DIVINE WORD COLLEGE OF CALAPAN

ACCOUNTANCY DEPARTMENT
FIRST PRELIMINARY EXAMINATION

NAME: ________________________________________________ ID NUMBER: ______________________________ I.

SCORE: ________ RATING: _________ COURSE: _________________

Direction: Please indicate the word True if the statement is correct and False if the statement is wrong. Indicate also the reason why the statement is False. Failure to indicate the reason will not be credited as a correct answer. 1. The technical writer should not adapt his writings and terminologies to the type of intended audience or readers. 2. The technical paper must be organized around a central theme. The reader should understand the main purpose after reading the paper. 3. A technical writer should have a slight knowledge of the subject matter. 4. A technical writer should undertake comprehensive research work and accumulate the required data through interviews. 5. Stylistic accuracy depends on the writer's conceptual mastery of the subject and its vocabulary, as well as on his or her ability to analyze and shape data with a minimum of distortion. 6. A good technical writer also should acknowledge the help he receives and not cites sources of reference materials. 7. Once the initial draft is laid out, editing and revising cannot be done to fine-tune the draft into a final copy. 8. Technical accuracy concerns the careful use of language to express meaning. 9. Conciseness refers to ease of understanding. 10. Clarity has a special value in technical fields. Writers are often tempted to include everything that could be relevant to their subject, rather than merely everything that is relevant to the communication task at hand. 11. Coherence is the quality of hanging together, of providing the reader an easily followed path. 12. Specific experts possess extensive knowledge about a field in general, but they might be unfamiliar with particular technical terms, specific equipment, or recent advances in your document's subject matter. 13. If your audience consists solely of specific experts, you may need to give extensive background or define key technical terms or acronyms. 14. If your audience includes general experts, you must not provide sufficient background information and define any terms that they might be unfamiliar with. 15. If appropriate, you should create separate documents for each audience type. 16. A memoranda is a simple list of topics to be discussed (in order of listing), along with the names of individuals who have agreed to lead discussion of those topics. 17. Meetings without published agendas generally seem unfocused and unproductive. 18. A proposal is a written offer to solve a technical problem in a particular way under a specified plan of management for a certain sum of money. 19. A proposal is also considered a sales tool. It is a communication to sell a idea, concept, pieces of equipment, a complex system or a service 20. Unsolicited proposal is written in response to a direct invitation to bid; sometimes called a bid request. 21. A research report presents the solutions of an investigation of a problem which developed from a unresolved conflict or situation. 22. The body of the research report contains five main parts such as the introduction, research method and procedures, results and findings, summary, and recommendations. 23. Significance of the study presents the source of the problem and a description of the situation or condition that justifies the research. 24. Solicited proposal is sent to a prospective customer in the hope that the excellence of idea or plan proposed will result in a contract. 25. The scope should state the number of the respondents/subjects, instruments used like survey and interview and the research design such as descriptive or historical or experimental. It should not limit the specific aspect of the topic of the research. 26. Statement of the problem refers to an educated guess of the result of the study between two or more variables. 27. The style of the business letter depends on the relationship that is shared between the two parties. 28. A business letter should be long and exact to the point. 29. The business letter has to give out the main message to be conveyed at the end of the letter. 30. Mentioning the date in a letter is optional as it serves the purpose of reference in further letter regarding the same topic. 31. Before the date, you need to write the full name, designation and full address of the recipient. 32. Appreciation letter is written when you want to acknowledge someone for his help or support when you were in trouble. 33. Apology letter is written to show one that an error has occurred and that needs to be corrected as soon as possible.

SUBJECT: TECHNICAL WRITING TIME: 8:00 AM to 12:00 NN DAY: SAT PREPARED BY: LOU HAZEL R. CUETO, CPA, MBA, CIA, CISA

DATE: OF EXAMINATION: AUGUST 27, 2011 TIME OF EXAMINATION: 8:00 A.M. 10:00 A.M. Page 1 NOTED BY: MARY JANE BAUTISTA, CPA

34. The formal business letter should always begin with a date. 35. You need to include the name of the receiver, his designation and complete address. The inside address and the address on the envelope should always be same. 36. Receiver address is the opening line of the letter. 37. In a modified semi-block format text is aligned to the left side of the paper. Only the writer's address, date and closing in the letter are indented towards the center or right side of the paper 38. The text is left aligned and all the paragraphs in the letter are indented in a block format of the letter. 39. The letter has to be proofread before printing it finally. The letter should not have spelling, grammatical or typographical mistakes. 40. Always sign the copy of the letter before sending it. II. Direction: Below are two different business letters for your review. You need to SPOT the errors in the letter by putting a CIRCLE on it .

Ralph Peterson Human Resource Executive, Maxwell Corporation, 700 Juarez Ave, Laredo, TX, United States (956) 723-5321 December1, 2008 Mr. Tommy Woods Coordinator, Training and Placements Cell Dear Mr. Woods We had recently met at a conference on "Recent trends in Training for College students in Texas Universities". There you had spoken about having workshops for students in "Entrepreneurship Development". Our company, as you will be aware, takes up such projects in the universities in US. The workshop at your campus can be organized as per your schedule. We take weekly, fortnightly and monthly workshops which are of two hours duration. The workshops are highly effective. They are interactive, practical and interesting. The feedback from the students community last year was good and our work was appreciated. Our Company has a team of expertise professionals who will train students in entrepreneurship development. The team are highly qualified and has an experience of ten years in taking up workshops of this type in the corporate world. In last two years, we have diverted ourselves into training young college students. We have earlier worked with four universities in Texas on various workshops. We specialize in "Entrepreneurship Development", "Time Management", "Soft Skills Training" to name a few. I hope you will take this up on priority and get back to us as soon as possible. In the coming weeks, we look forward in getting your positive response. Then we can fix a formal meeting and discussed all the things in detail. We have enclosed the brochure of our workshop for your perusal. Waiting for your comments!!!

Rachel Peterson Human Resource Executive

SUBJECT: TECHNICAL WRITING

TIME: 8:00 AM to 12:00 NN DAY: SAT

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3001 Hennepin Avenue, Minneapolis, MN, (612) 870-1230 Linda Greene Human Resource Manager 1201 West River Parkway, Minneapolis, MN, United States (612) 871-7676 Dear Ms. Greene: I am writing this letter to apply for the position of Marketing Manager with reference to your advertisement in "The National Herald". I have completed my honors in Pharmacy from Texas University. I have done my MBA with specialization in Marketing from Wharton School of Business. I have been worked for last five years as an Assistant Marketing Manager with Glaxo Pharmaceuticals. I handle high profile customers, managed four teams of young medical representatives and trained the new recruits. I make presentations to the prospective customers in form of medical colleges, big hospitals. I would like to get an opportunity to have an interview with you. If given a chance, I will help in the development of your esteemed organization through my skills, experience and expertise. I can handled stress and lead teams. I complete the assigned projects in given time. I follow deadlines strictly. These skills will help me in getting along well with your highly competitive company.I am looking forward for your positive reply. I will meet you personally and discuss this employment opportunity. You can contact me on phone at (612) 8701230 or email address- nancy.wright@gmail.com. Nancy Wight

SUBJECT: TECHNICAL WRITING

TIME: 8:00 AM to 12:00 NN DAY: SAT

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