WRITING FILE

Report

Report
Description of a study providing recommendations or updates

The school where you study English has decided to spend some money on either buying more computers or improving the library. You have been asked to write a report for the school director describing the benefits to the school of both these things, and saying which one you think should be chosen and why. Write your report.

Model Answer
DO use headings to make it easier to find the main information

Use of money for school improvements

Introduction The aim of this report is to compare the advantages of additional computers and of improving the library, and to suggest which of these would be best. I interviewed a number of students to find out their views. Buying more computers Some of the students thought that this was a good idea, saying computers were useful for: practising writing; using the Internet; playing games.

DONT begin your report with Dear Sir/Madam as you would do in a letter. DO say how you collected the information.

DO use a range of vocabulary or set phrases; but DONT use lots of dramatic language as you do in a story. A report gives factual information

However, other students said that they preferred to use their own computers at home. Improving the library Most of the students preferred this suggestion, giving the following reasons: 1. Many students do not have a quiet place to study at home. The library would be a good place for private study, but at present there are not enough tables and chairs there. They feel that up-to-date dictionaries and reference books are needed. They want to be able to read modern books written for young people.

DO include two or three points under each heading.

DO use numbering or bullet points to highlight main points.

2. 3.

Recommendations Both ideas have benefits, but the majority of students felt that improving the library would be more useful. I would therefore recommend this latter option.

DO express opinions impersonally. DONT express opinions or recommendations until the conclusion.

Report Structure
Title Introduction (introducing the topic and stating the focus of the report)

DO use formal language.

Body (giving factual information with supporting evidence and detailing how the information was gathered) Conclusion (summarising your opinion and giving your recommendations)

Useful Language
Introduction The aim of this report is to This report is intended to Reporting results Most people seem to feel that Several people said/told me/suggested that Presenting a list They gave/suggested the following reasons: They made the following points: Making recommendations I would therefore recommend It would seem that is the best idea TIPS
Look carefully at the title or question and make sure you really answer it. Accuracy and clarity are the essential features of a good report. Use headings to divide the different sections. Do not express your opinion until the conclusion and when you do, do it in an impersonal way. Use formal language and a variety of linking words.