional Room Analysis Pupil:Room Ratio Color Code Remarks Less than 46  

Pupil:Room Ratio

Color Code

Remarks

Less than 46

 

Blue

Meet Republic Act 7880 with one shift

46.00

– 50.99

 

Yellow

Fails to meet RA 7880 with one shift

51.00

– 55.99

 

Gold

Does not meet RA 7880 even with double shifting

More than 56

 

Red

Does not meet RA 7880, schools with severe shortage of classrooms

No Classroom Available

 

Black

No existing instructional rooms

The Rainbow Spectrum…

The Rainbow Spectrum… School Furniture Analysis Pupil:Seat Ratio Color Code Remarks Less than 0.49  

School Furniture Analysis

The Rainbow Spectrum… School Furniture Analysis Pupil:Seat Ratio Color Code Remarks Less than 0.49  

Pupil:Seat Ratio

Color Code

Remarks

Less than 0.49

 

Blue

Two-seats per pupil even in one-shift schools

0.50

– 0.69

 

Sky Blue

Surplus seat provision

0.70

– 0.89

 

Green

Generous seat provision

0.90

– 1.00

 

Yellow

Adequate in one-shift schools

1.01

– 1.99

 

Gold

Adequate in two-shift schools

2.00

– 2.99

 

Orange

More than 2 pupils per seat; Inadequate in two-shift schools

More than 3.00

 

Red

More than 3 pupils per seat; Severe shortage in two- shift schools

No Seats Available

 

Black

No existing seats

The BEIS Maps…

(Regional Level)

Elementary

The BEIS Maps… (Regional Level) Elementary S e c o n d a r y
The BEIS Maps… (Regional Level) Elementary S e c o n d a r y

Secondary

The BEIS Maps… (Regional Level) Elementary S e c o n d a r y
The BEIS Maps… (Regional Level) Elementary S e c o n d a r y

The BEIS Maps…

(Divisional Level)

Elementary

Kalookan City PTR = 49.3 Valenzuela City PTR = 44.55 Malabon & Navotas PTR =
Kalookan City
PTR = 49.3
Valenzuela City
PTR = 44.55
Malabon & Navotas
PTR = 42.55
Manila
PTR = 26.21
Makati City
PTR = 33.2
Pasay City
PTR = 32.81
Parañaque City
PTR = 46.95
Taguig & Pateros
PTR = 47.26
Las Piñas City
PTR = 53.74
Muntinlupa City
PTR = 50.93

Quezon City PTR = 46.65

Marikina City PTR = 39.21

Mandaluyong City PTR = 35.54

Pasig City and San Juan PTR = 41.73

City PTR = 35.54 Pasig City and San Juan PTR = 41.73 S e c o

Secondary

Kalookan City STR = 46.75 Valenzuela City STR = 46.69 Malabon & Navotas STR =
Kalookan City
STR = 46.75
Valenzuela City
STR = 46.69
Malabon & Navotas
STR = 47.7
Manila
STR = 18.9
Makati City
STR = 37.12
Pasay City
STR = 37.16
Parañaque City
STR = 40.58
Taguig & Pateros
STR = 44.6
Las Piñas City
STR = 50.28
Muntinlupa City
STR = 47.53

Quezon City STR = 37.68

Marikina City STR = 43.15

Mandaluyong City STR = 35.55

Pasig City and San Juan STR = 36.07

PTR/STR - 24.99 - 29.99 25.00 - 34.99 30.00 35.00 - 39.99 - 44.99 40.00
PTR/STR
- 24.99
- 29.99
25.00
- 34.99
30.00
35.00
- 39.99
- 44.99
40.00
- 49.99
45.00
50.00
+
No Teachers
No Data

The BEIS Maps…

(Secondary Level)

