Microsoft Share Point

MICROSOFT SHAREPOINT
1. INTRODUCTION
Microsoft SharePoint is a web application platform developed by Microsoft. It is designed as a centralized replacement for multiple web applications and supports various combinations of enterprise website requirements. It is typically associated with web content management and document management systems. SharePoint's multi-purpose platform allows for managing and provisioning of intranet portals, extranets and websites, document management and file management, collaboration spaces, social networking tools, enterprise search, business intelligence tooling, process/information integration, and third-party developed solutions. SharePoint can also be used as a web application development platform. SharePoint is designed to be highly scalable. It is capable of supporting multiple organizations on a single 'server farm'. Microsoft provides SharePoint at no cost, sells premium editions with additional integration and functionality, and also provides SharePoint as a cloud computing solution as part of Microsoft's Business Productivity Online Standard Suite and Office 365. The product is also sold as a cloud solution by local third-party vendors. SharePoint provides various methods for customization and configuration of web areas, all of which have granular governance configurations. Beyond basic page-editing, file-storing and custom design capabilities, one of the more prevalent forms of configuration is the ability to install third-party customizations called 'web parts. SharePoint is the business collaboration platform that enables you to connect and empower people through formal and informal business communities, within the enterprise and beyond, and to manage content effectively throughout the information lifecycle. The consolidation of collaboration solutions onto SharePoint 2010 makes it possible to cut costs through lower training costs, increased IT productivity and cost-effective maintenance, all within a governable and compliant platform. Whether deployed onpremise or as hosted services, these integrated capabilities are enhanced by Search technologies and make it possible to rapidly respond to business needs based on datadriven business insight and faster solutions development and deployment.
Sree Narayana Gurukulam College of Engineering | Computer Science & Engineering Department
2. HISTORY
SharePoint has its roots as early as the mid-1990s. But most people had their first experience with SharePoint with the 2007 release. The first official branded SharePoint technologies were released in 2001: SharePoint Portal Server 2001.This product was positioned as a portal product that helped business aggregate corporate information through navigation and search. In 2003, SharePoint Portal Server 2003 and Windows SharePoint Services 2.0 were born. SharePoint Server 2003 very quickly gained momentum and was widely adopted in the enterprise as an intranet solution.
Later in 2004, Microsoft developed Spark. But spark addressed only some customer requirements. Customers really asked for was one integrated platform for Web Content Management, portal and collaboration.
In October 2007 Microsoft released Microsoft Office SharePoint Server (MOSS) 2007 and Windows SharePoint Services 3.0.SharePoint 2007 was built of Windows Server, Sql Server, and the .NET framework. However SharePoint 2007 heavily leveraged the .NET FRAMEWORK (ASP.NET 2.0), which was more mature and had rich functionality such as master pages and web parts. SP 2007 had tremendous business success. It changed the way customers and partners think about business collaboration. It delivered an integrated platform that featured collaboration, portal, search, content, management, business forms and business intelligence technologies.
In the past few years, Microsoft has continued innovating and making strategic acquisitions to deliver the best value to customers and partners. On May 12, 2010, Microsoft launched SharePoint 2010.It is designed to deliver the most comprehensive and best productivity experience available today.
3. SHAREPOINT 2010
SharePoint 2010 comes in 2 flavors, SharePoint Server 2010 and SharePoint Foundation. SharePoint Server 2010 is the more feature rich version. SharePoint Foundation is the platform that serves as the solid base for the server version. SharePoint server can be thought of as the superset of the functionality found with SharePoint Foundation. One way to sum up the difference between the two options is that SharePoint Foundation offers fewer out-of-the-box parts, list templates, and site templates. The most notable difference is that SharePoint Foundation is a free download whereas SharePoint Server 2010 is licensed from Microsoft.
