Call Us at 412-854-5622!

BUDGETARY ACCOUNTING SYSTEM

Highlights:
Built upon a relational database that provides a history of transactions across multiple school years. Transactions are posted immediately as they are added to the system. An easy-to-use journal entry area that ensures proper credit-debit zero balance of account transactions. A re-occurring journal entry feature which saves data entry time. Will receive information accurately from Payroll, Salary Budgeting, Bids and Requisitions. Includes a user friendly report generator with 32 categories capable of generating thousands of reports. A memorized report feature that stores defined reports for future use. Compare budget and actual amount for the current year to previous year budget and actual. A budget preparation area capable of creating an infinite number of columns for comparing school years. Enter invoice details from vendor and easily tie-in purchase order to properly pay on items received. Generate Avery 5160 labels, 1099 forms, and checks on any laser style printer. Accounts payable checks may support multiple signatures digitized or hand signed. Mix and match. Available imbedded Report Writer for creating customized queries & user designed reports. Accepts electronic procurement information (P-CARDS) from major banks.

ProSoft Technologies, Inc. communicates regularly with the PA Department of Education to ensure all information from the ProSoft accounting system meets the requirements of the state. While the fund accounting system supports the concurrent use of multiple funds, such as the General Fund, Food Service, Activities, and many others; the Chart of Accounts permits the use of expenditure, revenue and balance sheet accounts. A complete detail of all transactions is maintained by account number and vendor number in a "History" file for the current fiscal year. Support for multiple checking accounts is also included. An important feature of the ProSoft Budgetary Accounting System provides for the districts budget preparation and will retain the budgeted and/or expended amounts from prior years. The ProSoft Budgetary Accounting System permits inquiries on expenses by selecting the Account number, ASN, P.O. Number, or vendor name. Access account numbers by the account description, or by portions of the account structure. The ProSoft Budgetary Accounting System allows the use of numeric or alpha Assigned Sequence Numbers (ASN) as an alternative method of recalling the long chart of account numbers. The ProSoft Budgetary Accounting System has the ability to automatically assign or create user-defined alpha-numeric ASNs should you choose to use them. The system permits the ability to add new vendor information on the fly when entering invoices or purchase orders. The ProSoft Budgetary Accounting System provides for the creation and maintenance of purchase orders to encumber funds prior to payment of invoices. While entering a transaction, the on-line validation of all account numbers feature will ensure proper charges to an account. A purchase order will distribute into an unlimited number of line items each containing a full description.

Call Us at 412-854-5622!

Electronic Requisitions Capability:

The system provides for an optional electronic point-of-origin requisition for all users throughout the district. The requester may create his own requisition. On-line access to account information, balances, and vendor information will assist the user during input of the requisition. Upon submission of the requisition, the system supports a multi-level approval process of each requisition. Users may track the requisition at each level, noticing whether they are on-hold, denied or approved. All purchase orders will print at a central location. A reconciliation of outstanding checks procedure is available for proper balancing of bank accounts. The system allows the automatic void of a check processed in the current month or prior period. When entering transactions, the system verifies if an account is deficit, and does not permit duplicate invoice and check numbers. The account payable checks permit partial payment or the payment of any line item, and payment against a purchase order of an amount other than that originally encumbered. Accounts payable checks will include the distribution of an unlimited number of line items each having a separate description. The system offers a procedure to handle the end of year pro-ration of middle school expenditures to satisfy PDE AFR reporting requirements. This procedure ensures proper distribution of the sixth grade into elementary and seventh and eighth grades into secondary level accounts. The system will accommodate the entry of cash receipts, contras, and various journal entries as well as auditor's entry adjustments. The system has a procedure that will receive payroll salary distribution transactions from the ProSoft Payroll System data files, eliminating the dual entry of payroll data. The system creates purchase order information from the ProSoft Bid Tabulation System and ProSoft On-line Requisition System eliminating the need to re-enter purchase orders. The report generator shows monthly and yearly expenditure comparisons by showing the current month versus same month last year, on a Function-Object basis. Authorized users have the ability to custom tailor Expenditure, Revenue, or Balance Sheet account summary reports. The system offers memorized reports which may be sorted by any dimension of the account number (Function, Object, Funding Source, Building, etc.)

Reports:
Numeric & Alphabetic Vendor File Lists & Labels Chart of Accounts Listing by Account # & ASN Purchase Order Listing in P.O. or Account Number Order Pre-Check Edit Listing in Vendor Number Order Customized Invoices for Approval Report (Board Bill List) Cash Disbursements Report Outstanding Check Listing & Reconciliation Vendor Paid-To-Date Report Function/Object Monthly Exp/Rev Summary Reports Monthly Revenue Reports (Local, State, Federal) Accounts Payable Check with Digitized Signatures! Expenditure Comparison Report (current vs. prior) PDE 2057 Annual Financial Report (PDE compatible) 1099 Forms to eligible vendors Selective History File Listings including detail User-defined Expenditure, Revenue, Balance Sheet Year-to-date Transaction Report Account Summary

In addition to printing to a printer of your choice, reports can be saved to a PDF, HTML, or ASCII formatted file.