The BEIS Maps… (Secondary Level) Liberty NHS STR = 16.71 Loreto NHS STR = 31.29 Tubajon
Liberty NHS STR = 16.71 Loreto NHS STR = 31.29 Tubajon NHS STR = 25.67
Liberty NHS
STR = 16.71
Loreto NHS
STR = 31.29
Tubajon NHS
STR = 25.67
Plaridel NHS
STR = 27
Tag-abaca NHS
STR = 37.1
A lbor NHS
STR = 40.62
Legend
PTR/STR
Legend
Melgar NHS
STR = 19
- 0.49
-
24.99
25.00
0.50
- 0.69
- 29.99
-
45.99
46.00
30.00
0.70
- 0.89
- 50.99
- 34.99
Sering NHS
STR = 35.75
0.90
51.00
35.00
- 1.00
- 55.99
- 39.99
Don Ruben E.
Ecleo Sr. MNHS
STR = 35.61
40.00
56.00
1.01
- 1.99
- 44.99
+
45.00
2.00
No Classrooms
- 2.99
- 49.99
Rizal NHS
3.00
50.00
No Data
+
+
STR = 36.33
Surigao Del Norte NHS
STR = 36.3
Dinagat School of
Fisheries
STR = 20.94
No Furniture
No Teachers
No Data
No Data
R. E. Ecleo, Sr.
NHS
T.S Pantilo, Sr. MNHS
STR = 32.14
Cagdianao NHS
STR = 35.89
San Francisco NHS
STR = 39.14
Balite NHS
STR = 25.54
A sa NHS
STR = 39
Sta. Cruz NHS
STR = 28.04
Matin-ao NHS
STR = 30.04
Placer NHS
STR = 39.67
Masgad NHS
STR = 48.47
Campo NHS
STR = 30.91
Cantapoy NHS
STR = 27
V illa Riza NHS
STR = 10.4
Claver NHS
STR = 31.67
Mainit NHS
STR = 26.9
Gigaquit Nat'l. Sch. of
Home Industries
STR = 26.42
Timamana NHS
STR = 32.27
Bacuag Nat'L A gro-
Indust'L Sch.
STR = 0
Tubod NHS
STR = 39.86
A legria NHS
STR = 36.37
NHS STR = 32.27 Bacuag Nat'L A gro- Indust'L Sch. STR = 0 Tubod NHS STR

The BEIS Analysis…

(National Level)

The BEIS Analysis… (National Level)
The BEIS Analysis… (National Level)
The BEIS Analysis… (National Level)

The BEIS Analysis…

(Regional Level)

The BEIS Analysis… (Regional Level)
The BEIS Analysis… (Regional Level)
The BEIS Analysis… (Regional Level)

The BEIS Analysis…

(Divisional Level)

The BEIS Analysis… (Divisional Level)
The BEIS Analysis… (Divisional Level)
The BEIS Analysis… (Divisional Level)

Management

Accomplishments…

Capacity Building.Management Accomplishments… The system has led directly to a substantial strengthening of the human resources

Management Accomplishments… Capacity Building. The system has led directly to a substantial strengthening of the human

The system has led directly to a substantial strengthening of the human resources available to DepED at all levels of the a substantial strengthening of the human resources available to DepED at all levels of the organization.

More effective targetting of new teaching positions.available to DepED at all levels of the organization. Central-level managers targette d new teaching positions

Central-level managers targetted new teaching positions more effectively to the shortage divi sions during Deployment 2002. Likewise, d new teaching positions more effectively to the shortage divisions during Deployment 2002. Likewise, many divisional managers targetted the new positions more effectively to the teacher-shortage schools.

Management

Accomplishments…

Management Accomplishments… Timely deployment of new teaching positions. The deployment of teachers to f ill the

Timely deployment of new teaching positions.Management Accomplishments… The deployment of teachers to f ill the newly-created positions was speeded up

The deployment of teachers to fill the newly-created positions was speeded up considerably. More than 90% of the new positions ill the newly-created positions was speeded up considerably. More than 90% of the new positions were filled in time for the start of School Year 2002-

2003.

More effective targetting of the following:filled in time for the start of School Year 2002- 2003. Construction of new classr ooms

Construction of new classrooms under the DepED-School Building Program (DepED-SBP). ooms under the DepED-School Building Program (DepED-SBP).

Distribution of school desks and armchairs to the furniture- shortage schools. shortage schools.

Policy Reforms…

Decentralization.Policy Reforms… BEIS contributed to DepED’s decentralization policy by successfully transferring responsibility for

Policy Reforms… Decentralization. BEIS contributed to DepED’s decentralization policy by successfully transferring

BEIS contributed to DepED’s decentralization policy by successfully transferring responsibility for the input of educational data from th e regional offices (where successfully transferring responsibility for the input of educational data from the regional offices (where it had been located under UDGS) to the divisional offices.

Transfer of vacant teaching positions.it had been located under UDGS) to the divisional offices. In Departmental Order No. 50, dated

In Departmental Order No. 50, dated June 19, 2003, DepED has established guidelines for the tr ansfer of vacant teaching positions from teacher-surplus to teacher-shortage schools, established guidelines for the transfer of vacant teaching positions from teacher-surplus to teacher-shortage schools, based on the BEIS Teacher Deployment Analysis and the color- coding system.