Moving from SharePoint Foundation 2010 to Microsoft SharePoint Server 2010 Microsoft SharePoint Server 2010 extends SharePoint Foundation 2010 to provide a full-featured business collaboration platform that scales from the enterprise to the Web. This enables businesses to meet growing demands for internal and external collaboration and meet the fast-changing requirements of the new world of businessknowledge transfer, support for the next-generation workforce, virtual teams, open innovation, collaboration with partners and customers, and morewith a single, extensible, centrally managed enterprise platform. Whether deployed on-premise or as hosted services, SharePoint Server 2010 helps companies cut costs with a unified infrastructure while simplifying how people find and share information across boundaries. Connect and empower people by letting them work together in ways that are most effective for them. Whether through the PC, browser, or mobile phone, SharePoint Server 2010 offers an intuitive and familiar user experience and enables people to find the most relevant experts to collaborate with, while providing them with self-service information that significantly enhances their decision-making capabilities. Cut costs with a unified infrastructure that offers enterprise-scale manageability and availability. Whether deployed on-premise or as hosted services, as part of an intranet, an extranet, or the Internet, SharePoint Server 2010 lowers total cost of ownership by offering an integrated set of features.
Rapidly respond to business needs with dynamic and easily deployed solutions. Whether its an end user or a professional developer, SharePoint Server 2010 offers the tools and capabilities to design and create business solutions that can be integrated with existing enterprise data, tools, and processes. Faster adoption with the new user interface to allow people to interact with SharePoints rich set of integrated capabilities in an easy and intuitive way, the Office Ribbon UI has been implemented in SharePoint, providing users with a familiar and contextual experience that drives their productivity even further. This user experience is enhanced by additional technologies that boost usability and by the ability of all users to easily edit and publish SharePoint sites. No-code customization for addressing business needs Enabling users to address specific business and collaboration needs, while relieving It from the need to be involved in each and every change top the platform, is made possible through a rich set of tools and features that allow users to create no-code solutions and to deploy those solutions in an easy and secure manner Continued productivity regardless of location Mobile work isnt just for the sales force anymore. Today, most businesses support telecommuting and they expect employees to be always on, always connected, even when they are away from the office. SharePoint 2010 offers a diverse set of capabilities that extends peoples access to resources and allows them to be productive regardless of the tools or devices they have available..
4. SHAREPOINT SERVER 2010
WHY UPGRADE TO SHAREPOINT SERVER 2010? Companies wanting to build out a full-featured collaboration platform that allows them to collaborate inside and outside the organization should consider upgrading to SharePoint Server 2010, which builds on the core technologies of SharePoint Foundation 2010 and provides new layers of capabilities, customization, and scalability. SharePoint Server 2010 is recommended for larger companies, enterprise deployments, and portal scenarios.
SHAREPOINT WHEEL The figure shown below is referred to as the SharePoint wheel. The various areas of SharePoint are broken up into the six main pillars of how the product is. Each one of the features on SharePoint falls into one of these categories: Sites, Communities, Content, Search, Insights and Composites.
Fig 1: SharePoint Wheel Each one of these different piece of wheel means that all together they help to improve collaboration over the organization. The wheel refers to the following six abstract functional abilities: Sites: The SharePoint platform fundamentally enables users to provision 'sites' (public or private) without a requirement for specialized knowledge. SharePoint
is designed to become the central location for management of sites in an organization. Communities: SharePoint aims to support the formation of communities within an organization - these communities may form around teams, projects, clients, geographic locations, etc. SharePoint also provides social features and social integration. Content: SharePoint provides a central location to put content such as files, documents, or general information. This can be accessed and modified within a web browser or using a client application (typically Microsoft Office) via desktop or smart phone. SharePoint 2010 also provides concurrent edit ability with Office 2010. Search: SharePoint provides a range of search abilities, including in documents, in external content (such as network shares or public websites), and in user profiles. Insights: SharePoint provides data integration, data crawling, and report design to enable business decision making. SharePoint can integrate with SQL Server Reporting Services to provide a complete business intelligence platform. Composites: SharePoint provides an application platform based on ASP.NET 3.5 allowing no-code solutions to complex business problems using SharePoint Designer. SharePoint also allows custom code solutions to be deployed using Visual Studio.
