PR JECT

M a n a g e y o u r P r o j ect like an Ace

GOT PROJECTS TO MANAGE?

Wo r k b e t t e r t o g e t her, online.

EF F E C T I V E

SIMPLE

AFFORDABLE

TABLE OF CONTENTS
GO AHEAD, MANAGE ........................................................................................................................................................................... 3 TAKE ADVANTAGE OF A POWERFUL TOOL ......................................................................................................................................... 3 MANAGE PROJECTS ............................................................................................................................................................................ 4 MANAGE TASKS .................................................................................................................................................................................. 5 MANAGE PEOPLE ................................................................................................................................................................................. 6 GET NOTIFIED ...................................................................................................................................................................................... 7 GET REMINDED .................................................................................................................................................................................... 7 MANAGE CALENDARS ........................................................................................................................................................................ 8 TRACK TIME ........................................................................................................................................................................................ 9 GET STATISTICS AND REPORTS ....................................................................................................................................................... 10 MANAGE DOCUMENTS ..................................................................................................................................................................... 11 MAKE ACEPROJECT YOUR OWN ....................................................................................................................................................... 12 SECURE ACCESS ............................................................................................................................................................................... 13 MOVE YOUR DATA .............................................................................................................................................................................. 13 COMMUNICATE & COLLABORATE .................................................................................................................................................... 14 HOSTED PACKAGES: USE ACEPROJECT ONLINE ............................................................................................................................. 15 THE SOURCE CODE: INSTALL ACEPROJECT ON YOUR INTRANET .................................................................................................. 16 CASE STUDY: KEEP CLIENTS IN THE LOOP WITH ACEPROJECT ..................................................................................................... 17 TESTIMONIALS ................................................................................................................................................................................... 18 TRY ACEPROJECT ONLINE ................................................................................................................................................................. 18 CONTACT US ....................................................................................................................................................................................... 18

GO AHEAD, MANAGE
AceProject is a toolbox that can help organizations manage multiple projects within one single account. Use dynamic templates and keep your projects structures standardized.
Our clients use AceProject to: Coordinate teams across the globe. Manage products, from the marketing team, to the engineering team, to the factory, to the distributors. Keep in touch with your clients. Send orders to your suppliers. Distribute class notes and documentation. Manage events. Track billable time on contracts. Setup a checklist of tasks to perform for each project. Implement consistent project management processes across your organization.

TAKE ADVANTAGE OF A POWERFUL TOOL

No Software to Install Just Browse!
No need to ship a CD or spend several hours installing a piece of software on every computer. No installation wizard, no serial number to enter and no updates to apply. AceProject is accessed through a login page, via a web browser.

Multi-Browser Compatibility - IE 6+, Firefox 2+, Safari 3+ and Google Chrome

No one has to change Web browsers to use AceProject. AceProject is compatible with all 4 most popular web browsers.

Forget about the Learning Curve

We designed AceProject to get out of your way and let you work. AceProjects Help section contains videos, tutorials and detailed documentation. Still need help? Our free customer service turns the learning curve into instant productivity.

Centralized Data Improves Everyones Productivity and Effectiveness

It doesnt matter if the PM is in California, the programmer in Bangalore, the CEO in New York and the client in Dublin. Your team collaborates as efficiently as if everyone was working at the same office.

Optimize Communication within your Team

With AceProjects automated email notification service, employees, contractors and even clients are kept up-to-date on their projects, so they can work efficiently. When logged into AceProject, each team member can see just their assigned tasks, or the project as a whole. This way, everyone knows exactly what needs to be done.

Your Projects are Always Close to You

AceProject can be accessed at any time, as long as you have access to an Internet connection and a web browser. Whether you are at home, in the office or in a hotel room, your data is available.

We make sure your data is safe and secure

Your data is safely hosted and backed up everyday.

MANAGE PROJECTS
AceProject is a toolbox designed to help you manage multiple projects within one single account. Each project can be structured in a unique way. Manage multiple types of projects differently, in a central place. Save Time with Project Templates
Turn any project into a dynamic template (thanks to the parent/child relationship) and keep your projects structure standardized. When a special project comes up, simply break the dynamic links with one click, or start from scratch with a brand new project. Project templates guarantee that project managers create their projects from a standardized source. With dynamic templates, you can ensure that when you change your parent project templates structure, the child projects are updated accordingly. Entire projects can be recreated from a template. Copy over the assigned users, project documents, tasks, file attachments, and even adjust task dates to fit the new projects start date.

