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e-KEHADIRAN: A MALAYSIAN MODEL FOR CONTROLLING AND MONITORING STUDENTS ABSENCE MISCONDUCT VIA ONLINE
Mustafa Man, Universiti Malaysia Terengganu (UMT), Malaysia Wan Aezwani Wan Abu Bakar, Malaysian Maritime Academy (ALAM), Malaysia Mohd Lotfi Puniran, Universiti Malaysia Terengganu (UMT), Malaysia
ABSTRACT The problem of school absenteeism is a phenomenon of students misbehaviour that is becoming increase among pupils (primary) and students (higher institution). Manual recording system implemented in school resulted in late analysis of attendance record which in the end contributes in difficulty to enforce appropriate actions. Thus an open source based system is proposed and developed to overcome the problem. The system is called e-Kehadiran. The e-Kehadiran involves all school management such as District Education Department (PPD), Parent and Teacher Association (PIBG), State Education Department (JPN), Ministry of Education Malaysia (KPM) and parent in monitoring and controlling students attendance via online.
Keyword: Attendance, Discipline, Open Source Technology, Students Misbehavior, Web Based Application.
1. INTRODUCTION
What is e-Kehadiran? It is a system designed to assist accurately in students attendance record. The system will record daily attendance for the current financial year. Maybe some of us will question whether this kind of system really needed in our school? Thus we will brief on several management issues which are still exist in school. The issue is more related to disciplinary cases unit and students affair unit. According to national newscaster, Berita Harian and Harian Metro dated 28th Dec 2010, the percentage of wrong doing or misbehaviour cases in 2010 are still under controlled that is below 3%. The source of this information is obtained from an online e-Disiplin system and Sistem Salah Laku Murid (SSDM). Among the misbehaviour and misconduct cases, the top case goes to ponteng or play hookey which is 19,545 cases from the total of 5 million students. As a result, starting by early 2011, Majlis Aspirasi Pemangkin Nasional (MAPAN) has initiated the motivation campaign on the importance of school attendance [1][2]. The difficulty in recognizing those disciplinary cases is actually caused by the lack of direct access to the current system. Thus this paper is proposed to implement an online access pertaining to students attendance record. Through online, class teacher, disciplinary teacher, student affair (HEM), principal or headmaster, student management committee and district, student management committee and state or daily school management unit, KPM, PIBG and parent are all can access at anyhow, anytime and anywhere.
collecting and compiling process needs to be done by each mandated class teacher. Then the total attendance record has to be entered into a computerized system by using MS Excel. Then it will be compiled and collected by officer in charge before it is handed over to PPD in electronic email or by sending in softcopy or hardcopy. Later on, PPD will compile all the information based on school which controlled under that particular PPD. Once finished compiling, it will be sent to JPN by electronic email or also by sending softcopy or hardcopy. JPN will then analyze those recorded data and the new information will be sent to KPM. Then KPM will conduct an overall analysis before the overall statistics is obtained which in fact is done in 3 to 6 months time [3]. The problem of late processing and analyzing on students attendance will contribute to more and more chain problems which in fact that those attendance analysis could be obtained at the earlier stage. Below are several types of problems which are faced in every day, week, month or even years: Difficulties to get students attendance summary every day, difficulties to detect the students current status i.e. school transfer, quit or being terminated, difficulties to get overall students enrolment every day, difficulties to get students attendance enrolment every day, difficulties to get students absenteeism enrolment every day, difficulties to get students absenteeism list every day, difficulties to get total students attendance every day, difficulties to detect enrolment, statistics and play hooky list every day, difficulties to detect enrolment, statistics and students late attendance list every day, difficulties to obtain students being expelled from school list, late to close students attendance book, data recorded in SMM is not synchronized with the total number of students in school and the accuracy in students profile record is in doubt. In truth, theres a lot more problems faced by school management. It is more burden to
those accountable person like principal, vice principal, data teacher, discipline teacher, media teacher and counselling teacher to access the preferred data and later on to be reported to the respective parties [4]. When it is difficult to obtain required data by which at the same time those data need to be given the report in urgent basis, thus the school management will try every possible way to achieve those data. In practice, we are enforced to trace back on the students attendance record book, students personal file and many other resources to fulfil whatever our superiors requirement. Once the burden getting increase, the respective person will be in stress whereas the submission dateline is approaching. As a result, those data given basically will be in vague [5]. Then the vague data is sent to PPD/PPB, JPN and KPM upon reaching cabinet level. The issue is that the data reported is accurate? Is the data presenting the real situation? Will KPM plan a detailed action to overcome the issue? What about the allocated budget in every Malaysia Plan and National Budget?
