Popular Keyboard Shortcuts for Excel

Basic File Operations

Keyboard Shortcut
Ctrl + N Ctrl + O Ctrl + W Ctrl + S F12 Alt + F4 F1

Action
Open new workbook Open existing workbook Close active workbook Save active workbook Save As different name, location, file type Close Excel Open help menu

Undo, Restore or Repeat Actions

Keyboard Shortcut
Ctrl + Z Ctrl + Y F4

Action
Undo last action Restore undo action Repeat last action

Insert, Delete, and Copy Cells

Keyboard Shortcut
Ctrl + C Ctrl + X Ctrl + V Delete Ctrl + - (minus) Ctrl + + (plus) Ctrl + ' (apostrophe) Ctrl + R Shift + F10

Action
Copy selection to clipboard Cut selection to clipboard Paste last selection that was cut or copied to clipboard Clear contents of current selection (leave formatting in place) Open Delete Cells dialog box Open Insert Cells dialog box Copy contents of cell above into active cell; formulas are an exact copy Copy contents of cell to the left into active cell; formulas are an exact copy Open shortcut - contextual menu; use up & down arrow key + enter to make selection

Edit Data
Keyboard Shortcut
F2 Home End Ctrl + Ctrl + Backspace Delete Ctrl + Delete ' (apostrophe) F7

Action
Begin editing active cell; insertion point is at end of cell contents While in edit mode, move insertion point to beginning of cell contents While in edit mode, move insertion point to end of cell contents While in edit mode, move insertion point one word to the right While in edit mode, move insertion point one word to the left While in edit mode, delete character to left of insertion point While in edit mode, delete character to right of insertion point While in edit mode, delete all characters from insertion point to end of cell contents As 1st character in cell, format entry as "text" Begin Spell Check

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Popular Keyboard Shortcuts for Excel

Show / Hide Columns and Rows
Keyboard Shortcut
Ctrl + 0 (zero) Ctrl + 9 Ctrl + Shift + 9 Ctrl + Shift + ( Ctrl + Shift + )

Action
Hide current column Hide current row Unhide current row Unhide rows within selection Unhide columns within selection

Select Contiguous Cells

Keyboard Shortcut
Shift + Directional Arrow Ctrl + Shift + Directional Arrow Ctrl + Shift + End Ctrl + Shift + Home Shift + Backspace Ctrl + A Ctrl + Space Bar Shift + Space Bar Ctrl + Shift + + (plus sign) Ctrl + - (hyphen) F8

Action
Select the cell(s) in that direction (left, right, up, or down) Select to the last occupied cell in that direction (left, right, up, or down) Select from active cell to last occupied cell that is down and to the right Select from active cell to first occupied cell that is up and to the left Collapse cell selection to just active cell Select all of the occupied cells in current range; press again to select all cells in worksheet Select all cells in current column Select all cells in current row Insert new row - select row first Delete selected row - select row first Turn on extend-selection mode; use directional arrows; F8 or Esc to exit extend-selection mode

Navigate Within a Worksheet

Keyboard Shortcut
Tab or Shift + Tab or Ctrl + Ctrl + Ctrl + Ctrl + Ctrl + End Ctrl + Home Ctrl + . (Period)

Action
Move one cell to right Move one cell to left Move one cell up Move once cell down Move to last occupied cell in row of data block Move to first occupied cell in row of data block Move to last occupied cell in column of data block Move to first occupied cell in column of data block Move to last (bottom) occupied cell of data block Move to cell A1 Move clockwise to next corner of selected range

Navigate Between Workbooks

Keyboard Shortcut
Ctrl + Page Down Ctrl + Page Up Shift + F11

Action
Move to and activate next worksheet in workbook Move to and activate previous worksheet in workbook Insert new worksheet to left of active worksheet

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Popular Keyboard Shortcuts for Excel

Find, Replace, and Go To
Keyboard Shortcut
Ctrl + F Ctrl + H Ctrl + G or F5

Action
Open Find dialog box Open Replace dialog box Open Go To dialog box

Enter Data
Keyboard Shortcut
Ctrl + ; (semi-colon) Ctrl + Shift + : (colon) Enter Ctrl + Enter Shift + Enter Tab Shift + Tab Alt + Enter Esc

Action
Enter current date Enter current time Accept entry and move active cell down one row Accept entry and keep active cell in place Accept entry and move active cell up one row Accept entry and move active cell one column to right Accept entry and move active cell one column to left Create line break in the same cell; this is a "text wrap" Cancel cell entry