5. SHAREPOINT SITES
The basic capabilities required to use SharePoint sites to engage employees, partners and customers in an effective manner, both inside and outside the firewall. This piece of the pie creates a new intuitive structure for content. It enables users to easily create and manage contents. Sites offer the following features: Rich user interface Easy site editing and branding. Fluent UI aka Ribbon. Access anywhere Multi-platform Cloud computing Single platform Collaborate across environments Standards support
Below is a SharePoint site
Fig 2: A SharePoint Site Most SharePoint use common elements-for eg, the site icon on the top left corner that navigates to the sites homepage, the global navigation at the top of the window, and the quick launch navigation down the left side. Below the quick launch are links to the sites Recycle Bin and the All Site Content Page. In the top right corner of the page you will see the search box as well as the tagging options I like it, tag and notes. SharePoint users will use many of these features daily. On the left side you will see the Site Actions menu. This menu provide such useful links as new page, new site, create page, manage content and structure View All Site Content, Site Permissions and site settings.
Yet another useful option is the navigate up button at the top of the page. this icon which looks like a little folder and a green arrow pointing up, allows you to see where you ar4e in the site hierarchy. When you expand the drop-down, you can click on any of the links provided-in this way, you can quickly jump to another place on the server.
Fig 3: SharePoint Ribbon
At the top of the page, you will see that SharePoint Server 2010 pages in edit mode make use of the ribbon. This was first introduced in Microsoft Office products and is meant to give you quick access to the most frequently used options. If you were editing a page, youd be offered choices for formatting text, such as bold, italics and underline. However if you were viewing a list or library, you would see a List or Library tab. In the case of a library, you can switch to the Library tab to see the options available for customizing the library. These options include options for e-mailing a link to the library, switching the view, creating a new column, modifying the current view, or even creating your own custom view. If you click the drop-down arrow for a particular item, you will see the options currently available to you for managing that item. These options will change based on the context, type of list and the rights you have. For example, you might have rights to edit the item or delete it, and if content approval is enabled, you might be able to check it out, or approve a change. If versioning and workflows are enabled, you might also be able to manage the versions or pass item through a workflow process. In the top right corner of the Microsoft SharePoint pages, you will see the username that youve used to log into the server. If you click the drop-down arrow next to your username, you will see various personal options. You can access youre My Site, go to your profile page, edit your settings, sign in as a different user and sign out, and when its relevant, you will see an option to personalize the page.
6. SHAREPOINT COMMUNITIES
The ability to easily access expertise and interact with other people in new and creative ways across the enterprise through both formal and informal networks. Employees will have new ways to collaborate. Wikis allow users to quickly capture and share information. Social components create additional outlets for collaboration. People and expertise search helps to better share knowledge across the organization. Tagging is used to highlight the most valuable content. Communities offer the following features: Informal knowledge Tagging, Rate, Note board Find information quicker via feedback.
Social connections Connect users with profiles Easier to find information
Stay in-the-know Stay informed on your colleagues updates, and track certain activities in your My Site website. View a live feed of colleague activities with "My Network" and ask questions about interests or expertise using the "Ask Me About" feature.
Fig 4: Mysite Screen
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Blog in SharePoint
Fig 5: Blog in SharePoint.
Tag and note Board in Microsoft SharePoint
Fig 6: Tags and note boards Post status updates The new status updates in SharePoint Server 2010 feature micro-style blogging to keep your network up-to-date on your activities.
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7. SHAREPOINT CONTENT
The facilities for the creation, review, publication and disposal of content including conforming to defined compliance rules, whether the content exists as traditional documents as web pages. SharePoint 2010s content management capabilities include document management, records management and web content management. SharePoint 2010 is a robust platform for storing content. It is easy to create and manage contents. SharePoint 2010 is much more than just a file share. It prevents the need to email files around. It also helps to ensure consistency of documents. Content offers the following features: User Centric Rapid creation of content Easy to find
