Business Group: The business group represents the highest level in the organization structure,

such as the consolidated enterprise, a major division, or an operation company. The business group secures human resources information. For example, when you request a list of employees, you see all employees assigned to the business group of which your organization is a part.

Set Of Books: A financial reporting entity that uses a particular chart of accounts, functional currency,
and accounting calendar. Oracle General Ledger secures transaction information (such as journal entries and balances) by set of books. When you use Oracle General Ledger, you choose a responsibility that specifies a set of books. You then see information for that set of books only.

Legal Entity: A legal company for which you prepare fiscal or tax reports. You assign tax identifiers
and other legal entity information to this type of organization.

Operating unit: An organization that uses Oracle Cash Management, Order Management and
Shipping Execution, Oracle Payables, Oracle Purchasing, and Oracle Receivables. It may be a sales office, a division, or a department. An operating unit is associated with a legal entity. Information is secured by operating unit for these applications. Each user sees information only for their operating unit.

Inventory Organization: An organization for which you track inventory transactions and balances, and/or an organization that manufactures or distributes products. Examples include (but are not limited to) manufacturing plants, warehouses, distribution centers, and sales offices. The following applications secure information by inventory organization: Oracle Inventory, Bills of Material, Engineering, Work in Process, Master Scheduling/MRP, Capacity, and Purchasing receiving functions. Sub inventory: Which is another organization inside of the Inventory oganization will be used to
define the locations under these location items will be placed.

Multiorg Table: It is a table contains the data which is relted to multiple operating units all the
multiorg table names will be end with '_ALL'. like PO_HEADER_ALL PO_LINES_ALL AP_CHECKS_ALL and so on Note: In all these tables we will find one common column called "ORG_ID" This column will be populated internally by the system as per the User Operating Unit ID

Client_Info: It is one the RDBMS vaiabel which contains the User Operating Unit value (ORG_ID) Multiorg View: It is a view which is created based on the Multiorg table which contains the WHERE
clause WHERE Org_ID = :Client_Info. Note: While development of RICE Components we are suppose to Use Multiorg Views not Multi Org Tables. Because if we use Multiorg tables we will get all the operating units data if we use multiorg view we will get the operating units data which is related for that perticular user .

Diff between ORG_ID and ORGANIZATION_ID: ORG_ID is at Operating Unit Level

ORGANIZATION_ID is aInventory Organization level

Why the PO Receipt functionality will come at Inventory organization level: User is creating receipt means indirectly he will be receiving the materials from suppliers materials will be received at Gowdons, Warehouses, manufacturing plants. All these organizations will come at Inventory Organization level. how the System Will Identify user is working for so and so operating Unit:
By using following Profile called MO:Operating Unit

Why there is no _ALL for PO_VENDORS PO_VENDOR_SITES_ALL

Supplier is global

and there is

_ALL for

Supplier site is Org Specific.

How will you find out Multiorg Successfully Implemented : SELECT

MULTI_ORG_FLAG ,RELEASE_NAME FROM FND_PRODUCT_GROUPS Y - Successfully Implemented N - Not Impleme

Can a Posted General Ledger Journal Entry be deleted : After a journal entry is posted, it
cannot be deleted. Posted journal entries cannot be deleted because that would eliminate the audit trail. To nullify the accounting effect of the posted journal entry, you can reverse it.

When can not a journal batch be deleted or modified? A journal batch cannot be deleted or modified under the following circumstances: a. The source is frozen b. Funds have been reserved for the batch c. Funds are in the process of being reserved for the batch d. The batch is in the process of being posted e. The batch is posted f. The batch is approved g. The batch is in the process of being approved A journal batch should not be updated if it comes from a sub-ledger. Changing accounting information in a journal that originated in a sub-module will unsynchronize the accounting information between the ledger and the sub-ledger. Instead of changing the subledger journal, define a new journal to adjust the accounting information if necessary. A journal batch that has funds reversed cannot be updated because the funds would not be rereserved appropriately. Which report shows details of a posted journal batch? Journals General (180 Char) and Journals General (132 Char) Is possible to restrict users from entering negative amounts in journal lines?

Unfortunately, it is not possible to restrict users from entering negative amounts in journal entry lines. How to set up journal approval in General Ledger? This is set up using Oracle Workflow Builder. The basics steps to setup Journal Approval are as below a) Enable Journal Approval at the Ledger level b) Setup Journal Sources for Journal Approval c) Configure the profile options that control how the approval list will be built d) Define Employees and Supervisors e) Define Approval limits for approvers f) Associate the employees to Oracle Apps users g) Optional Workflow Configuration For more information refer metalink notes: ID 176459.1 & ID 278349.1 How do you attach an Excel spreadsheet to a journal entry in Oracle General Ledger? 1. Query the Journal that needs the spreadsheet attachment. 2. Click on the paperclip on the tool bar. 3. Fill the following fields in the Attachment form. Category - Choose Journal from LOV Description - optional Data Type - OLE Object from the LOV 4. Right click on the large white portion of the Attachment form choose Insert Object from the drop box. 5. When the Insert Object Form appears check create from file and click on Browse to choose the file that should be attached from the directory structure. 6. Save. How do you easily copy a journal entry from one set of books to another? There is no standard feature to copy journal entries between sets of books. However, there are some alternatives. Refer Metalink note: ID 204082.1 How to prevent users ability to reverse unposted journals?

