The barangay is in charge of keeping track of the records of each and everyone living in the place.

These records are important for different purposes that the barangay is being used. The system that the barangay is being used isthe manual based process for all the services it gives to its constituents. They manually handle files and information they get. For instances, in getting thebarangay clearance, they issue a tranceipt form to the resident requesting theclearance. Same through with the storing of the files, they used folders to storethe files. The organization experienced hard and long procedure in accessing the records they have when it is needed and the redundancy of the records.The proponents proposed a computerized barangay information system that will help the barangay as well as the workers and the people of the place. The proposed system will reduced the hard and long time procedure ofaccessing files and records they keep and store. The system will also be thecensus like system of the barangay for all of its constituents and new people tolive in the place. The system will be effective in maintaining, searching andstoring of records of all resident in the barangay.This will help the worker forhaving an easy time on accessing files and records they need.

STATEMENT OF THE PROBLEM As for the moment, the barangay workers are using the manual process inmost services the barangay is giving to its constituents. For instance, in keeping records and issuing the barangay clearance. The main problem concerning the barangay is that they do not have acentralized and accurate system for storing records they have for these are very important to them. How they will have a file maintenance system and will lessen the burden of works they usually do in getting, keeping and updating the files.

Related to the main problem, the barangay is also faces problems like: 1.Lots of paper they collect and store for/as barangay records that sometimes it is not that important. Also with this, specifically with the clearance, the redundancy of the records of one resident. 2.Having hard time in accessing the records and information of a specific person for it is not sorted out accordingly. 3.The safety of all the files they store. 4.How they will maintain and update the records. OBJECTIVES OF THE STUDY To solve these problems, we proposed a system which is called BARANGAY PInagbarilan INFORMATION SYSTEM which will be the file maintenance system of the barangay to be used in keeping their records. The proposed system will also be a census-like system of each resident of the barangay for each and every resident will now have an identification number containing their personal records.

With the related problems, the proposed system will:

1. In terms of papers they collect, it will lessen for it will be done on computers. This will be encoded in the computer and let machine keep it. 2.The proposed system will bring ease in accessing the records needed forthere will be an option for searching with the use of identification numberissued by the barangay. 3. This will ensure that the file will securely stored in the system and make a back up of the files if accident occurs. 4. The proposed system will be easily updated and maintain for it will be on computers. There will be option for searching, editing information if theresany, saving as well as delete option for the information thet is no longerneeded.

SIGNIFICANCE OF THE STUDY The significance of the study is very timely for today where in technologyis getting bigger and in demand. The proposed system will have a significant effect on both the residents of the barangay and barangay employees who manages the system as well as the barangay itself. The implementation of the system will change the methods and process that the barangay is being used for keeping their files. This will also ensure that all the records will be in tract and updated. The system will also create a census based environment to monitor the population of the locale.The barangay will also be assured that the file will be protected and safe for it will require authorization before someone can access the system. The study will also benefit its employees who manage the files and information of the barangay for it will bring easy access of the data they need. This will also eliminates tons of papers they usually keep and allow the system to store it in such a manner that can be easily access. This will also bring ease to them specially in generating reports in the municipality about the status of the barangay. The study also benefits its residence for they will be accommodated easily for they will have an identification that can be used to access their accounts if there are some changes to be done in their part. It will also be easy for them to easy request some information and services because of the information that barangay have about them. This will also assure the residents that their information is properly secured and maintain through the use of the proposed system.

SCOPE AND LIMITATION OF THE STUDY The study only deals with the information the barangay secretary record and keep. This includes all the essential information of all the residents of the barangay. This information includes personal information and character reference of the person. Assets and medical record of each resident is not included as well as the use of biometrics in getting the barangay clearance. Other services that the barangay giving to its constituents that requires information such in barangay health center is does not part of the study. The proposed system can generate reports as the barangay usually done. The information stored can be edited if there are changes to be done and saves the changes being done. It can also delete information that is no longer needed to keep.

