MUNICIPALITY OF CHATHAM-KENT INFRASTRUCTURE & ENGINEERING SERVICES ENGINEERING & TRANSPORTATION DIVISION TO: FROM: Mayor and Members

of Council Nelson Cavacas, C.E.T. Manager, Infrastructure and Development Engineering June 6, 2011 Tender Award Contract No. T11-107 2011 Sidewalk and Concrete Repair Program

DATE: SUBJECT:

RECOMMENDATIONS It is recommended that: 1. The 2011 Sidewalk and Concrete Repair Program as described in Appendix A, 2011 Sidewalk and Concrete Repair Program be approved. 2. The tender in the amount of $ 448,129.75 including HST for the 2011 Sidewalk and Concrete Repair Program be awarded to Giorgi Brothers (1994) Incorporated and be funded from the approved 2011 Sidewalk Lifecycle Budget. BACKGROUND The project involves the replacement of sidewalk, accessible ramps and curbs on various street sections throughout Chatham-Kent. The rating system uses criteria of spauling, joint deflections, settlement, cracking and general overall appearance to determine a rating out of 100. The lower the rating, the more severe the deficiencies. The sections are then field checked with respect to usage, location, water-ponding and accessibility to finalize the listing that is presented to Council. The ranking system provides a fair and unbiased assessment to ensure those sidewalk sections, in most need of repair regardless of location are dealt with using the available funding. Tenders were called and received by the Purchasing Officer on Thursday, June 2, 2011.

Tender Award 2011 Sidewalk and Concrete Repair Program Chatham-Kent

The results are as follows: TENDER: CONTRACT T11-107 2011 Sidewalk and Concrete Repair Program Rank Tenderer Amount Giorgi Brothers (1994) Incorporated 1 $448,129.75 Windsor, ON Sherway Contracting (Windsor) Limited 2 $508,762.73 Windsor, ON Autoform Contracting London Limited 3 $543,572.38* London, ON Moccia Concrete and Concrete Products Limited 4 $555,988.87 Chatham, ON Signature Contractors Windsor Incorporated 5 $618,648.16 Windsor, ON Clarke Construction Incorporated 6 $675,047.88 Blenheim, ON Fortese Concrete Limited 7 $846,624.25 London, ON * Note: Corrected due to arithmetic error The Engineering and Transportation Division has reviewed the tenders and found them to be complete in all respects with exception of the bid received from Autoform Contracting London Limited, in which an arithmetic error was corrected. This error did not change the tender ranking. COMMENTS Tenders were called prior to the approval of the 2011 Sidewalk and Concrete Repair Program due to seasonal construction time constraints for the completion of this work. The tender documentation included a stipulation that the locations included in the tender were subject to Council approval. The sidewalks being replaced by the 2011 Sidewalk and Concrete Repair Project are listed on Appendix A, 2011 Sidewalk and Concrete Repair Program (Attached). The IES Public Works Directors and the staff of Engineering and Traffic Division reviewed these sections of sidewalk identified for improvement. This review has confirmed the ratings, improvement type and features that affect their choice as proposed maintenance projects. Any conflicts with future road, water main and sewer improvements required to be completed either prior to or coordinated with were identified and the list adjusted accordingly. Included in this work program is the construction of wheel chair ramps where locations either currently are deficient or required. Currently identified in the Chatham-Kent Sidewalk Inventory Database there are approximately 1,047 locations which are either deficient or required. This is roughly 18.3% of the total locations being 5,720 for the entire sidewalk inventory in the Municipality of Chatham-Kent. In 2010, 63 locations were improved under this program along with additional locations also being completed in coordination with the Urban Resurfacing program.

Tender Award 2011 Sidewalk and Concrete Repair Program Chatham-Kent

The municipal standards for sidewalk construction were updated and implemented in 2007 to enhance accessibility standards. These standards were developed in consultation with Chatham-Kent Accessibility Advisory Committee and continue to be applied to all new and replacement municipal sidewalk construction since 2007 throughout the Municipality. Seven contractors submitted tenders for the project and bidding was very competitive. The lowest tender is 25.3% below the average of all seven bids received and within the budget estimate. The low bidder, Giorgi Brothers (1994) Incorporated, has completed a number of past concrete projects for the Municipality of Chatham-Kent with no major past performance concerns and has the required resources to complete the work in this tender. It is the recommendation herein that the contract be awarded to the low tender, Giorgi Brothers (1994) Incorporated. The approved 2011 Sidewalk Lifecycle Budget is $529,600. In addition, a transfer of $75,000 is shown from the Sidewalk Lifecycle Budget to address and complete the program for the treatment of spot repairs of trip and fall hazards. . The project costs are summarized in the Financial Implications section of the report. COMMUNITY STRATEGIC PLAN The recommendations in this report support the following objectives and strategic directions: B. Economy - We are a prosperous community B3: Maintain and enhance new and existing infrastructure to support economic and smart growth opportunities. Desired Outcomes / Proposed Activities: Support new infrastructure investments and modernize existing infrastructure

The recommendations will not adversely impact on the remainder of the Community Strategic Plan. CONSULTATION The Tenders were opened by the Purchasing Officer and reviewed by the Tendering Committee which includes the Purchasing Officer, Corporate Services, the Acting Director, Financial Services/Treasurer, Corporate Services and the Director, Engineering and Transportation Division, Infrastructure and Engineering Services.

Tender Award 2011 Sidewalk and Concrete Repair Program Chatham-Kent

FINANCIAL IMPLICATIONS The project is being funded from the approved 2011 Sidewalk Lifecycle Budget. The project summary is as follows: CONTRACT T11-107, 2011 SIDEWALK and CONCRETE REPAIR PROGRAM A) Budget Estimate 2011 Sidewalk Lifecycle Budget Previously Approved (Trip & Fall Treatments) $ -$ $ $ $ -$ $ 529,600.00 75,000.00 454,600.00 448,129.75 51,000.00 44,575.03 454,554.72

Budget Total
B) Project Costs Low Tender Engineering and Material Testing Less HST Rebate 11.24%

Project Total

Prepared by:

Reviewed by:

____________________________ Nelson Cavacas, C.E.T. Manager, Infrastructure and Development Engineering Engineering and Transportation Division Reviewed by:

____________________________ Gary Northcott, P. Eng. Director, Engineering and Transportation Division

____________________________ Leo Denys, P. Eng., General Manager Infrastructure and Engineering Services c. Purchasing Officer, Corporate Services Director, Financial Services/Treasurer, Corporate Services Director, Public Works North Director, Public Works South Attachment: Appendix A, 2011 Sidewalk and Concrete Repair Program (RTC: \ENG\ 2011\3353 Tender Award: 2011 Sidewalk and Concrete Sidewalk Repair Program.doc)