For 11i, there is not a method to prevent users from reversing unposted journals. This is intended functionality to incorporate the maximum flexibility that users may require. However you can limit user access to journal reversals through user menus set up in Sys Admin responsibility. This functionality changed in R12 see Note 734848.1 In Release 12, a batch must be posted before it can be reversed. How do you automatically generate a reversal journal entry for a journal category in the previous accounting period? If you routinely generate and post large numbers of journal reversals as part of your month end closing and opening procedures, you can save time and reduce entry errors by using Automatic Journal Reversal to automatically generate and post your journal reversals. First you define journal reversal criteria for journal categories. Journal reversal criteria let you specify the reversal method, period and date. You can also choose to enable automatic generation and posting of journals. When you create a journal entry you want to automatically reverse, specify a journal category that has assigned reversal criteria. Your journal will be reversed based on the method, period and date criteria you defined for that journal category. In Release 12, a reversal journal that is Unposted cannot be modified. Why? This is the expected functionality in Release 12. However the profile GL: Edit Reverse Journals can be set to allow the modification. Refer metalink note: ID 567641.1 Reversing journal was deleted from the system, how can you still reverse the original journal? General Ledger does not allow you to reverse a journal entry twice. . Refer metalink note: ID 145043.1 for details. A journal entry with a source set up for automatic reversal is not reversed. Why? General Ledger automatically submits the AutoReverse program when a period is opened if the profile option, GL: Launch AutoReverse After Open Period, is set to Yes. If a journal is created after the period has already been opened, then the AutoReverse program will need to be submitted manually. A journal has been created and is unposted. The following period has a reversing journal for the original journal and it is posted. Why it is so? This is currently the functionality of the application to allow the reversing journal to be posted even if the original journal is not.

Read more: http://prasanthapps.blogspot.com/2011/05/multiorg-11i.html#ixzz1W21pf9lO

Read more: http://prasanthapps.blogspot.com/2011/05/multiorg-11i.html#ixzz1W1xxQXDV Read more: http://prasanthapps.blogspot.com/2011/05/multiorg-11i.html#ixzz1W1xLpY6X

1.What is flexfield and descriptive flexfield? Ans:- Key Flexfield is used to describe unique identifiers that will have a better meaning than
using number IDs. e.g a part number, a cost centre etc Desc Flex is used to just capture extra information. Key Flexfields have qualifiers whereas Desc Flexfields do not. Desc Flexfields can have context sensitive segments while Key flexfields cannot. KFF:->USED TO CAPTURE KEY INFORMATION WHICH IS AVAILABLE IN CODE LANGUAGE EACH AND EVERY CODE WILL HAVE SPECIFIC MEANING IN ORACLE APPLICATION ->WE HAVE NO CONTEXT FIELD ->WE REGISTER 29 INBUILT COLUMNS ->USED SEGMENT COLUMNS ->KFF DEFINES TO CAPTURE VALIDINFORMATION DFF:->USED TO CAPTURE EXTRA INFORAMATION FROM ENDUSER ->WE HAVE CONTEXT FIELD ->MAX DFF'S REGISTER ->USED ATTRIBUTE COLUMNS ->DFF ACCEPTS WHAT EVER DATA FROM END USER

http://www.coolinterview.com/interview/9670/ 2.http://www.exforsys.com/tutorials/oracle-apps/oracle-apps-flex-fields.html 3.http://www.oracleappshub.com/release12/r12-management-reporting-security/ 4. http://oracleebspakistan.wordpress.com/

69. Is it necessary to define rollup groups for use in summary accounts? Ans:- Summary Account is an account whose balance represents the sum of other account balances. You can use summary accounts for faster reporting and inquiry as well as in formulas and allocations. Rollup group is a collection of parent segment values for a given segment. You use rollup groups to define summary accounts based on parents in the group. You can use letters as well as numbers to name your rollup groups.

General Ledger Meaning

A ledger is a page that is divided down the middle by a line. Depending on the type of transaction, an entry will be recorded either on the left or right side of the ledger page line. A set of financial statements consists of a Balance Sheet and a Statement of Revenue & Expense (Profit & Loss Statement). There are five primary sections within these financial statements: Assets, Liabilities, Equity, Revenue, and Expense. Each of these sections contains various related individual ledger accounts upon which all the business transactions of the company are recorded. All of the individual ledger accounts, when combined, are called the General Ledger.

The difference between General Ledger and Trial Balance?

Ans:- There are four reports to think about here:
Chart of Accounts General Ledger Trial Balance Financial Statements The Chart of Accounts is exactly what it says. It is simply a list of all the names of the accounts found in the General Ledger whether there is an account balance or not. The General Ledger consists of all the accounts including some that may have a zero balance. As said earlier, all transactions are summarized into these accounts. A detail listing of every entry is recorded in the General Ledger. The Trial Balance consists of a list of each General Ledger account that has a final balance in it. The purpose of the report is to make sure that the debit numbers equal the credit numbers. In the olden days, the Trial Balance was used to verify the balances before preparing the financial statements. In todays world, this report is basically redundant in that the computer immediately indicates whether the General Ledger is out of balance. Simply running a financial statement and reviewing the account balances from there is often sufficient, eliminating the need for the Trial Balance.

The Financial Statements of course, are a listing of all the final balances in the General Ledger, but reformatted into financial statement form giving summary totals and net profit or loss information.

Value set in General Ledger

Value-set is a group of values. It can also be thought of as a container of values. The values could be of any data type (Char, Number etc.) A value set is used in Oracle Applications to restrict the values entered by a user. For example, when submitting a concurrent program, we would like user to enter only valid values in the parameter. This is achieved by associating a value set to a concurrent program parameter. A Value Set is characterized by value set name and validation. There are two kinds of validations,format validation and Value validation. In the format validation, we decide the data type, length and range of the values. In the value validation, we define the valid values. The valid values could be defined explicitly, or could come implicitly from different source (like table, another value-set etc.)

Uses Of Value Set

Value-set is an important component of Oracle Applications used in defining Concurrent program parameters, Key Flex field and descriptive flex field set of values. Some of the scenarios where value-set is used are given below:
a. b. c.

d. e.