Flexibility and compliance Records Management Managed metadata Centralized Taxonomies Content Type Hub Support for Taxonomies Digital Asset Management
Advanced Routing Submit documents to sites and let the system determine which library and\or folder it should be saved to using the documents metadata and other rules. Set up by site owners. Document sets
Group multiple items into consolidated product. All documents in a Document Set. Share the same metadata
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Versioned as a whole Workflow initiated on entire set at once Share one welcome page SharePoint Server 2010 provides advanced management services for your digital content. Digital Assets Store and manage your images, audio files, video clips and other digital media using an advanced digital asset library.
Fig 7: Digital Assets
Managed Metadata Improve search results and increase term consistency with managed metadata in SharePoint Server 2010.
Fig 8: Managed Metadata
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Records Management Make any document a record and keep it in the same place as active documents with inplace records management.
Fig 9: Record Management
Office Integration & more Microsoft Office is, by far, the most commonly used business-productivity software in the world. Office has always been about automating tasks and providing people with choices in how they get things done. Office 2010 and SharePoint 2010 are designed to provide users with a set of capabilities that span across Client and Server, often without the users even realizing that both are involved.
Fig 10: Microsoft Office 2010
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8. SHAREPOINT SEARCH
With more content existing online and multiple people collaborating on such content, it is critical that people can quickly and easily locate relevant content across SharePoint lists, sites and external systems and data sources, such as file shares, web sites or line-of-business applications. Search enables users to quickly find what they are looking for. Instead of a tedious manual process for finding documents, users can find content in seconds. It helps users to find what they are looking for even if they dont know what that is. Search offers the following features: Quickly find content. Improved relevancy Refinement and related searches Wildcard search Search is social Click through Tagging Flexible and scalable architecture Service Application
Search everything and find anything in Microsoft SharePoint Server 2010 with Enterprise Search. Fast search in SharePoint
Fig 11: Fast Search
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People search in SharePoint
Fig 12: People search
Improved search results Search by people and expertise or use the Did You Mean & related queries feature for results from previous searches. Microsoft SharePoint 2010 Server also enables social behavioural searching to improve relevance based on how many clicks an item receives.
Fig 13: Improved search results
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Wildcard search in SharePoint
Fig 14: Wildcard search
Visual search experience Search is made visual with document thumbnails and previews, initiating an interactive experience within any Web browser. SharePoint 2010 also conducts searches on Windows mobile devices, in addition to Microsoft Windows 7 desktops.
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9. SHAREPOINT INSIGHTS
Info workers need the ability to not only rapidly deliver and share information that is critical to the success of the business but also to turn raw data into actionable conclusions and drive business results through sharing data-driven analysis. Insights help in improving business processes and visualizing data. Content in SharePoint can be visualized and reported in many ways. Workflows can be used to streamline and improve manual processes. Processes would be managed passively. It enables better reporting of critical processes. It also helps in identifying where processes are stuck. Insights offer the following features: Improve business processes SharePoint Designer 2010 Workflows Visualize data Excel services Chart web part Visio services
SharePoint insights offer the following features: Business Intelligence: SharePoint Server 2010 provides a complete reporting and analysis solution for your business. Create rich dashboards that convey business information by aggregating content from multiple sources and displaying it in a Web browser.
Make better decisions: Give your employees the information they need to make better business decisions. SharePoint 2010 Insights' reporting and analysis features are both powerful and easy to use. Improve effectiveness: Interactive dashboards and scorecards help people define and measure success. By making Business Intelligence (BI) accessible to everyone, SharePoint 2010 Insights can help your company become more effective.
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10. SHAREPOINT COMPOSITES

