DAILY CHECK LIST

S.NO
1 2 3 4 5 6 7 8 9

I)

TENDER DUE DATES a) To be intimated one week before b)Preparation of Quotation '2' Days before due date c) To drop in the box '1' Day before local Tenders d) Out station Quotation to be sent '4' Days before due date e) Extension if required to be sent II) Budgetary Quotation a) Take in writing - PCB b) RCI Rates Contract (Valid up to 2011) c) Cosmic Engg Prices d) Letter to be send-MSQA/RMQA III) Quotation Follow Up a) Status to be Checked IV) Preparation of Invoices/DC a) Deliverable List to be attached b) Order No Date, Our Quotation, date to be Checked c) Invoice Order No & Date d) Gate Pass tp be checked before sending Material V) P.O. Relased on Vendors (Receivable Material) a) Delivery Schedule to be checked Daily-FU b) Material Receipt to be entered on P.O. and ack by the receiver/user VI) Out-standing Payment a)Daily follow Up. b) Statement Weekly VII) Pending Payment to Vendors a) Weekly Statement to be prepared based on credit Period (30 ) days b) Payment to be made ready for COD Parcel against Proforma Invoice VIII) Monthly Statement a) Stock Statement before '4th to bank b) Sales Tax Returns before 12th C) Salaries Statement by 5th IX) Bank a) To Check daily Cheques to be deposited b) FTT or LC to be sent (Cheques) c) Bank Guarantee i) To issue bank guarantee : i) PBG, ii) for FIM ii) To monitor expiry date & ask for return of PBG d) BRS Statement verification with bank statements e) FDD to be accounted and interest to be checked f) TDS Certificates to be collected on regular basis g) Insurance for Free Issue Material (FIM) X) TPC a) Any Letter to be collected on should be '3' Days before TPC b) Corresponding Copies of Quotations, basis of price to be made c) any extension if required to be sent XI) P.O. Received a) The due dte to be checked b) CDEC,EDEC to be collected c) Extension if required to be sent at least '15' Days before d) Collection of FIM XII) Collection of Sales Tax forms a) 'C' Form to be collected from parties b) 'c' Form to be issued after collecting from S.T. Office XIII) Maintenance House Keeping Movement of drivers, Attendance Vehicle Servicing due dates Verification/Monitoring of Vehicle Log Book Requirement of Petrol, Diesel and Gas Insurance Maintenance of Inward/Outward Register(Letters,Material)etc Maintenance of Office Equipments XIV) Stores a) Receipt of Material & Tally with P.O. b) Maintanance of Register all the Inward Material.

c) Transfer the Material to the stores /user with Acknowledgement in the Register

10

11

12

13

14

15

DAILY CHECK LIST

S.NO
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

I)

TENDER DUE DATES a) To be intimated one week before b)Preparation of Quotation '2' Days before due date c) To drop in the box '1' Day before local Tenders d) Out station Quotation to be sent '4' Days before due date e) Extension if required to be sent II) Budgetary Quotation a) Take in writing - PCB b) RCI Rates Contract (Valid up to 2011) c) Cosmic Engg Prices d) Letter to be send-MSQA/RMQA III) Quotation Follow Up a) Status to be Checked IV) Preparation of Invoices/DC a) Deliverable List to be attached b) Order No Date, Our Quotation, date to be Checked c) Invoice Order No & Date d) Gate Pass tp be checked before sending Material V) P.O. Relased on Vendors (Receivable Material) a) Delivery Schedule to be checked Daily-FU b) Material Receipt to be entered on P.O. and ack by the receiver/user VI) Out-standing Payment a)Daily follow Up. b) Statement Weekly VII) Pending Payment to Vendors a) Weekly Statement to be prepared based on credit Period (30 ) days b) Payment to be made ready for COD Parcel against Proforma Invoice VIII) Monthly Statement a) Stock Statement before '4th to bank b) Sales Tax Returns before 12th C) Salaries Statement by 5th IX) Bank a) To Check daily Cheques to be deposited b) FTT or LC to be sent (Cheques) c) Bank Guarantee i) To issue bank guarantee : i) PBG, ii) for FIM ii) To monitor expiry date & ask for return of PBG d) BRS Statement verification with bank statements e) FDD to be accounted and interest to be checked f) TDS Certificates to be collected on regular basis g) Insurance for Free Issue Material (FIM) X) TPC a) Any Letter to be collected on should be '3' Days before TPC b) Corresponding Copies of Quotations, basis of price to be made c) any extension if required to be sent XI) P.O. Received

a) The due dte to be checked b) CDEC,EDEC to be collected c) Extension if required to be sent at least '15' Days before d) Collection of FIM XII) Collection of Sales Tax forms a) 'C' Form to be collected from parties b) 'c' Form to be issued after collecting from S.T. Office XIII) Maintenance House Keeping Movement of drivers, Attendance Vehicle Servicing due dates Verification/Monitoring of Vehicle Log Book Requirement of Petrol, Diesel and Gas Insurance Maintenance of Inward/Outward Register(Letters,Material)etc Maintenance of Office Equipments XIV) Stores a) Receipt of Material & Tally with P.O. b) Maintanance of Register all the Inward Material.
c) Transfer the Material to the stores /user with Acknowledgement in the Register