In a concurrent program, we may want users to enter only number between 1 and 100 for a particular parameter. In a concurrent program, we may want users to enter only Yes or No for a particular parameter. Suppose a concurrent program has two parameters. First parameter is department and second parameter is employee name. On selecting a particular department, we want to show only those employee names which belongs to the selected department. In a descriptive flex field enabled on a particular screen, we want to show only a designated list of values for selection by a user. In case of accounting reports, we may want users to enter a range of key flex field values (concatenated segments).

Read more: http://prasanthapps.blogspot.com/2011/04/value-set-basics-in-oracle-apps-r12.html#ixzz1TI6StQm8

Aging Periods:
Aging periods nothing but the periods that we setup to control and maintain the supplier outstanding bill towards the invoice. form this we can able to study the due date of the supplier form the generation of invoice . following is setup for define aging periods Ap= setup-calancer-define their your select .Aging periods then define your own aging calendar. (or)

Use the Aging Periods window to define time periods for the Invoice Aging Report. The Invoice Aging Report provides information about invoice payments due during four periods you specify. Payables displays the invoice information in four columns. Each column corresponds to one period. When you submit the Invoice Aging Report, you select the type of aging periods to use for the report. For example, you define one type of aging period called Weeks Past Due, and define the following periods for Weeks Past Due: 1 Week, 2 Weeks, 3 Weeks, and Over 3 Weeks. You also define a type of aging period called Current, and define the following periods for Current: Due in More than 3 Weeks, Due in 3 Weeks, Due in 2 Weeks, and Due in 1 Week. When you submit the report, if you select Weeks Past Due for the Type parameter, Payables reports on the four periods with that type. You can use the Aging Periods window to modify or reorder the periods within an aging period type at any time.

What Are Oracle FSGs? FSG is short form of Financial Statement Generator. In brief , is a powerful reporting engine that supports interchangeable report objects, serverbased processing for high performance, and report scheduling for efficient use of system resources. The FSG allows you to?

This is End user tool , which enables end business user for financial reporting without any programming Most of these reports are oriented toward financial statements These are very very easy to use Transfer accounting information to a popular spreadsheet if you prefer to use your personal computer for analysis and planning. Report on both translated and entered foreign currency amounts. Access a wide variety of standard management and accounting reports for the detail information you need, including chart of account listings, journals, general ledgers and trial balances. Define the complex financial statements you need to analyse your business, including responsibility reports for business units, profit centres and cost centers. The good things is that all these reports run through concurrent manager Most important there is no additional setup required We can design our reports to meet your business needs Design to print directly to MS Excel Schedule reports to run directly from the application

You cant do what with FSG?

Limited flexibility in formatting Access GL balances only - no details Minimal security

What are the reports which is based out of FSG Reports

Financials-P&L, Bal Sht, Cash Flow, Rev/Exp detail, cost center detail Auditor Schedules - trial balance mapped to financial stmts

Income tax workpapers Partial trial balances Income Statement

What are the FSG Component or Structure

Row Sets Column Sets Content Sets Row Orders Display Sets Reports Report Sets

Row Set

Description to appear on left hand side Define accounting flexfield ranges or summary accounts here Define row calculation - total, etc.

What are the Column Set 1. Column Sets typically define the format and content of the columns in an FSG report 2. Oracle provides seeded column sets, or you can build your own Column Set Attributes -The commonly assumed attributes for a column set are: -Time period (PTD, QTD, YTD, etc) -Account type (Actual, Budget or Encumbrance) -These two elements are defined by an Amount Type What is Column Set: Proforma Proforma is an accounting term that refers to an annual fiscal amount that is comprised of actual amounts and budget amounts together. What is a Content Set?

Content Sets are used to override row/column account assignments and display types to create multiple variations of existing reports You can generate many similar reports in a single run by using content sets Use to expand a range to give multiple values on one report OR separate reports for each value in the range Override applied separately to each segment in flexfield

What is a Row Order?

Row Orders are used to control how detail rows are displayed and/or sorted on a report Used with Row Set expand and Content Sets Allow user to expand detail of a row Can display o Segment value o Segment description o Both List alphabetically or numerically

Report Display Group

Grouping of rows or columns i.e. hide column 20 Specify a sequence number range from your row set or column set i.e. from 20 to 20 Used in your display set

Consolidation -

is the periodend process of combining the financial results of separate subsidiaries with the parent company to form a single, combined statement of financial results. Clients can consolidate any number of subsidiaries that use different SOBs and having different COA, currencies and calendars.

GL Consolidation Tools -

There are basically two consolidation tools which can be used for consolidation within Oracle GL. 1. Financials Statement Generator (FSG) - Used for consolidating financial information for businesses using a single SOB or using different SOB that share the same calendar and COA. 2. Global Consolidation System (GCS) - GCS is a multi-source consolidation solution that can accumulate information from diverse financial systems, geographic locations, including Oracle and non-Oracle Applications. With GCS one can consolidate data from multiple SOBs, multiple instances and non-Oracle applications.

What Can Be Consolidated? point ofview:

With GCS, one can consolidate any business dimension at any level of detail from any

1. Any Source: Data from any source system, including ledger, databases, or other accounting systems can be consolidated 2. Any Chart of Accounts: Subsidiaries can use separate COA from the parent to address unique operational accounting practices and meet local statutory requirements. GCS enables you to consolidate across diverse charts of accounts. 3. Any Calendar: Subsidiaries can use different accounting calendars from the parent. GCS enables you to consolidate across calendars. 4. Any Currency: Subsidiaries can use a functional currency which differs from the functional currency of the parent. GCS revalues and translates all subsidiary balances to ensure consistent consolidated results. 5. Any Level of Detail: Consolidate detail transactions, detail balances and summary balances. 6. Any Balance Type: Consolidate any balance type; including actual, average, translated, budget, and statistical balances.