Work with Cell Comments

Keyboard Shortcut
Shift + F2 Ctrl + Shift + O

Action
Add new comment; edit cell comment Select all cells with comments

Work with Names for Cells and Ranges

Keyboard Shortcut
Ctrl + Shift + F3 F3 Ctrl + F3

Action
Open Create Names from Selection dialog box; select cells and labels first Open Paste Name dialog box Define name; open Name Manager dialog box (Excel 2007)

Work with Formulas and Functions

Keyboard Shortcut
Shift + F3 Ctrl + A Ctrl + Shift + A F2 F3 Alt + = Highlight Portion of Formula + F9 Ctrl + ` (single left quotation mark) Highlight Portion of Formula + F4

Action
Open Insert Function dialog box Open Function Argument dialog box - when insertion point is to right of function name and ( Insert parenthesis () and function argument names - when insertion point is to right of function name - e.g. =sum Edit formula in cell; insertion point is at end of cell contents Open Paste Name dialog box Insert AutoSum formula Evaluates selected portion of formula; press Esc to return to editing Toggle between showing formula and formula result Cycle between absolute, mixed and relative references for highlighted cells

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Popular Keyboard Shortcuts for Excel

Work with Formula Precedent and Dependent Cells
Keyboard Shortcut
Ctrl + [ (open bracket) Shift + Ctrl + [ (open bracket) Ctrl + ] close bracket) Shift + Ctrl + ] close bracket) Shift + Ctrl + { (open brace) Shift + Ctrl + } close brace)

Action
Select direct precedent cells Select all precedent cells Select direct dependent cells Select all dependent cells Select all cells directly or indirectly referenced by formulas in selection Select cells with formulas that directly or indirectly reference active cell

Print Worksheet
Keyboard Shortcut
Ctrl + P Ctrl + F2

Action
Open Print dialog box Open Print Preview mode

Formatting Cells and Text

Keyboard Shortcut
Ctrl + 1 Alt + ' (apostrophe) Ctrl + B Ctrl + I Ctrl + U Ctrl + Shift + & (ampersand) Ctrl + Shift + _ (underscore) Ctrl + Shift + ~ (tilde) Ctrl + Shift + $ Ctrl + Shift + % Ctrl + Shift + # (pound or hash symbol) Ctrl + Shift + @ Ctrl + Shift + ! (exclamation) Ctrl + K

Action
Open Format Cells dialog box; use the 1 key on the keyboard, not on keypad Open Style dialog box Toggle bold formatting Toggle italic formatting Toggle underline formatting Apply outline border to selected cells Remove outline border from selected cells Apply general number format Apply currency format with two decimal places Apply percentage format with zero decimal places Apply day, month, year date format Apply hour, minute AM/PM time format Apply number format with thousands separator & two decimal places Insert a hyperlink to selected text

Work with Subtotals and Outlines

Keyboard Shortcut
Ctrl + 8 Alt + ; Shift + Alt + Shift + Alt +

Action
Toggle outline symbol display Select visible cells only (useful when copying collapsed outline levels) Open Group selection dialog box Open Ungroup selection dialog box

Work with Tables, Lists, and Filters

Keyboard Shortcut
Ctrl + T Ctrl + L Ctrl + Shift + L

Action
Change a data range into a Table (Excel 2007) Change a data range into a List (Excel 2003) Toggle AutoFilters on / off for column headers of data range

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Popular Keyboard Shortcuts for Excel

Work with Charts
Keyboard Shortcut
F11 Alt + F1 Directional Arrows

Action
Create column chart of selected data on new worksheet Create column chart of selected data on current worksheet Cycle to next / previous chart element to select it

Work with Excel Windows and Open Applications

Keyboard Shortcut
Ctrl + F9 Ctrl + F10 Ctrl + Esc Alt + Tab Shift + Alt + Tab Alt + Esc Ctrl + F6 Ctrl + Shift + F6 Ctrl + W or Ctrl + F4

Action
Minimize active workbook window to an icon Restore or maximize selected workbook window Display Windows Start Menu Switch to next open application; hold down Alt and "tap" Tab Switch to previous open application; hold down Shift + Alt and "tap" Tab Switch to next open application; hold down Alt and "tap" Esc Switch to next open workbook window (if available) Switch to previous open workbook window (if available) Close the active window (Excel remains open)

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