22

23

24

25

26

27

28

29

30

31

DAILY CHECK LIST SALES MATERS

S.NO Description of Work
1 2 3 4 5 6 7 8 9

1 TENDER DUE DATES a) To be intimated one week before b)Preparation of Quotation '2' Days before due date c) To drop in the box '1' Day before local Tenders d) Out station Quotation to be sent '4' Days before due date e) Extension if required to be sent 2 Budgetary Quotation a) Take in writing - PCB b) RCI Rates Contract (Valid up to 2011) c) Cosmic Engg Prices d) Letter to be send-MSQA/RMQA 3 Quotation Follow Up a) Status to be Checked 4 TPC a) Any Letter to be collected on should be '3' Days before TPC b) Corresponding Copies of Quotations, basis of price to be made c) any extension if required to be sent

SALES MATERS

DAILY CHECK LIST

S.NO 16 17 18 19 20 21 22 23 24 I) TENDER DUE DATES a) To be intimated one week before b)Preparation of Quotation '2' Days before due date c) To drop in the box '1' Day before local Tenders d) Out station Quotation to be sent '4' Days before due date e) Extension if required to be sent II) Budgetary Quotation a) Take in writing - PCB b) RCI Rates Contract (Valid up to 2011) c) Cosmic Engg Prices d) Letter to be send-MSQA/RMQA III) Quotation Follow Up a) Status to be Checked X) TPC a) Any Letter to be collected on should be '3' Days before TPC b) Corresponding Copies of Quotations, basis of price to be made c) any extension if required to be sent

10

11

12

13

14

15

25 26 27 28 29 30 31

DAILY CHECK LIST ACCOUNTS DEPT

S.NO

Description of Work

10

11

12

13

14

15

16

17

18

19

20

21

1 Preparation of Invoices/DC a) Receiving of Delivery Orders from departments b) Preparation of Invoices/DC c) Order No Date, Our Quotation, date to be Checked d) Invoice Order No & Date e) Gate Pass tp be checked before sending Material 2 Out-standing Payment a)Daily follow Up. b) Statement Weekly 3 Pending Payment to Vendors a) Weekly Statement to be prepared based on credit Period (30 ) days b) Payment to be made ready for COD Parcel against Proforma Invoice 4 Monthly Statement a) Stock Statement before '4th to bank b) Sales Tax Returns before 10th C) Salaries Statement by 5th d) TDS & Service tax e)PAY SLIPS TO EMPLOYEES 5 Bank a) To Check daily Cheques to be deposited b) FTT or LC to be sent (Cheques) c) Bank Guarantee i) To issue bank guarantee : i) PBG, ii) for FIM ii) To monitor expiry date & ask for return of PBG d) BRS Statement verification with bank statements e) FDD to be accounted and interest to be checked f) TDS Certificates to be collected on regular basis g) Insurance for Free Issue Material (FIM) h) Insurance for Building / machinery & equipment/ Raw material / Inventory / Etc i) Insurance for cash risk / personnel j) Group insurance for employess 6 Collection of Sales Tax forms a) 'C' Form to be collected from parties b) 'c' Form to be issued after collecting from S.T. Office C) Insurances

22

23

24

25

26

27

28

29

30

31

DAILY CHECK LIST / WORK SHEET PURCHASE DEPT

S.NO 1 2 3 4 5 6 7 8 9 10 11 12 13

Materal sourcing Floating enquiries Receiving quotations Comparision statement Online purchase operations Procurement esstimation and approval Placing of purchase order Defining the supply schudle followup with suppliers reg delivery schudle on daily basis co ordinate with stores reg stocks/balance/receipts Material Receipt to be entered on P.O. and ack by the receiver/user C' Form to be collected from parties BOM Approval by Prod Manager/Project leader/end user of material

Description of work

10

11

12

13

14

15

16

17

18

19

20

21

NOTE: REPORT TO GENERAL MANAGER/CHIEF EXECUTIVE OFFICER-THROUGH MANAGER-ADMIN

MANAGER-ADMIN

GENERAL MANAGER

CHIEF EXECUT

ET
22 23 24 25 26 27 28 29 30 31

XECUTIVE OFFICER

S.NO

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Stores Stock Maintaining & Verifying with computer stocks