Related Literature Related Study Related Theory Conceptual Theory framework

Related Literature: http://en.wikipedia.org/wiki/Information_systems 1. Resisdence Information Systems (IS) is an academic/professional discipline bridging the business field and the well-defined computer science field that is evolving toward a new scientific area of study.[4][5][6][7] An information systems discipline therefore is supported by the theoretical foundations of information and computations such that learned scholars have unique opportunities to explore the academics of various business models as well as related algorithmicprocesses within a computer science discipline.[8][9][10] Typically, information systems or the more common legacy information systems include people, procedures, data, software, and hardware (by degree) that are used to gather and analyze digital information.[11][12] Specifically computer-based information systems are complementary networks of hardware/software that people and organizations use to collect, filter, process, create, & distribute data (computing).[13] Computer Information System(s) (CIS) is often a track within the computer science field studying computers and algorithmic processes, including their principles, their software & hardware designs, their applications, and their impact on society.[14][15][16] Overall, an IS discipline emphasizes functionality over design.[17] As illustrated by the Venn Diagram on the right, the history of information systems coincides with the history of computer science that began long before the modern discipline of computer science emerged in the twentieth century.[18] Regarding the circulation of information and ideas, numerous legacy information systems still exist today that are continuously updated to promote ethnographic approaches, to ensure data integrity, and to improve the social effectiveness & efficiency of the whole process.[19] In general, information systems are focused upon processing information within organizations, especially within business enterprises, and sharing the benefits with modern society.[20]

2. http://en.wikipedia.org/wiki/Information_system
n information system (IS) - or application landscape[1] - is any combination of information technology and people's activities using that technology to support operations, management[2] In a very broad sense, the term information system is frequently used to refer to the interaction between people,algorithmic processes, data and technology. In this sense, the term is used to refer not only to the information and communication technology (ICT) an organization uses, but also to the way in which people interact with this technology in support of business processes.[3] Some make a clear distinction between information systems, and computer systems ICT, and business processes. Information systems are distinct from information technology in that an information system is typically seen as having an ICT component. Information systems are also different from business processes. Information systems help to control the performance of business processes.[4] Alter argues for an information system as a special type of work system. A work system is a system in which humans and/or machines perform work using resources (including Jeff B. Baratbate) to produce specific products and/or services for customers. An information system is a work system whose activities are devoted to processing (capturing, transmitting, storing, retrieving, manipulating and displaying) information.[5]

As such, information systems inter-relate with data systems on the one hand and activity systems on the other. An information system is a form ofcommunication system in which data represent and are processed as a form of social memory. An information system can also be considered a semi-formal language which supports human decision making and action. Information systems are the primary focus of study for the information systems discipline and for organisational informatics.[6

1.

4^ Hoganson, Ken (December 2001). "Alternative curriculum models for integrating computer science and information systems analysis, recommendations, pitfalls, opportunities, accreditations, and trends".Journal of Computing Sciences in Colleges 17 (2): 313 325. ISSN 1937-4771. "... Information Systems grew out of the need to bridge the gap between business management and computer science ...". 5^ Davis, Timothy; Geist, Robert; Matzko, Sarah; Westall, James (March 2004). " : A First

Step". Technical Symposium on Computer Science Education: 125129. ISBN 1-58113-798-2. "In 1999, Clemson University established a (graduate) degree program that bridges the arts and the sciences... All students in the program are required to complete graduate level work in both the arts and computer science". 6^ Hoganson, Ken (December 2001). "Alternative curriculum models for integrating computer science and information systems analysis, recommendations, pitfalls, opportunities, accreditations, and trends".Journal of Computing Sciences in Colleges 17 (2): 313 325. ISSN 1937-4771. "The field of information systems as a separate discipline is relatively new and is undergoing continuous change as technology evolves and the field matures". 7^ Khazanchi, Deepak; Bjorn Erik Munkvold (Summer 2000). "Is information system a science? an inquiry into the nature of the information systems discipline". ACM SIGMIS Database 31 (3): 2442.doi:10.1145/381823.381834. ISSN 0095-0033. "From this we have concluded that IS is a science, i.e., a scientific discipline in contrast to purportedly non-scientific fields". 8^ Denning, Peter (June 2007). Ubiquity a new interview with Peter Denning on the great principles of computing. 2007. pp. 11. "People from other fields are saying they have discovered information processes in their deepest structures and that collaboration with computing is essential to them.". 9^ "Computer science is the study of computation." Computer Science Department, College of Saint Benedict, Saint John's University 10^ "Computer Science is the study of all aspects of computer systems, from the theoretical foundations to the very practical aspects of managing large software projects." Massey University 11^ Kelly, Sue; Gibson, Nicola; Holland, Christopher; Light, Ben (July 1999). "Focus Issue on Legacy Information Systems and Business Process Engineering: a Business Perspective of Legacy Information Systems". Communications of the AIS 2 (7): 127.