Different Roles, Different Access Rights to the Project

While the project manager gets full control over the project, team members and even clients can be given the proper access rights. You decide who is allowed to change fields, add comments, or even see the project itself. Let team members add comments and update their tasks progress and status. Allow the sub-contractor to only see their tasks and not the whole project. Give read-only access to your clients. Although they cant edit tasks, they can still provide feedback via the discussion forum.

MANAGE TASKS
Track tasks easily in reports with the help of several filters. Leverage task dependencies to enforce a critical path in your project.
Give each task an assigned user and a reviewer. While the assigned users are the ones who will complete the tasks, the reviewers can be apprised of the tasks progress via the email notification feature. Upload files to the task, regardless of file size or Every one assigned to the task and the project can access the file. You can also keep several versions of the same file with the task. Keep a log of everything that was done in a task Instantly know who did what, and when. Keep relevant discussions about the task in the

file format.

with the history trail.

comment thread, where assigned users and reviewers can ask questions, provide updates on their progress or give feedback.

Instantly know if a task is taking more time than Compare estimated time (budgeted time) with actual time sheet hours. You can even use this data to adjust your estimates on the next project! Make sure tasks are completed in a specific order. Task dependencies prevent someone from starting work on one task before its predecessor is completed. No need to remember to inform your team. AceProject keeps everyone up-to-date with the email notification and task reminder features.

expected.

MANAGE PEOPLE
Gone are the days when only the project managers could hammer away on their computers to update the project. With AceProject, everyone can update tasks, add comments and upload documents.
With only Internet access and a web browser required to use AceProject, anyone can be given access to your AceProject account: project teams, contract workers, consultants, clients, upper management, etc. Everyone can simultaneously access your account, from different locations, at any time. AceProject managers also know who is overbooked and who could take on more work, with the user workload report.

Get Collaborators Involved in your Projects in Seconds

Whether your collaborators are employees, consultants, subcontractors, clients, telecommuters, or staff working at other branches, AceProject becomes your central location for project information and updates.

To Each User Their Own Rights

Besides the usual Administrator/Normal user access rights, each team member can have different rights depending on the project. For example, someone may be a project manager on one project, but a regular team member on another. Their access rights vary from project to project.

The World is Your Playground

It doesnt matter where you are: you can see your tasks in local time, update them and receive email notifications.

GET NOTIFIED
Forgot to tell your team about a task? Its OK, AceProject will do it for you! Everyone can be up-to-date on their projects, without having to be logged into AceProject 24/7.
AceProject sends notifications when: Tasks are assigned to you. Your tasks are updated. Your time sheet is processed. There is a message for you in the message center or in the discussion forum. Some of your tasks are late or approaching their deadline.

Email notifications are sent automatically, but can be cancelled if you feel a specific change does not require a notification.

GET REMINDED
Make sure no task is left behind: AceProjects task reminder will send you an email automatically when task deadlines are approaching or passed.

MANAGE CALENDARS
See whats coming up in your project, for the next week or month. AceProject will show what needs to be started and finished, one project at a time, or for all projects at once.
Open tasks straight from the calendar, or export the task list to Excel format.

TRACK TIME
Track hours worked manually or automatically, setup an approval process and produce reports for billing or payroll.
There are three ways a user can fill time sheets: Directly from the task itself. Through the timesheet module. Automatically with the IN/OUT time clock module. You can enter time worked on a project or a specific task. Following an approval request, the project manager approves the submitted time sheet, or sends it back to the user for correction.

Compare with Estimates

Using time sheet data and estimated times on tasks, you can instantly know whether your project is on schedule. You can even identify which specific tasks are over budget.

GET STATISTICS AND REPORTS

Would you like to know how your workload is distributed across projects? Users? Clients? At the end of the year, would you like to know how many hours were spent working on a specific product line? Or how many people were involved in an event?
Because we believe that tracking information efficiently is mandatory for all project managers, statistics and reports are among AceProjects specialties. AceProjects statistics and reports come in several formats: Table based reports. Gantt charts. Exports to Excel / CSV format.

