Google Mail Advantages & Disadvantages. 1. Advantages in term of mails. ! !

2GB Mail Box our current mail system allow100mb for faculty members & 50mb for other users. Spam control as our 50% + mails are spam mails, which are of no use. Separate folder for spam mails, if we opt for sub domain concept, mails comes to our gateway after spam control. Support for IMAP protocols, we currently support only pop3. Mails with threaded conversations for reference, which make easy to access only required mail and also will reduce contains of mail too. As per current system mail size become quite big because it contains earlier reference mail contain.

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Online quick contacts & talk facility, it can be used as messenger too. Built in Calendar - with Google Calendar, sharing events and meetings with others is simple. We can coordinate schedules with people in several ways. * Send out meeting and event invitations, and track people's responses whether or not they use Google Calendar. * Share your calendar (or just some of your agenda information) with people you know. * Create a shared calendar for your organization, team or group that everyone can view and edit. * Create a public calendar that anyone can subscribe to. * Display your calendar on your internal or external website.

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Unlimited space for Documents & Spreadsheets with document organizer and collaborator. (http://www.google.com/a/help/intl/en/users/dands.html) Quick facts about Google Docs & Spreadsheets * Online document creation -- Create new documents from scratch, or upload saved documents from your computer. Edit your documents from any internet-connected computer. * Real-time collaboration -- Simultaneously work on documents together with others that we invite, even if we're not in the same place. * Revision history -- Individual edits are kept so we can see who added and deleted what, when. * Search tools -- Just like Gmail, with Docs & Spreadsheets, we can harness the power of Google search to look for a document we haven't edited in months. * Security and privacy -- we choose who sees our document, when. Other users can only access your document or spreadsheet if you add them to the list of collaborators or viewers, or if we decide to publish the document. And administrators have the ability to set restrictions on internal and external document sharing. * Integration -- Users can access their Docs & Spreadsheets documents right from our organization's Start Page. And the Google Spreadsheets data API allows other applications to display and update spreadsheets content. * Supported browsers -- Microsoft Internet Explorer, Mozilla Firefox, Mozilla and Netscape. * Supported languages -- US English, UK English

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Personalized start page with configurable *API tools i.e. user, institute content, news stories & public content with a user-friendly interface. *API =Application Programming Interface.

No disadvantages but issues to be consider. 1. All facilities becomes internet (web) based; require enough bandwidth for smooth operation. If opted for a mail gateway at our end (CC,IIMA) it require 24x7 support & maintenance too. Data will be under google control (Security issue we have to trust google). Domain issue domain may change form iimahd.ernet.in to iimahd.edu Nothing is free in long term so cost issue is also important

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IIMA - Email - Account creation policy 1. Email - Account creation policy. Category 1. Faculty 2. Office/ Departments 3. Administra - tive Staff Sub. Category 1.IIMA 2.Visiting N.A Nos. A/cs One Many Naming convenes for Email id On name On Office/Dept. names & Office nature of work Term N.A. N.A. Quota 100mb N.A.

1.Officers 2.Supervisors 3.Secretaries One 4.Clerical 5.Other Staff 1.RA (Permanents) 2.Fellow (Long Term) 3.Res.Staff (Short Term) 1. AA 2. Adoc.AA 3. TAA Chargeable One One N.A. One

50mb On Name Upto Retd. Term 50mb On Name N.A. On Name Term N.A. Term Term N.A. N.A. 50mb 50mb N.A. N.A.

4. Research Staff

On Name

5. Academic Associates 6. Project Accounts

As per On project or person name as Demand per request from project coordinator N.A. N.A. Committee group emailing (name) i.e. memcsc@iimahd.ernet.in Course group emailing (name) i.e. ic@iimahd.ernet.in

7. Committees Group emails 8. Course groups Group emails

9. Programmes (Students) 1. PGP 2. PGPABM 3. Exchange 4. FPM 5. PGPX 6. PGPPMP 7. FDP 8. Arm Force 9. MDP Programmes N.A. N.A. N.A. N.A. N.A. N.A. N.A. N.A. 1. Long Term 2. Short Term One One One One One One One One One Start with 1 char. of year i.e. 7amita Start with 1 char. of year i.e. 7amitb Start with e+2 char of year i.e.e07abc On Name Start with x+2 char of year i.e.x07abc Start with p+2 char of year i.e.p07abc Start with f+2 char of year i.e.f07abc Start with af+2 char of year i.e.af07ab Start with m+2 char of year i.e.m07ab (only on request from MDP office) Term Term Term Term Term Term Term Term Term 50mb 50mb 50mb 50mb 50mb 50mb 50mb 50mb 50mb

* Email a/c subject to uniqueness within iimahd.ernet.in domain & availability of space. * File Attachments size for out going mail is currently 4mb, subject to change as per institute policy.