Translation
Translation is used to translate an entire set of books or balances for a company from the functional currency to a foreign currency. This feature can translate both actual and budget balances. If the system have enabled average balance processing then the system can translate average balances as well. Translation is frequently used to prepare financial reports for consolidation into global financial statements.Translation uses periodic rates and, optionally, historical rates in compliance with FASB52. FASB stands for Financial Accounting Standards Board which is a group within the Accounting field that issues bulletins on how to account for various financial events. As per Metalink Note 1061166.6, FASB52 states that when translating a Trial Balance from one currency to another, the following conventions should be used:

How does the system translate balances?

Assets and liabilities are translated by multiplying the YTD balance by the Period End Rate. YTD (translated currency) = Rate X YTD (functional currency) Whereas,revenue and Expense balances are translated using the PTD balance for each period and the corresponding Period Average rate for each period; therefore, translation must be performed for the first period of the fiscal year forward to the period for which translation is required. Rates must also exist in the Period Rates table back to the first period of the fiscal year in which the translation is being performed.PTD (translated currency) = Rate X PTD (functional currency)In the Stock and Ownership Equity accounts, historical Historical Rates Execution Report : This is used to review the historical rates, mounts or weighted-average rates you assigned to individual accounts or ranges of accounts. Translated Trial Balance Report :This is for reviewing account balances and period activity after running translation.

..What happen in Oracle when Translation Run? Translation is very table-space intensive. When this run its roughly doubling one period of data held in the GL_BALANCES table. Revaluation:
Revaluation: revaluating the foreign currency journal into the functional currency. This is require when u r dealing with the foreign client. in a nutshell revaluation means managing the gains an losses that arises due to Exchange rate fluctuation. Revaluation is one

of the multicurrency tools of oracle application E-business suite, others like translation, consolidation and multiple Reporting currency(MRC). What is the difference between Revaluation and Translation?

Revaluation increases or decreases the value of Assets and liabilities due to currency fluctuations. Translation converts functional balances to target currency balances. The increase or Decrease in value due to Revaluation is posted to Revaluation reserve A/C Due to Difference in Exchange rates used to translate Assets/Liabilites and Income/Expenses, balance is Posted to Cumulative translation Adjustment Account.

What is the difference between Realized Gain and Unrealized Gain?

Realized gains and unrealized gains (or loss) are two different classifications of capital gain. Capital gain is the income that you make on assets that you sell for more than the amount for which you purchased them, assets like stocks, bonds, different kinds of properties, and precious metals. The first thing that you need to know is that you have to pay income tax on your realized gains, but you do not have to pay income tax on unrealized gains. So, first of all, lets talk about realized gains. The realized gains is the capital gain that you make on an investment that you receive in the form of cash. So, the investment can actually be when you sell a security, when you receive interest or dividends on a security or cash accounts that is sent to you as cash the basic definition of unrealized gains is that unrealized gains are the capital gain on an investment for which you do not receive cash. Unrealized gains are also defined to as referred to as paper profits. So, the unrealized gain is the amount that your stocks value increases, but you have not sold the stock and you havent received the cash, so the gain is still unrealized. Or, in other ways, the gain is not yet translated into something physical, like cash. It is still a potential gain, and as soon as you sell the stock, then the gain will become realized when you receive your cash. Document Sequencing It is better to read in material only. Budget It is better to read in material Only.

Secutiry Rule
Security Rules work on individual segments and are applied to a particular segment. Security rules are assigned to responsibilities. Creating a security rule for a particular segment means that users should not be able to view or enter data into the value against which a security rule has been created. For example, if you dont want a Payables Clerk to see the balance in the payroll a/c you would create a security rule and assign it to the payables clerk, this would ensure the payables clerk could not view online or in report format the payroll a/c. Note in this instance the rule only applies to one segment. To apply rules to many different segments you would have to create more rules for those segments so in your instance it could get quite complex if you have 10 segments.

Cross validation Rules

Cross validation rules work on combinations of segments and apply to everyone in the organisation (i.e. you dont assign these rules to a particular user as in the case of security rules). An example might be that you want to create a rule stating that when a user enters a journal for a balance sheet account they cannot specify a cost centre. In this instance the cross validation rule applies to both the cost centre segment and the account segment. Cross validation rules also apply more to entry than viewing i.e. they prevent you from entering data incorrectly whereas security rules apply to both entry of data and viewing.

Summary Accounts

summary accounts is consolidation balances of accounts and rollup groups is collection of parent accounts. Summary Account is an account whose balance represents the sum of other account balances. You can use summary accounts for faster reporting and inquiry as well as in formulas and allocations Summary Account is an account whose balance represents consolidation of accounts

(and) It is better to read in material only. Rollup Groups

Rollup group is a collection of parent segment values for a given segment. You use rollup groups to define summary accounts based on parents in the group. You can use letters as well as numbers to name your rollup groups. Rollup group is a collection / consolidation of parent accounts. Eg Assets is a total of Current assets and Fixed Assets. Current assets / Fixed assets in turn are collection of assets.

Account Alias This step is again optional. For input or Retrieve data about a transaction in Oracle General Ledger requires the complete Account Combination. But generally the account combination is large and very difficult to remember. Hence we define a short name (Alias) for the Account combination which we use widely.

Detail Explanation of this step is available in another article. Please click the below link
http://shareoracleapps.blogspot.com/2010/06/general-ledger-setup-account-aliases.html

http://www.shareoracleapps.com/2010/06/chart-of-accounts-implementation-in.html Open First Period It is Better to read in material only. Ledger It is better to read in materilal only. Currencies It is better to read in material only.

Accounting Calender Accounting calendar is used for recording the trasactions for the financial year and it will share across the application. Transaction calendar is used for average balancing .It will stop the trasactions on non working days.it can be used for defining the org calender in banking sectors.

http://www.aboutoracleapps.com/2008/04/oracle-gl-concepts.html Period Types

It is better to read in material only.

