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[Type the abstract of the document here. The abstract is typically a short summary
of the contents of the document. Type the abstract of the document here. The
abstract is typically a short summary of the contents of the document.]
Contents
Contents..................................................................................................................... 2
Summary....................................................................................................................3
Tender Process........................................................................................................... 3
Background................................................................................................................ 3
Organisation............................................................................................................ 3
Current website & electronic communications........................................................3
Branding ................................................................................................................. 3
Purpose & Objectives..................................................................................................3
Audience..................................................................................................................... 3
Functional Requirements............................................................................................4
Integration issues / legacy systems............................................................................4
Staff resources........................................................................................................... 4
Project timetable........................................................................................................ 4
Budget........................................................................................................................ 4
Evaluation criteria...................................................................................................... 4
Format for proposals.................................................................................................. 4
Recommended appendices........................................................................................4
Summary
Insert a brief summary of the whole project and the nature of proposals sought.
Tender Process
Set out a clear description of the intended process including the following key
pieces of information:
Whether you are open to additional solutions and ideas or require only direct
responses to the issues raised in the RFP.
Background
Set out clear information about the organisation and requirements to allow an
accurate and focussed response.
Organisation
Include general information about purpose, size, activities.
Branding
Summarise the status of the organisations branding, i.e. going through a
rebranding exercise, have full brand guidelines, seeking assistance on branding,
etc.
Audience
Set out profiles for key anticipated users of the website, including specific things
that each user group will be looking for.
3
Functional Requirements
List all desired functionality (online shop, integrated payment processing, user
registration, interactivity, social media integration, etc).
Staff resources
Provide job descriptions and summary of expertise for each staff member that will
be involved in the running or maintenance of the website.
Project timetable
Set out a target date for completion, any other key dates and, if possible, a full
anticipated project timeline.
Budget
Provide a budget range and any details of specific factors that will affect the
flexibility or segmentation of the budget.
Evaluation criteria
Describe on what basis the successful agency will be selected.
Recommended appendices
Branding guidelines
Sample content
Technical requirements
Site map
Competitors