Description of the work

DAILY CHECK LIST/ WORK SHEET

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21

Day to day recording of store material receipts and consumption entere in system Issue of the raw material as per the BOM s for project works Issue the raw material in LIFO & FIFO method Maintain GRN Register (goods received note) Maintain RGP Register (Returnable Gate Pass Material) Maintain Outward Register & Inward Registers Maintain internal material issue register Maintain FIM Register Maintain Customers In & Out Gate passes. Maintenance of Gate passess Every incoming material should be check as per po wise Every incoming material should be check physical status / damages / coc's Enter in stock registers and system Daily Data Backup for TALLY Package. Stationery maintenance Monthly checking stock as per stock books & system Prepared non moving items list in every month and informed to production head. co-ordinate with purchase and accounts departments. correspodence pertaining to coc's and other documents-followup Verification of returnable gate passes monthly twise

NOTE: REPORTING ABSENCE TO G.M.

TO

MANAGER-ADMIN

IN

HIS

MANAGER-ADMIN

GENERAL MANAGER

CHIEF EXECUT

ET
22 23 24 25 26 27 28 29 30 31

XECUTIVE OFFICER

DAILY CHECK LIST ADMIN DEPT

S.NO

Monthly Statement Stock Statement Follow up to prepare on or before '4th to bank Sales Tax Returns follow up tobe prepared on or before 10th correspodence with regard to commercial matters procurement / planing of local materials with purchase dept Collection of Sales Tax forms C' Form to be collected from parties c' Form to be issued after collecting from S.T. Office General Maintenance House Keeping Movement of drivers & Attendance Vehicle Servicing due dates Verification/Monitoring of Vehicle Log Book Requirement of Petrol, Diesel and Gas Electri city / Telephones /public relations Insurance for vehicles Stores Incoming materials/inspection by QC/ GRN/Material Issues/Gate pass Registers/ Including Returnable Goods/ Storage Systems Etc Annual Maintance Contracts
UPS Servicing and Maintance

Description of the work

10

11

12

13

14

15

16

17

18

19

20

21

Lift Maintance Generator 15kva maintance Fire Extinguishers Security agency contract Attendance and leave records etc / list of holidays Late Attendance observations on daily basis On-Duty gate pass verification Statement verification of monthly attendance for salaries Appraisels of employess on annual basis Apointment / termination correspondence Staff wellfare matters Event Management etc

REPORTING TO: G.M / CEO GENERAL MANAGER

CHIEF EXECUTIVE OF

22

23

24

25

26

27

28

29

30

31

IVE OFFICER

DAILY CHECK LIST/WORK SHEET Front officfe/Reception

S.NO

1 RECEIVING INCOMING CALLS AND INTER COM OPERATIONS 2 RECEIVING VISITORS RECEIVING INCOMING MAILS /PARCELLS/ COURIERS /PERSONAL 3 DELIVERIES/POSTAGES ETC AND PASSING TO CONCERNED DEPT 4 INCOMING AND OUT GOING MATERIALS ARE TOBE RECORDED OUT GOING MATERIALS/MAILS/ COURIER/ PERSONAL/ POSTAGE/ ETC 5 DATA & MAINTENANCE 6 LEAVE REGISTER MAINTANCE/LEAVE APPLICATIONS FILING 7 ID CARDS PREPARATIONS & BIO METRIC DATA MAINTENANCE LATE AND ABSENT LIST TO SEND ONLINE TO CEO/GM/ADMN DAILY 8 BASIS AT BY 10.00AM PREPARATION OF ATTENDACE STATEMENT INDICATING LEAVES, EXTRA WORKINGS, HOLIDAYS, LATE ATTENDENCE ETC ON COMPLITION OF CALENDER MONTH FOR PURPOSE OF SALARIES AMC OF EPABX EQUIPMENT (CENTRAX), AMC OF MULTI BITE TECHNOLOGIES EQUIPMENT AMC OF SRUTHI TECHNOLOGIES FOR FAX AND XEROX MACHINE TEA MACHINE AND CATRIDGES REFILLING MAINTANCE MOVEMENT REGISTER OF EMPLOYEES TOBE MAINTAINED

Description of the work

10

11

12

13

14

15

16

17

18

19

20

21

9 10 11 12 13 14

REPORTING TO: MANAGER -ADMIN IN HIS ABSENCE TO G.M.

MANAGER-ADMIN

GENERAL MANAGER

CHIEF EXECUT

T
22 23 24 25 26 27 28 29 30 31

XECUTIVE OFFICER