GL- Questions
1. What are the application objects that support View Accounting and Drilldown? GL_Import_Reference_Table (modified) For Example Invoices imported from Payables into GL goes to these tables from GL_Inerface table. GL_SL_LINK_ID GL_SL_LINK_TABLE GL_JE_LINES (modified) GL_SL_LINK_ID GL_SL_LINK_TABLE New views in the database: FA_AEL_GL_V FA_AEL_SL_MRC_V FA_AEL_SL_V 2. Where in Oracle General Ledger 11i can Drilldown be accessed? You can drilldown from GL Account Inquiry window and the GL Journal Entry and GL Journal Inquiry windows. (N) Tools -> Drilldown Open the Journal entry in GL and go to Tools - drilldown, its shows u the origin of the journal entry. It is used only for viewing the origin of the journal entry. 3. What are the Release 11i Sub-ledger drilldown features? Expanded Subledger drilldown to other subledgers. View Accounting Lines window. 4. What are recurring invoices? What are AP setup steps? Some times suppliers would not be sending any invoices, but still the payment have to be made to him. Ex: rent, lease rentals. In this situation we have to create invoice every period wise. For that purpose we have to create one recurring invoice template. Template means with one master copy creating the multiple invoices. Here we are creating the one invoice master copy is formally known as recurring invoice or recurring invoice template. Setup: 1) Create one special calendar 2) Create one full distribution set 3) Enter payment terms in the recurring invoice window 4) Enter the template no., first invoice amount, special invoice amounts. Recurring Entries are of 3 types-

1. Standard, 2. Skeleton, 3. Fornulae Based In GL Module 1.Define Formula Batch (e.g. ABC Rent batch) 2.Enter Lines (Here u have both Debit as well as Credit lines) 3.Generate Recurring period 4.Review Journal Batch 5.Post the batch 1. Standard Recurring Journal: It is used for same accounts & same amounts e.g. Utilities Dr Cash Cr 2. Skeleton Recurring Journal: It is used for same accounts but for different amounts, e.g. Recurring Fee Dr Cash Cr 3.Formule Based Journal: It is used for different accounts with different amounts, e.g. Salaries Dr Cash Cr 5. If any conflict occurs in FSG who will override; Column Set or Row Set? The override component is row set. However some times it depend on the column set also. 6. What is the difference between discounts and adjustments? Discount refers to the payment terms or on quantity (bulk order discount) ordered. In the invoice received from supplier, discounts term is specifically stated, e.g. If paid with in 15 days discount @ 2%, what you need to do is pay 2% less then the original invoice amount, however caution should be taken that the freight amount should not be considered while calculating the discount. Adjustment could be for various reasons- Over priced invoice, short delivery of quantity as per goods received note, poor quality etc. Agreed upon amount will be deducted from the invoice, while making the payments. In AR, discount is given to promote the business and cash flow. Adjustments are made to adjust the account balances, which is not possible in other means. 7. What are cycles of GL, AP, and AR? GL Accounting cycle can be further elaborated like this... 1. Open Period. 2. Create Functional and foreign journal entries.(including the journal import from legacy systems and subledgers). 3. Reverse journal entries. 4. Post the journals. 5. Review and correct the balances. 6. Revalue foreign currency balances. 7. Translate foreign currency balances. 8. Consolidate set of books. 9. Run accounting reports.

10. Close the accounting periods. AP cycle -------- Purchase Order --> Receipt --> AP voucher --> Payment made AR Cycle --------Sales Order --> Shipment --> Invoice --> Payment receipt GL cycle -------- Direct GL JE / Transfer subledger data to GL --> Post 8. What are Summary Accounts and Rollup groups? Summary Account is an account whose balance represents consolidation of accounts Rollup group is a collection / consolidation of parent accounts. e.g. Assets is a total of Current assets and Fixed Assets. Current assets / Fixed assets in turn are collection of assets. Summary Account is an account whose balance represents the sum of other account balances. You can use summary accounts for faster reporting and inquiry as well as in formulas and allocations. Rollup group is a collection of parent segment values for a given segment. You use rollup groups to define summary accounts based on parents in the group. You can use letters as well as numbers to name your rollup groups. Summary accounts are consolidated balances of accounts and rollup groups is collection of parent accounts. 9. What Sub-ledgers does Oracle General Ledger 11i Drilldown support? Accounts Receivable, Accounts Payable and Cash Management Drilldown from Oracle General Ledger 11i also supports Oracle Purchasing module (displays POs and Requisitions) from 11.5.9 version onwards. Drilldown from Oracle General Ledger 11i is supported for Oracle Payables, Oracle Receivables, Oracle Assets (except depreciation), Projects, Purchasing, Inventory, and Work in Process (WIP). 10. What are different types of Journal entries? There are 5 types of journal entries1. Manual Journal, 2. Recurring Journal, 3. Allocation Journal, 4. Budget Journal, and 5. Imported Journals from other sub ledgers. There are 4 types of journal entries1. Basic Journal Entry - Used for most of the accounting transactions 2. Reversing JE - Created by reversing the existing journal entry 3. Recurring JE - Defined once and then generated for subsequent accounting period 4. Mass Allocation - Created to allocate the revenues and assets to a group of resources (cost centers, departments, divisions, etc.) from a single Journal. Actual, Budget, Encumbrance,