connected to client and database server through Local Area Network (LAN) or Wide Area Network (WAN). The advantages of 3-tier architecture are depicted as below : (a) Maintenance application is centralized with a transmission of logical task to many end users in a typical service application. (b) Additional and modification facility contributes to ease of modifying and replacing without affecting other tier. (c) Additional balancing is done easily by segregating logical task from its database function. The illustration of 3-tier architectureas in Figure 1 is very much relates to web environment by which the web browser will act as a client and web service will act as the application service. Furthermore the architecture can be added until the nth-tier that makes the architecture more flexible [8]. For example, the middle tier can be clustered into 2 with one tier for web service and another two tier are for application service.
(1) Graphical Interface the feature enables easy acces to database. (2) Standard HTML is the client-server friendly standard by which HTML document can be read by client at any machine with internet facility. (3) Multi platform independent Web browser is obtained through any computer platform. This feature enables user from different platform and operating system to access database from different places which makes the information is accessed in split second. (4) Network access transparency The great benefit of web is the network access transparency which contributes to easy access, reduced in requirement for the more expensive network software and easy communication with other platform. (5) Innovation With the internet platform, it enables the organization to create new services and looking for a new customer through online application. The great potential in innovation is according to product sales and services through web.
The above list of software application are all freeware. Figure 2 depicted on Pre-Hypertext Proccessor (PHP) implementation in the 3-tier architecture [8].
Figure 3. : Illustration of
4. Update Module This module provides user to update information which is already stored in main database (e-KehadiranDBUtama) with input given by end user. The update process to all input data either is done in one lump sum or according to detail clustering by the end user. 5. Analysis & Report Generation Module This module serves as a tool to generate report and analysis based on merit system. The standard value in this merit system is already approved by KPM. Warning letter and data analysis is generated automatically according to the needed category by user subject to the access control to attendance database. 6. Information Transfer & Backup Module This module allows user to transfer information from e-KehadiranDBUtama database to e-KehadiranDBWEB database for public or client access in the web server environment.
Figure 7: Attendance
5. SUMMARY
As a summary, the responsibility in educating society is a good effort and will be granted a
big return by God. Thus parent with school management should have played an important role in educating their descendants. The human touch with all three (3) main mechanism i.e. auditory, visual or kinestatic should have been imposed to our young or even mature generation in order to develop a bright and shiny human capital. The system and technology is just as a backbone and catalyst to fasten and smoothen the whole process of human capital development. The proposed system is hoped to be used by all parties to handle the problem in students attendance before the more severe issues in discipline can be trigerred.
6. REFERENCES
[1] Harian Metro. Masalah disiplin pelajar masih terkawal. 28 December 2010. [2] Berita Harian. Masalah Salah Laku disiplin masih Terkawal. 28 December 2010. [3] Man M., Saman M.Y.M., Hassan M.N., Zaki F.A.M, Noor N.M.M. (2008). e-Disiplin: Penyelidikan dan Pembangunan Sistem Pemantauan dan Pengawalan Disiplin Pelajar Berasaskan Teknologi Web. Proceeding of National Student Development Conferences (NASDEC2008). 22-23 October 2008. [4] Arshad. Ponteng Antara Masalah Disiplin Pelajar Sekolah. http://blog.azhad.com/2008/02/ponteng-antara-masalah-disiplin-pelajar.html. 2008. [5] Rahman, A.N.A. Faktor-faktor yang mendorong pelajar Felda ponteng sekolah: satu kajian di sekolah menengah di Air Tawar, Kota Tinggi, Johor. Master Thesis, Universiti Teknologi Malaysia. Mac, 2004. [6] Elmasri R. And Navathe S. Addison-Wesley. 2007. [7] Tsantis L., & Castellani J., Enhancing learning environments through solution-based knowledge discovery tools: Forecasting of self-perpetuating systemic reform, Journal Special Education Technology, 16 (4), 2001. Fundamentals of Database Systems. 4th edition
[8] Man M., Saman M.Y.M., Bakar W.A.W.A, (2007). SmartChecker: real Time Monitoring and Tracking Students Class Attendance Using Wireless PDA. Proceeding of Mobile Online Learning Technology and Application 2007 (MoLTA07, New Zealand). Pg. 86 93. 19-20 February 2007.