Benefits…

Benefits… Development of a standard school identification number system. A central component of BEIS is a

Development of a standard school identification number system. number system.

of a standard school identification number system. A central component of BEIS is a unique 6-digit

A central component of BEIS is a unique 6-digit school

identification number. A key feature of this identification number

is that it never changes – even if the classification, (e.g., mother

school, annex school) or administrative affiliation (e.g., school district, municipality) of the school changes.

Timely availability of the Quick Count Data.school district, municipality) of the school changes. BEIS makes provision for the rapid analysis of certain

BEIS makes provision for the rapid analysis of certain key variables needed for policy and budget decisions. rapid analysis of certain key variables needed for policy and budget decisions.

Self Assessment : Implementation Capacity of DepED… At present, every divisional team is capable of

Self Assessment :

Implementation Capacity of DepED…

At present, every divisional team is capable of inputting the BEIS data accurately and to a tight time schedule, of preparing Deployment Request Forms the BEIS data accurately and to a tight time schedule, of preparing Deployment Request Forms including color- coded teacher data.

Furthermore, local organizational skills were considerably enhanced: procedures for delivering the BEIS forms to the schools and ensuring their prompt considerably enhanced: procedures for delivering the BEIS forms to the schools and ensuring their prompt return, and for carrying out manual validity checks before data input, were put in place.

Remaining / Planned Activities and Outputs…

Continued data validation.Remaining / Planned Activities and Outputs… Validation of data at central, r egional and divisional levels

Activities and Outputs… Continued data validation. Validation of data at central, r egional and divisional

Validation of data at central, regional and divisional levels are continuously being implemented. And when necessary, spot visits to schools egional and divisional levels are continuously being implemented. And when necessary, spot visits to schools and division offices are being done to verify the accuracy of the data.

Refining of BEIS data gathering instruments and enhancement of the BEIS computer system. enhancement of the BEIS computer system.

BEIS instruments will continuously be improved to include other data which will be required by the Department and to make the forms more user-friendly. data which will be required by the Department and to make the forms more user-friendly. There is also a need to upgrade the system to a higher-level language programming.

Remaining / Planned Activities and Outputs…

Remaining / Planned Activities and Outputs… Continued monitoring of teacher, classroom and school furniture

Continued monitoring of teacher, classroom and school furniture distribution patterns. school furniture distribution patterns.

It will be important to continue monitoring changes in distribution patterns of basic resources. patterns of basic resources.

The Regional and Divisional Impact Monitoring Instruments have been prepared which facilitate th e analysis of trends over time. been prepared which facilitate the analysis of trends over time.

BEIS Documentation.prepared which facilitate th e analysis of trends over time. Producing a pamphlet or a public

Producing a pamphlet or a publication describing the processes through which the BEIS was devel oped and its salient features ation describing the processes through which the BEIS was developed and its salient features will be explored.

Status of BEIS Databases…

School Year 2002-2003Status of BEIS Databases… Quick Counts Data - 100% available School Statistics Data - 100% available

Status of BEIS Databases… School Year 2002-2003 Quick Counts Data - 100% available School Statistics Data

Quick Counts Data- 100% available

-

100% available

School Statistics Data- 100% available

-

100% available

Performance Indicators- 100% available

-

100% available

School Year 2003-2004100% available Performance Indicators - 100% available Quick Counts Data - 100% available School Statistics

Quick Counts Data- 100% available

-

100% available

School Statistics Data- 100% available

-

100% available

Performance Indicators- 100% available

-

100% available

Issues and Concerns…

Issues and Concerns… Needs Analysis Additional permanent staff assi gned to the Division Planning Unit. Currently,

Needs Analysis

Issues and Concerns… Needs Analysis Additional permanent staff assi gned to the Division Planning Unit. Currently,

Additional permanent staff assigned to the Division Planning Unit. Currently, there is only one (1) permanent staff - gned to the Division Planning Unit. Currently, there is only one (1) permanent staff - the Division Office Planning Officer.

State-of-the-art IT equipment and internet connection. ment and internet connection.

Sufficient funds for supplies, computer maintenance, conduct of BEIS orientation/workshops and monitoring. mputer maintenance, conduct of BEIS orientation/workshops and monitoring.

Intensive training on data analysis and utilization. analysis and utilization.

E-mail : dbmu@deped.gov.ph rsd@deped.gov.ph

E-mail : dbmu@deped.gov.ph rsd@deped.gov.ph

E-mail : dbmu@deped.gov.ph rsd@deped.gov.ph