Suspense, Tax, Reverse, Formula, Statistical, and Recurring. 11. What is Set of Books? What are the four conditions when you change your SOBs? Set of books are created keeping in mind the 'Accounting Structure". This is a combination of 3 'Cs' - Chart of Accounts, Currency and Calendar. Chart of Accounts is made up of segmentsMax of 30 Segments are allowed. Two Segments are mandatory - Balancing and Natural segment Calendar This can have a max of 365 periods (daily calendar) and a min of 1 period (Yearly calendar). Periods can be monthly, fortnightly, weekly, daily. SOB is of 2 types - Primary and Reporting. Primary SOB - All transactions are with functional Currency Reporting SOB - All transactions are with foreign Currency You have to assign your SOB to your responsibility. Set of book means linking between the 3cs i.e. chart of accounts, calendar, currency and maintain 5 mandatory accounts 12. What is an Invoice? AR invoice is a document sent to the customer with details like, Bill-to customer code, product code, qty sent, price, currency, credit terms, tax details, etc. Based on this invoice, customer will make payment to the company and the same is applied against the invoice. AP invoice is the document received from the supplier and contains information such supplier details, product code, qty, price and tax details. This invoice is entered in the AP module and payment is made to the supplier against this invoice. There are 2 types of invoices1. Periodic 2. Milestone Also, Invoice is an information sheet which a company sends to the buyer along with the good. It explains the details of the goods in the shipment and also the prices. Invoices can contain all sorts of data regarding the shipment and goods depending on the company and product. 13. Can you disable budgetary control for a set of books? You can, however existing encumbrances are not cleared from the feeder systems. Therefore it is not recommended. If you do change the budgetary control options for an existing set of books, you must do two things for the change to be reflected. --Run the Period Map Maintenance concurrent request, it must complete successfully. --Exit Oracle Applications and restart. You must completely exit the application...it is not sufficient to select Sign on again from the Oracle Applications Special menu.

14. Is there a limit to the number of periods in a budget year or how many years a budget can span? There is no limit for the budget. One can define budgetary control for n number of years however, one year can have maximum of 60 fiscal periods. 15. Why don't my Detail budgets roll up to my Master budget? Detail budgets do not automatically roll up to the master budget. The GL uses summary accounts to maintain master/detail budget relationships between them. 16. I was able to post a budget journal to a closed period, why? Yes, a budget journal can be posted to any period that is in an open budget year for that budget. This is regardless of the status of that period. The budget journal is not linked with your accounting period. Once you have open the budget period then you can book budget journal for that whole period. 17. How many 'Current' budgets can you have? For each set of books, you can have only one current budget at any point in time. The only distinction between a 'current' and an 'open' budget is that the current budget defaults into the budget field on several budget-related forms. It can be replaced however by any 'open' budget in the field. 18. What is a funding budget? Funding budget is a budget against which accounting transactions are checked for available funds when budgetary control is enabled for your set of books. Funding Budgets are approved budgets. Two types of budgets are there in Oracle Apps: 1- Fund 2- Plan. Fund budget create the Budget Journal but plan budget used only for planning. Fund budget requires journal entries, and is assigned to a summary template or account range in the budget org, where the funds check level is set at Absolute or Advisory. It is the assignment that makes it a 'funding budget; it is not done at the budget definition level. 19. Why is my budget requiring budget journals? At the set of books level that option is not enabled? This would happen when the budget itself is defined to require budget journals. This is done at the budget definition level.

20. Why can't I inquire on my budget amounts from INQUIRE/BUDGETS navigation path? The Budget Inquiry form (GLXIQBUD) is used to perform inquiries about master and detail budgets. GL compares summary balances between your master and detail budgets, and checks for budget variances and violations. This form only looks at summary accounts. To inquire on detail accounts you must use the navigation INQUIRE/ACCOUNTS, and choose the 'budget' amount type. 21. If I delete my budget org, will the budget amounts be deleted? No, the amounts will be same. Deleting the budget organization does not remove the budget amounts from the GL_BALANCES table. 22. Can I update/adjust an existing account range in my budget organization? Yes you can update an existing account range in Budget Organization. 23 How many times can a budget be purged? Budget can be purged only one time. 24. Why is there no value in the REQUEST_ID column of GL_BUDGET_INTERFACE for rows with data that failed to be uploaded by the Budget Spreadsheet Upload program? You are trying to open the next budget year. After navigating to the form and querying the budget, you notice the [Open Next Year] button is grayed out. You find that Account code combinations are not being added to the Budget Organization. 25. Why dont my Detail budgets roll up to my Master budget? Detail budgets do not automatically roll up to the master budget. The GL uses summary accounts to maintain master/detail budget relationships between hierarchy levels. Summary templates are defined so that accounts in your lower level detail budgets roll up into the same summary accounts as the detail accounts in your controlling master budget. A common misconception is that the detail budgets somehow roll up to the master budget by definition, this is not true. You must actually budget to a detail account in the master budget; this then serves as the controlling amount for the detail budgets. Master/Detail budgets are used in the budgeting process to control Authority and identify budgets that exceed control limits. They are not intended for reporting purposes. 26. I was able to post a budget journal to a closed period, why? A budget journal can be posted to any period that is in an open budget year for that budget. This is regardless of the status of that period (closed, opened, or future enterable).

27. Why don't my budget amounts appear on my FSG? To include budgets (encumbrances or currencies) in a FSG report, your report definition must specify a row set of column set that has control values specified in the Balance Control options. In the report definition itself, you associate budget names with the control values that are assigned to the row or column set. 28. What are different period types? You use accounting period types to define your accounting calendar. Different Accounting Periods are

General Ledger Periods (attached to Set of Books), Purchasing Periods (Operating Unit Specific), Cost Periods (Inventory Organization Specific), AP Periods, and AR Periods

If it is accounting period types, you can define your own period types to use in addition to the General Ledger standard period types Month, Quarter and Year. You use these period types when you define the accounting calendar for your organization. However the year type should be either Calendar or Fiscal. We have different Period types1) 13 Month (13 Month Calendar with An Adjusting Period). 2) Annual. 3) Monthly. 4) Quarterly. 5) Semi Monthly. 6) Weekly.