Instant Overview: Gantt Charts

Gantt charts are a great support to see the progress of projects and tasks. Our Flash-based Gantt charts can be printed easily or saved as a .jpg image.

Build your own Report

Go a little further and choose exactly the data you want to see. For example: Build a report that shows all completed tasks estimated hours compared to actual hours. See a list of all urgent tasks assigned to someone

10

MANAGE DOCUMENTS
Avoid emailing files to your team. Simply upload the files to your projects and tasks. This way, all assigned users can download the shared documents at anytime, from anywhere. You can upload up to 15 files at a time.

Keep Previous Versions

Keep several versions of the same file, without having to rename each one. Simply put in a version number, and AceProject will tell the files apart.

Protect your Files

Lock your files to keep a version of your document from being deleted or overwritten by someone else. Other project team members will be able to open the file and download it to their computer. However, they will not be allowed to delete or overwrite it.

11

MAKE ACEPROJECT YOUR OWN

Choose account defaults, and let your users choose their own settings for data and time, display and notifications.
Brand AceProject. Use your logo and company name, enable international characters, and make AceProject look like a home-built application.

Upload Your Logo

Replace the AceProject logo with yours through out the application. You can do the same with the header background. This brands AceProject with your corporate image and makes it looks as if it was an in-house application. Your logo will also show up in all email notification.

Apply a Skin

Tailor AceProjects color to your needs. Use one of the eight pre-defined themes or choose your own colors.

Rename AceProject

Rename AceProject to fit your company terminology. for example, you could name AceProject ABC Inc. Project Tool. The application name will also appear in your Web browsers title page and the email notification subject line.

International Characters
AceProjects interface is available in English and French. AceProject supports typing text using non-latin characters from more than 30 languages. The following languages are supported: Albanian Arabic Baltic Chinese Simplified Chinese Traditional Croatian Cyrillic Czech Estonian European Central European Western French Greek Hebrew Hungarian Japanese Korean Latvian Lituanian Macedonian Polish Romanian Slovak Slovenian Spanish Modern Spanish Traditional Swedish - Finnish Thai Turkish Ukrainian Vietnamese

12

SECURE ACCESS
Only authorized users can access your AceProject account. Their level of access can vary from project to project.
Let your customers peek into their projects, give feedback, and upload documents. Collaborate with your outside contractors: give them work within AceProject. Let upper management access all projects, with read-only access rights. Give your project managers the tools to report on all their projects at once. Provide a secure online workplace for your project team.

Administrators have full control over the account

You can tailor the access rights for all the other users in your AceProject account. Select who can create projects, tasks or upload documents. Choose who will approve time sheets. Decide who should see only their tasks and who should be able to open the project. Keep a log of all user activity in a task.

MOVE YOUR DATA

Save time by importing user and task data into AceProject from a CSV file.
Manage your data offline, when Internet access is not available. Update existing user and task data straight from an Excel spreadsheet. Backup your projects, tasks, users and timesheets. Export your task reports and your time reports. Work offline by exporting a projects tasks to XLS or CSV format, then re-import your updated tasks when you are back in the office.

13

COMMUNICATE & COLLABORATE

Communication is a virtue in project management. The more communication tools are available, the more efficient your team will be.
Use the internal email system to talk to your project team. Leverage the projects discussion forum to keep a trace of discussions, communications, and meeting minutes. AceProject will notify users when they have a new message.

Message Center
The message center sends messages to other users in your account. Receive an email notification, to any email address, when you have a new message in your AceProject mailbox. Know when messages are read and deleted by the recipient.

Discussion Forum
A discussion forum is an indispensable feature in any web-based project management software. Share thoughts, ideas, issues, knowledge and lots more. Get notified by email when a new reply has been posted to a topic. Improve team communication and keep a record of those conversations. Search with keywords in the discussion forum

14

HOSTED PACKAGES: USE ACEPROJECT ONLINE

Use AceProject online, with your favorite web browser, without installing any additional software
Nothing to install - You access AceProject via your favorite web browser Nothing to update - Updates are applied automatically, as soon as they are released. No server maintenance - We take care of the servers. Forget about Windows updates, backups, database maintenance, and virus threats. Were taking care of it all. Keep your precious time for project management. No commitment - AceProject has no setup or termination fee. There is no contract. You can cancel your monthly subscription at any time and you will not get billed again. Free support for life - Get unlimited free support by phone, via email and live chat.