Business users of all roles need the ability to quickly create customized solutions without involving corporate IT in each request. At the same time, the IT staff needs the capability to empower business users to create these applications while ensuring the environments stability and availability. This classification confuses people. It is otherwise known as mash-ups. Composites are actually pulling data from different sources and combining it in a single place. Benefits offered by SharePoint composites are given below: Rapidly Create SharePoint Solutions Without Code You dont need to be a programmer to use the building blocks in SharePoint 2010. Even without code, you can create highly customized sites and solutions: Share Microsoft Visio diagrams and Microsoft Access databases. Use Microsoft SharePoint Designer and Microsoft InfoPath to design solutions based on workflows and forms. Youll be surprised by how many of your business challenges can be resolved with a code-free solution. Unlock the Value of Your Companys Data With SharePoint 2010 Composites, you can work with data from other systems as if it lived in SharePoint. Create, read, update, delete, and search the data using external lists. Work with it online in a browser or in Microsoft Office. Cant get connected? Use Microsoft SharePoint Workspace to work offline and synchronize your changes when you reconnect. Maintain Control over End-User Solutions SharePoint 2010 Composites helps you centralize and manage business solutions so that your people can get their jobs done and you can save time and effort. For example, you can: Centralize Access databases and Excel workbooks and deploy them from SharePoint. Provide controlled access to company data. Deploy safe Sandbox Solutions to SharePoint without risking the health of the platform. Use the time and effort you saved to focus on higher IT priorities. Services offered by SharePoint are as follows:
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MS Access Services Develop and interact with your database apps in real-time from any Web browser with Microsoft Access 2010 Services.
Fig 15: MS Access
MS Excel Services Easily create and view rich spreadsheets, data models and interactive reports with Microsoft Excel 2010 Services.
Fig 16: MS Excel
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MS Visio Services Edit and share graphics, design workflows, and build Visio diagrams from your Web browser with Microsoft Visio 2010 Services.
Fig 17: MS Performance Point
MS Performance Point Create dashboards to monitor and analyze your business while meeting company-wide objectives with MS Performance Point.
Business Connectivity and more In times when business volatility is on the rise and time-to-market is key, SharePoint 2010 enables all users (end users, power users, designers and professional developers), to customize the out-of-box platform and deploy solutions that will enable them to address specific business needs more quickly and more effectively.
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11.FEATURES OF MICROSOFT SHAREPOINT
Connect and Empower People: Making people more productive is a direct result of enabling them to access resources and knowledge regardless of where they are and what device they have accessible, while providing them with the best user experience for increased usability and adoption. Faster adoption with the new user interface: In order to allow people to interact with SharePoints rich set of integrated capabilities in an easy and intuitive way, the Office Ribbon UI has been implemented in SharePoint, providing users with a familiar and contextual experience that drives their productivity even further. This user experience is enhanced by additional technologies that boost usability and by the ability of all users to easily edit and publish SharePoint sites. Improved collaboration with Office 2010: Microsoft Office is, by far, the most commonly used business-productivity software in the world. Office has always been about automating tasks and providing people with choices in how they get things done. Office 2010 and SharePoint 2010 are designed to provide users with a set of capabilities that span across Client and Server, often without the users even realizing that both are involved. Continued productivity regardless of location: Mobile work isnt just for the sales force anymore. Today, most businesses support telecommuting and they expect employees to be always on, always connected, even when they are away from the office. SharePoint 2010 offers a diverse set of capabilities that extends peoples access to resources and allows them to be productive regardless of the tools or devices they have available. Cut Costs with a Unified Infrastructure: Driving cost efficiencies and accomplishing more with the same resources is made possible through the consolidation of business productivity solutions onto SharePoint 2010. The ability to deploy any of the integrated capabilities and the new enterprise-class management tools to Intranet, Extranet and Internet sites, and the choice of both on-premise installation and hosted services, paves the way to optimizing IT resources and significantly lowering the TCO of business-productivity solutions.
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Reduced costs through platform consolidation: The rich set of integrated capabilities for business collaboration provided by SharePoint, in addition to its enterprise-scale manageability, will enable more and more customers to retire niche solutions and focus their solution SharePoint. This will accelerate their ability to drive efficiencies, allowing IT departments to achieve more impact with the same resources. No-code customization for addressing business needs: Enabling users to address specific business and collaboration needs, while relieving. It form the need to be involved in each and every change top the platform, is made possible through a rich set of tools and features that allow users to create no-code solutions and to deploy those solutions. More choice with on-premises and hosted options: Nowadays, IT is required to support scale agility, allowing its business-collaboration platform to be scaled-up and scaled-out quickly, based on changing business needs. SharePoint 2010 provides IT with the flexibility of choosing whether to deploy on-premise or in the cloud, thus enhancing its ability to support any given