29. What types of invoices are there in AP and AR? 8 Types of Invoices are: Standard Credit Memo Debit Memo Expenses Report

Prepayment Mixed AWT (Automatic Withholding Tax Invoice) Interest Invoice PO Default Quick Match Mixed Recurring Invoice Arrears Invoice Advance Invoice Guarantee Charge Back Deposit 30. What is the difference between cross-validation rules and security-rules? Cross validation rules prevent all the responsibilities/users entering invalid account combinations. Security rules are attached to specific responsibilities to prevent using few of the segment values for a segment. Cross Validation Rule: Rules that define valid combinations of segment values a user can enter in an account. Cross-validation rules restrict users from entering invalid combinations of account segment values. Security Rule: It determines the accounting transaction user can view at different levels of hierarchy, such as at Site Level -->Application Level --> Responsibility Level -> User level. Cross Validation Rule applies across the chart of account where Security Rule is applicable at Responsibility Level or User Level. Cross Validation Rules are meant for defining the set of combinations that are excluded from the global set whereas Security Rules are to restrict Users/Responsibilities. Cross-Validation Rules are to control the certain code combinations. Security Rules are to control the certain segment values. 31. How many ways can you enter a journal in GL? 1. Manual entry 2. Subledger Entry 3. Spreadsheet Entry 4. Recurring Entry 5. Mass Allocation 32. What is a recurring invoice? Recurring Invoice is a type of invoice which occurs at definite intervals of time. The best example for a recurring invoice is Rent paid to the Owner.

33. What are the setup steps for AP, AR, and GL? For GL: 1. Define Chart of Accounts 2. Define Calendar 3. Define Currency 4. Create Set of Books For AP: 1. Define Suppliers (Creditors) 2. Invoice 3. Look up codes 4. Selection of Set of Books 5. Payment Terms 6. Financial & Payable Options 7. Define Banks For AR: 1. Flexifield 2. System Options 3. Payment Terms 4. Open period 5. Auto Accounting 6. Transaction Type 7. Transaction Source 34. How do we integrate AP or AR to GL ? There is a program in payables to transfer AP to GL is "payables transfer to general ledger" GL is like AR->GL<-AP, AR and AP both transfer the data in GL. AR Contains all Invoices/Receipts /CM/DM and same way AP also have AP Vouchers. Yes, there is a clear Integration of AP/AR with GL. The integration is like this: all the accounting created in subledgers (AP/AR) are transferred to Gl. The journal created from AP/AR are clearly identified in GL according to their batch names and journal names.

35. What is the difference between GL date and GL posted date in GL ? GL date is the date used to determine the correct accounting period for your transactions where as the GL posting date is the date when the journal entry is posted the GL. GL date is the date used to determine the correct accounting period for your

transactions where as the GL posting date is the date when the journal entry is posted the GL, also Called Transaction Date & Posted Date. 36. In GL there is no org id. So how can we differentiate the data different operating units when no other modules are given ? HR data is at business group level. GL Data is differentiated based on set of books id. AP and AR data is mostly at operating unit level. Inventory, BOM, WIP data is at inventory organization level. In the gl_sets_of_books we have the set_of_books_id column. This column is enough to differentiate between one operating unit with the other. If you see the multiorg structure of Oracle Apps modules, we'll see that GL is setup at set of books level. Now you generally won't get data at OU level. OU data sums up at a higher SOB level. Please follow the below structure if you want more clarification top->bottom HR org->SOB->OU->inventory org 37. At what stage, the subledger data is posted to GL? When Transactions are completed in subledgers data may be posted to GL Basically after entering the transactions, report will be taken to verify the transactions. In case, if approval is needed, it is approved after verifying the transactions. Once you are sure that the transactions are correct, the same can be posted to GL. Once it is posted, most of the information for the posted transaction can not be modified in the subledger. In case of any wrong entry, you need to follow the reversal procedure. Practically, the verification of transactions are done only during the initial stages after implementation. Once the system becomes stable, it is not followed strictly. Note: Make sure that GL period is open for the transaction GL date. Close all the periods in subledger after you reconciled all your transactions. Once you close the period, sweep program will run and all the un-posted and future entries will be transferred to next open period. Once this is done run the GL Transfer program and Journal import programs to complete the transaction transfer process. Once this is done you will find un-posted journal entries in GL you can post the same or reverse the same if you find something is missing. GL periods should also been opened and the GL period should be closed at the last. 38. Why cant interest rates are set uniquely supplier wise in payables module, whereas interest rate is applied to all suppliers the same rate? Terms and conditions differ with each supplier.

39. What is FSG and its use? Financial Statement Generator is a powerful report building tool for Oracle GL. FSG is used by the management for the decision making in the financial sector of the firm or an enterprise.

Uses of FSG : 1. Generate financial reports such as income statements and balance based upon the data in your GL. Note: If you have average balance processing enabled in your set of books, you can report on functional, foreignentered, or translated average balances. 2. Define your reports with reusable report objects, making it easy to create new reports from the components of reports youve already defined. 3. Design custom financial reports to meet specific business needs. 4. Print as many reports as you need simultaneously. 5. Print the same report for multiple companies, cost centers, departments in the same report request. 6. Schedule reports to run automatically. 7. Produce ad-hoc reports whenever you need them. 8. Print reports to tab-delimited files for easy import into client-based spreadsheet programs. In addition, you can use the Report Wizard feature of Applications Desktop Integrator to design and submit your financial reports, as well as view the results, directly from a spreadsheet. 9. Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. Note: To apply segment value security rules, the profile option FSG: Enforce Segment Value Security must be enabled 40. Explain ADI and its features? ADI means application desktop integrator. It is a excel file which allows you to transfer the data pertaining to General Ledger, Fixed Assets and Budget to oracle apps and allows to run a request. ADI functionality provides an alternative to users who prefer to load information directly from Microsoft Excel rather than using the Oracle user interface. It should read Oracle Interface Programs (batch jobs) rather than Oracle User Interfaces. Broadly following are the feature / elements of ADI 1. Journal Wizard 2. Budget Wizard 3. Report Wizard. 4. Account Hierarchy Editor. 5. Analysis Wizard. 6. Request Center

