Responsibilities of Editorial/Publication Wing

Prepared by Osama Hasan Secretary

General Areas of Work

Preparation / research work Cover essays / write ups Letter communication Event reports Press releases Society newsletter

Preparation / Research Work

Supporting / Refernece material to proposal Brief, formally written, well formatted, easy to comprehend Example: Profile of the speakers invited

Cover Essays / Write ups

Meant to communicate the issue to desired audience Medium sized Duly supported Audience oriented Reflects your approach as a science/engineering majors i.e. speak through facts, results, observations Examples: World Water Day Essay

Letter Communication
Letter of invite
Participant, guest speaker Audience, school principal

Letter of gratitude
To guest speaker, sponsor, mentor, facilitator, administration

Letter of appreciation
Society member

3 Short, Sweet and Simple S

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Event Reports
Record of society activities Important for audience who missed the event Could / should be:
Mailed to members Published on blogs, irnustian.com Put on society website Added to society newsletter Sent to newspapers / magazines Submitted to NUSTNEWS, Chimaera

Press Releases
Rector reads newspaper daily Important for society impression to university officials Projection of university Promotion of science events culture Direct or through GS Student Affairs to Press and Public/Media Relations Directorate. First one is better Head: Mr. Irshad Rao, former media advisor to PM Bhutto | Express Tribune | Dawn | The News | | Express | Jang | Read Newspapers. Adapt the language it speaks
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Society Newsletter
To update society members with activities, upcoming events, competitions, opportunities, scholarships, symposiums, seminars and related thing Produced and distributed electronically. Could be posted on soft boards The cheaper, the better Could include articles, preferably one i.e. on the cover issue Frequency: monthly

Focused Areas of Work

Event names Slogans / taglines Publicity material Brochures / handouts / guidebooks Event details Review of written material Event newsletter Event proceedings

Event Names
A marketing tactic The Focus - human psychology / curiosity Not so simple, not so sound
Event Short movie Scavenger hunt Bridge Making Glider Making Tee n Tie Design E gaming Quiz Competition Name Through my Lens Where is it? Bridge Your Innovation Fly me High TnT Conflict of Warriors War of Minds

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Slogans / Taglines
Ear Catching Rhyming, Interesting, Relating Sytek Where science meets creativity
Event Short movie Scavenger hunt Bridge Making Glider Making Tee n Tie Design E gaming Quiz Competition Name Through my Lens Where is it? BridgeYour Innovation Fly me High TnT Conflict ofWarriors War of Minds Slogan I see different! Guess the clue, lace your shoe! Bridge your innovation Let your imagination fly Design with BOOM! Failure is no Option, Surrender is no Choice Clash of Titans

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Publicity Materials
Banners, leaflets, flyers

Your words speak!

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Brochures / handouts / guidebooks

Speaker whats important for you but not much for reader Write less tell more Interact through words Design / format should made reader read. A picture speak thousand words

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Review of written material

Rules and regulations Event descriptions Guidelines Manuscript for website Speeches

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Event Proceedings
Script for Master of Ceremony i.e. the host Speeches by Chief Guest
We always wants others to speak in our interest

Speech by Advisor, President

Your words, their say

Note of thanks Statements to TV, radio, print media

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The Working Sequence

Idea / plan Research Proposal Invitations Publicity material Event proceedings Press release Event report Letter of thanks / appreciation
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Your Words Speak

Action speaks louder than words

You make the talk of the town

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Remember!!!
Bill gates is your best friend and worst enemy Bill gates is your best friend and worst enemy Your document speaks your standards Boss sees paper not you Formatting is crucial, very crucial Explore Microsoft Office, its an asset.

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Remember!!!
Your audience governs your documents: Tone Diction Length Objective Nature Presentation (formatting) Same objective but different audience, different text
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Remember!!!
Learn to hide and highlight Write between lines Quotes, proverbs, idioms do help Use Google well Never go for Wikipedia Professional sites could be life savior. National Geographic, Discovery, Science World, NASA etc

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Working in Teams
Before you start, Interact with the relevant member in society, Event Head Understand the theme, the method and the material Taking advice can help Use Facebook well Time yourself Consider the urgency Output is well understoodGive respect, get respect You learn, we earn
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Working in Teams
Know your team Exchange cell no., emails, information Making text groups on cell phones Google Docs is easy Facebook could help u work
Groups Documents Sharing

I run, we won

Work in consensus Divide and rule the world

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Director / Head / Team Lead

Not your boss but A facilitator Liaison between President/Convener and team Does an extra job, please dont irritate Has a irritating boss on head cant manage u become alike Divides work equally and sensibly dont bother much Has to respond back in time, so better u meet the deadline Manage work distribution and response in due time

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Refer
Publications Brochures Handouts Newsletters DO letter of invite to dignitaries Magazines

Observe
Arrangement of text Color schemes Fonts Ideas / focus Orientation Writing style Diction

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Things to DoPhase 1 (pre-event) Do (preEvent names Event slogans / taglines Promotion text for banners, posters Review of directors introduction Review of event description and website material Preparation of event guide book Listing / coordinating the media contacts Design event newsletter Opening / Closing speeches, hosting scripts
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Things to DoPhase 2 (at event) Do

Cover each event, individually
Write reports for them Get material for event newsletter

Get comments, feedback, quotes from participants Prepare press releases Prepare event newsletter Select pictures from events Print event newsletter Distribute event newsletter
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Things to DoPhase 3 (post-event) Do (postSend event detailed report to media partner / newspapers with representative pictures Publish event report on irnustian.com / event website Post event newsletters to soft boards

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Do
Talk to your director Give your suggestion Meet the work deadline Coordinate with other members Stay open for suggestions Discuss before your start Respond to emails, messages, wall posts, chats, ASAP, please Assist creative / design wing with your documents Contribute your ideas for other endeavors as well Smile
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Don't
Remain isolated Limit yourself to editorial / publication wing Overburden yourself and others by delaying the work Bother Convener individually, please

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Queries ?
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Thank You!
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