SAP Enterprise Structure for Personnel Administration

By B.D Ballani, Tata Consultancy Services

The following elements define the SAP enterprise structure for Personnel Administration: Company Code Personnel Area Personnel Subarea

Remember to assign the same country grouping to all personnel areas within a company code. The configuration of these elements which includes defining and assignment are done as follows: Step 1 : IMG : Enterprise Structure -> Definition -> Financial Accounting -> Define Company

Step 2 : IMG : Enterprise Structure -> Definition -> Financial Accounting -> Edit, Copy, Delete, Check Company Code

Step 3: IMG : Enterprise Structure -> Assignment -> Financial Accounting -> Assign company code to company

AP Enterprise Structure for Personnel Administration

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Step 4: IMG : Enterprise Structure -> Definition -> Human Resource Management -> Personal Areas

Step 5 : IMG : Enterprise Structure -> Assignment -> Human Resource Management -> Assignment of Personnel Area to Company Code

Step 6 : IMG : Enterprise Structure -> Definition -> Human Resource Management -> Personal Subarea

Creating an Organizational Structure

By Madhusudhan M
Before we go ahead and create an Organizational Structure, lets have a quick look at the terminology used in the organization structure. Structures in SAP HCM 1. Organizational structure.

2. Enterprise structure. 3. Personnel structure

Pay scale structure Applicant structure Wage type structure

1. Organizational structure: It contains organizational objects /elements. These are called

building elements. Organizational objects / elements are: Organizational objects Organizational unit Job Position Person Cost center Task Task group Org. key O C S P K T Ts

If we create any organizational object, System will assign a eight digit numeric number, which is called unique Number. 1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department, for example. According to how tasks are divided up within an enterprise, this could be a department, group or project team, plant, for example. Organizational units differ from other units in an enterprise such as personnel areas, company codes, business areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components. Kinds of organizational units A). Main Organizational unit / Root organizational unit: Whatever the organization we create for the first time is called Main organizational unit. B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics. Jobs are used as templates to create Positions that means to say without a job we cant create a position. Example:

Manager
Engineer Consultant Designer Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. . Positions are created based on jobs; it means to say without a job we cant create a Position. Job Manager Position HR manager Marketing manager Finance manager Plant manager Production engineer Site engineer Software engineer SAP HR consultant FI/CO consultant SD consultant Software designer Web designer

Engineer

Consultant

Designer

1.

Person: An individual, who is listed as an employee in Personnel Administration. A position can be occupied partially, hundred percentage. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions. Activity which is performed within an organizational unit 1. Task group: It is a group of tasks which can be assigned either a job or a position.

2.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE* Organizational structure can be created in three procedures. 1. Simple Maintenance

2. Expert Mode / Detailed Maintenance 3. Organization and Staffing Comment: If we create organizational Structure in any procedure, the same structure reflects in other two procedures. If we create organizational structure in Simple maintenance and Organization and Staffing the relationship between the objects are assigned by the system. Where as in detailed Maintenance the user has to assign the relationship code. The relationship between two objects is expressed in three digit numeric characters. Each and every relation can be expressed in two ways. 1. Top down which is indicated with B 2. Bottom up which is indicated with A For example: TATA group of business---Btop down. TATA mobiles business-- -Abottom up In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group of business. That means to say TATA mobiles reports to TATA group of business / TATA group of business is the line supervisor of TATA mobiles. So we come to know that the lower level organizational object is A So we come to know that the higher-level organizational object is B The relationship codes can be seen through transaction code OOVK table name is T778V The relationship codes: Relationship code Relationship bottom up Indicates with A * 001 Is a subdivision of 002 Reports (line) to 003 Belongs to 004 Is subordinate to (disc.) 005 Is subordinate to 006 Substitutes for 007 Describes 008 Holder 009 Successor

Relationship top down Indicates with B Is subdivided into Is line supervisor of Incorporates Is disc.supervisor of Is supervisor of Is substituted by Is described by Holder Successor

010 Substitute 011 Cost center assignment 012 Manages... 013 Staffing requirement 014 Cost distribution 015 Is identical to 017 Is carried out by 018 Previous org. assignment 019 Planned org. change 020 Is a specialization of 021 Is equipped with 022 Requires 023 Reserves 024 Takes place in 025 Is attended by 026 Is held by 027 Has a prebooking for 028 Imparts 029 Presupposes 030 Is a specialization of 031 Requires 032 Fulfils 033 Is planned for 034 Was attended by 035 Is previous job of 036 Is organized by 037 Designated as successor 038 Has potential for 039 Supplies 040 Was cancelled by 041 Is an equivalent job 042 Interests and preferences 043 Dislikes 044 Consists Of 045 Created 046 receives 047 Contains 048 Application by 049 Is developed by 050 Assesses 051 Is a session of 052 Attends session 053 Still requires 054 Uses (for attendee) 055 Uses (for bus. event) 056 Person has cost center 057 Has attendee apprsl model

