F-01/--Page 1 from 6 Ed.

01

Interview to the PURCHASING DEPARTMENT STAFF

Added Script Interviewer: interviewee: Position:

if needed

-:

Date: __/__/____ Hour: __:__

Register n: _ _ _

Interview length:___ min.

POSITION IN THE COMPANY:

Dependence on: Staff in charge:
1 2 1 2 3 4 5

Seniority: Last professional experience: Education / Training: Salary and details:

Professional satisfaction level:

PURCHASING / PROCUREMENT PROCCESS Knowledge about the Company Needs

Provisioning by minimum P.O. Point*? Provisioning with all the building requirm. Provisioning by mnimum Stock levels? Periodical provisioning? Provisioning by MRP? Others?

F-01/--Page 2 from 6 Ed. 01

Interview to the PURCHASING DEPARTMENT STAFF

* Minimum order quantities and stocks

What are the % minimum level for this procedure? Would you describe your calculation system? Do you review your calculates? How often do you do?
Additional comments :

Is taking part more additional departments in the Purchasing Proccess? Who is registering / updating the products? Is there different purchasing accounts? Is there only one account?. If not, will be possible to create one? Who is updating the product rates? How are you receiving the internal purchasing requests? Who is accepting these? Who is realizing the P.O.s?

Do you have one products brochures file?

Purchase order (P.O.) structure. Requirements

Internal P.O. code? Internal product definition? P.O. lines with diferent codes? Product rating? Supplier P.O. code? Supplier product definition? Delivery times? Supplier Contact?

F-01/--Page 3 from 6 Ed. 01

Interview to the PURCHASING DEPARTMENT STAFF

How the receipt of gods works? Who does it? How is is checked?

How do you register the gods? Who introduced the document of delivery? How is is informed to the Purchasing Department?

Do you test the products ordered blind test -?

Do you realize a physical control of the products purchased? How it works?

Do you have a manual or informatical matching between the document of delivery and the invoice? Who realize it?

Is there a flowchart for the Internal Purchasing Process?

SUPPLIERS
Do you research and search for new possible suppliers? Who is applying it? How do you do? What are the minimum criteria or conditions for choosing a supplier? Quality? Service? Product? Is there any supplier competition for some kind of products? Would it be possible? What is the number of suppliers for each family / product? Is there any open books strategy established with some supplier?

F-01/--Page 4 from 6 Ed. 01

Interview to the PURCHASING DEPARTMENT STAFF

SUPPLIERS
Have you negotiated some free collaboration for fairs or exhibitions?

Who is the negotiation responsible?

Meeting with suppliers. How do you plan these?1

Supplier evaluation. What is it?2

PURCHASING DEPARTMENT DIARY JOB

Who is it 1?:

Who is it 2?:

Who is it 3?:

Who is it 4?:

Do you visit the supplier facilities? If not, Who does it? Do you write a rapport?

Do you request for samples? How do you negotiate the prices? How do you make these? Do you set minimum quantities? Do you set delivery times by product? How long is the quotation time? Do you have some rappel? Do you have an updated supplier file? Do you distinguish between homologated suppliers and not homologated suppliers? Do you request for a mnimum quality certificate?
2

Qualification OK, OK preview to review, no OK; what are the kind of delivery, quality, packaging and customer service incidents (light, medium and important)

F-01/--Page 5 from 6 Ed. 01

Interview to the PURCHASING DEPARTMENT STAFF

PURCHASING CONTROL
Do you set a purchasing budget? Monthly, yearly, by quarters?

Do you have an updated balanced scorecard?3

Claims to Suppliers.

THE COMPANY AND ITS ENVIRONMENT Express yourself Current status of the company:

Who is doing the Administratives tasks: Who is doing the Suppliers services: What is the Warehouse and Logistics Contact:

OPPORTUNITIES TO IMPROVE YOUR JOB Training / Skills: Working method: Additional information:

CONCLUSIONS

Purchasing costs controlling; Budget vs. Real Cost, Inventory cost vs. Sales, incomplete orders / total orders.

F-01/--Page 6 from 6 Ed. 01

Interview to the PURCHASING DEPARTMENT STAFF

ATTITUDE FOR THE FUTURE.