Start free, then upgrade (Only if you need it)

Start using AceProject with the Free Hosted Basic package. The Free Hosted Basic package never expires. As long as you log in every 30 days, your free account remains active. Once you feel that AceProject works for you, upgrade your free account to a paid subscription within minutes. Your data will be transferred automatically.

Requirements
AceProject is guaranteed to work on those four Web browsers: Internet Explorer 6 and more recent. Safari 3 and more recent. FireFox 2 and more recent. Google Chrome

Pricing:
Hosted Basic Hosted Standard Hosted Advanced Hosted Gold

Setup Fee Princing

*All prices in US Dollars (USD)

NONE FREE

NONE $24/month or $240/year SQL Server 10 15 250 500 Mb $5/month per 1 Gb

NONE $39/month or $390/year SQL Server 20 25 500 1 Gb $5/month per 1 Gb

NONE $99/month or $990/year SQL Server - downloadable and accessible remotly Unlimited Unlimited Unlimited 2 Gb $5/month per 1 Gb

Database Support Users Projects Tasks Storage Space Additional Space Custom Work

SQL Server 5 5 50 50 Mb N/A

Enhanced Performance Branding

*Interface skinning is available

in all packages

FTP Access to project - related files

Included

15

THE SOURCE CODE: INSTALL ACEPROJECT ON YOUR INTRANET

Control security - Take control over the security of your data. For maximum security, we recommend you install an SSL 128-bit certificate on your server, wich will encrypt your data with the HTTPS protocol. Control accessibility - Having AceProject on your intranet means not depending on your Internet access. You have total control over who can access the server, wheter they are inside or outside your local area network. Customize AceProject - Tailor AceProject to your specific needs. Integrate with in-house applications. Do the work internally or hire us via our custom work service. All modification performed by our team are 100% guaranteed - Those performed by your team are not. All modifications made to your AceProject system, as well as the way you plan to use AceProject, must comply with our licence agreement. Free support for life - Get unlimited free support by phone, email and live chat.

Requirements
Server Hardware Pentium III or equivalent, 600 Mhz or higher 512 Mb memory Requirement disk space depends on the file attachment and project document usage. A local area network (LAN)
*Since AceProject is a web-based application, many computer may need to connect to the main server simultaneously.

Server Software Windows NT / 2000 / 2003 / 2008 / Vista A Web server equipped with Internet Information Server 4.0 (IIS) or more recent.

Database Support SQL Server (2000/2005/2008)*

*SQL Server supports an unlimited number of concurrent users. Microsoft offers SQL Server Express Edition for free.

Client Software Internet Explorer 6

and more recent

FireFox 2 Safari 3

and more recent and more recent

Google Chrome

Princing
There is no monthly or annual charge for the Source Code package. Purchase two version upgrades or more to benefit from a volume rebate. All prices in US dollars (USD).

User License Princing

Unlimited projects, tasks and storage space. All features are enabled. Up to 20 Users $1495 Upgrade to: 50 users: $795 100 users: $1795 250 users: $2795 Unlimited users: $3495 100 users: $1295 250 users: $2295 Unlimited users: $2995 250 users: $1295 Unlimited users: $1995 Unlimited users: $995 Up to 50 Users $1995 Up to 100 Users $2995 Up to 250 Users $3995 Unlimited Users $4695 + 1 Free Upgrade!