scenario while optimizing resources and remaining relevant and efficient. Proactive platform management: With business collaboration and productivity becoming instrumental to business success, IT departments are required to do more with no additional resources. With SharePoint 2010, robust management tools enable IT to multiply its impact and achieve a higher degree of effectiveness with the same resources. Rapidly respond to Business Needs: In times when business volatility is on the rise and time-to-market is key, SharePoint 2010 enables all users (end users, power users, designers and professional developers), to customize the out-of-box platform and deploy solutions that will enable them to address specific business needs more quickly and more effectively. More value with existing programming tools and knowledge: In-alignment with SharePoints approach of doing more with no additional resources, investments like the integration with Visual Studio 2010 will enable our customers to rely on existing pools of programming expertise to enrich the SharePoint platform and increase the quality and ROI on their investments.
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12.SYSTEM REQUIREMENTS
SERVER HARDWARE Processor - 64bit,four cores RAM Hard disk 80 GB for system drive (varies for production environment depending upon the size on the application) SERVER SOFTWARE Operating System Windows Server 2008 SP2 (64-bit) Standard, Enterprise, Data Center, or Web Server Windows Server 2008 (64-bit) R2 Standard, Enterprise, Data Center, or Web Server Windows 7 (64-bit) or Windows Vista (64-bit) (for test and development purposes only requires package modification) Database Server Microsoft SQL Server 2008 (64-bit) R2 Microsoft SQL Server 2008 (64-bit) with Service Pack 1 and Cumulative Update 2 (Reporting Integration requires Cumulative Update 8) Microsoft SQL Server 2005 (64-bit) SP2 8 GB for developer or evaluation use. At least 12 GB for production use in a single server or multiple server farm.
CLIENT SOFTWARE Supported client browsers include Internet Explorer 7 or higher (fully supported) Mozilla Firefox 3.6 (supported, with limitations) Safari 4.04 (supported, with limitations) Google Chrome 12(Limited support with Service Pack)
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13.ADVANTAGES
New User Interface including new Ribbon Web Edit Silverlight Web Part Multiple Browser Support Visio Services SharePoint Designer Business Connectivity Services (the evolution of the Business Data Catalog) SharePoint Workspace Rich Media Support Central Administration
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14.APPLICATIONS
Intranet portal A SharePoint intranet portal is a way to centralize access to enterprise information and applications on a corporate network. It is a tool that helps a company manage its data, applications, and information easier. This has organizational benefits such as increased employee engagement, centralizing process management, reducing new staff on-boarding costs, and providing tacit knowledge capture. Enterprise content and document management SharePoint is often used to store and track electronic documents or images of paper documents. It is usually also capable of keeping track of the different versions created by different users. In addition to being a platform for digital record management systems that meet government and industry compliance standards, SharePoint also provides the benefit of a central location for storing and working on documents, which can significantly reduce emails and duplicated work in an organization. Extranet sites SharePoint can be used to provide password-protected, web-facing access to people outside an organization. Organizations often use functionality like this to integrate third parties into supply chains or business processes. Internet sites SharePoint can be used to manage a public website. Due to the complex nature and hardware requirements of SharePoint, it is not typically considered for this purpose unless there is a scalability requirement or an integration with extranet/intranet facilities.
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CONCLUSION
In this small report, I have tried to summarize the research work which span over last 10 years and which continue to discover new bounds in the thrust of more improvements in the Microsoft SharePoint. SharePoint helps to quickly create and manage contents in your organization, collaborates in new ways through the social capabilities, search makes it easier to find relevant content, streamline business processes, combine and visualize information.More and more organizations worldwide are realizing the business benefits of using Microsoft SharePoint as their platform for enterprise collaboration. SharePoint Foundation 2010 and SharePoint Server 2010 update the core SharePoint technologies to meet the rapidly changing needs of businesses operating in a more cost-conscious and competitive environment. Not only are they making it easy for employees to collaborate using familiar social computing tools, but they are doing so without placing an incremental burden on their IT organization. This is because SharePoint Foundation 2010 and SharePoint 2010 can be managed using the same administration tools and IT skills as the Microsoft productivity tools the organization already owns.
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REFERENCES
http://sharepoint.microsoft.com/en-us/Pages/default.aspx http://en.wikipedia.org/wiki/Microsoft_SharePoint http://sharepoint.microsoft.com/en-us/Pages/Videos.aspx?VideoID=25 http://www.sharepointhostingprovider.com/sharepoint-tutorials/

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MICROSOFT SHAREPOINT

4. SHAREPOINT SERVER 2010

Below is a SharePoint site

Fig 3: SharePoint Ribbon

Social connections Connect users with profiles Easier to find information

Fig 4: Mysite Screen

Fig 5: Blog in SharePoint.

Tag and note Board in Microsoft SharePoint

Fig 7: Digital Assets

Fig 8: Managed Metadata

Fig 9: Record Management

Fig 10: Microsoft Office 2010

Fig 11: Fast Search

People search in SharePoint

Fig 12: People search

Fig 13: Improved search results

Wildcard search in SharePoint

Fig 14: Wildcard search

10. SHAREPOINT COMPOSITES

Fig 15: MS Access

Fig 16: MS Excel

Fig 17: MS Performance Point

11.FEATURES OF MICROSOFT SHAREPOINT

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