Substitute Cost center assignment Is managed by... Staffing requirement Cost distribution Is identical to Carries out Previous org. assignment Planned org. change Is a generalization of Is contained in Is required by Is reserved by Is location of Takes part in Is the instructor for Is prebooked for Is imparted by Is presupposed by Is a generalization of Is required by Is fulfilled by Can attend Attended events of type Is subsequent job of Organizes Designated as successor Is a potential of Is supplied by Has cancelled Is an equivalent job Interests and preferences Is dislike of Is part of Was created by Was created for Is an element of Application for Develops Is assessed by Is main event of Is attended by Is still required by Is used by (attendee) Is used by (bus. event) Persons on cost center Is at'ee apprsl model for

058 Has event apprsl model 059 Employee pool 060 Capacity assignment 061 Equals 062 Requirement description 063 Requires 064 Requirements definition 065 Planned assignment 066 Reserve pool assignment 067 Exclusive temp.assignment 068 No shift planning 069 Is temporarily done by 070 Responsible for cost plan 071 Parallel temp.assignment 072 Shift planning by 077 Passes through 080 Assigned to exposure grp 081 Higher duty holder 083 Is Key Position of 088 Dotted Line Reports to 089 Dotted Line Reports to 090 Is responsibility of 101 Country reassgmt to 108 Is assigned to 200 Replaces 201 Assigned role 202 Notification agent 204 Possible roles 207 Is identical to 208 Is identical to 209 Is filled by 210 Substitutes with profile 220 Belongs to 221 Is object reference of 222 Belongs organizationally 223 Is assigned (valid.per) 224 Is object type of 225 Is event of 226 Is method of 227 Triggers 228 Terminates 230 Is part of 231 Assignment exists 232 Has element 240 Existence depends on 250 Is responsible for 262 Reports to 263 Belongs (not uniquely) to

Is event apprsl model for Employee pool Person assignment Equals Requirement description Defines demand for Requirements definition Planned assignment Reserve pool assignment Exclusive temp.assignment No shift planning Works temporarily as Responsible for cost plan Parallel temp.assignment Shift planner for Is passed through by Exposure group contains Higher duty holder Incorporates Key Position Dotted Line Supervises Dotted Line Includes Is responsible for Country reassgmt from Is assigned to Is replaced by Role incorporates Notification agent Possible roles Is identical to Is identical to Has employment contract Substitutes with profile has Contains objects Incorporates SAP objects Incorporates(for valid.) Is container instance of Has event Has method Is triggered by Is terminated by Contains Assignment exists Is an element of Defines Is responsibility of Is superior of Incorporates (not unique)

264 Belongs (uniquely) to 280 Belongs to system 281 Belongs to function 282 Is an element of 283 Sends message 290 Has administrator 291 Partner agreement 292 Maintains brokers 293 Has user for commissions 299 Is supported by... 300 Is financed by... 301 Increases 310 Is responsible for 311 Substitutes for 312 Belongs to (reclassif.) 313 Reclassified from 314 Is to be financed by 315 Responsible for Financing 400 Is child of 401 Is assigned 601 Represents 605 Is an Element Of 606 Is attribute ref. for 607 Is described by 620 Is assigned 700 Is responsible for 701 Is assigned 710 Fulfils 711 Requires 712 Imparts 750 Vacant position in 751 Is responsibility of 752 Fills 753 Publishes 754 Publishes in 755 Application by 756 Has applicant 900 Manager to manager 903 Belongs to (alternative) 962 Reports to (alternative) 963 Belongs to (preferred) Simple maintenance:

Incorporates (uniquely) Uses function Has combination Has object Receives message Is adminstrator for Partner agreement Brokers are maintained Is user for commissions Supported Finances... Is increased by Is responsibility of Is substituted by Incorporates (re-valuatn) Reclassified into Is earmarked for Responsible for Financing Is parent of Is assigned Is Represented By Includes Element Refers to attributes of Descriptive element of Is assigned Is responsibility of Is assigned Is fulfilled by Is required by Is imparted by Incorporates vacant pos. Is responsible for Will be filled by Published by Publishes Application for Applied for position in Manager under manager Incorporates(alternative) Is superior (alternative) Incorporates (preferred)

How to create organizational structure in Simple maintenance? PathSAP easy accesshuman resourcesOrganizational managementExpert mode Simple Maintenance

Text Create

Transaction code PPOC_OLD

Change

PPOM_OLD

Display

PPOS_OLD

Enter PPOC_OLD in the command field Or Go through the path