16

CASE STUDY: KEEP CLIENTS IN THE LOOP WITH ACEPROJECT

How a Wedding Videographer Lets his Clients Follow his Progress
Ron Priest runs Digital Creations, a company that makes wedding videos, so that couples can keep a vivid souvenir of that special day. Of course, once their wedding day is passed, the happy couples are looking forward to seeing Rons work. Over the years, Ron has implemented several ways to keep his clients in the loop when it comes to the postproduction of their wedding video. The first method was his webcam: When he begins editing videos, Rons computer is connected to a webcam, which provides a constant video feed during live editing sessions. Ron also has an editing queue, so that newlyweds know when he starts working on their video. But that wasnt enough for Ron. I feel Ive missed the mark. The editing queue lets clients know when I start editing their video, but it doesnt really do much for them during the editing process as far as keeping them advised of its progression. This is where AceProject came into the picture. Ron decided to use our online, web-based project management solution. While Ron does not outsource any editing, requiring collaboration with other employees, he feels the additional effort and cost involved in subscribing AceProject is well worth it. Ron says: Not only does it help me keep on track with the project; it keeps my clients in the loop without having to ask. The client is no longer in the dark, nor do they have to wonder how close I am to being finished with their project, because he/she can monitor the progress themselves at any given moment in time. In essence, AceProject helps Ron on two fronts: he gives better customer service to his newlywed clients, and he keeps track of everything he has to do in one central location. Ron breaks each section of the video into individual sequences and estimates how much time he will need to complete each sequence. As he starts to work on a sequence, he clocks in. If he needs a break or when hes done with the sequence, he clocks out, and AceProject keeps track of the total time spent on each sequence, as well as the time needed to complete the entire project. Knowing how much time it takes me to complete a process allows me to provide couples with a more accurate estimation as to the total time required to finish a project, explains Ron.

So heres how it works

Once Ron starts editing a new video, he provides the couple with a link and password they will use to login to their project. They dont have to worry about messing anything up, since Ron adjusts the couples access rights to make it client proof. For the most part, couples have read-only privileges. However, couples can offer feedback with the projects discussion forum. Ron explains: Its an area where couples can post questions, concerns, or add insight. There will be times when I may need information from them and I will use this area as a central collection point. AceProject also has a document upload area where couples can provide Ron with needed assets such as the wedding program, which he will use for the rolling credits.

Ron loves the email notification system

The email notification system is a fantastic feature! It keeps couples informed about the ongoing activity concerning their video, without having to be logged in 24/7, Ron says. Clients can simply read the email notification details to be aware of changes within the project or specific task currently in progress. Email notifications are sent automatically, but this is a preference that can be configured as clients deem necessary. When Ron gets ready to begin an editing session, he changes the status of the task, which will automatically generate an email to inform his clients that a live edit is about to begin. The notification email includes a link to the webcam, so clients can see Ron work on their video live.

For more information

If you are planning a wedding in the Louisville area, be sure to check out his services: http://www.digitalcreationssite.com/

17

NOT CONVINCED?
Heres what our users have to say about us: I recommend it, everywhere I go
Were very happy with Ace, which is now an integral part of our development team and our project management. And your regular updates and commitment to Ace, make me recommend it, wherever I go. Martin Brandt - ALD Automotive

The heart of our company

Let me say that Ace Project has been a tremendous aid to our company. It is extremely user friendly and has allowed us to gain control of our projects. It has truly become the heart of our company! Art Sandberg - The SetUp Group

It gives me a feel of how things are progressing

I am able to plan for short, medium and long-term with many and varied activities so that I dont feel out of control, and it gives me a feel for how things are progressing on various fronts. Rachel Woodlock - Monash University

Cost savings in excess of 0,5 million

As a result of implementing ACE, we have realized a cost savings in excess of .5 Million on 120 projects over a 12 month period. Len Nicolas - CIO, Nygard International

Thanks for the great product

Thanks for the great product. We would be dead in the water without it. Jason Skowronek - Landesk

Wonderful service... Thanks so much

This is by far the best project management program I have ever used!!! Wonderful service... Thanks so much. Gail Nowacky - Xcel Consulting Group

TRY ACEPROJECT ONLINE

Try AceProject online, or request a web-based demo of AceProject with a representative.
See the Demo: https://demo.aceproject.com Try AceProject for free : https://signup.aceproject.com For more information: info@aceproject.com

CONTACT
Corporate Headquarters
Websystems Inc. 6655, Pierre-Bertrand Blvd. Door #4, Office #240 Quebec, QC Canada G2K 1M1 Phone: +1.418.907.8088 Fax: +1.418.907.8089 Email: support@aceproject.com Website: www.aceproject.com

Customer Service
Phone: +1.418.907.5184 Toll-free: 866.259.2454 (US & Canada) Email: support@aceproject.com

Sales
Phone: +1.418.907.5227 Toll-free: 888.206.3505 (US & Canada) Email: info@aceproject.com

18