ADI allows users take advantage of many of the data-entry shortcuts of a spreadsheet, such as copying and pasting cells, dragging and dropping ranges of cells and using formulas to calculate journal line amounts. ADI validates the data entered against the accounts, security rules and reference information that are defined in the General Ledger (GL). 41. What is EDI and its functions? EDI - Electronic Data Interchange, to send the data to another server/destination via EDI server.E-Commerce Gate Way is the one of the Module in Oracle Apps. EDI (Electronic Data Interchange) is way of exchanging the Business documents like Sales Order, Invoice, PO etc., between two business entities in agreed standard format like ASCII X12 format. In oracle application, business documents may be referred as 850POI (purchase order Inbound), 810INO (Invoice Outbound) etc.. There are several third party sources are available which may be use in mapping of several documents from Oracle Format to X12 and vice versa. Some of them like Sterling Commerce, Klein Schmidt.... EDI is a toll where in whenever the customer is sending the PO it gets saved in this toll, again when the supplier after supplying the material will send an invoice through EDI, wherein the EDI of the customer will match the PO with the invoice and the invoice will get processed automatically, in case if it is not matching it will be in the error sheet 42. What is planning budget? The plan for the future expenses is planning budget. It is a paper work. There is no funds requirement. It does not require journals. There are no restrictions for estimating of funds. It is a budget through which you cannot exercise budgetary control. But u can compare your actual with budgets through inquiry window. 43. What is Consolidation in GL? It Consolidates the Subsidiaries & Parent financial information. At a point of time we can check the Performance of the Companies overall Performance. When we have multiple setup and combine primary and secondary books getting the financial reports is called consolidation We will use consolidation reports at the time of period end closing Consolidation is the Process of combining the Financial results of different companies typically combining subsidiary accounting information into a parent company.The main purpose of consolidation is for reporting purpose. Consolidation is the period-end process of combing the financials of separate subsidiary with the pay rent company to from single ,combine statement of final result consolidation is one of the reporting tool. Consolidation may map the subsidiary set of books to parent set of books, even if the set of books values are different using segment rule, accounting rule It is the process of combining the financial results of multiple companies into one financial statement the company may have different sobs in different countries, so we

will collect all the financial transactions(sob) in to one set of book ,that is parent sob then the company easily findout all the financial year endingresullts in their functional curency,that purpose multiple companies are using consolidation I think consolidation can be done with two ways that is FSG, GCS for FSG it can be done when both parent SOB and Subsidiary SOB have Currency, Calender, COA, same then we go for FSG.In Global consolidation System currency, coa, calender are different in parent sob and subsidary sob we have to go for GCS.I am Saikrishna actaully I am pursuing my oracle financials in hyd i just completed one of my module GL institute. 44. How to import data to General Ledger by Feeder System? There are three ways: 1- You can upload Journal Entries using ADI (Application Desktop Integrator) functionality. ADI is used to interface spreadsheet uploads with Oracle applications data. ADI allows users take advantage of many of the data-entry shortcuts of a spreadsheet, such as copying and pasting cells, dragging and dropping ranges of cells and using formulas to calculate journal line amounts. ADI validates the data entered against the accounts, security rules and reference information that are defined in the General Ledger (GL). 2- Using Journal Import, we can bring the data from the feeder system; to import the Transactions from External Feeder Systems following are the steps1. Populate the data from External system to GL_Interface table (GL_INTERFACE table acts like a bridge between the external system and the Oracle General Ledger Base tables where journals are stored). 2. Run the Journal Import process to import the date to base tables (Errors in Journal Import are listed in Execution Report) 3. From any sub module run individual module transfer to GL program Ex: Payables transfer to General Ledger 45. After creating Journal Source how do we approve to the specific Set of Books? To approve journals from specific source, while creating the source 'Require Journal Approval' check box should be enabled. To approve all the journals that come from different sources In the Set Of Books window under 'Journaling' tab 'journal approval' should be enabled.

46. While creating combination of accounts what is the use of PRESERVED check box?

If we check preserve for a account code combination then even if you disable this account segment value, the inherited (parent. child) segment values will not be disabled. If it is unchecked all the related segment values will be disabled. Preserved check box will help you to retain the original character of the General Ledger code combination, even after u change the nature of the segments during maintenance of the GLCC. 47. What is the MD form 50? MD50 is a Functional design document, designed by the functional consultant. After interacting with the client, functional consultant will prepare this document. In this we will compare the present business process and client requirement. It is mainly used for Application Extensions and Interface functional design. 48. What are the journal entries in Procure to Pay Cycle? When we receive the material after approve of purchase order 1. When the Material Received at the GateReceiving Accrual A/C -- Dr Material AP Accrual A/C -- Cr 2. When the Material delivered to The Inv Org Material A/c Dr Purchase Price Variance A/c Dr Receiving A/c Cr 3. When the Invoice Is enterd into the Payable with Matching Of PO Material Ap Accrual A/c Dr Invoice Price Variance A/c Dr AP Liability A/c Cr 1. Material Receipt Receiving Accural Dr AP Accural Cr 2. On completion on inspection and accepting of goods Inventory Dr Receiving Accural Cr The Above given 2 entries are in PO module 3. On entering Invoice in AP AP Accural Dr Accounts Payable Cr 4. On Making payment Accounts Payable Dr Cash/Bank Cr 1. On Entry of PO ________ No accounting impact 2. On Materil Receipt Receiving Accural Dr AP Accural Cr 3. On Completion of Inspection and goods accepted Inventory Dr Receiving Accural Cr The Above mentioned entries in PO Module

4. On entering invoice in AP AP Accural Dr Accounts Payable Cr 5. On Payment Accounts Payable Dr' Cash/Bank Cr When we raise the Purchase Order entry isMaterial in transit a/c Dr To AP Accrual A/cWhen we match the Invoice with POAP Accruals A/c Dr To AP Liability A/cWhen Payment is madeAP Liability A/c Dr To Cash Clearing A/c