12^ Pearson Custom Publishing & West Chester University, Custom Program for Computer Information Systems (CSC 110), (Pearson Custom Publishing, 2009) Glossary p. 694 13^ Jessup, Leonard M.; Joseph S. Valacich (2008). Information Systems Today (3rd ed.). Pearson Publishing. Pages ??? & Glossary p. 416 14^ Polack, Jennifer (December 2009). "Planning a CIS Education Within a CS Framework". Journal of Computing Sciences in Colleges 25 (2): 100106. ISSN 1937-4771. 15^ Hayes, Helen; Onkar Sharma (February 2003). "A decade of experience with a common first year program for computer science, information systems and information technology majors". Journal of Computing Sciences in Colleges 18 (3): 217227. ISSN 1937-4771. "In 1988, a degree program in Computer Information Systems (CIS) was launched with the objective of providing an option for students who were less inclined to become programmers and were more interested in learning to design, develop, and implement Information Systems, and solve business problems using the systems approach". 16^ CSTA Committee, Allen Tucker, et alia, A Model Curriculum for K-12 Computer Science (Final Report), (Association for Computing Machinery, Inc., 2006) Abstraction & p. 2 17^ Freeman, Peter; Hart, David (August 2004). "A Science of Design for Software-Intensive Systems Computer science and engineering needs an intellectually rigorous, analytical, teachable design process to ensure development of systems we all can live with.". Communications of the ACM 47 (8): 1921. ISSN 0001-0782. "Though the other components' connections to the software and their role in the overall design of the system are critical, the core consideration for a software-intensive system is the software itself, and other approaches to systematizing design have yet to solve the "software problem"which won't be solved until software design is understood scientifically". 18^ History of Computer Science 19^ Kelly, Sue; Gibson, Nicola; Holland, Christopher; Light, Ben (July 1999). "Focus Issue on Legacy Information Systems and Business Process Engineering: a Business Perspective of Legacy Information Systems". Communications of the AIS 2 (7): 127. 20^ "Scoping the Discipline of Information Systems"

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1. ^ "Definition of Application Landscape". Software Engineering for Business Information Systems (sebis). Jan 21, 2009. Retrieved January 14, 2011. 2. ^ SEI Report, "Glossary" 3. ^ Kroenke, D M. (2008). Experiencing MIS. Prentice-Hall, Upper Saddle River, NJ 4. ^ O'Brien, J A. (2003). Introduction to information systems: essentials for the e-business enterprise. McGraw-Hill, Boston, MA 5. ^ Alter, S. The Work System Method: Connecting People, Processes, and IT for Business Results. Works System Press, CA 6. ^ Beynon-Davies P. (2009). Business Information Systems. Palgrave, Basingstoke

REVIEW OF RELATED LITERATURE AND STUDIES Local Literature According to Malnig (1991), online research began more than 25 years ago with convoluted and cumbersome searches through Dialog. Operational long before the commonplace use of the Internet, the earMest Dialog system was completed in

1966. It was the world's first online information retrieval system to be used globally with materially significant databases and for the use in libraries. However, it was said that it has a more technical interface than the newer versions of online libraries, and the manual library system. Foreign Literature According to Britannica Online (2010), the word library derives from the Latin liber, which means a book. The origin of libraries dates back around 3rd century B.C. in Babylonia, where keep written records which has been part of their history. The first libraries as a collection of books were evidenced in Greek temples and those established in conjunction with the Greek schools of philosophy in the 4th century B.C. Modern libraries usually contain periodicals, microfilms, tapes, videos, compact discs, and other materials in addition to books. Dewey (1992), as cited by Pasilan (2000) defines an integrated library system as the one that brings together numerous library tasks into one system. It allows the library to have a direct control on its automation with a great efficiency. It also allows the user to use the library data for the acquisition, cataloging, and circulation of library collections. Hoffer, Prescott, and McFadden (2002) defines a database as an organized collection of related data. They also defined data as known facts that are recorded and stored on a computer system are structured to be easily stored, manipulated, queried and retrieved by data users.

