Cut-over plan

Infrastructure Detail (see Project Plan Infrastructure Configure Servers for full list) Configuration Design (see Project Hardware available Plan for full list) Install/Configure OS and Networking Install AX2009 in DEV, TST and PRD with SSRS Author and Test Backup Procedure for AX2009 DEV, TST and PRD Deploy Remote Desktop Services for AX2009 access Performance Load Testing of AX2009 TST and PRD Setup Modules Setup Determine Which Module/Setups Are Required (see Project Define and Enter Setups into AX2009 TST Plan for full list) Test AX2009 Setups Test eScan Setups Test RFsmart Setups Test TPI Setups Test BI Setups Create Backup of AX2009 TST application and data Extract AX2009 TST Setups and Import into AX2009 PRD Security Security Setup in AX2009 TST Define Task-Based Security Groups (see Project Complete security matrix spreadsheet for each user Plan for full list) Create Security Groups and Apply Establish permissions by group User test and modify permissions as required Audit and Transition Security to Change Management Process Master Data Create Master Data in AX2009 DEV, TST and PRD Units of Measure Conversion (see Project Update COA with additional accounts required for data Plan for full list) conversion Update Dimensions to support GL conversion for all companies Pre-req Method Est StartEst End Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Import Import Import Status Complete Complete Complete Complete Complete Complete

Code Freeze Code Freeze Code Freeze Code Freeze Code Freeze Above Setups Above

Complete Complete Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Complete Complete Complete Complete Ongoing Ongoing

User Testing

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Master Data

Cut-over plan
(see Project Plan for full list) Infrastructure Detail (see Project Plan Review Module Parameters/Setup/Basic for full list) Bank Accounts Update Production Operation Table Production Work Center Cost Categories Pre-req Method Est StartEst End Manual Manual Import Import Import Status

Above

Double check autonumbering in PRD and TST Items BOM Country State Full Postal Code Freight Companies Freight codes Vendor Service items Customers VAT/Sales Tax Add File Path for Document Handling Archive Configure Reporting Services Configure Setup to support Alerts and Email alerts Routing Create new cost version Standard and Direct Costs Cost Category Price Enter Indirect Cost Service Item Prices Cost Calculation

Above Above Currency Country State

Manual Import Import Import Import Import Import Import Import Import Import Manual Manual Manual

Above Above Above Above Above Above Above

Cut-over plan
Infrastructure Detail (see Project Plan Billto Customer for full list) Shipto Customer Trade Agreements Transit Times Customer Parts Warehouses/Locations Employee Data Intercompany Trade Testing and Test Standard and Custom Functionality; Load Current Operational Data Pass all Test Scripts (see Test Plan for full list) Readiness Load Beginning GL Balances Load Monthly Trial Balance Detail Run Trial Balance and Proof Perform Month End and Year End process Open New Period Enter Monthly Ending Balances (closed periods only) Run Trial Balance and Proof Enter Open Sales Orders Enter Open Purchase Orders - Inventory Enter Open Purchase Orders - Non-Inventory Enter Open Transfer Orders Enter Open Production Batch Orders Enter Open Quality Orders Enter Open AR Invoices Fixed Asset Depreciation Schedules Enter Open AP Invoices Import Inventory On Hand by Lot #, Warehouse/location Enter PO receipts/unvouchered in A/P Identify and correct Items with $0 standard cost Pre-req Billto Item Freight Code Customer, Item Method Est StartEst End Status

Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Import N/A Import Import Manual Manual

Cut-over plan
Infrastructure Detail (see Project Plan Process Payables to limit manual data entry into new for full list) system and correct Customers with credit terms not Identify configured Schedule in AX 2.5 and order Components For Run Master Specials laminated instruction sheets for shop floor kiosks Recreate Produce Specials in June, High Runners in July Reconcile and Balance Run Onhand Inventory Report Reconcile to Onhand Physical Counts Identify Differences Sign Off on Inventory Balance Open A/R ATB Report and GL Balances Ax vs. Fourth Shift A/P ATB Report and GL Balances Ax vs. Fourth Shift Open Balance Open Sales Orders Balance Open Transfer Orders Balance Open Batch Orders Balance Open Purchase Orders Balance Depreciation Balance PO receipts/unvouchered liability Training Training of Power Users and Standard Users Identify Power Users and training requirements by user (see Training group training schedule for all associates by user group Create Plan for full list) Train Power Users Create training course materials for each training class Train Global Service Desk for tier 1 and 2 support Train Standard Users Go/No Go Steps Necessary to Make Go/No Go Decision Decision Secure and Freeze AX2009 TST and PRD from all but data changes go-live assistance plan Create onsite Schedule stop fo old system, start of new system Pre-req Method Est StartEst End Manual Manual Status

Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual

Cut-over plan
Infrastructure Detail (see Project Plan Sign Offs on All Items above for full list) Leadership meeting to determine go or no go All hands meeting to communicate go or no go decision Go Live Cutoff Transactions in AX 2.5 Create Inventory and AR Upload Files Export Returns history from AX 2.5 to Excel for historical reporting last day of June fiscal period for all conversion Open 2011 transactions Enter WIP Run Forward Master Schedule in AX 2.5 for fallback Backup AX2009 PRD and AX 2.5 Cycle count inventory to zero from material consumed by Production Order upload. Double check picklist posting date. Reconcile and Balance Run Onhand Inventory Report Sign Off on Inventory Balance Reconcile Open AR balances and sign off Reconcile Open AP balances and sign off Reconcile Open Sales Orders Reconcile Open Purchase Orders Reconcile PO receipts/unvouchered liability (If applicable) Set number Sequences Close Inventory Clear Ledger Trans and Recalculate General Ledger Balances Stop General Ledger Prior Period, Make sure current Period is Open of Entire Production Environment Create Backup Currency Codes Exchange Rate Std Cust on Cust Upd Update Check Signature Pre-req Method Est StartEst End Status

Open Period Consume WIP Manual

Manual Manual Manual Manual Manual Manual Manual Manual Manual

Currency Above Manual

Cut-over plan
Infrastructure Detail (see Project Plan Outstanding Bank Items from last bank reconciliation for full list) Create opening bank balances and reconcile opening balance. Begin entering new Sales Orders, Purchase Orders, Production Activities Post Go Live Post Go Live Orders Archive AX2009 TST and refresh from PRD Comparison of Sales Order data Comparison of Purchase Order data Comparison of Inventory Counts Comparison of Inventory Value Comparison of Sales Orders invoice data Verify Aging is working properly Verify Business Intelligence (BI) ETL's Comparison of Purchase Orders invoice data Month End Dryrun of Month End Close Procedures Prior to July 31st Close Confirm all inventory journals have been posted Confirm all production orders have been ended (costed) Confirm all PO receipts have been completed Confirm all interface transactions completed Reconcile Production WIP Close and Reconcile Inventory Reconcile AP and stop Reconcile AR and stop Reconcile Fixed assets Reconcile Bank Accounts Confirm all company GL transactions completed Consolidate and Exchange Adjust, create or confirm elimination entry with eliminaiton entry. Produce Final consolidation Financial Reports Pre-req Method Est StartEst End Import Manual Manual Status