One example of a database program is the Microsoft Access. According to the website of FMS, Inc. (2010), an international based program reviewer company, it is the most popular database in the world. It was first launched in the fall of 1992. It took over the Windows desktop database market and empowered the masses. Microsoft Access provided a database platform that let end users create Windows database solutions on their own for the first time, yet provided enough depth to allow professional developers to create powerful solutions.
In an article of Kaplan (2009), library automation has a rich history of 130 years of development, from the standardization of card catalogs to the creation of the machine-readable cataloging communications format and bibliographic utilities. Beginning in the early 1980s university libraries pioneered the first integrated library systems. The digital era, characterized by the proliferation of content in electronic format, brought with it the development of services for casual users as well as scholarly researchers. However, libraries are reacting to user demands for quick, easy, and effective discovery and delivery such as the use of web search engines such as Google, and Yahoo. Local Studies Pulilan, Bulacan (2000) assessed the computerized Residence Informaion system. According to the study, Pulilan has implemented of losing Lou (1986) made a survey on the computer application in 223 libraries in Metro Manila. The study revealed that they prioritize the three library functions to be computerized as cataloging, indexing, and circulation. However, the plans for automation for the libraries cannot be implemented due to financial incapability of the libraries, and the lack of funds from the government. Despite of this drawback, the libraries are not turning their backs unto the automation of their libraries.

Agena (2008) made a study about the collection usage of the students of the Jose Rizal University in a period of three years using the quantitative and qualitative approach. The goal of the study is to assess the usefulness of the faculty of students to their library and it has been revealed that it is generally important for them to go to the library for their academic needs. Foreign Studies A study conducted by the National Library of Korea (2010) has said that their library is acknowledging their mission to the public as the Korea s research institute and will try to stand firmly at the center of the promotion system for the development of libraries. It is through the following: 1) promoting foundations for the Institute s research, 2) researching cases of advancement in library field, and 3) researching the standardization of library, which includes the improvement of their existing library system. The study of Charuasia (2010) connotes the term library with use of automatic data processing machines to perform routine library activities. It implies a high degree of mechanization of various routine and repetitive tasks & operations and processes are left to be performed by human beings. The study stresses library automation as the application of computers and utilization of computer based products and services in the performance of different operations and functions or in the provision of various services and output products. In addition to computer advancement, telecommunication and audio-visual technologies gives a way to new possibilities in information processing and handling. The study of Back & Bailey (2010), explored the design space of mash-up techniques for the faultless inclusion of information from Web services into websites. They considered the cases where an Online Public Access Catalog (OPAC) is either the target of such addition or the basis of the information being included. They focused on client-side techniques in which each user s browser contacts Web services directly because this approach lends itself to the creation of HTML widgets. The widgets allow

the integration and customization of Web services without requiring programming. They also described in detail the functionality and use of several widget libraries and Web services we built. Although the specific requirements for each system differ because of their respective nature, all systems are designed to be deployable with minimum effort and resource requirements. This low entry cost, combined with the provision of a high-level, non-programming interface, constitute two vital precondition for the broad adoption of techniques in libraries, which in turn has the potential to vastly increase the reach and visibility of their electronic resources in the wider community. The study of Eden (2010) views that most libraries are forced to work with fewer staff because of the having a more improved and modernized system for their library. According also to the study, the library administration need to emphasize to their staff that the organization has a vested interest in providing them with the tools and training they need to assist the organization in the new information marketplace. These may include search engines, circulation systems, and the online public access catalog.

Synthesis of the Study Based on the information gathered by the researchers, the present study is similar to the following: 1) The Study of Pasilan (2000), in a way that she has assessed an existing computerized enrollment system of University of the East. There, the students are satisfied with the processes of the study. These reactions can also be applied to the proposed computerized library system for St. John Berchmans Academy because once the system is feasible, the students and library staff would be satisfied with the system.

2) The Study of Lou (1986), in a way that the reaction of library staff unto automation is also the way the St. John Berchmans Academy has accepted the proposal to have an automation of the library system for St. John Berchmans Academy. 3) The Study of Agena (2008) because the students of Jose Rizal University have appreciated the function and use of their library. It can also happen to the students using the St. John Berchmans Academy because they can appreciate the better system of the library being proposed by this study; 4) The Study of the National Library of Korea (2010) because they are having plans of modernizing the library system for their library which is also the goal of the St. John Berchmans Academy as stated in the introduction of this study; and 5) The Study of Charusia (2010), which focuses to the need of modernizing of a library system in order for researchers not to rely on deceiving information for online sources. The proposed system for St. John Berchmans Academy will sustain the needs of an automated library, and will help the students, and school personnel of St. John Berchmans Academy to maximize their need of information to the library.